HomeMy WebLinkAbout07.b CCSO Security Services- Rate increase EXECUTIVE SUMMARY
AGENDA ITEM:
Change Request for Renewal of Secondary Employment Agreement (Agreement) between the
Clay County Sheriff's Office (CCSO) and Clay County Utility Authority(CCUA)
Date: December 28, 2023
BACKGROUND:
The CCSO provides Off-Duty Deputy Sheriffs for various meetings, events, and services
facilities at CCUA. The services are included in the Agreement.
Staff presented and the Board approved an extension of the Agreement with CCSO at the
November 21, 2023, meeting. Since this meeting, the CCSO approached CCUA Staff regarding
increase rates for the Officers. Staff values the working relationship with the CCSO and supports
the rate increase.
CCUA predominately uses the CCSO Officers for days where disconnections for non-payments
are occurring, board meetings, and the public rate hearing. The increased rates will have a forty
thousand dollar($40,000) impact on the operational budget.
Rates:
2023 Proposed for 2024
Minimum Hourly Rate $42.00 $50.00
Holiday Hourly Rate $57.00 $75.00
Holiday Hourly Rate (Supervisor) $61.00 $81.00
RECOMMENDATION:
Staff requests consent from the Board of Supervisors to renew the Secondary Employment
Agreement for an additional one(1)year term with the proposed rate increase to ensure continued
security coverage for CCUA meetings and events.
ATTACHMENTS:
2024 Clay County Sheriff's Office Secondary Employment Agreement
//DP(Author)
//DP,AW(Review)
//JW(Final)
CLAY COUNTY SHERIFF'S OFFICE
CLAY COUNTY, FLORIDA mat
SECONDARY EMPLOYMENT
'. AGREEMENT
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AGREEMENT
The following is an agreement between the Clay County Sheriffs Office and
Clay County Utility Authority
(Individual or Business Name)
This agreement governs the hiring of off-duty deputy sheriffs by a private individual, organization, or
company (hereinafter "secondary employer"). It is agreed that any actions taken by a deputy sheriff
engaged in secondary employment will be consistent with Florida Statutes Section 30.2905 and
CCSO General Orders and Standard Operating Procedures. Staffing levels will be determined by the
CCSO Secondary Employment Specialist to ensure the safety of the public, and the deputy(s)
assigned.
WORKER'S COMPENSATION
The secondary employer is NOT required to provide worker's compensation coverage for a deputy
sheriff engaging in secondary employment as such coverage is provided by Clay County Board of
County Commissioners.
INDEMNIFICATION
It is understood and agreed that liability coverage is the responsibility of the secondary employer up
to the point that a deputy sheriff engages in enforcement of a county ordinance or state law. The
secondary employer agrees to protect, defend, indemnify, and hold harmless the Clay County
Sheriffs Office from any and all third party claims, liability, losses, or cause of action which may arise
from any actions or omissions of the deputy sheriff while acting solely in their capacity as an
employee of the secondary employer.
BILLING AND PAYMENT
The secondary employer will pay each deputy sheriff providing services directly at the minimum rate of
$50.00 per hour. Supervisor rate $65.00 per hour. The rate for holidays observed by the Sheriffs Office
will be a minimum of $65.00 per hour and $79.00 per hour for the supervisor. This does not preclude
the secondary employer from paying a higher rate to attract deputies to provide the desired service.
Holidays observed by the Sheriffs Office in 2023 are as follows:
Holiday Date Observed by Sheriffs Office
New Year's Day January 1
Martin Luther King, Jr., Day January 15
President's Day February 19
Memorial Day May 27
Juneteenth June 19
Independence Day July 4
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CLAY COUNTY SHERIFF'S OFFICE
CLAY COUNTY, FLORIDA sNERIFP1 TMmak
-� SECONDARY EMPLOYMENT
AGREEMENT
Labor Day September 2
Veteran's Day November 11
Thanksgiving Day and Day after November 28 and November 29
Christmas Eve and Christmas Day December 24 and December 25
The minimum number of hours for which services can be contracted for is three (3) hours. If not paid
at the time of the detail, deputies shall be paid within 15 days from the date services were provided. If
deputies are not paid within this timeframe, a late fee of $25.00 per deputy, will be accrued monthly
until payment is made in full.
When secondary employment assignment requires more than five (5) deputies, the sixth deputy will
be a supervisor at the rank of sergeant or above. Assignments requiring more than 15 deputies will
require an additional supervisor be assigned. The secondary employer will pay for the services of the
supervisor at the rate of$65.00 per hour. In the event that a supervisor is not available, an acting
supervisory deputy may be designated by the Secondary Employment Specialist.
When Clay County Sheriffs Office deputies are assigned to work secondary employment alongside
other law enforcement personnel, the Clay County Sheriffs Office deputy's rate of pay will be
commensurate with the highest rate of pay of other law enforcement employees of the same rank.
Example: If Florida Highway Patrol is working at $65.00 per hour and Clay County Sheriffs Office
deputies are working at $50.00 per hour, The Clay County Sheriffs Office deputies will be paid at the
higher rate of Florida Highway Patrol at $65.00 per hour. Larger scale events may require an Incident
Commander at the rank of Lieutenant or higher. The need for an Incident Commander will be
determined by the Chief of Narcotics and Special Operations or higher authority. Incident
Commanders will be paid at a rate equal to their regular rate of pay at time and a half.
The secondary employer will pay Clay County Sheriffs Office an administrative fee of $5.00 per hour,
per deputy. Secondary Employment jobs that require additional equipment, specialized vehicles, or
resources (i.e. Marine Unit, Traffic Section etc.) an additional fee per hour may be charged to the
employer to cover the additional cost(s). A secondary employer will also be required to pay a
scheduling fee either per event, or per month depending on the particular assignment. This fee will
be paid to the Clay County Sheriffs Office Finance Division, or directly to the scheduling employee,
and is based on the total number of man hours scheduled per month as outlined below.
Hours Scheduled Scheduling Fee
Up to 15 $35.00
16 to 25 $85.00
26 to 50 $110.00
51 to 75 $135.00
76 to150 $260.00
151 to 699 $385.00
700 + $510.00
Non-permanent jobs (take less than three (3) days to complete, not on a continuing schedule and not
scheduled more than three times a year) will be $25.00 per event.
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CLAY COUNTY SHERIFF'S OFFICE
SHERIFF'S OFFICE CLAY COUNTY, FLORIDA SHERIFF'S. OFFICE
`q -Y SECONDARY EMPLOYMENT
1' % AGREEMENT 1('`' .
The Clay County Sheriffs Office reserves the right to request fees be paid in advance, put the
secondary employer on a cash only basis, or discontinue service until the account is up-to-date.
Secondary Employment rates, fees, and exceptions based on the nature of the work assigned,
duration of the assignment, or other factors can only be authorized by the Sheriff or her designee.
The Clay County Sheriffs Office Fiscal Section will invoice the secondary employer directly for the
scheduling and administrative fees. The secondary employer will have 15 days from invoice date to
remit payment. The checks should be made payable to the Clay County Sheriffs Office and directed
to the Fiscal Section.
A fee will be charged for all returned checks per Florida Statute 832.08:
1. $25.00, if the face value does not exceed$50.00
2. $30.00, if the face value is more than $50.00 not to exceed$300.00.
3. $40.00, if the face value is more than$300.00.
CANCELLATION OF SERVICES
The secondary employer agrees that 24 business hours' (0800-1700) notice is required to cancel
requested services. Services cancelled less than 24 business hours in advance will require a
payment for three (3) hour's salary plus administrative costs. Notice maybe provided by contacting
the assigned scheduler for this detail.
DUTIES TO BE PERFORMED
Deputies hired to work secondary employment are bound to the policies and procedures of the Clay
County Sheriffs Office, and are obligated to enforce state statutes and ordinances of Clay County.
TERMS OF AGREEEMENT _ J
Secondary Employment is a service provided by the Clay County Sheriffs Office, and is intended to
augment existing sheriffs office manpower, by providing requesting members of the public with
additional resources. As such, secondary employment is not considered a primary function of the
sheriffs office, and thus it cannot guarantee the fulfillment of all secondary employment requests, nor
will it be obligated to provide a deputy if one is not available to work. In addition, the sheriffs office
reserves the right to refuse or discontinue off-duty services for any secondary employment
assignment that is deemed to be in conflict with the best interests of the Clay County Sheriffs Office.
This agreement shall be in effect from January 1, 2024 through December 31, 2024.
Signature of Secondary Employment Owner/Authorized Agent Date and Time
Signature Sheriff or Sheriffs Designee Date and Time
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