HomeMy WebLinkAboutRegular Agenda - 2/6/2024 Clay County Utility Authority
Regular Meeting-Board Room
February 6,2024—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Starnieri
2. Invocation and Pledge of Allegiance—McNees
3. Roll Call—Loudermilk
4. Approval of Minutes—Starnieri
a. Board of Supervisors Regular Meeting,January 16,2024
5. Approval of Consent Agenda Items—Starnieri
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$5,690,851.54
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Third Renewal for the Chemical Supplier Contract ITB#20/21-A5
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 17 to the Civil and Environmental Engineering
Professional Services Agreement 2018/2019 RFQ No. 3 for Jones Edmunds & Associates,
Inc.,to provide Professional Engineering Services for the Lift Station#20 Upgrade
b. Proposed Amendment No. 1 to Supplemental Agreement No. 15 to the Civil and
Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3 for
Jones Edmunds & Associates, Inc., to provide Additional Engineering Analysis and Design
of a Second Entrance to the Mid-Clay Wastewater Treatment Facility
c. Approval of Financing Requests -None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement CU23/24-7 — Clay Town Center — Lot 7 and 8 — 1690 Jeremiah Street
(Clay Town Center Village, LLC) — 5 ERC's water, 5 ERC's wastewater, 3 ERC's reclaimed, 5
ERC's AWS, 5 ERC's SJRWMD, 5 ERC's debt service- $37,713.60
(2) Developer Agreement CU23/24-8 — Clay Town Center — Lot 9 — 1660 Jeremiah Street (Clay
Town Center Village, LLC) — 3 ERC's water, 3 ERC's wastewater, 1 ERC reclaimed, 3 ERC's
AWS, 3 ERC's SJRWMD,3 ERC's debt service- $22,590.24
(3) Developer Agreement KH23/24-4 — Water Service to 770 SE 41st Street (Cody West
Construction, Inc.) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$4,367.42
(4) Developer Agreement KH23/24-5 —Wastewater Service to 475 Oriole Street(James and Vanessa
Alcott)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $5,109.33
(5) Developer Agreement KU23/24-14 — Wastewater Service to 837 Floyd Street (Christopher and
Alicia Kaczmarczyk) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$14,232.68 ($13,390.68 financed)
(6) Developer Agreement KU23/24-16 -KFC Restaurant—393 Tanglewood Boulevard(Marketplace
20, LLC) — 3 ERC's water, 1 ERC wastewater, 3 ERC's AWS, 3 ERC's SJRWMD, 1 ERC
environmental impact- $9,546.89
Clay County Utility Authority Board of Supervisors
Agenda—February 6, 2024
Page Two
5. Approval of Consent Items—Starnieri(continued)
e. Approval of Developer Agreements,Warranty Deeds&Easements (continued)
(7) Developer Agreement KU23/24-17 — Water and Wastewater Service to 4698 Pinegate Road
(Frankie and Tammy Daniel) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC environmental impact, 1 ERC debt service- $20,484.87
(8) Developer Agreement KU23/24-18 — Water and Wastewater Service to 880 and 890 Fleming
Street (PBP Homes, Inc.) — 2 ERC's water, 2 ERC's wastewater, 2 ERC's AWS, 2 ERC's
SJRWMD,2 ERC's environmental impact,2 ERC's debt service- $26,077.32
(9) Grant of Easement—475 Oriole Street—Grantor—James and Vanessa Alcott
(10) Grant of Easement—2875 Ravines Road—Grantor—Sherri and Joseph Buchholz
(11) Grant of Easement—3132 Jeremys Drive—Grantor—D. Anderson Development Inc.
(12) Quit Claim Deed— Sugar Leaf Farms Lift Station#192 —Grantor—Richmond American Homes
of Florida,LP
6. Customer Account Adjustments—None
7. Executive Director's Business—Johnston
a. 2022/2023 Biennial Engineering Evaluation and Report Professional Engineering Services Agreement /
RFQ 23/23-A20
b. Proposed Second Reinstatement and Renewal to the Memorandum of Understanding (Contract 33850)
between the SJRWMD and CCUA and the Lease Agreement between CCUA and Sustainable Water
Investment Group Doctors Lake, LLC (SWIG) for the Doctors Lake Advanced Effluent Treatment
Project at the Fleming Island Wastewater Treatment Facility
c. Request for approval and execution of an Amended and Restated Water, Wastewater, and Reclaimed
Water Infrastructure for Phase I, of the Improvements of Brannan Mill Boulevard agreement with BFC
Partnership,Limited
d. Request for approval of the Utility Crossing and Encroachment Agreement Between JEA and CCUA
associated with the Peters Creek Pipelines Project
e. Ratification of the Encroachment Agreement Between Clay Electric Cooperative, Inc. and CCUA
associated with the FCE Storage project, located at 1661 Blanding Boulevard,Middleburg,Florida
f. Ratification of Executive Director actions for the Emergency located at 349 Blanding Boulevard
g. Clay Day Legislative Highlights Presentation
h. Audit and Finance Committee Meeting on February 20,2024 1:00 P.M.
i. Other
8. Business discussed at committee meetings—None
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Starnieri
14. For Informational Purposes Only
a. Ductile Pipe Price Increase
b. CCUA Code of Ethics-2024
c. Employee Compliment—Derek Bayes, Chad Hartman,Brian Long
d. Conserving Clay—Leak Detection Report—October 2023
e. ERC Summary
f. Alternative Access Approval Agreement Between Governors Park Holdings and CCUA: Peters Creek
Water Reclamation Facility Pipeline
All items contained in No. 4 through No. 9 are subject to Board action