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Home My WebLink AboutFY 21/22 Budget Resolution CLAY COUNTY UTILITY AUTHORITY RESOLUTION NO. 2021/2022-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CLAY COUNTY UTILITY AUTHORITY ADOPTING FISCAL YEAR 2021/2022 ANNUAL BUDGET; PROVIDING AN EFFECTIVE DATE. WHEREAS,the annual budget for the Clay County Utility Authority(the "Authority") for Fiscal Year 2021/2022, beginning October 1, 2021, and continuing through September 30, 2022, incorporates anticipated revenues and expenditures for all systems to be operated by the Authority for such period; and WHEREAS, Chapter 94-491, Laws of Florida, Special Acts of 1994, which created the Authority as a multicounty,independent special district of the State of Florida,directs and requires that the Authority annually adopt its budget for the then current fiscal year, following the same procedure as followed by Clay County, Florida, for budget adoption and approval; and WHEREAS, the Authority has duly submitted to the Board of County Commissioners for Clay County,Florida,its proposed annual budget for Fiscal Year 2021/2022,and has duly published notice of its public hearing to consider the final adoption of its annual budget for Fiscal Year 2021/2022, together with a budget summary describing the contents of the entire budget; and WHEREAS, the Authority has previously published its proposed budget for Fiscal Year 2021/2022,the final version of which is attached hereto as Exhibit"A" and herein incorporated by reference, following a duly noticed public rate hearing on September 7, 2021 at which time the Board received staff comments and public comments on the then proposed budget and the proposed rates for Fiscal Year 2021/2022,upon which the proposed budget was based; and WHEREAS, the Authority finds that it is in its best interest, and in the best interest of its ratepayers as a whole,to adopt its annual budget for Fiscal Year 2021/2022 in the form as attached as Exhibit "A" hereto, being the same budget as published by the Board in advance of the Public Rate Hearing. NOW THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CLAY COUNTY UTILITY AUTHORITY, an independent special district created and existing under Chapter 94-491, Laws of Florida, Special Acts of 1994, as follows: 1 Resolution No. 2021/2022-02 Section 1. The Board does hereby formally adopt and approve the Authority's annual budget for Fiscal Year 2021/2022 in the form as attached hereto as Exhibit "A". Section 2. This Resolution shall become effective as of October 1, 2021. DULY ADOPTED,by the Board of Supervisors of the Clay County Utility Authority, and effective as of October 1, 2021. CLAY COUNTY UTILITY AUTHORITY, BY ITS BOARD OF SUPERVIS S By: Wendell Davis, Chairman ATTEST: Janice ouderm. k, Secretary Clay C unty Utility Authority (Seal) 2 Resolution No. 2021/2022-02 NOTICE OF PUBLIC HEARING The Clay County Utility Authority has tentatively adopted a budget for Fiscal Year 2021/2022. A public hearing will be held on Tuesday, September 7, 2021 at 7:00 p.m. in the Clay County Utility Authority Board Room, 3176 Old Jennings Road, Middleburg, Florida. BUDGET SUMMARY CLAY COUNTY UTILITY AUTHORITY PROPOSED BUDGET FOR 2021/2022 Operating Capital Self Insurance Total Fund Fund Fund Fund Budget Revenues: Projected Cash at October 1, 2021 $ 2,000,000 $ 81,778,734 $ 525,000 $ 84,303,734 Water&Sewer Revenue 57,213,539 57,213,539 Miscellaneous Revenue/Borrowing 2,998,956 2,998,956 Fund Transfers 11,792,389 11,792,389 Total Revenues $ 62,212,495 $ 93,571,123 $ 525,000 $ 156,308,618 Expenditures: Debt Service $ 9,168,010 $ - $ - $ 9,168,010 Fund Transfers 11,792,389 11,792,389 Operation Expenses 36,892,041 36,892,041 Due in Lieu of Taxes 2,360,055 2,360,055 Capital Projects 51,377,632 51,377,632 Projected Cash at September 30, 2022 2,000,000 42,193,491 525,000 44,718,491 Total Expenditures $ 62,212,495 $ 93,571,123 $ 525,000 $ 156,308,618 Additional information on the proposed budget is available at www.clayutility.org/rates or you can come to the office of the Clay County Utility Authority at 3176 Old Jennings Road,Middleburg, Florida, Monday through Friday 8:00 a.m.to 5:00 p.m. except legal holidays. Following the public hearing,which may be adjourned from time to time, The Board of Supervisors may adopt or modify the proposed budget. In accordance with the Americans with Disabilities Act,any person needing a special accommodation to participate in this matter, should contact the Clay County Utility Authority by mail at 3176 Old Jennings Road, Middleburg, Florida 32068 or by telephone at(904)272-5999 x 2464,no later than 7 days prior to the hearing or proceeding for which this notice has been given. Those requiring auditory assistance can access the foregoing telephone number by contacting the Florida Relay service at 1-800-955-8770(Voice)or 1-800-955-8771 (TDD). If any person intends to appeal any decision related to this action, such person will need to provide a court reporter at such person's own expense, for a transcript of the proceedings. All interested persons are invited to attend. CLAY COUNTY UTILITY AUTHORITY Jeremy Johnston, Executive Director CLAY COUNTY UTILITY AUTHORITY 2021/2022 PROPOSED OPERATING BUDGET Revenues: Water Revenue 17,648,491 Sewer Revenue 29,918,327 Reclaimed Revenue 4,878,842 Connection Fees,AWS&DEP Grants 4,767,879 Miscellaneous Revenue 1,587,082 Capital Fund-Const.Dept.Labor,OH,&Equipment 624,519 Interest-Restricted 2,666 Interest-Non Restricted 784,689 Total Revenues $60,212,495 Expenditures: Debt Service-Interest $2,074,592 Debt Service-Principal 7,093,418 Debt Service-Stabilization Restricted Interest Income 2,666 Renewal&Replacement Fund 2,414,518 Environmental Reuse Capital Fund 1,140,408 Connection Fee Fund,AWS&DEP Grants 4,767,879 Departmental Capital Fund 1,052,400 Capital Reserve 2,414,518 Total Debt and Capital Expenditures $20,990,399 Operation Expenses: Wages $12,321,958 Health Insurance 2,425,477 Retirement 1,272,907 Licenses, Education, &Uniforms 345,670 Payroll Taxes 903,297 Workers Compensation ins. 227,492 General Liability&Property Insurance 859,395 Transportation Expense 502,451 Rental Space 43,194 Communication Expense 485,154 Electric&Fuel-W/P 734,000 Electric&Fuel-L/S 400,000 Electric&Fuel-STP 1,310,865 Electric&Fuel-Office 37,603 Chemicals Water 185,000 Chemicals Sewer 821,203 Supplies-Water 1,772,224 Supplies-Sewage 1,258,076 Supplies Office 633,544 Software 1,006,671 Engineering Expense 919,700 Legal Expenses 545,535 Audit Expenses 33,500 Subcontractors-Water 811,575 Subcontractors-Water Testing 105,500 Subcontractors-Sewage 830,582 Subcontractors-Sewage Testing 158,322 Subcontractors AWS Subcontractors General 1,727,637 Sludge Removal&Treatment 1,924,160 Bad Debt Expense 5,000 Miscellaneous 421,466 Contingency 1,186,170 Board Of Directors Compensation 52,194 Due in Lieu of Taxes 2,360,055 Total Operation Expenses $38,597,577 CLAY COUNTY UTILITY AUTHORITY 2021/2022 PROPOSED OPERATING BUDGET Construction Department Expenses: Wages $241,798 Health Insurance 63,804 Retirement 25,643 Payroll Taxes 18,088 Workmen's'Compensation Insurance 8,806 Property/Liability Insurance 54,855 Equipment Fuel, Repairs&Maintenance 15,000 Field Supplies&Small Tools 5,000 Office Supplies 900 Material&Subcontractors 2,100 Miscellaneous Expenses&Employee Training 29,825 Contingency Reserve 54,315 Depreciation 104,385 Total Construction Department Expenses $624,519 Total Expenditures $60,212,495 (OVER)UNDER BUDGET $0 Clay County Utility Authority 2021/2022 Proposed Self Insurance Fund Budget TOTAL SELF INSURANCE FUND Fund Balance: Sewer Backup $ 500,000 Unemployment 25,000 Fund Balance, Estimated as of October 1, 2021 $ 525,000 EXPENDITURES: Expenditures will be Board Approved per Occurrence $0 Fund Balance September 30, 2022 $ 525,000 Clay County Utility Authority 2021/2022 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 4/30/2021 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 TOTALS REVENUES: Balance October 1, 2020, to include Transfers 139,693,193 139,693,193 Funds Spent on Jobs Prior to FY 2019/2020 (54,793,809) (54,793,809) Renewal, Replacement&Betterment 2,398,255 2,414,518 2,486,954 2,561,563 2,638,410 2,717,562 15,217,262 Departmental Capital Transfer 597,925 1,052,400 1,000,000 1,000,000 1,000,000 1,000,000 5,650,325 Environmental Reuse Capital Fund Transfer 1,046,954 1,140,408 1,151,812 1,163,330 1,174,964 1,186,713 6,864,181 Capacity Fees Transfer 2,653,134 4,078,314 4,282,230 4,496,341 4,721,158 4,957,216 25,188,393 Grant Revenue 3,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 10,500,000 Alternative Water Supply Transfer 649,644 688,309 708,958 730,227 752,134 774,698 4,303,970 Debt Service Charge 170,340 200,400 200,400 200,400 200,400 200,400 1,172,340 Surplus Transfer(Operating Contingency Utility& Capital Reserve, includes add'!R&R) 3,416,509 3,775,457 4,009,994 4,130,294 4,254,203 4,381,829 23,968,285 Restricted Interest Earnings 50,644 5,120 10,000 15,000 15,000 15,000 110,764 Borrowing/Utilization of Surplus Funds if needed (53,803,503) 36,522,706 42,144,817 22,192,988 14,543,732 30,291,582 91,892,323 Balances After Transfers 45,079,286 51,377,632 57,495,165 37,990,143 30,800,000 47,025,000 269,767,226 CAPITAL EXPENDITURES: RENEWAL, REPLACEMENT & BETTERMENT Departmental Capital 949,320.82 1,052,400.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 6,001,720.82 Knight Boxx/Old Jennings Force Main Extension 0.00 100,000.00 214,000.00 314,000.00 Keystone Club Estates-Plant Upgrades 0.00 1,000,000.00 2,000,000.00 3,000,000.00 Rehab SP WW Clarifer#1/under drain 1-2 100,000.00 900,000.00 1,000,000.00 CL2 Storage Tanks - Multiple WTPS 20,151.89 50,000.00 70,151.89 Ridgecrest WTP -Replace Softstart& Crossline Starters with VFD's 923,462.26 568,016.26 1,491,478.52 Lake Asbury WM Improvements (602 Lake Asbury Road&Aldersgate St.) 0.00 845,000.00 845,000.00 Wesley RD WM Improvements (Branscomb Road to Arthur Moore Drive) 0.00 801,500.00 801,500.00 ERP Software Replacement 1,400,000.00 1,400,000.00 Keystone Heights -Brooklyn Bay Road Water Main Rehabilitation 0.00 9,000.00 9,000.00 Keystone Heights - Lakeside Street/Hilltop Street Water Main Rehabilitation 0.00 115,500.00 115,500.00 Lift Station SCADA System 0.00 750,000.00 750,000.00 Meadowbrook WTP Upgrades - (GST#3 repair, Transfer switch, GST#2 roof repair, Aerator reps: 72,000.00 1,000,000.00 2,453,000.00 3,525,000.00 Miller St. WWTP Upgrades (Complete Paving of Loop Road, Refurbish Influent Structure (Exterio 0.00 646,070.00 646,070.00 Ravines Off-Site Mains - Middleburg W&S Extensions 1,238,000.00 1,238,000.00 Ridaught WTP -Phase I GST Upgrades 50,000.00 1,100,000.00 1,150,000.00 Ridaught WRF Upgrades (Install Micro-screen, Grit Removal Equipment, and Influent,Rehabilitial 103,936.00 1,663,706.00 1,433,034.00 260,394.00 3,461,070.00 Spencers WTP- Ground Storage &High Service Pump 0.00 70,000.00 600,000.00 670,000.00 WRF SCADA System 1,000,000.00 1,000,000.00 Water SCADA System 750,000.00 750,000.00 CR 218 widening from Pine Tree Lane to Cosmos 425,000.00 500,000.00 925,000.00 Sandridge Road widening from Henley to CR 209 150,000.00 300,000.00 450,000.00 CR 220 widening Baxley to Henley Rd 575,000.00 575,000.00 CR 220 widening from Henley to Knightbox 420,000.00 420,000.00 Fleming Oaks WTP Electrical Upgrades &Hydro Tank 175,000.00 800,000.00 975,000.00 Pace Island WTP: Electrical&Hydro Tank Upgrades (Replace Hydrotank Tank#1 and Electrical) 200,000.00 800,000.00 1,000,000.00 Tab 14 -1/3 Clay County Utility Authority 2021/2022 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 4/30/2021 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 TOTALS Rehab PS 4 &PS 62. Manifold PS 67 if feasible 200,000.00 800,000.00 1,000,000.00 Server Lifecycle Replacement 1,750,000.00 1,750,000.00 Upgrade Lift Stations 11, 41, 69, 51 500,000.00 500,000.00 1,000,000.00 Upgrade Lift Station 98 500,000.00 500,000.00 Upgrade Lift Stations 9, 43, 24, 59 500,000.00 500,000.00 1,000,000.00 WTP Ground Storage Tanks: add Handrails 576,000.00 576,000.00 Fleming WRF Clarifier No. 1 Upgrade 50,000.00 1,158,000.00 1,208,000.00 Water Plant Meters Retrofits 0.00 100,000.00 300,000.00 300,000.00 300,000.00 1,000,000.00 Ridaught/Greenwood/Lucy Branch/Orange Park South WTP Consolidation and Upgrades 0.00 250,000.00 250,000.00 Meadowbrook Well Rehab 70,000.00 630,000.00 700,000.00 Insituform R&R 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 5,000,000.00 Kingsley Cove WTP Well Rehab 350,000.00 350,000.00 Projects Removed after engineering assessment 20,934,902.08 20,934,902.08 SYSTEM EXPANSION Governor's Park WWTF Design and Build 25,000.00 1,000,000.00 2,500,000.00 3,525,000.00 Governor's Park WTP Design and Build 2,400.00 975,000.00 3,262,500.00 3,262,500.00 7,502,400.00 Brannen Mill Extension- Challenger Center 2,200,000.00 2,200,000.00 Meadow Lake WTP-New Ground Storage Tank and Electrical Service upgrade 363,093.00 1,834,953.00 611,651.00 2,809,697.00 Saratoga Springs WTP - Phase I 1,211,426.55 1,137,327.00 1,858,592.00 309,765.00 4,517,110.55 Saratoga Springs RWP - Phase I 1,160,831.00 446,202.00 1,119,300.00 261,597.00 2,987,930.00 FCOB Utility Crossings 2,211,096.93 2,211,096.93 FDOT Middleburg Water and Sewer Relocations 602,241.10 602,241.10 Saratoga Springs Offsite Main Extensions 485,323.00 2,299,677.00 2,785,000.00 Mid Clay WWTP - Phase II Plant Expansion 582,615.00 4,500,000.00 2,167,385.00 7,250,000.00 Fleming Island Reg. WWTP -2nd BCR Plant, Two Tanks 200,000.00 5,000,000.00 2,000,000.00 7,200,000.00 Fleming Island Reg. WWTP Upgrades (#3 BTU Installation, Design, Repair/Restoration of#1 BTL 2,149,000.00 4,371,000.00 6,520,000.00 Fleming Island WWTF Clarifier No. 2 Evaluation and Repair 140,000.00 140,000.00 2019-054 Doctors Lake Restoration Project 236,340.52 175,000.00 411,340.52 CCUA Storage Building and Site Improvements 254,095.00 3,480,750.00 3,734,845.00 Aquarius Concourse Relocation Utility Relocations 900,000.00 900,000.00 Redirect Flow from CCUA LS #85 to LS #168 11,500.00 11,500.00 North Middleburg Water& Sewer Extension and Interconnection(Water Interconnect,Forcemain c 169,191.77 1,700,000.00 1,500,000.00 3,369,191.77 CCUA Administrative Building Phase I 0.00 214,907.00 2,945,250.00 3,160,157.00 Cost Share -Extension from Mayfield Annex to Blanding 37,800.00 37,800.00 Infill Projects 1,161,679.98 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 1,661,679.98 Keystone Wastewater Treatment Plant-Phase II Construction 0.00 7,150,000.00 7,150,000.00 Old Jennings Rd-Estimated Cost Share on oversizing to Commercial stub 40,000.00 40,000.00 Peters Creek WTP 2nd GST 0.00 650,000.00 650,000.00 Peters Creek WTP 3rd Well 100,000.00 875,000.00 975,000.00 Peters Creek WWTP - Land Acquisition 0.00 634,050.00 634,050.00 Peters Creek WRF -Phase II 50,000.00 1,600,000.00 12,000,000.00 8,350,000.00 22,000,000.00 Tab 14 -2/3 Clay County Utility Authority 2021/2022 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 4/30/2021 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 TOTALS Peters Creek Reclaimed Additions 0.00 200,000.00 200,000.00 Pier Station E/W WM Extension and Interconnect(State Road 16 and FCOB) 0.00 750,000.00 750,000.00 1,500,000.00 3,000,000.00 Pier Station Force Main Extensions (State Road 16 and FCOB) 0.00 750,000.00 750,000.00 1,500,000.00 3,000,000.00 Pier Station Master Pump Station (State Road 16 and FCOB) 0.00 250,000.00 75,000.00 500,000.00 825,000.00 Pier Station WTP Expansion 0.00 1,700,000.00 4,300,000.00 6,000,000.00 Ravines to Henly Road Water Main Extension 0.00 1,400,000.00 1,240,000.00 2,640,000.00 Ravines WTP 2nd GST 0.00 100,000.00 650,000.00 750,000.00 Ridaught RWP - 750K Ground Storage Tank 0.00 937,500.00 937,500.00 Ridaught RWP - Install 3rd High Service Pump 0.00 70,000.00 70,000.00 Spencer's WWTP: Phase 6 Expansion 0.00 750,000.00 5,500,000.00 6,250,000.00 Water System Interconnects - Misc 0.00 660,000.00 660,000.00 Ridaught/Greenwood/Lucy Branch/Orange Park South WTP Consolidation and Upgrades 0.00 50,000.00 1,000,000.00 2,000,000.00 3,000,000.00 6,050,000.00 Longbay Rd. Master Pump Station and Force Main 0.00 500,000.00 1,500,000.00 2,000,000.00 Swimming Penn Creek WM Interconnect 0.00 1,000,000.00 1,000,000.00 2,000,000.00 ALTERNATIVE WATER SUPPLY Hydrogeologic Well Construction and Testing 1,321,500.00 1,321,500.00 Potable Reuse Pilot Project 429,261.99 185,000.00 1,085,500.00 2,000,738.01 3,700,500.00 2 MGD Potable Reuse 0.00 1,000,000.00 12,000,000.00 13,000,000.00 Other AWS (Stormwater, RIBs, Reclaimed Storage, etc) 0.00 15,000,000.00 15,000,000.00 30,000,000.00 Subtotals 40,981,168.89 46,706,938.26 52,268,332.00 34,536,494.01 28,000,000.00 42,750,000.00 245,242,933.16 Contingency 4,098,116.89 4,670,693.83 5,226,833.20 3,453,649.40 2,800,000.00 4,275,000.00 24,524,293.32 TOTAL CAPITAL EXPENDITURES 45,079,285.78 51,377,632.09 57,495,165.20 37,990,143.41 30,800,000.00 47,025,000.00 269,767,226.48 Capital Expenditures Breakdown: Renewal, Replacement&Betterment 32,289,224 23,578,769 21,007,588 16,448,043 9,450,000 7,075,000 109,848,625 System Expansion 11,039,300 27,613,863 35,402,077 19,541,362 5,350,000 12,950,000 111,896,602 Alternative Water Supply 1,750,762 185,000 1,085,500 2,000,738 16,000,000 27,000,000 48,022,000 45,079,286 51,377,632 57,495,165 37,990,143 30,800,000 47,025,000 269,767,226 Tab 14 -3/3 Clay County Utility Authority Proposed Departmental Capital Budget FY 2021-2022 Total Description Budget Water Treatment Variable Speed Horizontal/Vertical Bandsaw Deluxe $ 15,750.00 Drill Press with safety clamps $ 2,850.00 $ 18,600.00 Wastewater Treatment Mower- Pro Turn 260 Mower $ 8,800.00 $ 8,800.00 Distribution & Collection Hydro Excavator $ 475,000.00 Trailer for sewer backups $ 12,000.00 Xylem Dri-Prime Pump $ 59,000.00 Lawn Mower for Liftstations $ 10,000.00 $ 556,000.00 GIS NONE Customer Service Public Relations Letter Opener $ 3,000.00 $ 3,000.00 Service Availability NONE IT Fortigate Firewalls with support (qty 2) $ 24,000.00 FortiManager VM $ 48,000.00 Cisco Catalyst 9300 - Switch -48 port $ 21,000.00 Cisco Catalyst 9300 - Switch - 24 port $ 29,000.00 86" MondoPad for Board Room $ 7,000.00 Conference Phone system in Board Room $ 22,000.00 Cybersense Server $ 35,000.00 $ 186,000.00 Facility Management Drive on Lift $ 30,000.00 $ 30,000.00 Project Management NONE Engineering NONE MASTER DEPARTMENTAL CAPITAL CONTINGENCY $ 250,000.00 Total Department Budgets $ 1,052,400.00