HomeMy WebLinkAboutRegular Agenda - 10/3/2023 Clay County Utility Authority
Regular Meeting-Board Room
October 3,2023—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Hodges
2. Invocation and Pledge of Allegiance - Starnieri
3. Roll Call—Loudermilk
4. Swearing in of Supervisors and Election of Chairman and Vice-Chairman
a. Swearing in of Supervisors Lebesch,Petty,and Taylor—Williams
b. Election of Chairman and Vice-Chairman for the 2023/2024 Fiscal Year
5. Approval of Minutes—New Chairman
a. Board of Supervisors Personnel Committee Meeting, September 19,2023
b. Board of Supervisors Regular Meeting, September 19,2022
6. Approval of Consent Agenda Items—New Chairman
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$4,216,810.03
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases-None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals—None
(2) Approval of Supplemental Agreements and Change Orders -None
c. Approval of Financing Requests—None
d. Approval of Contract Usage -None
e. Approval of Developer Agreements, Warranty Deeds&Easements
(1) Developer Agreement CU22/23-17—Clay County Town Center—Lot 16— 1625 Jeremiah Street
(Clay Town Center Hospitality, LLC) — 40 ERC's water, 39 ERC's wastewater, 3 ERC's
reclaimed,40 ERC's AWS,40 ERCs' SJRWMD, 39 ERC's debt service - $208,921.80
(2) Developer Agreement KH22/23-17—Water Service to 4119 SE 8th Avenue(Panitan Group, Inc.)
— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $3,610.66
(3) Developer Agreement KU22/23-62 — Water and Wastewater Service to 812 Creighton Road
(Cody P. Bishop) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC
environmental impact, 1 ERC debt service- $13,858.13
Clay County Utility Authority Board of Supervisors
Agenda—October 3,2023
Page Two
6. Approval of Consent Agenda Items—New Chairman(continued)
e. Approval of Developer Agreements, Warranty Deeds&Easements (continued)
(4) Developer Agreement KU22/23-63 — Wastewater Service to 1768 Landward Lane (Scott and
Linda Ferree) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$15,522.90
(5) Developer Agreement RU22/23-6 — Water and Wastewater Service to 2158 Pine Tree Lane
(Terry & Sue Blodgett) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC environmental impact, 1 ERC debt service- $36,997.71 ($36,695.71 financed)
(6) Developer Agreement RU22/23-8 — Quiet Creek Condominium, Bldg. 5 — 4142 - 4152 Quiet
Creek Loop (Wiggins Construction Company of North Florida, Inc.) — 7 ERC's water, 7 ERC's
wastewater, 7 ERC's AWS, 7 ERC's SJRWMD, 7 ERC's environmental impact, 7 ERC's debt
service- $34,927.65 ($31,188.36 deferred)
(7) Grant of Easement — Tractor Supply — 1701 Blanding Blvd — Grantor — Hanlex Orange Park,
LLC
7. Customer Account Adjustments—None
8. Business discussed at committee meetings—None
9. Executive Director's Business—Johnston
a. Recommended selection of the Surveying and Mapping Professional Services RFQ NO. 2022/2023-A2
b. Request to master meter the proposed Oakleaf Commerce Center requested by Merritt Properties
c. Recommended Award of the Ravines to Henley Road Water Main Extension ITB No. 2022/2023-A25
d. Proposed Memorandum of Agreement between the Clay County Utility Authority, JEA, Gainesville
Regional Utilities, and St. Johns County Utility Department
Proposed Cooperative Funding Agreement between the St. Johns River Water Management District and
Clay County Utility Authority
Proposed Supplemental Agreement No. 12 to the Civil and Environmental Engineering Professional
Services Agreement 2018/2019 RFQ No. 3 with CDM Smith to provide Professional Engineering and
Planning Services for the North Florida Regional Water Supply Plan Project Conceptualization
e. Ratification of Executive Director actions for the Emergency Purchase for the asphalt road repair at 355
Crossing Boulevard
f. Other
10. Legal Counsel Business—Williams
a. Action on proposed Resolution No. 2023/2024-01- Annual Rate Resolution and Service Availability
Policy
b. Action on proposed Resolution No. 2023/2024-02—Annual Budget Resolution
c. Action on proposed Resolution No. 2023/2024-03—Annual Five-Year Capital Plan Resolution
d. Settlement Agreement with Release—Clay County Utility Authority, Beach Construction Company, Inc.,
DRMP, Inc. f/k/a Dyer,Riddle,Mills and Precourt, Inc. and William T. Smoot,P.E.
e. Florida's Government Under the Sunshine Law
f. Approval of Annual Private Attorney Services Agreements
(1) Bachara Construction Law Group,P.A.
(2) de la Parte, Gilbert, McNamara&Caldevilla,P.A.
g. Executive Director's Annual Evaluation
h. Other
11. Old Business/New Business
Clay County Utility Authority Board of Supervisors
Agenda—October 3,2023
Page Three
12. Public Comments
13. Supervisor Comments
14. Adjourn—New Chairman
15. For Informational Purposes Only
a. Consumptive Use Permit (CUP) Renewal Application Request for Additional Information Response
Letter
b. Funding for the Clean Water and Drinking Water State Revolving Funds
c. Change Order No. 4 with Petticoat-Schmitt Civil Contractors, Inc. for Bid No. 21/22-A02 for the
Saratoga Springs Water Treatment Plant, Reclaimed Pump Station, and Potable and Reclaimed Water
Distribution Main Project
d. Change Order No. 2 with R2T, Inc. for Bid No. 20/21-A3 for the Meadow Lake Water Treatment Plant
Expansion
All items contained in No. 5 through No. 10 are subject to Board action