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Home My WebLink AboutEDB- RFQ 22-23-A22 Surveying and Mapping Professional Services Final EXECUTIVE SUMMARY AGENDA ITEM: Summary of RFQ NO. 2022/2023-A22 Recommended Selection of the Surveying and Mapping Professional Services RFQ NO. 2022/2023-A22. Date: September 28, 2023 BACKGROUND: CCUA Staff requests approval from the Board of Supervisors to approve the ranking of the firms that submitted proposals to provide continuing professional Surveying and Mapping Professional Services. The contracts will allow the consultant to provide CCUA with specialty services related to surveying, mapping, drawings, details, and other related services. The previous surveying and mapping continuing contracts expired on September 30, 2023. CCUA staff requires services as ms outlined in the request for proposal from time to time as our utility continues to grow. c :' Staff advertised the project on CCUA's Bonfire Procurement Platform Florida Times Union on .2 July 21, 2023, for consultants interested in providing a variety of professional surveying and 3 mapping services on an as needed basis. I') cc EVALUATION: On August 24, 2023, staff received eight (8) responses to the RFQ, which were subsequently evaluated and scored by the project evaluation committee. Listed below is the ranked shortlist of the overall proposals. Ranked List DRMP, Inc. 92.25 England-Thims &Miller, Inc 92 EDA Consultants, Inc. 85 Southeastern Surveying and Mapping Corporation 75.5 Alliant Engineering, Inc. 74.25 Bradshaw-Niles &Associates, Inc. 73.25 CPH, LLC 73 SAM, LLC 69.5 //AW(Author) //AW,JP(Review) //PS(Final) RECOMMENDATION: Staff respectfully recommends the Board of Supervisors approve the three (3) top ranked firms and authorize the negotiation and execution of contract with DRMP,Inc.,England-Thims&Miller Inc., and EDA Consultants, Inc. In addition, staff respectfully requests approval of the attached Bid Opening Minutes. ATTACHMENTS: Times Union Advertisement Pre-Submission Meeting Attendance Submittal Closing Attendance Project Scoring //AW(Author) //AW,JP(Review) //PS(Final) LOCALiQ FLORIDA PO Box 631244 Cincinnati, OH 45263-1244 REQUESTFORQUALIFICATIO PROOF OF PUBLICATION NOOTICETICEIS HEREBY GIVEN THAT Clay County Utility Authority (AUTHORITY), Clay County, Angelia Wilson Florida, will be accepting sealed Stof Accounts Payable fortements RFQ4 22/23--ucolions A221SurveyingOand MClay County Utility Auth which will bng Professionaleve until�e00 3176 Old Jennings RD P.M (EDT), 3. The omplete August Solicitation 2package Middleburg FL 32068-3907 can be ting: hops:/clayutility,b nfirehub coby lmlpo dal!?tob=oponOpportuni t ies. Submissions must be posted to the Cloy County Utility Authority B Portal located STATE OF WISCONSIN, COUNTY OF BROWN at https:/nfire Procurement /cl yu iltlybonfirohub,om. (hard-copies will not be accepted). Clay County Utility Authority "CCUA"is seeking letters of Interest and statements of qualifications (SO(3) from consultants Interested Before the undersigned authority personally appeared,who in providing professional services for continuing services associated on oath says that he or she is the Legal Coordinator of The with Surveying and Mapping services. The Authority requires Florida Times-Union published in Duval and Clay Counties, that all the work performed under the supervision of a Florida Licensed Professional Surveyor for Florida;that the attached copy of advertisement, being a Hs prolects associated with this RFQ The Consultant shall provide Govt Bids& Proposals,was published on the publicly surveying, mapping, drawings, details, and related services. The accessible website of Duval and ClayCounties, Florida, n services will be utilized by the or Authority tar various protects or a newspaper by print in the issues of on: improvement protects within the, Authority's service district on an as needed basis.Services shall be for a variety of planning,studies,reports, 08/10/2023 design,and construction prolects. A Pre-Submission Meeting will be held virtually on Thursday,August 3 2023,at 9:00 A.M. (EDT)at the following location: Affiant further says that the website or newspaper complies https://meet.goto.com/268975845 You can also dial In using your with all legal requirements for publication in chapter 50, phone.Access Code:268-975-B45 United States:+1(571)317-3122 Florida Statutes. All questions or concerns regarding this Solicitation must be submitted Subscribed and sworn to before me, by the legal clerk, who on the CCUA Bonfire Procurement Poral h t tp s://c l a y u t i t 11 y.bon f i r e hu b.co m is personally know to me, on 08/10/2023 prior to 12:00 P.M. (EDT) on Thursday. August 10, 2023. Late questions may be answered at the discretion of CCUA.All responses to questions will be uploaded to the Portal and Issued In an Addendum Legal Cler 1n /A`�^ • on Thursday,August 17,2023. g ��1)1urV " ' CCUA reservesaa the right toe-change the time and dale of the Pre-Submis• she Meeting.the Bid Due Date and Time, to waive formalities In any Notary,State of WI,Countyof Brown solicitation, to reject any or all Y submlttols with or without cause, Q C' �(^ and/or toi accent the submittal or u J tv any portion thereof that. In CCUA's sole and absolute judgment, will be My commision expires in the best Interest CCUA. B/10/2023 Publication Cost: $130.98 Order No: 9148854 #of Copies: Customer No: 759750 1 PO#: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. MARIAH VERHAGEN Notary Public State of Wisconsin Page 1 of 1 PRE-SUBMISSION MEETING SIGN-IN SHEET Surveying and Mapping Professional Services CCUA RFQ No. 22/23-A22 Date: August 3, 2023 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org Joe Paterniti Clay County Utility Authority jpaterniti@clayutility.org Molly Bethke Alliance Engineering Kelly Stout DRMP Don Johnson SAM LLC to Pablo Ferrari DMRP Marc Javier JBrown Professional Jim Lonnecker Southeastern Survey Medina Hadziavdic ETM Jason Leadingham Scalice Land Surveying Thomas Ferguson I SUBMISSION OPENING MEETING SIGN-IN SHEET Surveying and Mapping Professional Services CCUA RFQ No. 22/23-A22 Date: August 24, 2023 Name Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org to RFQ# 2022/2023-A22 - Surveying and Mapping Professional Services Scoring Summary Active Submissions I Drug Free Non-Disclosure Professional Staff Project Approach Experience and Past Acknowledgement Non-Collusion Public Entities Public Records Total Experience and Work Plan Performance of Addenda Conflict of Interest Workplace Affidavit Agreement for Confidential Crime Statement Compliance Compliance Form Materials Supplier /100 pts /35 pts /30 pts /35 pts Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail DRMP,Inc. 92.25 34.25 26 32 Pass Pass Pass Pass Pass Pass Pass England-Thims& 92 32.5 27.5 32 Pass Pass Pass Pass Pass Pass Pass Miller,inc. eda consultants,inc. 85 31 26.5 27.5 Pass Pass Pass Pass Pass Pass Pass Southeastern Surveying and 75.5 33 14.5 28 Pass Pass Pass Pass Pass Pass Pass Mapping Corporation Alliant Engineering, 74.25 33.25 11 30 Pass Pass Pass Pass Pass Pass Pass Inc. Bradshaw-Niles& 73.25 32.75 9.5 31 Pass Pass Pass Pass Pass Pass Pass Associates,Inc. CPH,LLC. 73 33.5 11.5 28 Pass Pass Pass Pass Pass Pass Pass SAM,LLC 69.5 33 11 25.5 Pass Pass Pass Pass Pass Pass Pass Generated on Sep 22,2023 11:23 AM EDT-Angelis Wilson Page 1 of1