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Home My WebLink About08.d RFQ 23-24-A02 Outfall Inspection Maintenance and Repair Services Revised Final EXECUTIVE SUMMARY AGENDA ITEM: Recommended Selection of the Outfall Inspection, Maintenance and Repair Services RFQ#2023/2024-A02 Date: January 12,2024 BACKGROUND: CCUA Staff requests the Board of Supervisors approve the continuing professional Outfall Inspection, Maintenance, and Repair Services project top-ranked firm. The Florida Department of Environmental Protection requires the submittal of annual integrity reports for the Miller Street Wastewater Treatment Facility (WWTF) and Fleming Island Regional WWTF outfalls. Both outfalls are submerged in the St. Johns River,requiring divers to complete the inspections, any repairs needed, and annual integrity reports. The Contractor will provide a detailed scope of services with a fee schedule. All work shall be mutually negotiated with the Contractor and CCUA through Supplemental Agreements. Staff advertised the project on CCUA's Bonfire Procurement Platform and the Florida Times-Union on November 7, 2023, and November 9, 2023, for consultants interested in providing a variety of professional Outfall Inspection, Maintenance, and Repair Services on an as-needed basis. EVALUATION: On December 4, 2023, staff received two (2)responses to the RFQ,which were evaluated and scored by the project evaluation committee. Listed below is the ranked shortlist of the overall proposals. Anderson Diving Inc., DBA Logan Diving& Salvage 91.67 Matthews Design Group LLC, DBA Matthews I DCCM 80.33 BUDGET: Staff budgeted$44,300 for the Outfall Inspection,Maintenance and Repair Services project. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors approve the ranked list and authorize the negotiation and execution of a contract with Anderson Diving Inc., DBA Logan Diving& Salvage. In addition, staff respectfully requests approval of the attached Bid Opening Minutes. ATTACHMENTS: Florida Times-Union Advertisement Pre-Submission Meeting Attendance List Submission Closing Attendance List Project Scoring Summary //DP(Author) //AW,HW,AB (Review) //DM(Final) LOCALO FLORIDA PO Box 631244 Cincinnati, OH 45263-1244 FOR PROOF OF PUBLICATION QUALIUEST FICATIONS NOTICE IS HEREBY GIVEN THAT Clay County Utility Authority Darrin Parker (CCUA), Clay County, Florida, will Accounts Payable be accepting sealed Statements of Qualifications (SOQs) for RFQ# Clay County Utility Auth 23/24-A02 Outfall Inspection, Main- 3176 Old Jennings RD tenance and Repair Services which will be received until 2:00 P.M. Middleburg FL 32068-3907 (EST), December 4,2023. The complete Solicitation package can be obtained by visiting: https://clayuti I ity.bonfirehub.com/po STATE OF WISCONSIN, COUNTY OF BROWN rtal/?tab=openOpportunities. Submissions must be posted to the CCUA Bonfire Procurement Portal located at https://clayutIllty.bonfirehub.com. Before the undersigned authority personally appeared,who Hard-copies will not be accepted. CCUA is seeking letters of interest on oath says that he or she is the Legal Coordinator of The and statements of qualifications (SOQ) from consultants interested Florida Times-Union, published in Duval and Clay Counties, in providing Outfall Inspection, Florida;that the attached copy of advertisement, being a Maintenance and Repair Services. A Pre-Submission Meeting will be Govt Bids& Proposals,was published on the publicly held virtually on Friday, November 17, 2023, at 9:00 A.M. (EST) at the accessible website of Duval and Clay Counties, Florida, or in following location: Please loin my meeting from your a newspaper by print in the issues of, on: computer,tablet or smartphone. tittps://meet.gota.com/838336533 You can also dial in using your 11/09/2023 phone. Access Code: 838-336-533 United States: +1 (312) 757-3121 All questions or concerns regarding Affiant further says that the website or newspaper complies this Solicitation must be submitted on the CCUA Bonfire Procurement with all legal requirements for publication in chapter 50, portal Florida Statutes. https://clayutility.bonfirehub.com prior to 5:00 P.M. (EST) on Tues- day, 21, 2023. Late ques- Subscribed and sworn to before me, by the legal clerk, who to may beber answered at the discre- tion known to me, on 11 09/2023 tion of CCUA. All responses to ques- is personally w / tions will be uploaded to the Portal and in Addendum on Monday, November r 27,2023. CCUA reserves the right to change the time and date of the Pre-Submis- Le al Clerk rr I�1V v,�\ /V \ �� /� � lion Meeting, the Bid Due Date and g I `�" Time, towaive formalities in any 1 solicitation, to reject any or all submittals with or without cause, Notary,State of WI,County of Brown , 1! and/or to accept the submittal or any portion thereof that, in CCUA's sole and absolute judgment, will be in the best interest CCUA. My commision expires 11/9/2023 Publication Cost: $104.43 Order No: 9500361 #of Copies: Customer No: 759750 1 PO#: 2023/2024-A02 THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. MARIAH VERHAGEN Notary Public State of Wisconsin Page 1 of 1 PRE-SUBMISSION MEETING SIGN-IN SHEET Outfall Inspection, Maintenance and Repair Services CCUA RFQ No. 23/24-A02 Date: November 17, 2023 Name Company Email/Phone Number Darrin G. Parker Clay County Utility Authority dgparker(a�clayutility.orq Heather Webber Clay County Utility Authority hwebber@clayutility.org Darryl Muse Clay County Utility Authority dmuseclayutility.orq Barry Cole Clay County Utility Authority bcole@clayutility.org Mike Silverstein Matthews Design Group LLC DBA Matthews I DCCM msilversteinmdginc.com SUBMISSION CLOSING MEETING SIGN-IN SHEET Outfall Inspection, Maintenance and Repair Services CCUA RFQ No. 23/24-A02 Date: December 4, 2023 Company Email/Phone Number Darrin G. Parker Clay County Utility Authority dgparker(c�clayutility.orq Heather Webber Clay County Utility Authority hwebberclayutility.orq Barry Cole Clay County Utility Authority bcole(c�clayutility.orq RFQ# 23/24-A02 - Outfall Inspection, Maintenance and Repair Services Scoring Summary Active Submissions Project Approach, Drug Free Qualifications and Work Plan,and Past Performance Acknowledgement Litigation Disclosure Non-Collusion Public Entities Public Records Total Experience Value-Added and References of Addenda Conflict of Interest Workplace Form Affidavit Crime Statement Compliance Services Compliance Supplier /100 pts /35 pts /30 pts /35 pts Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail ANDERSON DIVING INC. DBA LOGAN 91.67 31.67 26.67 33.33 Pass Pass Pass Pass Pass Pass Pass DIVING &SALVAGE Matthews Design Group LLC,dba 80.33 30 23.67 26.67 Pass Pass Pass Pass Pass Pass Pass Matthews I DCCM Generated on Dec 28,2023 10:44 AM EST-Darrin Parker Page 1 of 1