The URL can be used to link to this page

Home My WebLink AboutFYI CO 4 No to Saratoga Springs contract with PSCC \,-� Clay County Utility Authority Iforkmg together to prvnec l 3176 Old Jennings Road p„nhe mob.amre„e ow Middleburg,Florida 32068-3907 nnlnr„/recounts.ant/ •ti• creak'long-le,n,rahre,ln' 1. Telephone(904)213-5999 •��1, \11 our rolelx,yrre-. Facsimile (904)213-2498 Change Order No.: 4 Date: 9/27/2023 Saratoga Springs Water Treatment Plant,Reclaimed Pump Station,and Potable and Reclaimed Water Project: Distribution Main Project CCUA Bid No: 21/22-A02 CCUA Project No.: 1128-002 Vendor: Petticoat-Schmitt Civil Contractors,Inc. Owner: Clay County Utility Authority 6380 Philips Highway 3176 Old Jenings Road Jacksonville,FL 32216 Middleburg,Fl 32068 (904)751-0888 (904)272-5999 Engineer of Record: CDM Smith,Inc. 4651 Salisbury Rd,Suite 420 Jacksonville,FL 32256 (904)731-7109 ORIGINAL CONTRACT TIMES ORIGINAL PREVIOUS CO CURRENT CO NTP 2/23/2022 O DAYS ADD 186 = SUB.COMP. 425 4/24/2023 10/27/2023 FINAL COMP 485 6/23/2023 12/26/2023 O INCREASE OR >= DECREASE IN ITEM DESCRIPTION OF CHANGE(S) QTY UNIT PRICE CONTRACT PRICE Contract Increase Contract Decrease TOTAL INCREASE __ $0.00 TOTAL DECREASE $0 00 NET CHANGE RESULTING FROM THIS CHANGE ORDER $0.00 ORIGINAL CONTRACT PRICE $13,469,000.00 Net Increases by Change Orders(prior to this change order) $0.00 Net Decreases by Change Orders(prior to this change order) ($2,978,495.18) Total Net Change by Change Orders(prior to this change order) ($2.978.495.18) CONTRACT PRICE PRIOR TO THIS CHANGE ORDER $10.490.504 82 NET CHANGE RESULTING FROM THIS CHANGE ORDER $0.00 CONTRACT PRICE INCLUDING THIS CHANGE ORDER $10,490.504 82 This document shall become an amendment to the contract and all provisions of the contract will apply hereto ,L4:4ne, MiH A,fa u .e u:wuti Accepted by „M��M':'�'�" Dale: 09/27/2023 Engineer of Record rw»d o.Cnadea rotten •Charles Toffe •i -iv - "`mow"„°an nmm con. .Eackdhle u e =r yna Inc' Accepted by , 2073 00 27 15 :goavu Date 09/27/2023 Vendor Accepted by Date Z�z 3 � � ZE alp Project: Saratoga Springs Water Treatment Plant, Reclaimed Pump Station, and Potable and Reclaimed Water Distribution Main Project CCUA Bid No.: 21/22-A02 CCUA Project No.: 1128-002 Summary of Change Orders Date Description Contract Net Increase Net Decrease Revised Contract 2/23/2022 Original Contract Price: $13,469,000.00 3/3/2022 Change Order No. 1: Owner Direct $0.00 ($2,989,495.71) $10,479,504.29 Purchases Change Order No. 2: Add Fire 8/19/2022 Hydrant and Modified Truss $11,000.53 $10,490,504.82 Coating Change Order No. 3: Removed 3/15/2023 Incentive and Disincentive Language from Contract 9/27/2023 Change Order No. 4: Add 186 days due to electrical gear delays Summary of Totals: $13,469,000.00 $11,000.53 ($2,989,495.71) $10,490,504.82 to CDM Smith 75 State Street,Suite 701 Boston,Massachusetts 02109 tel:617 452-6000 September 27,2023 Warrick L.Sams,MBA,CPPO Construction and Inspection Services Manager Clay County Utility Authority 3176 Old Jennings Road Middleburg,Florida 32068-3907 Subject: Saratoga Springs Water Treatment Plant and Reclaimed Pump Facility Change Order No. 4—Engineer's Recommendation Dear Warrick: Petticoat Schmitt Civil Contractors (PSCC)was issued a Notice to Proceed on February 23. 2022. The original contract duration specified for substantial completion was 425 days or by April 24, 2023. Due to supply chain issues experienced industry-wide,many equipment suppliers have created project delays particularly for electrical equipment. The supplier submitted multiple letters to the contractor explaining difficulties in supplying the electrical equipment on the agreed date.The letter cited supply chain (electronics,metals,resins, etc.), logistics,and continued supplier labor disruptions. CDM Smith has experienced these supply chain issues on recent projects that require electrical gear similar to this project. It is our recommendation that this change order request be approved by the Board of Supervisors. Please refer any questions regarding this project to me via email at overtonjj@cdmsmith.cQm or phone (772)485-7300. Sincerely, 6e417'\.— James J Overton, PE,PMP Senior Project Manager CDM Smith Inc. cc: File i0 WATER+ENVIRONMENT+TRANSPORTATION+ENERGY+FACILITIES SECTION 00660 Change Order Request Form Project:Saratoga Springs Water Treatment Plant, Reclaimed Pump Station and Potable and Reclaimed Water Distribution Mains Bid No.: 21/22-A02 Project No.: 1128-002 Change Order No.: 3 V Change in Contract Times (Days) (Days) Original Contract time: Substantial Completion: 425 Ready for Final Payment: 485 Increased from previous C.O.: Substantial Completion: 0 Ready for Final Payment: 0 Decreased from previous C.O.: Substantial Completion: 0 Ready for Final Payment: 0 Contract time prior to this C.O.: Substantial Completion: 0 Ready for Final Payment: 0 Increase in time on this C.O.: Substantial Completion: 186 Ready for Final Payment: 186 Decrease in time on this C.O.: Substantial Completion: 0 Ready for Final Payment: 0 Contract time with all approved C.O.s: Substantial Completion: 611 Ready for Final Payment: 671 Change in Contract Price Original Contract Price: $13,469,000.00 Increased from previously approved C.O.: $0.00 Decreased from previously approved C.O.: $2,978,495.18 Increase in Contract price this C.O.: $0.00 Decrease in Contract price this C.O.: $0.00 Contract price with all approved C.O.s: $10,490,504.82 The undersigned Contractor certifies to the best of my knowledge and belief: (1) all items and amounts shown above are correct; (2) all Work performed and Reimbursable Expenses fully comply with the terms and conditions of the Contract Documents; (3) all previous progress payments received from Clay County Utility Authority (CCUA) , on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of Contractor incurred in connection with Work covered by prior Applications for Payment; 00660-1 CHANGE ORDER REQUEST FORM MAY 2023 SECTION 00660 Change Order Request Form (4) title to all materials and deliverables incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to the CCUA at the time of payment clear of all liens, claims, security interests and encumbrances; (5) payment is due and has not been previously requested for these amounts; (6)no markup has been applied to reimbursable expenses. Digitally signed by Charles Tofferi ON C=US. C{-� p •c=defter Spettkoatschmitt.cio 1 1 a rl @S Tolle ri O="Petticoal-Schmitt Civil Contractors, Inc..CN=Charles Tofferi Date-2023 09.27 15:42:11-04'00' Charles Tofferi,Project Director Description: Change order request for time extension. Justification for the request: Due to supply chain issues with critical lead time equipment,PSCC is unable to complete the project in the original contract time.Lead times for critical equipment including pumps,and more critically the electrical gear, resulted in delays in getting the facility online. As a result,additional time is needed in order to account for the extensive delay_ s that are out of control of the contractor,PSCC. State the firm fixed cost not to exceed amount in words: Ten Thousand thirteen dollars and fifty cents y signed by Charles Totten bN .15 Charles Toff rw° " ""°°.` Contractors, ooat•Schmtt Cevd Cantnctots, Contractor Signature: lisC;.tBN-�hs575°.:ei Date: 9/27/23 :aat�.agz�is:azisoantr Printed Name: Charles Tofferi Title: Project Director 00660-2 CHANGE ORDER REQUEST FORM MAY 2023 pirrftAmamPETTICOAT-SCHMITT CIVIL CONTRACTORS, /NC_ 6380 Philips Highway*Jacksonville,FL 32216*(904)751-0888*Fax:(904)751-0988 September 27th, 2023 Via Email Mr. Warrick L.Sams, MBA,CPPO Construction and Inspection Services Manager Clay County Utility Authority 3176 Old Jennings Road Middleburg, Florida 32068 RE: Change Order Request#6—Electrical Gear Delay Saratoga Springs WTP and RPF Dear Mr.Sams, Please allow this letter and supporting documentation to serve as Change Order Request #6 for the above referenced project. Background PSCC was informed of numerous delays to the electrical gear for both the Reclaimed Pump Facility and Water Treatment Plant gear throughout the course of construction. The delays are a result of COVID-19 and supply chain issues for the manufacturers vendors. The most recent delay has resulted in the electrical gear shipping dates being pushed past the contractual substantial completion date and final completion date of 4/24/23 and 6/23/23 respectively. These supply chain issues are not an isolated incident, and we are currently experiencing these same delays across all projects. Included below is a letter from Eaton regarding the severe delays experienced as a result of COVID-19 and supply chain issues which have impacted all motor control centers,not just this project. In accordance with Article 12.03.A "Delays" of the Contract General Conditions, PSCC is unable to complete work within the contract times due to delays beyond the control of the contractor."As a result of these delays, PSCC requests a time extension to the contract schedule in the amount of 186 calendar days. The new substantial completion and final completion dates with this extension are 10/27/23 and 12/26/23 respectively. If you have any questions or need additional information, please don't hesitate to contact us. Sincerely, eit 7 Charles Tofferi Project Director PETTICOAT-SCHMITT CIVIL CONTRACTORS, INC. Phone: (904) 647-9774 Email:ctofferi@petticoatschmitt.com Page 1 of 2 CCUA Saratoga Springs WTP&RPF PSCC Project No:22171 Cc: Jeff Rumer, PSCC Executive Vice President (jrumer@petticoatschmitt.com) Jim Overton, P.E.,CDM Project Manager(overtonii@cdmsmith.com) David Lassetter, P.E., Electrical Engineer(wdlass@bellsouth.net) Paul Steinbrecher, P.E.,CCUA Chief Engineer(psteinbrecher a@clayutility.org) Mikki Gathercole, PSCC Project Coordinator(mgathercole@petticoatschmitt.com ) to Page 2 of 2 %itIt!ILi -All for dreams Dennis Mino Account Manager September 21,2022 Subject: Motor deliveries To Mark VanDyke, We are all dealing with what must be the most frustrating experience we have ever had when it comes to lead times and on-time deliveries.Above average demand coupled with supply chain issues of every type-logistics delays,finished component availability,raw material supply and including manufacturing capacity issues. Nidec Motor Corporation is mitigating our supply chain risk as much as possible by working with current suppliers and finding new, high-quality suppliers for higher capacity and lead time. Missed shipments and short shipments from our suppliers are patterns we working to prevent but are still happening,causing a rift in our planning. Actions we have taken include: • Dual sourcing long lead time items like castings • Investing in replacement vendor tooling where tooling is identified as constraint • Deploying Nidec supplier development resources to improve supplier throughput • Using distribution and expedited, premium freight when available • Working with engineering to grant part devastations/alternate materials • Hosting weekly/biweekly Tier I-Tier III supplier issue resolution mtgs. • Expanding scope of supplier forecast program • Insourcing when we have plant capacity We have also been striving to improve our own flow and productivity in our plants: • Over the past 2 years we have been focused on updating flow through the plant in Motores to increase throughput. These actions have aided our productivity and we continue to work to increase throughput as demand continues to be high • Creating space for part storage,staging,and additional line capacity. With increased demand additional space is required to hold additional material. • Capital investments have been approved and execution is in progress to debottleneck critical processes • In-sourcing processes that had imposed constraints due to exponential demand, e.g.New Powder Painting System (addition to building to support this)to be commissioned. New Phosphate Line to support two business units. The Covid-19 pandemic also highlighted needed improvements in our own resource management. Steps we have taken include: NIDEC MOTOR CORPORATION 8050 W.FLORISSANT AVENUE,SAINT LOUIS,MO 63136 Nidec -All for dreams • Cross training roles for support when resources are lost due to COVID or turn-over • Additional training for planning and management roles for increased performance and efficiency. Leveraging on network's resources regarding procurement We believe the actions we have taken will have a positive impact on lead time and deliveries.It's still a struggle and we respectfully ask for your patience as we all seek to recover from this situation. I trust you understand. Sincerely, Dennis Mino Account Manager Nidec Motor Corp/US Motors NIDEC MOTOR CORPORATION 8050 W FLORISSANT AVENUE,SAINT LOUIS,MO 63136 Eaton Corporation E ,T.N 7000 Highlands Pkwy Suite#101 Powering Business Worldwide Smyrna,GA 30075 February 24, 2023 Tucker Littlepage Cogburn Bros. Inc. 3300 Faye Road Jacksonville, FL 32226 Dear Tucker, As we head into the next quarter of 2023, I'd like to provide you with an update on Eaton's current operational status and what our customers and channel partners can expect from us in the coming months. Supply chain (electronics, metals, resins, allocations in such areas), logistics, and supplier labor disruptions continue to provide challenges for manufacturers across the electrical industry. We expect this to continue for a large part of 2023,which is why we have made significant investments to increase capacity, improve throughput and grow our supply chain elasticity. Eaton continues to qualify new suppliers, utilize"spot buys"for critical material, and employ premium freight and expedited shipping lanes to maximize available product for our partners and customers. These investments and actions are helping, but due to the continuation of challenging conditions, lead times continue to be extended across many Eaton product groups. Our current efforts are focused on delivering product as efficiently as we can under the current circumstances. Because of this, please be aware that we do not have the flexibility to support expedite requests. While Eaton will continue to provide as-accurate-as-possible updates on lead times, unexpected changes are anticipated. We remain committed to providing our sales teams, customers and channel partners with the most up-to-date and available information as we can while managing expectations that lead times may continue to be extended or changed as the market evolves. Due to the current challenges, there will be revisions of our shipping schedule for your below listed items that were purchased from ANIXTER: ANIXTER PO#SE43503658 (Eaton GO#MJV0011040), Items005-009. • Reason for Extended Lead Times Over the past several months the Fayetteville Plant Operations has continued to see unexpected capacity constraints due to the incoming supply of materials. These constraints have not allowed us to meet the production ramp up we were anticipating. Most recently we have worked through shortages of copper bus that has caused extended delays in our structure assembly line. In addition, we continue to see constrained supply with high usage parts, common across all MCCs, such as molded case circuit breakers, starters, contactors, soft starters, drives, control power transformers, meters and metering disconnects. These material constraints are unfortunately leading to additional rescheduling across our product line. Given the high commonality of parts and raw material challenges, we unfortunately cannot supply a specific list of parts impacting your order. As we see improvements in the supply of raw materials and components, we are committed to evaluating and improving the delivery dates of these orders. We also acknowledge that there may be interest in shipping your MCCs short. Please rest assured that we will reach out and offer ship shorts, if needed, as we get to your order in the scheduled queue. Page 2 of 2 April 1,2022 The latest round of reschedules stems from two main material issues that impacted our plant in December and January. First and probably the most problematic was around copper shortages. We were down for a total of 3-4 weeks due to shortages of 2.5"tin plated copper as well as all 1200A vertical bus. Suppliers increased our lead times from 3 months to 6 months with no notice in November. We have had both suppliers in the plant to work recovery for the balance of 2022 but we started the month of February with 2500 overdue structures, causing a significant push out. The second issue continues to be around starter shortages. There was a laminate shortage impacting AN19 deliveries in January that impacted shipments. Hopefully this detail helps, all customers and orders were impacted in the latest move as we had to have an overall shift in the schedule. • Item006, 007, 008 and 009 are currently showing a ship date of 5/19/23. o The material challenges described above, which cause manufacturing capacity issues, have resulted in the production schedule being moved out/delayed. • Item005 is showing a 7/28/23 ship date. We are requesting that the manufacturing facility improves this date to May. We apologize for the delay. Eaton's recovery plan is focused in the areas above to improve supply across all shorted and allocated material. Please feel free to reach out to me if you have any questions or would like to discuss. Sincerely, Ervin Beckman Vice President, District Sales—Florida District