HomeMy WebLinkAbout04.a Minutes121923 MINUTES
CLAY COUNTY UTILITY AUTHORITY
December 19, 2023
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starnieri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Gardella offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starnieri, Vice-Chairman Lebesch, Mr. Gardella, Mr. Hingst, Mr. McNees,
Mr. Petty, and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Assistant Chief Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Chief Human Resource
Officer Kim Richardson, Assistant COO/Distribution & Collection Department Superintendent David Rawlins,
Water Department Superintendent Ross Bland, Service Availability Manager Melisa Blaney, Procurement
Manager Angelia Wilson, Compliance Manager Heather Webber, Construction & Inspection Services Manager
Warrick Sams, Construction & Inspection Services Coordinator Linda Ortiz-Figueroa, Administrative Assistant
Operations Alicia Baker, Administrative Assistant Engineering Annecia Asberry, Business Intern Jacob
Rutkowski, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Shannon Jenkins—5 years
Executive Director Jeremy Johnston introduced and presented a certificate to Billing Clerk Shannon
Jenkins in recognition of her five years of service.
b. FSAWWA Fall Conference Competition
Marvin Short and Corbin Bohanan—Hydrant Hysteria Challenge
Brian Peeples—Meter Challenge
Mr. Johnston introduced Water Treatment Plant Operator Corbin Bohanan and Brian Peeples who
recently competed in the FSAWWA Fall Conference Competitions. Repairs Foreman Marvin Short was
working on a water main repair and was unable to attend the meeting.
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c. Other
Mr. Johnston presented Certificates of Appreciation to Billing Clerk Freida Brown, Corbin Bohanan,
and Customer Service Representative Brie Macaluso who due to their scheduled leave were unable to
receive their certificate at the holiday luncheon.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, December 5, 2023
After discussion, Vice-Chairman Lebesch moved, seconded by Mr. McNees, and carried 7-0, to approve
the minutes of the Regular Meeting held on December 5, 2023.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. McNees moved, seconded by Mrs. Taylor, and carried 7-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$6,713,213.85
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts—None
2) Approval of Supplemental Agreements and Change Orders
a. Change Order No. 2 with Complete Services Well Drilling, Inc. to Governor's Park
Supply Well Drilling
b. Proposed Supplemental Agreement No. 2 to the Hydrogeological and Environmental
Professional Engineering Services RFQ Agreement 2022/2023-A02 with Kimley-Horn
and Associates, Inc. for the Saratoga Springs Water Treatment Plant Corrosivity Water
Sampling
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds &Easements
1) Developer Agreement KU23/24-8 — Water and Wastewater Service to 1711 Shady River
Court (Roberta Burgart, Trustee of the Exodus Trust) — 1 ERC water, 1 ERC wastewater, 1
ERC AWS, 1 ERC SJRWMD, 1 ERC environmental impact- $6,138.67
2) Developer Agreement KU23/24-9 — Individual Metering of 478 Lombard Street (Jennifer
Burfict) - $5,567.78
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Item No. 7 —Customer Account Adjustments—None
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. Enterprise Resource Platform Update and Messaging
Mr. Johnston, Assistant Chief Financial Officer Karen Osborne, and Senior Vice-President of The
Dalton Agency Heather Houston provided a presentation and addressed the Board regarding the
proposed procedures and messaging associated with the upcoming launch of CCUA's new Enterprise
Resource Platform. After discussion, Vice-Chairman Lebesch moved, seconded by Mr. Gardella, and
carried 7-0, to approve the proposed plan as presented.
b. Proposed Change Order No. 1 to the Collaborative Solutions LLC a Cognizant Company Contract to provide
Training and Training Materials for Workday
Ms. Osbourne presented proposed Change Order No. 1 to the Collaborative Solutions LLC a Cognizant
Company to provide training and training Materials for Workday. Cognizant is CCUA's implementation
partner for our incoming Workday Enterprise Resource Platform system. Workday will be used by every
employee in our organization and represents a significant change to their day to-day processes. Properly
learning how to utilize the system will be imperative to a successful transition. Cognizant has the
experience and knowledge necessary to assist CCUA with the staff training. The proposed Change
Order includes the following: Development of instructional job aids specific to CCUA's policies and
procedures, In person, instructor led training sessions, Employee self-service options, time entry and
absence requests, Requisitions, Purchase Orders and other Procurement related items, Webinar
presentations, Capital Projects, and Budgeting. After discussion, Mr. Gardella moved, seconded by Mrs.
Taylor, and carried 7-0, to approve the Change Order in the amount of$120,970, as presented by Ms.
Osbourne.
c. Other
Mr. Johnston thanked the Operations Team for the holiday luncheon. He also informed the Board of
some upcoming agenda items and reminded everyone about the facilities tour which is to be held on
Friday, January, 5, 2024. He also shared he will be out of the office for a few days and wished everyone
a merry Christmas and a happy New Year.
Item No. 10—Legal Business
a. Other
Mr. Williams wished everyone a very merry Christmas.
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
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Item No. 13— Supervisor Comments
Mr. Petty wished everyone a merry Christmas.
Mr. McNees also wished everyone a merry Christmas and said he will be unable to attend the tour.
Vice-Chairman Lebesch shared how much she enjoyed the holiday party, and shared it was a beautiful winter
wonderland which helped put her in the holiday spirit. She also wished everyone a merry Christmas and a
happy New Year.
Mr. Gardella echoed everyone's comments.
Mrs. Taylor congratulated the staff members acknowledged today and said she would be attending the tour.
Mr. Hingst wished everyone a merry Christmas and a happy New year and shared how much he enjoyed the
holiday party.
Chairman Starnieri wished everyone happy holidays and hopes they have safe travels. He also said he enjoyed
the luncheon, and the memorial wall was very touching.
Item No. 14—Adjournment
Chairman Starnieri adjourned the meeting at 3:02 P.M.
James Starnieri, Chairman
Janice Loudermilk, Recording Secretary
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