HomeMy WebLinkAbout05.a minutes MINUTES
CLAY COUNTY UTILITY AUTHORITY
November 7, 2023
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starneri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Starneri offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starneri, Vice-Chairman Lebesch, Mr. McNees, and Mrs. Taylor in
attendance.
Also present at the meeting were Chief Operations Officer Darryl Muse, Chief Financial Officer Jeff
Wesselman, Chief Engineer Paul Steinbrecher, Assistant Chief Engineer Joe Paterniti, Water Department
Superintendent Ross Bland, Procurement Manager Angelia Wilson, Service Availability Manager Melisa
Blaney, Compliance Manager Heather Webber, Public & Governmental Affairs Liaison Dennis Ragosta,
Contract and Procurement Specialist Darrin Parker, Administrative Assistant Operations Alicia Baker,
Administrative Assistant Engineering Annecia Asberry, and Grady H. Williams, Jr., legal counsel to the CCUA.
Chairman Starneri informed staff he would like to receive input from all the Board members regarding the use
of Weblink versus DropBox and requested staff prepare the agenda for the November 21, 2023, meeting in both
formats.
Item No. 4 - Recognition of FSAWWA Best Drinking Water Contest-Ravines Water Treatment Plant
Chief Operations Officer Darryl Muse informed the Board CCUA's Ravines Water Treatment Plant was the
winner of the FSAWWA Best Drinking Water Contest.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, October 17, 2023
After discussion, Vice-Chairman Lebesch moved, seconded by Mrs. Taylor, and carried 4-0, to approve
the minutes Regular Meeting held on October 17, 2023.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. McNees moved, seconded by Vice-Chairman Lebesch, and carried 4-0, to approve
the Consent Agenda follows;
November 7, 2023
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $7,396,718.03
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
2) Request for Asset Disposal Authorization
a. Canon iPF825 and Colortrac SmartLF C140
3) Sole Source Designation
a. Request to grant Sole Source status to Geophysical Survey Systems, Inc. for the
purchase of the Ground Penetrating Radar Software, Equipment and Ancillary
Services
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for Brass Fittings ITB#20/21-A20
b. Approval of Addendum No. 1 to HealthSource Solutions Service Agreement for
Wellright Portal
c. Proposed Renewal with Ferguson Enterprises, LLC for the CCUA Pipes, Valves, and
Fittings Contract ITB#22/23-A01
d. Proposed Supplemental Agreement No. 2 with Proof + Geist, LLC to provide
Development Support Services
2) Approval of Supplemental Agreements and Change Orders -None
c. Approval of Financing Requests—None
d. Approval of Contract Usage -None
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement KU23/24-3 — Island All Stars — 2340 Market Drive (IA-POL,
LLC) — 1 ERC water, 2 ERC's wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt
service - $26,853.40
2) Developer Agreement KU23/24-4—Water Service to 1831 Lakeshore Drive North (Brett
and Rachel Morgan)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service
- $4,254.92
3) Grant of Easement—266 Old Jennings Road—Grantor—Barry L. Dean
4) Grand of Easement—325 SW Magnolia Avenue—Grantor—John and Denise Story
5) Grant of Easement — 2637 Sunnyside Drive — Grantor — Alexander and Courtney
Arciniega
6) Grant of Easement—4119 SE 8th Avenue—Grantor-Panitan Group, Inc.
7) Grant of Easement — Peters Creek Infrastructure Expansion — Grantor — Governors Park
Property Holdings, LLC
Item No. 7—Customer Account Adjustments—None
November 7, 2023 2
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. August 2023 Financial Package
Chief Financial Officer Jeff Wesselman presented the Financial Statements for August and reported
operating income is $3,933,316 (30%) over budget due to a favorable revenue and favorable expense
variance. operating revenue is $319,301 (0.6%) over budget and operating expenses are $3,614,015
(9%) under budget. CCUA has gained 1,310 active water accounts and 1,318 active sewer accounts
during fiscal year 2022/2023. After discussion, Mr. McNees moved, seconded by Mrs. Taylor, and
carried 4-0, to accept the Financial Statements for August 2023, as presented by Mr. Wesselman.
b. Interlocal Agreement with Clay County for utility main impacts at two locations on CR 315 associated
with the design and construction of the County's Bonded Transportation Program, Project No. 6B -
Cathedral Oak Parkway CR 216 in Clay County, Florida
Assistant Chief Engineer Joe Paterniti presented a request to execute an Interlocal Agreement
(Agreement) with Clay County (County) for utility main impacts at two locations on CR 315 associated
with the design and construction of the County's Bonded Transportation Program, Project No. 6B -
Cathedral Oak Parkway CR 216 (BTP 6B) in Clay County, Florida. The County is finalizing BTP 6B
constructions plans that impact CCUA utility lines at two locations along CR 315. A sketch of these
locations is provided in the Agreement. The first impacted area is where the BTP 6B roadway alignment
crosses CR 315. By accepting this Agreement CCUA will subordinate a portion of our utility easement
where the BTP 6B road alignment crosses our easement. The second impacted area that requires utility
relocations is located at the transition from CR 315 to the eastern extent of the new BTP 6B project.
Because the existing utility mains at this location are in a CCUA utility easement the county is
responsible for relocating the mains and providing a new utility easement for the new utility main
alignment. CCUA will be required to subordinate the portion of our utility easement at this location.
This Agreement outlines the County's and CCUA's responsibilities associated with utility impacts at
these two locations. There is no cost to CCUA for this work as the existing mains that are to be relocated
are in a CCUA easement. Both CCUA, County Staff and attorneys have reviewed the requirements and
language contained within the Agreement. There are no capital costs associated with the BTP 6B
project. After discussion, Mr. McNees moved, seconded by Vice-Chairman Lebesch, and carried 4-0, to
approve execution of the Agreement, as presented by Mr. Paterniti.
c. Other
Chairman Starneri introduced Mr. Michael Hingst who was appointed by Governor DeSantis to serve on
the Board of Supervisors. He will be sworn in on December 5, 2023, for a term to expire on
September 30, 2026.
Item No. 10—Legal Business
a. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
November 7, 2023 3
Item No. 13 — Supervisor Comments
Vice-Chairman Lebesch congratulated the Water Department on receiving their award and said she was sorry
she missed the Hall-o-Ween event.
Mr. McNees shared he was glad to be back and thanked everyone for their efforts in preparing for the meeting.
Mrs. Taylor thanked staff and welcomed Mr. Hingst to the Board and shared she is looking forward to serving
with him in the years to come.
Board Appointee Michael Hingst thanked everyone for the warm welcome today and shared he is looking
forward to serving.
Chairman Starnieri expressed how much he enjoyed the Hall-o-Ween celebration, he said a good time was had
by all the attendees. He also thanked the staff members who coordinated the event.
Item No. 14—Adjournment
Chairman Starnieri adjourned the meeting at 2:34 P.M.
James Stameri, Chairman
Janice Loudermilk, Recording Secretary
November 7, 2023 4