HomeMy WebLinkAboutFYI JAN 2023_THE PIPELINE /
/ i# ?(‘ PI t \\•-
THE •,, , sti
/ / , ►,� , ,\
ir_
..\\ ..'• , . ,, .
g . ,/ I' , 11 \ '`'......- -N- \ I //11•001::
.•, • \ i ..; /I: I II. . 1 . ' _
- �' /&'41 f " _ee Newsletter
-r -� G t /� y .i
UPCOMING Executive Director's Message
Happy New Year! I hope all of you and your families enjoyed a merry, happy, and safe
EVENTS holiday season.As we enter the new year, we have a lot of important work ahead of us.
I would like to share a few of the key efforts you will see developing over the next year.
Upcoming Holidays In the coming months we will begin the process of transitioning from the systems
&Office Closures CCUA has historically utilized, such as FileMaker, BS&A, etc. and introduce a robust
Enterprise Resource Platform "ERP". This effort will impact each you The transition and
as Martin Luther King Day require 110% commitment and patience throughout the process. Ultimately the ERP
c Monda 1/16 will be beneficial to the entire organization. It will increase efficiency, provide better
y analytics, improved planning and resource management, and so much more. Once
ca
o available, your Department Head will communicate the proposed ERP implementation
E New Employees timeline. The project will require "all hands-on deck"and may limit the request for time
t, Mason Dejno-WW off. We will undoubtedly experience some challenges along the way, but as a team, we
Bryce Adams-D&C will persevere and function better as an organization when the project is completed.
Laniel Patrik-D&C
Bradley Browning-D&C Associated with the ERP project, we will be placing a considerable amount of effort in
the Inventory Management and Procurement arenas. The ERP along with standardized
processes for both inventory and procurement will streamline operations by providing
parts, equipment, material, tools and more when you need them. Operations will focus
on their daily tasks and work orders to provide the safe and reliable services our
customers expect.
'IF YOU CAN'T FLY THEN
RUN, IF YOU CAN'T RUN Our investment in capital infrastructure will continue at a rapid pace. The new
THEN WALK,IF YOU CAN'T
ilkWALK THEN CRAWL,BUT warehouse was placed into service last month. Our team continues with the
WHATEVER YOU DO YOU
HAVE TO KEEP MOVING construction of the Saratoga Springs, Mid-Clay, and Meadow Lakes facilities and we will
FORWARD'' soon begin work on projects at Peters Creek and Governors Park. You are a part of an
' - "1.110 i) exciting era at CCUA. The growth you are currently witnessing within the community
and within our organization is indicative of the future opportunities.
— 2023 will be challenging; however, I am confident, as a team we can overcome these
challenges by maintaining a positive attitude and continuing to work together. Thank
you for doing a great job each day.
e
cym
THE PIPELINE PAGE 1
I �� �� The Procurement Department was
established in December 2020. EMPLOYEE
��/� Angelia Wilson - Procurement Manager SPOTLIGHT
'Site - PROCUREMENT - Angelia was tasked with transforming and
^\ //` streamlining CCUA's purchasing processes Promotions!
IA
/c
_ while ensuring compliance with CCUA's
-�. r441" Purchasing Policy. She has worked in the Annecia Asberry
/� Procurement field since 2008. Her career Admin Assistant, Eng.
/ began as a Buyer 1 at the Cityof Raleigh
y Ashley Taliaferro
North Carolina and moved to a Purchasing Agent at the University of North Carolina.
Angelia and her family moved to Jacksonville, Florida in 2017 where she was a Procurement Training &Development
Supervisor at Jacksonville Transportation Authority. She enjoys traveling, spending time Coordinator
with family and friends, and music.
Tammy Spaid
Darrin G. Parker-Contracts and Procurement Specialist Financial Assistant
Darrin joined the CCUA Procurement Department October 20, 2021. He has worked in the
Accounts Payable
Procurement field since 1996. Ironically, his career began as a High School Band Director in Clifford Spry
Jacksonville, Florida in 1993. In 1996, he took a job as a Purchasing Program Assistant at
Lead Retrofit Technician
the University of North Florida. He was then promoted to Purchasing Agent and
subsequently Senior Purchasing Agent. He worked at UNF for 15 years prior to being hired
by the Jacksonville Transportation Authority in 2011 as a Procurement Specialist. After ten Congratulations!!!
(10) years of service to the JTA, he accepted his current position with CCUA. He enjoys Brian Peeples brought
music, sports,fishing,traveling and spending quality time with family and friends. home 1st place in the
Meter Challenge and
As CCUA continues to transform, the Procurement Department has spent the first two Marvin Short,and Corbin
years discovering new paths and partnerships that make a difference in the supplies and Bohanan brought home
to services we procure to provide high merit services for our rate payers. CCUA's Bonfire 4th place in the Hydrant
Procurement Portal has registered one thousand three hundred and thirty vendors that Hysteria Challenge at
are interested in doing business with CCUA while enabling the ability to search, monitor the Florida Section
and review CCUA solicitations. Due to this increase of registration, CCUA has obtained American Water Works
multiple bids and proposals to assist with maintaining an open and competitive process for Association Conference
procuring goods and services. To date, the Procurement Department has advertised 54
solicitations using the Bonfire Platform.
The Team is proud of the integral role the Procurement Department continues to play in
contributing to CCUA's mission. Just one example of CCUA's Procurement Department Simi
successes in FY 21-22 is the launch of the CCUA Procurement Card (P-Card) Program. The qui.""
P-Card program allows the cardholder to purchase approved commodities, not exceeding _
$1,000, directly from merchants. The P-Card program reduces the volume of accounts
payable transactions and associated administrative costs by consolidating multiple vendor ,- MI
payments while providing departments a time-saving convenience. Before P-Cards, 80% of im.
CCUA purchase orders are under the $1,000 threshold. The P-Card program has potential
to reduce the amount of purchase orders to 40%within the second year of the program. �-
I r ten, __ ■
For the past few months, the Procurement Department has assisted the Engineering lt 1' �4'' �_�,
Department with the Pre-Purchase of equipment for the Peters Creek and Governors Park .1 ���1-
expansion projects. Pre-purchasing the equipment helps mitigate the supply chain issues. �`
THE PIPELINE PAGE 2