HomeMy WebLinkAbout05.a Meeting Minutes 010224 MINUTES
CLAY COUNTY UTILITY AUTHORITY
January 2, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starnieri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Chairman Starnieri offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starnieri, Vice-Chairman Lebesch, Mr. Gardella, Mr. Hingst, Mr. McNees,
Mr. Petty, and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Jeff Wesselman, Assistant Chief Financial Officer Karen Osbourne, Chief Engineer
Paul Steinbrecher, Utility Engineer Heather Cavanagh, Public & Governmental Affairs Liaison Dennis Ragosta,
Procurement Manager Angelia Wilson, Compliance Manager Heather Webber, Risk & Safety Manager Stan
Jurewicz, SCADA Manager John McCleary, Contract and Procurement Specialist Darrin Parker, Administrative
Assistant Operations Alicia Baker, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting, December 19, 2023
After discussion, Vice-Chairman Lebesch moved, seconded by Mr. McNees, and carried 7-0, to approve
the minutes of the Regular Meeting held on December 19, 2023.
Item No. 5—Approval of Consent Agenda
After discussion, Mr. McNees moved, seconded by Mr. Gardella, and carried 7-0, to approve the
Consent Agenda as follows;
1) Approval of Payment of Warrants
Warrants totaling $3,293,936.49
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases -None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
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b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for the Architectural and Engineering
Design and Permitting Services RFQ 22/23-A03
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 16 to the Civil and Environmental
Engineering Professional Services Agreement 2018/2019 RFQ No. 3 for Jones
Edmunds & Associates, Inc., to provide Professional Engineering Services for the
Knight Boxx/Old Jennings Forcemain and Lift Station#56 Projects
c. Approval of Financing Requests -None
d. Approval of Contract Usage
(1) OMNIA Partners Contract No. R191301 Pre-Employment Background Screening,
Related Products and Services
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement KU23/24-10 — Water and Wastewater Service to 1229, 1233 &
1235 Floyd Street (Mark McGuigan) — 3 ERC's water, 3 ERC's wastewater, 3 ERC's
AWS, 3 ERC's SJRWMD, 3 ERC's environmental impact, 3 ERC's debt service -
$40,017.04
2) Developer Agreement RU23/24-1 — Water Service to 2875 Ravines Road (Sherri &
Joseph Buchholz) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$5,638.83
3) Grant of Easement—478 Lombard Street—Grantor—Jennifer L. Burfict Trust
Item No. 6—Customer Account Adjustments—None
Item No. 7—Executive Director's Business
a. Proposed License Agreement with BCR Environmental Corporation to time-lapse video the building
construction at the Fleming Island Regional WRF
Utility Engineer Heather Cavanagh presented for approval a proposed License Agreement with BCR
Environmental Corporation to time-lapse video the building construction at the Fleming Island Regional
WRF. CCUA engaged the BCR Environmental Corporation (BCR) for biosolids processing at our Water
Reclamation Facilities (WRF) beginning in 2006. In Fiscal Year 2020-2021, we initiated the procedures
to expand the biosolids processing at the Fleming Island WRF. Recently, BCR requested permission to
video the construction of the building with a time-lapse camera to use for marketing purposes. Staff
worked with BCR to develop the proposed agreement to establish acceptable terms and conditions for
the collection and use of the video material. After discussion, Vice-Chairman Lebesch moved, seconded
by Mr. Gardella, and carried 7-0, to authorize execution of the License Agreement with BCR
Environmental Corporation, as presented.
b. Change Request for Renewal of Secondary Employment Agreement between the Clay County Sheriff's
Office and Clay County Utility Authority
Procurement Manager Angelia Wilson presented a proposed Change Request for Renewal of Secondary
Employment Agreement between the Clay County Sheriff's Office (CCSO) and Clay County Utility
Authority. The CCSO provides Off-Duty Deputy Sheriffs for various meetings, events, and services
January 2, 2024 2
facilities at CCUA. The services are included in the Agreement. Staff presented and the Board approved
an extension of the Agreement with CCSO at the November 21, 2023, meeting. Since this meeting, the
CCSO approached CCUA Staff regarding increase rates for the Officers. Staff values the working
relationship with the CCSO and supports the rate increase. CCUA predominately uses the CCSO
Officers for days where disconnections for non-payments are occurring, Board meetings, and the public
rate hearing. The increased rates will have a $40,000 impact on the operational budget. After discussion,
Mr. McNees moved, seconded by Mr. Petty, and carried 7-0, to approve the rate increase as outlined in
the Change Request, as presented.
c. Review of the Strategic Plan 2023 by CDM Smith, Inc.
Executive Director Jeremy Johnston presented the Strategic Plan 2023 prepared by CDM Smith, Inc.
Beginning in 2021, the Board approved the staff's recommendation to engage CDM Smith to assist with
the Strategic Planning process. CCUA and the CDM Smith team completed the first phase of the
strategic planning effort in February 2022. The Strategic Plan provided is the culmination of the Phase II
efforts. Staff requested to schedule a discussion regarding the Strategic Plan at the next meeting to
provide the Board members sufficient time to review and consider the document. CCUA staff considers
the Strategic Plan important for the long-term view of the utility's customer service, infrastructure
investments, rates, financing, staffing, technology, and regulatory compliance. The Strategic Plan was
fashioned with actionable areas, defined objectives, and performance measures to be implemented over
time as the utility grows. Staff considers the adoption of the Strategic Plan essential for effective
communication with many external stakeholders over time. The Strategic Plan will be discussed in detail
at the meeting on January 16, 2024.
d. Other
Mr. Johnston shared there have been presentations accepted regarding CCUA's strategic planning and
reuse initiatives which will be presented at upcoming industry conferences during 2024.
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment -None
Item No. 12—Supervisor Comments
Mr. Hingst, Mrs. Taylor, Mr. Gardella, Vice-Chairman Lebesch, Mr. McNees, and Mr. Petty wished everyone a
happy New Year.
Chairman Starnieri shared he is looking forward to the tour on Friday and wanted everyone to know when he
offers his thanks to staff it includes everyone. He also reminded everyone to be safe in everything they do and
also thanked the other members of the Board for their efforts.
January 2, 2024
Item No. 13 —Adjournment
Chairman Starnieri adjourned the meeting at 2:14 P.M.
James Starnieri, Chairman
Janice Loudermilk, Recording Secretary
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