HomeMy WebLinkAboutFY 21/22 Budget Resolution CLAY COUNTY UTILITY AUTHORITY
RESOLUTION NO. 2021/2022-02
A RESOLUTION OF THE BOARD OF
SUPERVISORS OF THE CLAY COUNTY
UTILITY AUTHORITY ADOPTING FISCAL
YEAR 2021/2022 ANNUAL BUDGET;
PROVIDING AN EFFECTIVE DATE.
WHEREAS,the annual budget for the Clay County Utility Authority(the "Authority") for
Fiscal Year 2021/2022, beginning October 1, 2021, and continuing through September 30, 2022,
incorporates anticipated revenues and expenditures for all systems to be operated by the Authority
for such period; and
WHEREAS, Chapter 94-491, Laws of Florida, Special Acts of 1994, which created the
Authority as a multicounty,independent special district of the State of Florida,directs and requires
that the Authority annually adopt its budget for the then current fiscal year, following the same
procedure as followed by Clay County, Florida, for budget adoption and approval; and
WHEREAS, the Authority has duly submitted to the Board of County Commissioners for
Clay County,Florida,its proposed annual budget for Fiscal Year 2021/2022,and has duly published
notice of its public hearing to consider the final adoption of its annual budget for Fiscal Year
2021/2022, together with a budget summary describing the contents of the entire budget; and
WHEREAS, the Authority has previously published its proposed budget for Fiscal Year
2021/2022,the final version of which is attached hereto as Exhibit"A" and herein incorporated by
reference, following a duly noticed public rate hearing on September 7, 2021 at which time the
Board received staff comments and public comments on the then proposed budget and the proposed
rates for Fiscal Year 2021/2022,upon which the proposed budget was based; and
WHEREAS, the Authority finds that it is in its best interest, and in the best interest of its
ratepayers as a whole,to adopt its annual budget for Fiscal Year 2021/2022 in the form as attached
as Exhibit "A" hereto, being the same budget as published by the Board in advance of the Public
Rate Hearing.
NOW THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE CLAY COUNTY UTILITY AUTHORITY, an independent special district created and
existing under Chapter 94-491, Laws of Florida, Special Acts of 1994, as follows:
1 Resolution No. 2021/2022-02
Section 1. The Board does hereby formally adopt and approve the Authority's annual budget
for Fiscal Year 2021/2022 in the form as attached hereto as Exhibit "A".
Section 2. This Resolution shall become effective as of October 1, 2021.
DULY ADOPTED,by the Board of Supervisors of the Clay County Utility Authority, and
effective as of October 1, 2021.
CLAY COUNTY UTILITY AUTHORITY,
BY ITS BOARD OF SUPERVIS S
By:
Wendell Davis, Chairman
ATTEST:
Janice ouderm. k, Secretary
Clay C unty Utility Authority
(Seal)
2 Resolution No. 2021/2022-02
NOTICE OF
PUBLIC HEARING
The Clay County Utility Authority has tentatively adopted a budget for Fiscal Year 2021/2022. A public
hearing will be held on Tuesday, September 7, 2021 at 7:00 p.m. in the Clay County Utility Authority Board
Room, 3176 Old Jennings Road, Middleburg, Florida.
BUDGET SUMMARY
CLAY COUNTY UTILITY AUTHORITY
PROPOSED BUDGET FOR 2021/2022
Operating Capital Self Insurance Total Fund
Fund Fund Fund Budget
Revenues:
Projected Cash at October 1, 2021 $ 2,000,000 $ 81,778,734 $ 525,000 $ 84,303,734
Water&Sewer Revenue 57,213,539 57,213,539
Miscellaneous Revenue/Borrowing 2,998,956 2,998,956
Fund Transfers 11,792,389 11,792,389
Total Revenues $ 62,212,495 $ 93,571,123 $ 525,000 $ 156,308,618
Expenditures:
Debt Service $ 9,168,010 $ - $ - $ 9,168,010
Fund Transfers 11,792,389 11,792,389
Operation Expenses 36,892,041 36,892,041
Due in Lieu of Taxes 2,360,055 2,360,055
Capital Projects 51,377,632 51,377,632
Projected Cash at September 30, 2022 2,000,000 42,193,491 525,000 44,718,491
Total Expenditures $ 62,212,495 $ 93,571,123 $ 525,000 $ 156,308,618
Additional information on the proposed budget is available at www.clayutility.org/rates or you can come to the
office of the Clay County Utility Authority at 3176 Old Jennings Road,Middleburg, Florida, Monday through Friday 8:00
a.m.to 5:00 p.m. except legal holidays.
Following the public hearing,which may be adjourned from time to time, The Board of Supervisors may adopt or
modify the proposed budget.
In accordance with the Americans with Disabilities Act,any person needing a special accommodation to participate
in this matter, should contact the Clay County Utility Authority by mail at 3176 Old Jennings Road, Middleburg, Florida
32068 or by telephone at(904)272-5999 x 2464,no later than 7 days prior to the hearing or proceeding for which this notice
has been given. Those requiring auditory assistance can access the foregoing telephone number by contacting the Florida
Relay service at 1-800-955-8770(Voice)or 1-800-955-8771 (TDD).
If any person intends to appeal any decision related to this action, such person will need to provide a court reporter
at such person's own expense, for a transcript of the proceedings. All interested persons are invited to attend.
CLAY COUNTY UTILITY AUTHORITY
Jeremy Johnston, Executive Director
CLAY COUNTY UTILITY AUTHORITY
2021/2022 PROPOSED OPERATING BUDGET
Revenues:
Water Revenue 17,648,491
Sewer Revenue 29,918,327
Reclaimed Revenue 4,878,842
Connection Fees,AWS&DEP Grants 4,767,879
Miscellaneous Revenue 1,587,082
Capital Fund-Const.Dept.Labor,OH,&Equipment 624,519
Interest-Restricted 2,666
Interest-Non Restricted 784,689
Total Revenues $60,212,495
Expenditures:
Debt Service-Interest $2,074,592
Debt Service-Principal 7,093,418
Debt Service-Stabilization
Restricted Interest Income 2,666
Renewal&Replacement Fund 2,414,518
Environmental Reuse Capital Fund 1,140,408
Connection Fee Fund,AWS&DEP Grants 4,767,879
Departmental Capital Fund 1,052,400
Capital Reserve 2,414,518
Total Debt and Capital Expenditures $20,990,399
Operation Expenses:
Wages $12,321,958
Health Insurance 2,425,477
Retirement 1,272,907
Licenses, Education, &Uniforms 345,670
Payroll Taxes 903,297
Workers Compensation ins. 227,492
General Liability&Property Insurance 859,395
Transportation Expense 502,451
Rental Space 43,194
Communication Expense 485,154
Electric&Fuel-W/P 734,000
Electric&Fuel-L/S 400,000
Electric&Fuel-STP 1,310,865
Electric&Fuel-Office 37,603
Chemicals Water 185,000
Chemicals Sewer 821,203
Supplies-Water 1,772,224
Supplies-Sewage 1,258,076
Supplies Office 633,544
Software 1,006,671
Engineering Expense 919,700
Legal Expenses 545,535
Audit Expenses 33,500
Subcontractors-Water 811,575
Subcontractors-Water Testing 105,500
Subcontractors-Sewage 830,582
Subcontractors-Sewage Testing 158,322
Subcontractors AWS
Subcontractors General 1,727,637
Sludge Removal&Treatment 1,924,160
Bad Debt Expense 5,000
Miscellaneous 421,466
Contingency 1,186,170
Board Of Directors Compensation 52,194
Due in Lieu of Taxes 2,360,055
Total Operation Expenses $38,597,577
CLAY COUNTY UTILITY AUTHORITY
2021/2022 PROPOSED OPERATING BUDGET
Construction Department Expenses:
Wages $241,798
Health Insurance 63,804
Retirement 25,643
Payroll Taxes 18,088
Workmen's'Compensation Insurance 8,806
Property/Liability Insurance 54,855
Equipment Fuel, Repairs&Maintenance 15,000
Field Supplies&Small Tools 5,000
Office Supplies 900
Material&Subcontractors 2,100
Miscellaneous Expenses&Employee Training 29,825
Contingency Reserve 54,315
Depreciation 104,385
Total Construction Department Expenses $624,519
Total Expenditures $60,212,495
(OVER)UNDER BUDGET $0
Clay County Utility Authority
2021/2022 Proposed Self Insurance Fund Budget
TOTAL
SELF
INSURANCE
FUND
Fund Balance:
Sewer Backup $ 500,000
Unemployment 25,000
Fund Balance, Estimated as of October 1, 2021 $ 525,000
EXPENDITURES:
Expenditures will be Board Approved per Occurrence $0
Fund Balance September 30, 2022 $ 525,000
Clay County Utility Authority
2021/2022 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted for Prior Year Jobs Not Completed as of 4/30/2021 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 TOTALS
REVENUES:
Balance October 1, 2020, to include Transfers 139,693,193 139,693,193
Funds Spent on Jobs Prior to FY 2019/2020 (54,793,809) (54,793,809)
Renewal, Replacement&Betterment 2,398,255 2,414,518 2,486,954 2,561,563 2,638,410 2,717,562 15,217,262
Departmental Capital Transfer 597,925 1,052,400 1,000,000 1,000,000 1,000,000 1,000,000 5,650,325
Environmental Reuse Capital Fund Transfer 1,046,954 1,140,408 1,151,812 1,163,330 1,174,964 1,186,713 6,864,181
Capacity Fees Transfer 2,653,134 4,078,314 4,282,230 4,496,341 4,721,158 4,957,216 25,188,393
Grant Revenue 3,000,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 10,500,000
Alternative Water Supply Transfer 649,644 688,309 708,958 730,227 752,134 774,698 4,303,970
Debt Service Charge 170,340 200,400 200,400 200,400 200,400 200,400 1,172,340
Surplus Transfer(Operating Contingency Utility& Capital Reserve, includes add'!R&R) 3,416,509 3,775,457 4,009,994 4,130,294 4,254,203 4,381,829 23,968,285
Restricted Interest Earnings 50,644 5,120 10,000 15,000 15,000 15,000 110,764
Borrowing/Utilization of Surplus Funds if needed (53,803,503) 36,522,706 42,144,817 22,192,988 14,543,732 30,291,582 91,892,323
Balances After Transfers 45,079,286 51,377,632 57,495,165 37,990,143 30,800,000 47,025,000 269,767,226
CAPITAL EXPENDITURES:
RENEWAL, REPLACEMENT & BETTERMENT
Departmental Capital 949,320.82 1,052,400.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 6,001,720.82
Knight Boxx/Old Jennings Force Main Extension 0.00 100,000.00 214,000.00 314,000.00
Keystone Club Estates-Plant Upgrades 0.00 1,000,000.00 2,000,000.00 3,000,000.00
Rehab SP WW Clarifer#1/under drain 1-2 100,000.00 900,000.00 1,000,000.00
CL2 Storage Tanks - Multiple WTPS 20,151.89 50,000.00 70,151.89
Ridgecrest WTP -Replace Softstart& Crossline Starters with VFD's 923,462.26 568,016.26 1,491,478.52
Lake Asbury WM Improvements (602 Lake Asbury Road&Aldersgate St.) 0.00 845,000.00 845,000.00
Wesley RD WM Improvements (Branscomb Road to Arthur Moore Drive) 0.00 801,500.00 801,500.00
ERP Software Replacement 1,400,000.00 1,400,000.00
Keystone Heights -Brooklyn Bay Road Water Main Rehabilitation 0.00 9,000.00 9,000.00
Keystone Heights - Lakeside Street/Hilltop Street Water Main Rehabilitation 0.00 115,500.00 115,500.00
Lift Station SCADA System 0.00 750,000.00 750,000.00
Meadowbrook WTP Upgrades - (GST#3 repair, Transfer switch, GST#2 roof repair, Aerator reps: 72,000.00 1,000,000.00 2,453,000.00 3,525,000.00
Miller St. WWTP Upgrades (Complete Paving of Loop Road, Refurbish Influent Structure (Exterio 0.00 646,070.00 646,070.00
Ravines Off-Site Mains - Middleburg W&S Extensions 1,238,000.00 1,238,000.00
Ridaught WTP -Phase I GST Upgrades 50,000.00 1,100,000.00 1,150,000.00
Ridaught WRF Upgrades (Install Micro-screen, Grit Removal Equipment, and Influent,Rehabilitial 103,936.00 1,663,706.00 1,433,034.00 260,394.00 3,461,070.00
Spencers WTP- Ground Storage &High Service Pump 0.00 70,000.00 600,000.00 670,000.00
WRF SCADA System 1,000,000.00 1,000,000.00
Water SCADA System 750,000.00 750,000.00
CR 218 widening from Pine Tree Lane to Cosmos 425,000.00 500,000.00 925,000.00
Sandridge Road widening from Henley to CR 209 150,000.00 300,000.00 450,000.00
CR 220 widening Baxley to Henley Rd 575,000.00 575,000.00
CR 220 widening from Henley to Knightbox 420,000.00 420,000.00
Fleming Oaks WTP Electrical Upgrades &Hydro Tank 175,000.00 800,000.00 975,000.00
Pace Island WTP: Electrical&Hydro Tank Upgrades (Replace Hydrotank Tank#1 and Electrical) 200,000.00 800,000.00 1,000,000.00
Tab 14 -1/3
Clay County Utility Authority
2021/2022 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted for Prior Year Jobs Not Completed as of 4/30/2021 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 TOTALS
Rehab PS 4 &PS 62. Manifold PS 67 if feasible 200,000.00 800,000.00 1,000,000.00
Server Lifecycle Replacement 1,750,000.00 1,750,000.00
Upgrade Lift Stations 11, 41, 69, 51 500,000.00 500,000.00 1,000,000.00
Upgrade Lift Station 98 500,000.00 500,000.00
Upgrade Lift Stations 9, 43, 24, 59 500,000.00 500,000.00 1,000,000.00
WTP Ground Storage Tanks: add Handrails 576,000.00 576,000.00
Fleming WRF Clarifier No. 1 Upgrade 50,000.00 1,158,000.00 1,208,000.00
Water Plant Meters Retrofits 0.00 100,000.00 300,000.00 300,000.00 300,000.00 1,000,000.00
Ridaught/Greenwood/Lucy Branch/Orange Park South WTP Consolidation and Upgrades 0.00 250,000.00 250,000.00
Meadowbrook Well Rehab 70,000.00 630,000.00 700,000.00
Insituform R&R 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 5,000,000.00
Kingsley Cove WTP Well Rehab 350,000.00 350,000.00
Projects Removed after engineering assessment 20,934,902.08 20,934,902.08
SYSTEM EXPANSION
Governor's Park WWTF Design and Build 25,000.00 1,000,000.00 2,500,000.00 3,525,000.00
Governor's Park WTP Design and Build 2,400.00 975,000.00 3,262,500.00 3,262,500.00 7,502,400.00
Brannen Mill Extension- Challenger Center 2,200,000.00 2,200,000.00
Meadow Lake WTP-New Ground Storage Tank and Electrical Service upgrade 363,093.00 1,834,953.00 611,651.00 2,809,697.00
Saratoga Springs WTP - Phase I 1,211,426.55 1,137,327.00 1,858,592.00 309,765.00 4,517,110.55
Saratoga Springs RWP - Phase I 1,160,831.00 446,202.00 1,119,300.00 261,597.00 2,987,930.00
FCOB Utility Crossings 2,211,096.93 2,211,096.93
FDOT Middleburg Water and Sewer Relocations 602,241.10 602,241.10
Saratoga Springs Offsite Main Extensions 485,323.00 2,299,677.00 2,785,000.00
Mid Clay WWTP - Phase II Plant Expansion 582,615.00 4,500,000.00 2,167,385.00 7,250,000.00
Fleming Island Reg. WWTP -2nd BCR Plant, Two Tanks 200,000.00 5,000,000.00 2,000,000.00 7,200,000.00
Fleming Island Reg. WWTP Upgrades (#3 BTU Installation, Design, Repair/Restoration of#1 BTL 2,149,000.00 4,371,000.00 6,520,000.00
Fleming Island WWTF Clarifier No. 2 Evaluation and Repair 140,000.00 140,000.00
2019-054 Doctors Lake Restoration Project 236,340.52 175,000.00 411,340.52
CCUA Storage Building and Site Improvements 254,095.00 3,480,750.00 3,734,845.00
Aquarius Concourse Relocation Utility Relocations 900,000.00 900,000.00
Redirect Flow from CCUA LS #85 to LS #168 11,500.00 11,500.00
North Middleburg Water& Sewer Extension and Interconnection(Water Interconnect,Forcemain c 169,191.77 1,700,000.00 1,500,000.00 3,369,191.77
CCUA Administrative Building Phase I 0.00 214,907.00 2,945,250.00 3,160,157.00
Cost Share -Extension from Mayfield Annex to Blanding 37,800.00 37,800.00
Infill Projects 1,161,679.98 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 1,661,679.98
Keystone Wastewater Treatment Plant-Phase II Construction 0.00 7,150,000.00 7,150,000.00
Old Jennings Rd-Estimated Cost Share on oversizing to Commercial stub 40,000.00 40,000.00
Peters Creek WTP 2nd GST 0.00 650,000.00 650,000.00
Peters Creek WTP 3rd Well 100,000.00 875,000.00 975,000.00
Peters Creek WWTP - Land Acquisition 0.00 634,050.00 634,050.00
Peters Creek WRF -Phase II 50,000.00 1,600,000.00 12,000,000.00 8,350,000.00 22,000,000.00
Tab 14 -2/3
Clay County Utility Authority
2021/2022 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted for Prior Year Jobs Not Completed as of 4/30/2021 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 TOTALS
Peters Creek Reclaimed Additions 0.00 200,000.00 200,000.00
Pier Station E/W WM Extension and Interconnect(State Road 16 and FCOB) 0.00 750,000.00 750,000.00 1,500,000.00 3,000,000.00
Pier Station Force Main Extensions (State Road 16 and FCOB) 0.00 750,000.00 750,000.00 1,500,000.00 3,000,000.00
Pier Station Master Pump Station (State Road 16 and FCOB) 0.00 250,000.00 75,000.00 500,000.00 825,000.00
Pier Station WTP Expansion 0.00 1,700,000.00 4,300,000.00 6,000,000.00
Ravines to Henly Road Water Main Extension 0.00 1,400,000.00 1,240,000.00 2,640,000.00
Ravines WTP 2nd GST 0.00 100,000.00 650,000.00 750,000.00
Ridaught RWP - 750K Ground Storage Tank 0.00 937,500.00 937,500.00
Ridaught RWP - Install 3rd High Service Pump 0.00 70,000.00 70,000.00
Spencer's WWTP: Phase 6 Expansion 0.00 750,000.00 5,500,000.00 6,250,000.00
Water System Interconnects - Misc 0.00 660,000.00 660,000.00
Ridaught/Greenwood/Lucy Branch/Orange Park South WTP Consolidation and Upgrades 0.00 50,000.00 1,000,000.00 2,000,000.00 3,000,000.00 6,050,000.00
Longbay Rd. Master Pump Station and Force Main 0.00 500,000.00 1,500,000.00 2,000,000.00
Swimming Penn Creek WM Interconnect 0.00 1,000,000.00 1,000,000.00 2,000,000.00
ALTERNATIVE WATER SUPPLY
Hydrogeologic Well Construction and Testing 1,321,500.00 1,321,500.00
Potable Reuse Pilot Project 429,261.99 185,000.00 1,085,500.00 2,000,738.01 3,700,500.00
2 MGD Potable Reuse 0.00 1,000,000.00 12,000,000.00 13,000,000.00
Other AWS (Stormwater, RIBs, Reclaimed Storage, etc) 0.00 15,000,000.00 15,000,000.00 30,000,000.00
Subtotals 40,981,168.89 46,706,938.26 52,268,332.00 34,536,494.01 28,000,000.00 42,750,000.00 245,242,933.16
Contingency 4,098,116.89 4,670,693.83 5,226,833.20 3,453,649.40 2,800,000.00 4,275,000.00 24,524,293.32
TOTAL CAPITAL EXPENDITURES 45,079,285.78 51,377,632.09 57,495,165.20 37,990,143.41 30,800,000.00 47,025,000.00 269,767,226.48
Capital Expenditures Breakdown:
Renewal, Replacement&Betterment 32,289,224 23,578,769 21,007,588 16,448,043 9,450,000 7,075,000 109,848,625
System Expansion 11,039,300 27,613,863 35,402,077 19,541,362 5,350,000 12,950,000 111,896,602
Alternative Water Supply 1,750,762 185,000 1,085,500 2,000,738 16,000,000 27,000,000 48,022,000
45,079,286 51,377,632 57,495,165 37,990,143 30,800,000 47,025,000 269,767,226
Tab 14 -3/3
Clay County Utility Authority
Proposed Departmental Capital Budget
FY 2021-2022
Total
Description Budget
Water Treatment
Variable Speed Horizontal/Vertical Bandsaw Deluxe $ 15,750.00
Drill Press with safety clamps $ 2,850.00
$ 18,600.00
Wastewater Treatment
Mower- Pro Turn 260 Mower $ 8,800.00
$ 8,800.00
Distribution & Collection
Hydro Excavator $ 475,000.00
Trailer for sewer backups $ 12,000.00
Xylem Dri-Prime Pump $ 59,000.00
Lawn Mower for Liftstations $ 10,000.00
$ 556,000.00
GIS NONE
Customer Service Public Relations
Letter Opener $ 3,000.00
$ 3,000.00
Service Availability NONE
IT
Fortigate Firewalls with support (qty 2) $ 24,000.00
FortiManager VM $ 48,000.00
Cisco Catalyst 9300 - Switch -48 port $ 21,000.00
Cisco Catalyst 9300 - Switch - 24 port $ 29,000.00
86" MondoPad for Board Room $ 7,000.00
Conference Phone system in Board Room $ 22,000.00
Cybersense Server $ 35,000.00
$ 186,000.00
Facility Management
Drive on Lift $ 30,000.00
$ 30,000.00
Project Management NONE
Engineering NONE
MASTER DEPARTMENTAL CAPITAL CONTINGENCY $ 250,000.00
Total Department Budgets $ 1,052,400.00