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HomeMy WebLinkAbout15.b CO No 1 Riduaght Petticoat-Schmitt EXECUTIVE SUMMARY AGENDA ITEM: Change Order No. 1 to Ridaught Landing WRF Upgrades Contract with Petticoat-Schmitt Civil Contractors, Inc. CCUA Job File No. 2204-0184 CCUA Bid No. 21/22-A27. Date: January 5, 2024 BACKGROUND: Petticoat-Schmitt Civil Contractors, Inc. (Contractor) has provided construction services for the Ridaught Landing WRF Upgrades project. The contract plans indicated that the Contractor needed to remove and replace two inches of grout from the floor surface of Clarifier No. 2. This is a common procedure when adjusting or replacing a clarifier mechanism, which is occurring in this contract. During the grout demolition operation, the Contractor and Staff found that the grout thickness was four inches to 10 inches, so the Contractor initiated a notice of change in condition. Change Order No. 1 consists of increasing the construction contract price by a lump sum amount of$49,435.59 and adding nine calendar days to the contract time to cover the cost and time of additional grout demolition and installation. The requested amount represents less than 5% of the total construction contract amount of $3,488,169. BUDGET: The project construction contract was $3,488,169. The project construction contract after Change Order No. 1 is $3,537,604.59. There is sufficient money in the project budget to cover this change order. The project contingency balance after this change order will be $40,656.29. SCHEDULE: NTP: 1/10/2023 Substantial Completion prior to this Change Order: 1/10/2024 New Substantial Completion Date: 1/19/2024 ATTACHMENTS: CCUA Change Order No. 1 EOR's Entitlement Recommendation Contractor's Change Order Request and back up documents - • 'S t'nr;vy/ Clay County Utility Authority CV-- Working together la poke! ci ' i '.1 3176 Old Jennings Road 6 Middleburg,Florida 32068-3907 public henhfi,conserve our /, r raturalrerource!,and 3 Telephone(904)213.5999 crrnlelong-tern vo/rrejar 1 /:Or f1itIW•-• ourruleptryers. Facsimile (904)213-2498 Change Order No,: 1 Date: 1/5/2024 Project: Ridaught Landing WEF Upgrades CCUA Did No,: 21/22-A27 CCUA Project No.: 2204-0184 Vendor: Petticoat-Schmitt Civil Contractors,Inc. Owner: Clay County Utility Authority 6380 Phillips Hwy Jacksonville,El (904)693-2190 Engineer of Record: Jones Edmunds 730 NE Waldo Road Gai nsvl I le,-FI 32641- (352)377-5821 ORIGINAL,CON I'RAC"f'I'IMES ORIGINAL PREVIOUS CO CURRENT CO NTP 1/10/2023 DAYS ADD 9 SUB.COMP. 365 1/19/2024 FINAL COMP. 425 3/19/2024 INCREASE OR DECREASE IN ITEM DESCRIPTION OF CIIANGE(S) QTY. UNIT PRICE CONTRACT PRICE Contract Increase Additional grout demolition and procurement not I indicated in the contract documents. 1 S49.435.59 S49.435.59 Contract Decrease TOTAL INCREASE S49.435,59 f0'1'AL DECREASE S0.00 NET CHANGE RESULTING FROM TIES CHANGE ORDER S49.435,59 ORIGINAL CONTRACT PRICE S3.488,169.00 Net Increases by Change Orders(prior to this change order) S0,00 Net Decreases by Change Orders(prior to this change order) 50,00 lfatat Net Change by Change Orders(prior to lids change order) S0,00 CONTRACT PRICE PRIOR TO THIS CHANGE ORDER 53,488,169.00 NET CHANGE RESULTING FROM TINS CHANGE ORDER S49.435.59 I CONTRACT PRICE INCLUDING Tt IIS CI IANGE ORDER _ S3,537,604.59 'Ibis document shall become an amendment to the contract and all provisions of the contract will apply hercL, ildi Accepted by: 4 ,.1V, Date: 2024-01-11 Ling ccrofRecor (r..'.i Accepted by: Date: I 11ff Ven �/.c_ /r'6 ...1 --D I OD Accepted by: • Date: )war — 45 U (0 01 Lf1 C 4 O U up -o a) M in N i" a) co N o 0 U o 0 a) O o a HJ 61- N Z Cl)O O) 6) co LU L? N L 6 o co co C cm- iv' Z 69- 69- 0 0 0 0 U ai 4 co C C 00 co. CoO 00 Co o U `t co- CD VI- 69- N N CD O a) Z C CO8 c E O n L LL Q C OJ Q OL cC D O c� O- U n a `"i cvi co U 0 C co io C co u Z C C "O L L O I- C Q OJ cc)J L O C N u o E >' Q O f0 a) N f0 C CV C Cu) E CIII�_ ' °0 o E fY N O V o N L o 0 Z o -O > 0) N m (o co N U < E a O = E L U = a 0 co E n Jones dmu ds Integrity • Knowledge • Service January 5, 2024 Linda S. Ortiz, MBA Construction and Inspection Services Coordinator Clay County Utility Authority 3176 Old Jennings Road Middleburg, Florida 32068 RE: Change Order No. 1 — Grout Removal /Entitlement Recommendation CCUA - Ridaught Landing WRF Improvements CCUA Project No.: 2204-0184 Jones Edmunds Project No.: 03742-006-01 Dear Mrs. Ortiz, Petticoat-Schmitt Civil Contractors, Inc. provides construction services for the CCUA Ridaught Landing Water Reclamation Facility Upgrades project. The contractor started the demolition/removal process of the grout around the tank floor for Clarifier No. 02 and determined that the thickness of the grout is over the approximated amount of 2-inches noted in the drawings (Sheet D-4). While removing the grout it was discovered to be ranging from 4"to 10". Due to discovery, it was determined that additional equipment and materials would be needed to complete the demolition/removal process, PCSS stopped work on 11/29/2023 and submitted Change Order No. 01 for approval before proceeding with work on the grout removal. PCSS Change Order No. 01 Summary: • PCSS is requesting at this time additional 9-days to complete the removal of the grout. • PCSS is requesting an increase of $49,435.59 to be added to the Contract Amount Jones Edmunds has reviewed PCSS Proposed Change Order and the provided supporting documentation and determines that the proposed 9-day extension and the increased contract amount of $49,435.59 is acceptable. Schedule The current substantial Completion contract time was 365-days by 01/09/2024. Now the Substantial Completion Contract time is 374-days by 01/18/2024 and a Final Completion Date of 03/18/2024. 800.237.1053 I JONESEDMUNDS.COM Linda Ortiz January 5, 2024 Page 2 Budget This is also a fiscal Change Order Request that increases the contract amount, the new contract amount will be $3,537,604.59 In summary, we recommend CCUA to approve the Contractor's Grout Removal Change Order in the amount of $49,435.59 and to grant the 9-day extension request. Should you have any questions regarding this correspondence or concerns with the Project in general, please do not hesitate to contact me. Sincerely, xatuf l Daniel Inkell 730 NE Waldo Road Gainesville, Florida 32641 dinkell jonesedmunds.com \\jea.net\pan02\WORKSPACE\03742-Clay County Utility Authority\Projects\006-01 -Ridaught Landing WRF Improvements\Construction Services\COs\01 Revised\2024.01.05_LTR_CO#1 Grout Removal Recommendation.docx XC: Heather Cavanagh - CCUA Anthony Holmes, PE - Jones Edmunds ATTACHMENTS: ATTACHMENT A - PCSS Change Order Proposal 01 - Grout Removal PETTICOAT-SCHMITT IMFaC/I//L CT I R5, //VC_ December 21st, 2023 Heather Cavanagh Project Manager CCUA 3176 Old Jennings Rd Middleburg FL 32068 Notice Of Delay Letter RE: Change Order Request#1-Grout Removal from Clarifier#2 Ridaught Landing Water Reclamation Facility Upgrades Clay County Utility Authority Project No. 2204-0184, Bid No 21/22-A27 Dear Mrs. Heather Cavanagh Please allow this letter and supporting documentation to serve as Change Order Request#1 for the above referenced project. Background The-Clarifier No.-1 and No. 2 Demolition Plan and Section included in the design drawings(D4) include approximately 2"of grout to be demolished/removed from the tank floor once the mechanism is removed. Upon starting the demo work,the thickness of the grout was found to be 4" near the perimeter walls. Further removal near the center was found to be up to 10"thick. This is a changed condition which will incur additional costs above and beyond what was included in the original bid. Scope of Work Because of the changed conditions, additional equipment and manpower is required to remove the grout.Also, additional grout will be required to be installed inside the tank once the mechanism is in place.The total volume of grout to be removed was anticipated to be 18 CY,with a removal rate of 6 CY per day.With the additional volume of grout to be removed 54 CY, it would take 9 days to remove the clarifier grout. 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Purchase Order No. 8380 Philips Hwy PURCHASE ORDER F22174-01.015 Jacksonville,FL 32216 Date: 1/2/2024 (904)751.0888 Fax(904)751-0988 Vendor: Ordered For: Smyrna Ready Mix (SRM) Deliver to: Petticoat-Schmitt Civil Contractors, Inc. 11660 Camden Road Ridaught Landing Jacksonville FL 32218 2878 Tuscarora Trail, Middleburg FL Attn: AJ Faletta Terms Job:22174-01 GL No Cost Code/Type: 88-031 Quantity Unit Materials or Services Unit Amount Ordered Price 54 CY Mix 30100-3000 PSI 89's Chip Air 325.13 17557.02 0.00 0.00 0.00 0.00 To receive payment, send invoice to: Do Not Accept Unless Signed Below Petticoat-Schmitt Civil Contractors,Inc. accountspayable@petticoatschmitt.com 0) Main Line(904)751-0888*Fax(904)751-0988 AUTHORIZED SUPERVISOR EXHIBIT A PURCHASE ORDER SPECIAL CONDITIONS JOB#22174-01 —CCUA Ridaught Landing WRF Upgrades The following Purchase Order Special Conditions apply and are an integral part of the referenced Purchase Order.These represent the minimum requirements.The Prime Contract documents shall supersede requirements listed on this page if such requirements are more stringent, earlier,etc. (1) Administrative (a) The Purchase Order must be signed and returned before payment will be made. (b) Submit all invoices to Bill To address on front of PO. Invoices must reference Job#22174-Oland Purchase Order#F22174-01-015. (c) Non-destructible tags or other weatherproof marking system must be used on all material. (2) Insurance-Vendor will assume responsibility for Worker's Compensation coverage of Vendor's employees and representatives, and will provide liability coverage in the amounts required by the Contract during any field services. (3) Jobsite Address,Delivery Directions&Jobsite Contact (a) Jobsite address: (i) 2878-1 Tuscarora Trail, Middleburg, FL 32068 (b) Drop shipments are not allowed without prior notification and approval (c) Jobsite Contact: AJ Falletta • (908) 770-3521 afalletta eir etticoatschmitt.com (4) Shipping Arrangements (a) The Vendor shall provide a(7)day notice prior to shipment and contact must be made between shipper and PSCC at least 48hrs prior to delivery. (b) The Vendor will send a copy of the packing list to the attention of"PSCC Superintendent"48 hours prior to all deliveries over 4001bs. (c) Any special handling instructions required for offloading shall be sent to Project Manager a minimum of 14 days prior to the shipment arriving This submission shall be separate from any previous submittals, O&M's,etc. so as to bring attention to the importance of the handling. Special handling would be items requiring more than a standard forklift to offload(i e lifting instructions for large vessels, picking beams, rigging, off balance equipment,equipment with no hoisting points or forklift provisions,equipment that is non-palletized,etc.) (d) All items must be packaged, crated, or otherwise protected so as to prevent damage during shipment Each item is to be properly identified on the outside of the container with the job name, purchase order number,etc. The Bill of Lading and Shipping Ticket must be similarly identified. (e) Items less than 400 pounds must be delivered for tailgate unloading. Items greater than 400 pounds must be shipped on open-top trucks, unless written approval to do otherwise isgranted (f) SHIPMENTS WILL ONLY BE ACCEPTED DURING THE FOLLOWING TIMES: (i) MONDAY-THURSDAY 7:30 AM until 2:30PM (ii) FRIDAY 7:30 AM until 11:00 AM (g) ACCESS MAY BE RESTRICTED ON FEDERAL HOLIDAYS. (5) Submittals (a) Electronic submittals in pdf format are preferred. PSCC reserves the right to require hard copies on a case by case basis(typically those involving numerous sections and volumes or when requested by Owner/Engineer). Vendor will be informed prior to submission. (b) All submittals shall be sent to the following address: Petticoat Schmitt Civil Contractors Attn: Charles Tofferi 6380 Philips Hwy Jacksonville, FL 32216 ctofferi aapetticoatschrnitt.com (c) One (1)electronic complete set of submittals are required, unless otherwise advised by PSCC Project Management. Vendor PSCC (d) All submittals will be in strict accordance with the Contract Documents. Each item mentioned in the Specifications or shown on the Contract Documents must be addressed on the submittal. (e) Vendor shall document any and all deviations/variances in writing on the cover sheet of the submittal. (f) Repetitive Review:Shop drawings with more than two review cycles are subject to additional charges by the Owner and/or the Engineer as detailed in the Contract Documents. Should the Engineer or Owner charge PSCC for additional reviews pursuant to the Contract Documents,Vendor is liable for and shall pay(whether directly or through reimbursement to PSCC,Inc.)for additional costs associated with such reviews Submittals are required until approval. (6) Operation and Maintenance Manuals (a) The vendor shall submit Operation and Maintenance Manuals for all pneumatically, hydraulically or electrically operated equipment or as specified. (b) Vendor shall submit O&M manuals in compliance with Contract Documents or as directed by PSCC. (c) All O&M Manuals must be sent prior to equipment shipments In the event Final approval has not been achieved for O&M Manuals, 3 copies of the latest revision shall be sent with or prior to shipment; 2 for use by PSCC and one for Owner's temporary use. (7) Cancellation-If for any reason the Contract between the Owner and PSCC is cancelled, PSCC may terminate this purchase order and upon termination shall thereafter pay the Vendor only such funds received from the Owner as attributed to PSCC's obligation under this purchase order. (8) Spare Parts/Tools/Lubrication (a) Furnish all the spare parts and special tools as required by the Contract Documents and as recommended by the manufacturer, as applicable. (b) Identify as spare parts and tag each individual component Spare parts shall be packaged separately from main shipment and shall be conspicuously marked"SPARE PARTS"and clearly visible on the outside of the shipment so PSCC may separate upon delivery. (c) No spare parts that expire, are perishable, have limited shelf life, etc.shall be shipped until spare part turnover to the Owner is imminent. PSCC's general request for shipment of material including spare parts shall not relieve Vendor of this requirement. Furthermore,Vendor shall call to PSCC's attention any such parts that could expire, spoil,deteriorate,etc. (d) Spare parts shall be prepared for long term storage. (e) All special tools required to adjust, operate and/or maintain the equipment as required by the Contract Documents are to be furnished with this order. (9) Warranties and Bonds-Furnish warranties and bonds in strict accordance with specifications for equipment as required by contract documents. These warranties must be forwarded immediately upon successful equipment start-up. Warranty period will be as outlined in Contract Documents (10) Shop Paint (a) All material and equipment furnished under this order are to have their surfaces properly prepared and protected by the shop painting system as specified. (b) Shop paint shall be compatible with the field applied finish coated system. It is the vendor's responsibility to ensure compatibility of all factory and field coating (c) A copy of applicable painting Specification Section(s)is available upon request. Failure to obtain a copy of this specification section does not relieve Vendor of the requirement (d) If Final Painting is required per the specification,Vendor shall request color from Owner via submittal process. (11) Start Up Services (a) If required by specifications provide start-up services and training for all equipment furnished with this purchase order. Manufacturer's factory trained representative is to be present on site as specified and required to inspect installation,assist in equipment adjustment,start up, performance testing,and to train Owner's personnel. (b) He shall provide written certification that the equipment is correctly installed and ready to use,all in accordance with the Contract Documents. Notwithstanding any other provision of this agreement, any reports whether field reports, Letters of certification,etc shall be provided prior to PSCC issuing final payments to Vendor (c) Startup shall be provided in number of trips and duration as required by Project requirements(i.e for phased projects or where startup of one or more components provided with the order is required to start the remaining components of the order). Vendor PSCC (d) Notwithstanding anything to the contrary,startup service duration shall be sufficient to affect a complete startup per the Project requirements. Day limitations shall only apply if Contractor causes delay to Vendor's field service and only to the extent of that delay.Should Contractor or other parties cause delay to Vendor,Vendor Vendor PSCC shall notify Contractor in writing. No additional compensation to Vendor will be made for field service due to Vendor's failure to timely complete startup of its own components when not delayed by parties not in control of Vendor. (12) Hazard Communication-Vendor shall comply with any applicable federal and state laws with regard to hazard communication, labeling,etc. Vendor PSCC Jon esEdmunds Integrity • Knowledge • Service January 4, 2024 Linda S. Ortiz, MBA Construction and Inspection Services Coordinator Clay County Utility Authority 3176 Old Jennings Road Middleburg, Florida 32068 RE: Change Order No. 1 — Grout Removal /Entitlement Recommendation CCUA - Ridaught Landing WRF Improvements CCUA Project No.: 2204-0184 Jones Edmunds Project No.: 03742-006-01 Dear Mrs. Ortiz, Petticoat-Schmitt Civil Contractors, Inc. provides construction services for the CCUA Ridaught Landing Water Reclamation Facility Upgrades project. The contractor started the demolition/removal process of the grout around the tank floor for Clarifier No. 02 and determined that the thickness of the grout is over the approximated amount of 2-inches noted in the drawings (Sheet D-4). While removing the grout it was discovered to be ranging from 4"to 10". Due to discovery, it was determined that additional equipment and materials would be needed to complete the demolition/removal process, PCSS stopped work on 11/29/2023 and submitted Change Order No. 01 for approval before proceeding with work on the grout removal. PCSS Change Order No. 01 Summary (attached): • PCSS is requesting at this time additional 9-days to complete the removal of the grout. • PCSS is requesting an increase of $4.9,500.10-to be added to the Contract Amount Jones Edmunds has reviewed PCSS Proposed Change Order and the provided supporting documentation and determines that the proposed 9-day extension and the increased contract amount of $49750-0 10 is acceptable. Schedule The current substantial Completion contract time was 365-days by 01/09/2024. Now the Substantial Completion Contract time is 374-days by 01/18/2024 and a Final Completion Date of 03/18/2024. 800.237 1053 I JONESEDMUNDS,COM Linda Ortiz January 4, 2024 Page 2 Budget This is also a fiscal Change Order Request that increases the contract amount, the new contract amount will be $3,537,669.10. In summary, we recommend CCUA to approve the Contractor's Grout Removal Change Order in the amount of $49,500.10 and to grant the 9-day extension request. Should you have any questions regarding this correspondence or concerns with the Project in general, please do not hesitate to contact me. Sincerely, 'I x()) Daniel Inkell 730 NE Waldo Road Gainesville, Florida 32641 dlnkel l©jonesedmunds.com \\jea.net\pan02\WORKSPACE\03742-Clay County Utility Authority\Projects\006-01 -Ridaught Landing WRF Improvements\Construction Services\COs\01 Revised\2024.01.04_LTR_CO#1 Grout Removal Recommendation.docx XC: Heather Cavanagh - CCUA Anthony Holmes, PE - Jones Edmunds ATTACHMENTS: ATTACHMENT A - PCSS Change Order Proposal 01 - Grout Removal