HomeMy WebLinkAbout07.f EDB Statewide Mutal Aid Agreement and Resolution 2023.2024.05 EXECUTIVE SUMMARY
AGENDA ITEM:
Request approval to enter into a Statewide Mutual Aid Agreement(SMAA)-2023 between the State
of Florida Division of Emergency Management and Clay County Utility Authority (CCUA) and
accompanying authorizing Resolution No. 2023/2024-05.
Date: February 29, 2024
BACKGROUND:
CCUA staff requests approval to enter into a SMAA-2023 between the State of Florida Division of
Emergency Management and CCUA and approval of the accompanying authorizing Resolution No.
2023/2024-05. The Florida Emergency Management Act gives the local governments of the State
the authority to make agreements for mutual aid assistance in the event of a disaster or emergency.
Over the last few years,many operations staff members have been called on for assistance; one day,
we may be calling for assistance. Our experience assisting in Cape Coral and Jennings,Florida, over
the last couple of years is that the damage exceeded the local utility's recovery capabilities. The
SMAA enables utilities to call on each other for skilled emergency workers,equipment,and supplies.
Knowing that fellow public utilities will always be there when needed is reassuring and helps us
ensure we provide our customers with reliable service. This connection will create a reliable system
where members of utilities can request and offer assistance when needed.
The SMAA covers all the conditions, obligations, duties, responsibilities, and promises of the
Requesting and Assisting Parties. The SMAA enables others to lend a helping hand to one another
and makes timely provision for reimbursement of costs incurred by those parties who render such
assistance.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors'approval to enter into the Statewide Mutual Aid
Agreement - 2023 between the State of Florida Division of Emergency Management and Clay
County Utility Authority and Resolution No. 2023/2024-05.
ATTACHMENTS:
Proposed Statewide Mutual Aid Agreement—2023
Resolution No. 2023/2024-05
CCUA's Hurricane Manual 2023
//MB (Author)
//AB (Review)
//JJ(Final)
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
STATEWIDE MUTUAL AID AGREEMENT - 2023
This Agreement is an acknowledgment of receipt by the Florida Division of Emergency
Management ("the Division") and the local government ("Participating Party") signing this
Agreement. Execution of this agreement replaces all previous iterations and is active until a new
agreement is drafted and requested by The Division.
This Agreement is based on the existence of the following conditions:
A. The State of Florida is vulnerable to a wide range of emergencies and disasters that
are likely to cause the disruption of essential services and the destruction of the
infrastructure needed to deliver those services.
B. Such emergencies and disasters often exceed the emergency response and recovery
capabilities of any one county or local government.
C. Such incidents may also give rise to unusual and unanticipated physical and technical
needs which a local government cannot meet with existing resources, but that other local
governments within the State of Florida may be able to provide.
D. The Emergency Management Act, chapter 252, Florida Statutes, provides each local
government of the state the authority to develop and enter into mutual aid agreements
within the state for reciprocal emergency aid in case of emergencies too extensive to be
dealt with unassisted, and through such agreements ensure the timely reimbursement
of costs incurred by the local governments which render such assistance.
E. Pursuant to chapter 252.32, Florida Statutes, the Division renders mutual aid among
the political subdivisions of the state to carry out emergency management functions
and responsibilities.
F. Pursuant to chapter 252, Florida Statutes, the Division has the authority to coordinate
and direct emergency management assistance between local governments and
concentrate available resources where needed.
Based on the existence of the foregoing conditions, the Parties agree to the following articles:
ARTICLE I: DEFINITIONS
As used in this Agreement, the following expressions shall have the following meanings:
A. The "Agreement" is this Agreement, which shall be referred to as the Statewide Mutual
Aid Agreement ("SMAA").
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
B. The "Division" is the Florida Division of Emergency Management.
C. A "Requesting Party" to this Agreement is a Participating Party who requests assistance
under this agreement.
D. An "Assisting Party" to this Agreement is a Participating Party who provides assistance
to a Requesting Party under this agreement.
E. The "Period of Assistance" is the time during which an Assisting Party renders
assistance to a Requesting Party under this agreement and includes the time
necessary for the resources and personnel of the Assisting Party to travel to the
place specified by the Requesting Party and the time necessary to return to their place
of origin.
F. A "Mission" is a documented emergency response activity performed during a Period of
Assistance, usually in reference to one operational function or activity.
G. A "local government" is any educational district, special district, or any entity that is a
"local governmental entity" within the meaning of section 11.45(1)(g), Florida Statutes.
H. An "educational district" is any school district within the meaning of section 1001.30,
Florida Statutes, and any Florida College System Institution or State University within
the meaning of section 1000.21, Florida Statutes.
I. A "special district" is any local or regional governmental entity which is an
independent special district within the meaning of section 189.012(3), Florida Statutes,
established by local, special, or general act, or by rule, ordinance, resolution, or interlocal
agreement.
J. A "tribal council" is the respective governing bodies of the Seminole Tribe of Florida and
Miccosukee Tribe of Indians recognized as special improvement district by section
285.18(1), Florida Statutes.
K. An "interlocal agreement" is any agreement between local governments within the
meaning of section 163.01(3)(a), Florida Statutes.
L. A "Resource Support Agreement" as used in this Agreement refers to a supplemental
agreement of support between a Requesting Party and an Assisting Party.
M. "Proof of work" as used in this Agreement refers to original and authentic documentation
of a single individual or group of individuals' emergency response activity at a tactical
level.
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
NL,„ .' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
N. "Proof of payment" as used in this Agreement refers to original and authentic
documentation of an emergency response expenditure made by an Assisting Party.
O. A"Reimbursement Package" as used in this Agreement refers to a full account of mission
response documentation supported by proof of work and proof of payment.
P. Any expressions not assigned definitions elsewhere in this Agreement shall have the
definitions assigned them by the Emergency Management Act, Chapter 252, Florida
Statutes.
ARTICLE II: APPLICABILITY OF THE AGREEMENT
Any Participating Party, including the Division, may request assistance under this Agreement for
a "major disaster" or "catastrophic disaster" as defined in section 252.34, Florida Statutes, minor
disasters, and other such emergencies as lawfully determined by a Participating Party.
ARTICLE III: INVOCATION OF THE AGREEMENT
In the event of an emergency or anticipated emergency, a Participating Party may request
assistance under this Agreement from any other Participating Party or the Division if, in the
judgement of the Requesting Party, its own resources are inadequate to meet the needs of the
emergency or disaster.
A. Any request for assistance under this Agreement may be oral, but within five (5)
calendar days must be confirmed in writing by the Requesting Party. All requests for
assistance under this Agreement shall be transmitted by the Requesting Party to
another Participating Party or the Division. If the Requesting Party transmits its request
for Assistance directly to a Participating Party other than the Division, the Requesting
Party and Assisting Party shall keep the Division advised of their activities.
B. The Division shall relay any requests for assistance under this Agreement to such other
Participating Parties as it may deem appropriate and coordinate the activities of the
Assisting Parties to ensure timely assistance to the Requesting Party. All such activities
shall be carried out in accordance with the State's Comprehensive Emergency
Management Plan.
ARTICLE IV: RESPONSIBILITIES OF REQUESTING PARTIES
To the extent practicable, all Requesting Parties shall provide the following information to their
respective county emergency management agency, the Division, and the intended Assisting Party
or Parties. In providing such information, Requesting Parties should utilize Section I of the
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
Resource Support Agreement (RSA) Form, available via the Division approved documents
SharePoint site'.
A. A description of the Mission to be performed by the Assisting Party;
B. A description of the resources and capabilities needed to complete the Mission
successfully;
C. The location, date, and time personnel and resources from the Assisting Party should
arrive at the incident site, staging area, facility, or other location designated by the
Requesting Party;
D. A description of the health, safety, and working conditions expected for deploying
personnel;
E. Lodging and meal availability;
F. Any logistical requirements;
G. A description of any location or facility outside the territorial jurisdiction of the
Requesting Party needed to stage incoming resources and personnel;
H. The location date, and time for personnel of the Requesting Party to meet and receive
the personnel and equipment of the Assisting Party; and
I. A technical description of any communications equipment needed to ensure effective
information sharing between the Requesting Party, any Assisting Parties, and all
relevant responding entities.
ARTICLE V: RESPONSIBILITIES OF ASSISTING PARTIES
Each Party shall render assistance under this Agreement to any Requesting Party to the extent
practicable that its personnel, equipment, resources, and capabilities can render assistance. If
upon receiving a request for assistance under this Agreement a Party determines that it has the
capacity to render some or all of such assistance, it shall provide the following information without
delay to the Requesting Party, the Division, and the Assisting Party's County emergency
management agency. In providing such information, the Assisting Party should utilize the Section
II of the Resource Support Agreement (RSA) Form, available via the Division approved
documents SharePoint site.
1 FDEM approved documents such as activity logs and mutual aid forms can be found at:
https://portal.flori da d isaster.org/projects/F ROC/F ROC_Docu m ents/Form s/AI I Ite ms.aspx?View=%7B6F3C F7B D%2 DC OA4%2 D4 B E2%2 D B 809%2 DC8009 D 7 D068
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DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
A. A description of the personnel, equipment, supplies, services and capabilities it has
available, together with a description of the qualifications of any skilled personnel;
B. An estimate of the time such personnel, equipment, supplies, and services will continue
to be available;
C. An estimate of the time it will take to deliver such personnel, equipment, supplies, and
services to the location(s) specified by the Requesting Party;
D. A technical description of any communications and telecommunications equipment
available for timely communications with the Requesting Party and other Assisting
Parties;
E. The names and contact information of all personnel whom the Assisting Party has
designated as team leaders or supervisors; and
F. An estimated cost for the provision of assistance.
ARTICLE VI: RENDITION OF ASSISTANCE
The Requesting Party shall afford the emergency response personnel of all Assisting Parties,
while operating within the jurisdictional boundaries of the Requesting Party, the same powers,
duties, rights, and privileges, except that of arrest unless specifically authorized by the Requesting
Party, as are afforded the equivalent emergency response personnel of the Requesting
Party. Emergency response personnel of the Assisting Party will remain under the command and
control of the Assisting Party, but during the Period of Assistance, the resources and responding
personnel of the Assisting Party will perform response activities under the operational and tactical
control of the Requesting Party.
A. Unless otherwise agreed upon between the Requesting and Assisting Party, the
Requesting Party shall be responsible for providing food, water, and shelter to the
personnel of the Assisting Party. For Missions performed in areas where there are
insufficient resources to support responding personnel and equipment throughout the
Period of Assistance, the Assisting Party shall, to the fullest extent practicable, provide
their emergency response personnel with the equipment, fuel, supplies, and technical
resources necessary to make them self-sufficient throughout the Period of Assistance.
When requesting assistance, the Requesting Party may specify that Assisting Parties
send only self-sufficient personnel and resources but must specify the length of time
self-sufficiency should be maintained.
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
B. Unless the Requesting Party has specified the contrary, it shall, to the fullest extent
practicable, coordinate all communications between its personnel and the responding
personnel of the Assisting Parties, and shall determine and share the frequencies and
other technical specifications of all communications equipment to be used, as
appropriate, with the deployed personnel of the Assisting Parties.
C. Personnel of the Assisting Party who render assistance under this Agreement shall
receive the usual wages, salaries, and other compensation as are normally afforded to
personnel for emergency response activities within their home jurisdiction, and shall
have all the immunities, rights, interests, and privileges applicable to their normal
employment. If personnel of the Assisting Party hold local licenses or certifications
limited to the jurisdiction of issue, then the Requesting Party shall recognize and honor
those licenses or certifications for the duration of the Period of Assistance.
ARTICLE VII: REIMBURSEMENT
After the Period of Assistance has ended, the Assisting Party shall have 45 days to develop a full
reimbursement package for services rendered and resources supplied during the Period of
Assistance. All expenses claimed to the Requesting Party must have been incurred in direct
response to the emergency as requested by the Requesting Party and must be supported by proof
of work and proof of payment.
To guide the proper documentation and accountability of expenses, the Assisting Party should
utilize the Claim Summary Form, available via the Division approved documents SharePoint site
as a guide and summary of expense to collect information to then be formally submitted for review
by the Requesting Party.
To receive reimbursement for assistance provided under this agreement, the Assisting Party shall
provide, at a minimum, the following supporting documentation to the Requesting Party unless
otherwise agreed upon between the Requesting and Assisting Parties:
A. A complete and authentic description of expenses incurred by the Assisting Party during
the Period of Assistance;
B. Copy of a current and valid Internal Revenue Service W-9 Form;
C. Copies of all relevant payment and travel policies in effect during the Period of
Assistance;
D. Daily personnel activity logs demonstrating emergency response activities performed
for all time claimed (for FDEM reimbursement Division approved activity logs will be
required for personnel activity claims);
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
E. Official payroll and travel reimbursement records for all claimed personnel expenses;
F. Neat and comprehensive fringe benefit calculations for each position class or category
of claimed personnel;
G. Written justification for all additional expenses/purchases incurred during the Period of
Assistance;
H. Proof of payment for additional/miscellaneous expenses incurred during the Period of
Assistance
I. Equipment activity logs demonstrating equipment use and operation in support of
emergency response activities for all time claimed (for FDEM reimbursement Division
approved forms will be required for equipment activity claims);
J. Proof of reimbursement to all employees who incurred emergency response expenses
with personal money;
K. Justification for equipment repair expenses; and
L. Copies of any applicable supporting agreements or contracts with justification.
If a dispute or disagreement regarding the eligibility of any expense arises, the Requesting Party,
Assisting Party, or the Division may elect binding arbitration. If binding arbitration is elected, the
Parties must select as an arbitrator any elected official of another Participating Party, or any other
official of another Participating Party whose normal duties include emergency management, and
the other Participating Party shall also select such an official as an arbitrator, and the arbitrators
thus chosen shall select another such official as a third arbitrator.
The three (3) arbitrators shall convene by teleconference or videoconference within thirty (30)
calendar days to consider any documents and any statements or arguments by the Division, the
Requesting Party, or the Assisting Party concerning the protest, and shall render a decision in
writing not later than ten (10) business days after the close of the hearing. The decision of a
majority of the arbitrators shall bind the parties and shall be final.
If the Participating Parties do not elect binding arbitration, this agreement and any disputes arising
thereunder shall be governed by the laws of the State of Florida and venue shall be in Leon
County, Florida. Nothing in this Agreement shall be construed to create an employer-employee
relationship or a partnership or joint venture between the participating parties. Furthermore,
nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the
provisions of section 768.28, Florida Statutes. Nothing herein shall be construed as consent by
either Party to be sued by third parties.
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
NL,„ .' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
ARTICLE VIII: COST ELIGIBLE FOR REIMBURSEMENT
The costs incurred by the Assisting Party under this Agreement shall be reimbursed as needed
to make the Assisting Party whole to the fullest extent practicable.
A. Employees of the Assisting Party who render assistance under this Agreement shall be
entitled to receive from the Assisting Party all their usual wages, salaries, and any and
all other compensation for mobilization, hours worked, and demobilization. Such
compensation shall include any and all contributions for insurance and retirement, and
such employees shall continue to accumulate seniority at the usual rate. As between the
employees and the Assisting Party, the employees shall have all the duties,
responsibilities, immunities, rights, interests, and privileges incident to their usual
employment. The Requesting Party shall reimburse the Assisting Party for these costs
of employment.
B. The costs of equipment supplied by the Assisting Party shall be reimbursed at the rental
rate established in FEMA' s Schedule of Equipment, or at any other rental rate agreed
to by the Requesting Party. In order to be eligible for reimbursement, equipment must
be in actual operation performing eligible work. The labor costs of the operator are not
included in the rates and should be approved separately from equipment costs. The
Assisting Party shall pay for fuels, other consumable supplies, and repairs to its
equipment as needed to keep the equipment in a state of operational readiness. Rent
for the equipment shall be deemed to include the cost of fuel and other consumable
supplies, maintenance, service, repairs, and ordinary wear and tear. With the consent of
the Assisting Party, the Requesting Party may provide fuels, consumable supplies,
maintenance, and repair services for such equipment at the site. In that event, the
Requesting Party may deduct the actual costs of such fuels, consumable supplies,
maintenance, and services from the total costs otherwise payable to the Assisting Party.
If the equipment is damaged while in use under this Agreement and the Assisting Party
receives payment for such damage under any contract of insurance, the Requesting
Party may deduct such payment from any item or items billed by the Assisting Party for
any of the costs for such damage that may otherwise be payable.
C. The Requesting Party shall pay the total costs for the use and consumption of any and
all consumable supplies delivered by the Assisting Party for the Requesting Party under
this Agreement. In the case of perishable supplies, consumption shall be deemed to
include normal deterioration, spoilage, and damage notwithstanding the exercise of
reasonable care in its storage and use. Supplies remaining unused shall be returned to
the Assisting Party in usable condition upon the close of the Period of Assistance, and
the Requesting Party may deduct the cost of such returned supplies from the total costs
billed by the Assisting Party for such supplies. If the Assisting Party agrees, the
Requesting Party may also replace any and all used consumable supplies with like
DIVISION HEADQUARTERS Telephone.850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
supplies in usable condition and of like grade, quality and quantity within the time allowed
for reimbursement under this Agreement.
D. The Assisting Party shall keep records to document all assistance rendered under this
Agreement. Such records shall present information sufficient to meet the audit
requirements specified in the regulations of FEMA and any applicable circulars issued
by the State of Florida. Upon reasonable notice, the Assisting Party shall make its
records available the Requesting Party for inspection or duplication between 8:00 a.m.
and 5:00 p.m. on all weekdays, except for official holidays.
ARTICLE IX: INSURANCE
Each Participating Party shall determine for itself what insurance to procure, if any. With the
exceptions in this Article, nothing in this Agreement shall be construed to require any Participating
Party to procure insurance.
A. Each Participating Party shall procure employers' insurance meeting the requirements
of the Workers' Compensation Act, as amended, affording coverage for any of its
employees who may be injured while performing any activities under the authority of this
Agreement, and shall be provided to each Participating Party.
B. Any Participating Party that elects additional insurance affording liability coverage
for any activities that may be performed under the authority of this Agreement shall be
provided to each Participating Party.
C. Subject to the limits of such liability insurance as any Participating Party may elect to
procure, nothing in this Agreement shall be construed to waive, in whole or in part, any
immunity any Participating Party may have in any judicial or quasi-judicial proceeding.
D. Each Participating Party which renders assistance under this Agreement shall be
deemed to stand in the relation of an independent contractor to all other Participating
Parties and shall not be deemed to be the agent of any other Participating Party.
E. Nothing in this Agreement shall be construed to relieve any Participating Party of liability
for its own conduct and that of its employees.
F. Nothing in this Agreement shall be construed to obligate any Participating Party to
indemnify any other Participating Party from liability to third parties.
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
NL,„ .' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
ARTICLE X: GENERAL REQUIREMENTS
Notwithstanding anything to the contrary elsewhere in this Agreement, all Participating Parties
shall be subject to the following requirements in the performance of this Agreement:
A. All Participating Parties shall allow public access to all documents, papers, letters, or
other materials subject to the requirements of the Public Records Act, as amended, and
made or received by any Participating Party in conjunction with this Agreement.
B. No Participating Party may hire employees in violation of the employment restrictions in
the Immigration and Nationality Act, as amended.
C. No costs reimbursed under this Agreement may be used directly or indirectly to influence
legislation or any other official action by the Legislature of the State of Florida or any of
its agencies.
D. Any communication to the Division under this Agreement shall be sent via either email,
the Division of Emergency Managements Enterprise System (DEMES), or mail to the
Response Bureau, Florida Division of Emergency Management, 2555 Shumard Oak
Boulevard, Tallahassee, Florida 32399-2100.
E. Any communication to a Participating Party shall be sent to the official or officials
specified by that Participating Party. For the purpose of this section, any such
communication may be sent by the U.S. Mail, e-mail, or other electronic platforms.
ARTICLE XI: EFFECTS OF AGREEMENT
Upon its execution by a Participating Party, this Agreement shall have the following effect with
respect to that Participating Party:
A. The execution of this Agreement by any Participating Party which is a signatory to the
Statewide Mutual Aid Agreement of 1994 shall terminate the rights, interests, duties,
responsibilities, and obligations of that Participating Party under the Statewide Mutual
Aid Agreement of 1994, but such termination shall not affect the liability of the
Participating Party for the reimbursement of any costs due under the Statewide Mutual
Aid Agreement of 1994, regardless of whether such costs are billed or unbilled.
B. The execution of this Agreement by any Participating Party which is a signatory to the
Public Works Mutual Aid Agreement shall terminate the rights, interests, duties,
responsibilities and obligations of that Participating Party under the Public Works Mutual
Aid Agreement, but such termination shall not affect the liability of the Participating Party
for the reimbursement of any costs due under the Public Works Mutual Aid Agreement,
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
NL,„ .' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
regardless of whether such costs are billed or unbilled.
C. Upon the activation of this Agreement by the Requesting Party, this Agreement shall
supersede any other existing agreement between it and any Assisting Party to the extent
that the former may be inconsistent with the latter.
D. Upon its execution by any Participating Party, this Agreement will continue in effect for
one (1) year from its date of execution by that Participating Party, and it shall
automatically renew each year after its execution, unless within sixty (60) calendar days
before the renewal date the Participating Party notifies the Division, in writing, of its intent
to withdraw from the Agreement.
E. The Division shall transmit any amendment to this Agreement by sending the
amendment to all Participating Parties not later than five (5) business days after its
execution by the Division. Such amendment shall take effect not later than sixty (60)
calendar days after the date of its execution by the Division and shall then be binding on
all Participating Parties. Notwithstanding the preceding sentence, any Participating Party
who objects to the amendment may withdraw from the Agreement by notifying the
Division in writing of its intent to do so within that time in accordance with section E of
this Article.
F. A Participating Party may rescind this Agreement at will after providing the other
Participating Party a written SMAA withdrawal notice. Such notice shall be provided at
least 30 days prior to the date of withdrawal. This 30-day withdrawal notice must be:
written, signed by an appropriate authority, duly authorized on the official letterhead of
the Participating Party, and must be sent via email, the Division of Emergency
Managements Enterprise System (DEMES), or certified mail.
ARTICLE XII: INTERPRETATION AND APPLICATION OF AGREEMENT
The interpretation and application of this Agreement shall be governed by the following conditions:
A. The obligations and conditions resting upon the Participating Parties under this
Agreement are not independent, but dependent.
B. Time shall be of the essence of this Agreement, and of the performance of all conditions,
obligations, duties, responsibilities, and promises under it.
C. This Agreement states all the conditions, obligations, duties, responsibilities, and
promises of the Participating Parties with respect to the subject of this Agreement, and
there are no conditions, obligations, duties, responsibilities, or promises other than those
expressed in this Agreement.
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
D. If any sentence, clause, phrase, or other portion of this Agreement is ruled unenforceable
or invalid, every other sentence, clause, phrase, or other portion of the Agreement shall
remain in full force and effect, it being the intent of the Division and the other Participating
Parties that every portion of the Agreement shall be severable from every other portion
to the fullest extent practicable. The Division reserves the right, at its sole and absolute
discretion, to change, modify, add, or remove portions of any sentence, clause, phrase,
or other portion of this Agreement that conflicts with state law, regulation, or policy. If the
change is minor, the Division will notify the Participating Party of the change and such
changes will become effective immediately; therefore, please check these terms
periodically for changes. If the change is substantive, the Participating Parties may be
required to execute the Agreement with the adopted changes. Any continued or
subsequent use of this Agreement following the posting of minor changes to this
Agreement shall signify implied acceptance of such changes.
E. The waiver of any obligation or condition in this Agreement by a Participating Party shall
not be construed as a waiver of any other obligation or condition in this Agreement.
NOTE: This iteration of the State of Florida Statewide Mutual Aid Agreement will replace
all previous versions.
The Division shall provide reimbursement to Assisting Parties in accordance with the terms and
conditions set forth in this Article for missions performed at the direct request of the Division.
Division reimbursement eligible expenses must be in direct response to the emergency as
requested by the State of Florida. All required cost estimations and claims must be executed
through the DEMES Mutual Aid Portal and assisting agencies must use all required FDEM forms
for documentation and cost verification. If a Requesting Party has not forwarded a request through
the Division, or if an Assisting Party has rendered assistance without being requested to do so by
the Division, the Division shall not be liable for the costs of any such assistance.
FDEM reserves the right to deny individual reimbursement requests if deemed to not be in direct
response to the incident for which asset was requested.
IN WITNESS WHEREOF, the Parties have duly executed this Agreement on the date specified
below:
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ..�. STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY A COUNTY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
ATTEST: BOARD OF COUNTY COMMISSIONERS
CLERK OF THE CIRCUIT COURT OF COUNTY,
STATE OF FLORIDA
By: By:
Clerk or Deputy Clerk Chairman
Date:
Approved as to Form:
By:
County Attorney
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ���`` STATE OF FLORIDA
•
Mre
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY A CITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
ATTEST: CITY OF
CITY CLERK STATE OF FLORIDA
By: By:
Title: Title:
Date:
Approved as to Form:
By:
City Attorney
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
STATE OF FLORIDA
•
Mre DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY AN EDUCATIONAL DISTRICT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
SCHOOL DISTRICT, STATE OF FLORIDA
By: By:
Title: Title:
Date:
Approved as to Form:
By:
Attorney for District
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ..�. STATE OF FLORIDA ``
* * DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY COMMUNITY COLLEGE OR STATE UNIVERSITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
ATTEST: BOARD OF TRUSTEES
OF
COMMUNITY COLLEGE,
STATE OF FLORIDA
BOARD OF TRUSTEES
OF
UNIVSERISTY,
STATE OF FLORIDA
By: By:
Clerk Chairman
Date:
Approved as to Form:
By:
Attorney for Board
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ���`` STATE OF FLORIDA
•
Mre
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY A SPECIAL DISTRICT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
SPECIAL DISTRICT, STATE OF FLORIDA
By: By:
Title: Title:
Date:
Approved as to Form:
By:
Attorney for District
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ���`` STATE OF FLORIDA
•
Mre
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY AN AUTHORITY
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
ATTEST: BOARD OF TRUSTEES
OF
AUTHORITY,
STATE OF FLORIDA
By: By:
Clerk Chairman
Date:
Approved as to Form:
By:
Attorney for Board
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ���`` STATE OF FLORIDA
•
Mre
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY A NATIVE AMERICAN TRIBE
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
ATTEST: TRIBAL COUNCIL OF THE
TRIBE OF FLORIDA
By: By:
Council Clerk Chairman
Date:
Approved as to Form:
By:
Attorney for Council
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ���`` STATE OF FLORIDA
•
Mre
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
FOR ADOPTION BY A COMMUNITY DEVELOPMENT DISTRICT
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
By: Date:
Kevin Guthrie, Executive Director or
Ian Guidicelli, Authorized Designee
COMMUNITY DEVELOPMENT DISTRICT, STATE OF FLORIDA
By: By:
Title: Title:
Date:
Approved as to Form:
By:
Attorney for District
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
d ... STATE OF FLORIDA ``
' .aTM ' DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis,Governor Kevin Guthrie,Executive Director
SAMPLE AUTHORIZING RESOLUTION FOR ADOPTION OF
STATEWIDE MUTUAL AID AGREEMENT
RESOLUTION NO.
WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes
the State and its political subdivisions to provide emergency aid and assistance in the event of
a disaster or emergency; and
WHEREAS the statutes also authorize the State to coordinate the provision of any
equipment, services, or facilities owned or organized by the State or it political subdivisions for
use in the affected area upon the request of the duly constituted authority of the area; and
WHEREAS this Resolution authorizes the request, provision, and receipt of
interjurisdictional mutual assistance in accordance with the Emergency Management Act,
Chapter 252, among political subdivisions within the State; and
NOW, THEREFORE, be it resolved by
that in order to
maximize the prompt, full and effective use of resources of all participating governments in the
event of an emergency or disaster we hereby adopt the Statewide Mutual Aid Agreement which
is attached hereto and incorporated by reference.
ADOPTED BY:
DATE:
I certify that the foregoing is an accurate copy of the Resolution adopted by
on .
BY:
TITLE:
DATE:
DIVISION HEADQUARTERS Telephone:850-815-4000 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
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CLAY COUNTY UTILITY AUTHORITY
HURRICANE PREPAREDNESS AND
STORM RECOVERY PROCEDURE MANUAL
TABLE OF CONTENTS
I. Purpose 1
II. Objectives 2
III. Potential Threat Assessment 3
A. Wind, Floodwater, Electric Shock, and Falling and Flying Objects 4
B. Snakebite, Personal Security, and Unsanitary Conditions 5
IV. Preliminary Planning and Communication Strategy 6
A. Tasks to be completed at the start of hurricane season and 7-9
hurricane watch issued
B. Emergency has been declared and during a declared emergency 10
V. Protective Measures 11
A. Water Department 12
B. Wastewater Department 13-15
C. Reclaimed Water Facilities 16
D. Distribution and Collection Department 17
E. IT Department 18
F. Administrative Offices 19
G. Personal 20
VI. Storm Recovery Procedures 21
A. Coordination of Our Recovery Efforts with Clay County Public Safety 22
B. Post-Hurricane Storm Event, Repair, and Recovery Procedures 23
C. Hurricane Damage Report (for office use only) 24
D. List of CCUA Emergency Contacts 25
E. Generator Size and Fuel Storage Capacity 26-27
F. Free Flowing Wells at Water Treatment Plants 28
G. Equipment Available for Repair of Hurricane Damage 29-30
H. Water Treatment Plants and Wastewater Treatment Plants Summary 31
I. Lift Station Summary 32-34
J. Emergency Contact List (Outside Vendors, Governmental, etc.) 35-37
K. Boil Water Advisory—Public 38
VII. Staffing 39
A. Extraordinary Event Compensation 40-52
VIII. Miscellaneous General Information 53
A. Definitions 54
B. General Hurricane Information 55-56
C. Hurricane Tracking Chart 57
D. Clay County Public Shelters 58
E. Pet Friendly Shelter Registry 59
F. Hurricane Evacuation Map and Shelter Map 60
PURP O SE
The purpose of this manual is to provide an operating
protocol in the event of a hurricane emergency. This
manual will account for the safety of Clay County
Utility Authority (CCUA) employees and enable
CCUA to restore and return to normal operations as
soon as possible after the storm.
OBJECTIVES
• Protect the health and ensure the safety of CCUA
staff.
• Protect public health.
• Protect public welfare.
• Protect CCUA property.
• Protect the property of Clay County and its residents.
2
POTENTIAL
THREAT
ASSESSMENT
POTENTIAL THREAT ASSESSMENT
WIND
The category of the expected hurricane will determine the amount of preparation that will be taken prior to the
storm.
The Executive Director and management staff will coordinate with Emergency Management or the Clay County
Emergency Operations Center(EOC)to make appropriate determinations through planning for the extreme weather
event.
FLOODWATER
The rising water and runoff from the storm may cause considerable damage to several of CCUA's facilities. Our
water and wastewater treatment facilities are in areas where we anticipate little damage. We may experience
significant damage from flooding and/or storm surge before, during, or after a Category 3 or higher strength
hurricane.
The roads into some of the plants are of concern. Some of these roads may be under water or washed out after the
storm. Many of our sewage pumping stations are in low-lying areas where flooding will make them inaccessible
after the storm. The flooding may cause considerable damage to the electrical controls and equipment located at
these stations.These stations have been identified,and plans have been made to safeguard them as much as possible
prior to the storm.
ELECTRIC SHOCK
Staff must know how to identify and avoid serious threats of downed power lines and electrical shock during and
after an extreme weather event. Rising water, downed power lines,winds,flying objects, fallen trees,and structural
damage pose a threat to our employees when arriving at or attempting to enter a facility.
FALLING AND FLYING OBJECTS
The amount of damage sustained will depend on the category, size and strength of the hurricane that hits this area.
A Category 3 or higher storm will cause roof damage to most of our facilities. If this happens, our electrical
equipment and control panels will most likely be damaged.In lower category storms,trees,limbs,and flying objects
may cause damage to our structures and equipment.
4
POTENTIAL THREAT ASSESSMENT
SNAKEBITE
Snakes will seek drier locations above rising water during and after a storm event. They may pose a threat to our
personnel as they return to facilities in the aftermath of a storm event (Employees shall be provided"Snake Boots"
protection against these threats).
PERSONAL SECURITY
After the passing of a serious hurricane or extreme weather event, we will likely experience an increased threat of
looting, vandalism, and robbery. Staff will secure any equipment and materials prior to the extreme weather event.
To protect themselves and CCUA property, staff are to exercise active situational awareness. Staff shall remain in
contact with their supervisors and management.In the event of a direct personal threat,staff shall remove themselves
from areas or situations they consider unsafe and contact 911 or emergency management immediately.
UNSANITARY CONDITIONS
Rising floodwater and extensive rain may overload our sewer lines, pumping stations and wastewater treatment
plants, and cause sewer overflows into floodwaters, streets, and surrounding areas. Staff will be issued Personal
Protective Equipment (PPE) to be used as protection from unsanitary conditions. Staff shall use PPE while
completing post storm assessments and repairs.
Broken and damaged potable water lines will become contaminated with floodwater, dirt, and other debris. Staff
must use care to minimize further contamination while performing post storm repairs to our water system. Staff
shall use the required boil water notices, extensive flushing,and bacteriological clearances prior to placing potable
water mains and services back into active service.
At our water plants,damage to the aerator screens may allow contamination to the entire potable water system.This
potential for contamination will require a boil water notice for customers affected and the facility's tank(s) taken
out of service. The water treatment facility tank(s) affected by potential contamination will remain out of service
until staff has tested and confirmed the water contained within the tank(s)meets regulatory requirements and is safe
for public consumption.
The entire team, from management to field staff, remain committed to protecting each other and the general public
before, during, and after a storm event.
5
PRELIMINARY
PLANNING
AND
COMMUNICATION
STRATEGY
PRELIMINARY PLANNING AND
COMMUNICATION STRATEGY
BY THE START OF HURRICANE SEASON: Staff will need to complete an appropriate level of planning in
order to be prepared for potential storm events. Preliminary planning by the start of hurricane season includes the
activities listed below.
❑ The Facilities Administrator and the Information Technology (IT) Manager shall update the inventory of
all communication equipment (cellular phones, computers, tablets, and hand-held radios) including in-use
and spare batteries,plus 12 volt and electric chargers.
❑ The Facilities Administrator shall schedule and perform the necessary annual maintenance checks on the
hand-held radios,batteries, and electric chargers so the equipment is ready for use.
❑ Superintendents shall verify all equipment and PPE in its location.
❑ Superintendents shall begin weekly monitoring of all fuel tanks (diesel and gasoline).
Superintendents shall check and clean storm drain inlets, structures, and outfalls for each facility.
❑ Facilities Administrator shall update inventory of supplies at CCUA's coordination center for emergency
operations (food, cots, etc.).
❑ Administrative Assistant, Operations and Public & Governmental Affairs Liaison shall update the
Emergency Contact List as needed(DEP, suppliers,media,personnel, etc.)
❑ The Chief Human Resources Officer shall update and distribute the staff availability survey and compile a
list of those employees who may be available for pre-storm preparations and recovery efforts.
❑ The General Superintendents for Water Treatment,Wastewater Treatment, and Distribution and Collection
will assemble a maintenance/recovery crew list,based on the employee survey, according to the available
staff's training and expertise.
❑ The General Superintendents will forward the complete maintenance/recovery crew list to the Executive
Director.
❑ The Executive Director shall update a preliminary list of tentative assignments and available staff for the
damage assessment team, field, and clerical positions (based on survey).
❑ The Chief Operations Officer shall send a memorandum to all contractors performing CCUA work to ensure
that they are aware of our hurricane procedures and to make sure that they secure everything onsite.
❑ GIS Department will complete a United States National Grid(USNG)training for use of the USNG system
during a storm event.
❑ Risk & Safety Manager shall complete internal training on the use of Federal Emergency Management
Agency forms and documentation.
7
PRELIMINARY PLANNING AND
COMMUNICATION STRATEGY
WHEN A HURRICANE WATCH IS ISSUED: Management, supervisors, and staff will monitor weather
conditions regularly once hurricane season begins. Staff will begin preparations for an approaching storm event as
early as reasonably possible. Once the National Weather Service (NWS)issues a hurricane watch for the Northeast
Florida area, staff must begin or have in process those tasks listed below.
❑ The Information Technology (IT) Manager shall confirm all cellular phones, tablets, and computers are
functioning and in good operational order.
❑ The normal telephone and cellular phone services will be the initial primary mode of communication.
Should a disruption of the telephone and cellular phone services occur, staff shall use the hand-held radios,
as the back-up communication system.
❑ The Chief Operations Officer with the support of the Facilities Administrator shall issue and be responsible
for ensuring the hand-held radios are operational to the emergency response teams who will be working
during the storm event.
❑ The Chief Operations Officer and the General Superintendents shall ensure all staff working the emergency
response and repair teams have appropriate PPE,which is to include,but not limited to,raingear,flashlight,
hardhat, eye protection, gloves, first aid kit, fire extinguisher, and handheld radios, etc.
❑ The Chief Operations Officer shall verify telephone numbers on the Emergency Contact List.
❑ The Executive Director, Chief Operations Officer, and the management team shall verify staff availability.
❑ The Executive Director,Chief Operations Officer, and the management team shall develop a storm specific
emergency action and response plan based upon the information known at the time.
❑ The Executive Director, Chief Operations Officer, and the management team shall finalize emergency
response teams and staffing assignments before, during, and after the storm event.
❑ The Executive Director, Chief Operations Officer, and the management team may differentiate the
emergency response teams and staffing assignments to pre-event, during event, and post-event teams, in
order to maintain staff safety, levels of responsiveness,and customer service.
❑ The Executive Director, Chief Operations Officer, and the management team shall communicate the storm
specific emergency action and response plan to all staff.
❑ The Chief Operations Officer shall establish a link with the EOC,so we are able to coordinate our recovery
efforts with the Director of Emergency Management.
8
❑ The Chief Operations Officer and the General Superintendents for Water Treatment, Wastewater
Treatment, and Distribution and Collection shall begin moving, stockpiling, or staging equipment and/or
material to designated areas in preparation for the emergency storm event response and recovery efforts.
❑ The Chief Operations Officer and the General Superintendents shall have back-up paper copies of as-built
drawings, current maps, and USNG coordinate system maps safely stored and ready for use if necessary.
❑ The Chief Financial Officer shall ensure sufficient cash is on premises at CCUA's administrative office to
maintain operations in the event power is out and staff cannot use electronic forms of payment.
❑ Staff shall begin use of proper forms and documentation that are FEMA compliant.
9
PRELIMINARY PLANNING AND
COMMUNICATION STRATEGY
ON-SET OF THE HURRICANE STORM EVENT: The Executive Director and the management team shall
monitor developments pertaining to an approaching storm event on a regional, state, and local level. The Executive
Director maintains sole discretion for declaration of a system or limited emergency to respond to a storm event.
❑ In the event of a Declaration of a System Emergency, the Emergency Pay Policy shall go into effect.
The Executive Director and the management team shall execute the Emergency Action and Response Plan
developed during the hurricane watch phase.
❑ Designated staff shall be at the station in the EOC.
DURING THE HURRICANE STORM EVENT: The Executive Director and Chief Operations Officer shall lead
the emergency action and response plan from the administrative offices.
❑ The administrative offices and maintenance building will serve as CCUA's main coordination center for
emergency operations.
❑ Staff shall maintain safe operations during emergency action and responses.
❑ The superintendents, supervisors, and foremen shall monitor and manage the hours worked by staff to
remain in compliance with CCUA's Safety Policies and Federal Labor Law guidelines for hours worked,
rest periods between shifts, etc.
❑ All staff working during emergency action and response operations shall maintain open and active lines of
communication, including a check-in every hour.
❑ Individual on-site team leaders shall communicate weather conditions encountered with their respective
superintendent.
❑ Individual on-site team leaders shall make determinations as to the local weather conditions and safe
operating situations.
❑ Individual on-site team leaders shall make decisions when weather conditions are no longer safe to operate
in and seek shelter.
❑ In the event communications are lost with an individual or team, the respective superintendent shall notify
the Chief Operations Officer, who will in turn notify the Executive Director and the staff at the EOC.
❑ As soon as weather conditions permit, available resources will search and find the individual or team to re-
establish communications.
❑ On-site teams shall communicate with their respective superintendent to make decisions regarding weather
conditions and when to return to safe emergency action and response operations.
❑ Staff shall use proper FEMA forms (paper or electronic) to document the damage observed and their
activities,time,materials, etc.
10
PROTECTIVE
MEASURES
PROTECTIVE MEASURES
WATER TREATMENT DEPARTMENT
A hurricane watch will invoke the following protective measures for the Water Treatment Department.These
measures are flexible,based on the severity and projected landfall of the storm.
❑ The ground storage tanks are to be filled.
❑ Single system plants(not part of a Grid)are to remain on-line.
❑ All fuel tanks are to be topped off, and the General Superintendent will maintain a two (2)week supply of
chemicals.
❑ The current hazardous materials inventory and SDS sheets are to be complete and up to date.
❑ Exercise all portable generators.
❑ Secure any loose materials such as hoses,trash cans, or other loose equipment or material that will be
subject to moving in heavy winds.
12
PROTECTIVE MEASURES
WASTEWATER TREATMENT DEPARTMENT
A hurricane watch will invoke the following protective measures for the Wastewater Treatment Department. These
measures are flexible,based on the severity and projected landfall of the storm.
Miller Street Wastewater Treatment Plant
Hurricane Watch -The staffing of the facility will depend on the severity of the storm
1. fill generator fuel storage tank
2. reduce solids inventory
3. clean all storm water drains,culverts,catch basins,and outlets.Place on routine
cleaning schedule
4. bolt down all degreaser and influent screen hoods
5. check rotor baffling and bolt as needed
6. remove all drums,barrels,trash cans to inside and clear clarifiers of all objects
(hoses, sludge blanket detectors, etc.)
7. secure all slough gates to inside
8. close and lock all doors, secure all garage doors
9. exercise generators, check for proper operation
10. exercise digester blowers/empty digester tanks
Hurricane Warning
1. place surge tanks on by-pass
2. turn off surge tank pumps
3. turn off aeration tank rotors
4. place all clarifiers online
5. increase chlorine and bisulfite feed rate
6. turn off old sludge bed under drain pump station
Bio-Chem Security
1. wind rating is 140 mph
2. secure all doors and turn power off
3. prior to storm arrival, finish sludge processing to empty all BCR process tanks
Mid-Clay Wastewater Treatment Plant
Hurricane Watch -The staffing of the facility will depend on the severity of the storm
1. fill generator fuel storage tank
2. reduce digester volume by at least 3'
3. open all valves to ponds and drain field
4. secure all water hoses and remove all drums, barrels, etc., and clear
structures of all unsecured objects.
5. exercise generator, check for proper operation
6. check and clean all storm water outlets
Hurricane Warning
1. turn off the aeration aerators
2. place all clarifiers online
3. increase chlorine feed rate
4. secure plant site and leave site
Bio-Chem Security
1. wind rating is 140 mph
2. secure all doors and turn power off
13
PROTECTIVE MEASURES
WASTEWATER TREATMENT DEPARTMENT
Fleming Island Regional Wastewater Treatment Plant
Hurricane Watch -The staffing of the facility will depend on the severity of the storm
1. fill generator fuel storage tanks with fuel
2. exercise generators, check for proper operation
3. check and clean all storm water outlets
4. secure all outside materials, barrels, drums, etc., and clear structures of all
unsecured objects
5. secure all water hoses
6. close and lock doors
7. switch to in plant reuse pumps
Hurricane Warning
1. turn off the aeration aerators
2. turn off all reuse transfer pumps
3. increase chlorine and Bisulfite feed rate
4. close the reuse gates
5. place the sand filters on by-pass
6. make sure all flow is to the river
Bio-Chem Security
1. wind rating is 140 mph
2. secure all doors and turn power off
Ridaught Wastewater Treatment Plant
Hurricane Watch
1. fill generator fuel storage tanks with fuel
2. exercise generators, check for proper operation
3. secure all outside materials, hoses,barrels, drums, etc., and clear structures of
all unsecured objects
4. increase all chlorine feed rate
5. keep system in service
6. exercise digester blowers, empty digester, switch to in plant reuse pumps
Hurricane Warning
1. lock and secure facility
2. divert flow to Little Black Creek
Bio-Chem Security
1. wind rating is 140 mph
2. secure all doors and turn power off
14
PROTECTIVE MEASURES
WASTEWATER TREATMENT DEPARTMENT
Spencer's Wastewater Treatment Plant
Hurricane Watch
1. fill generator fuel storage tank with fuel
2. exercise generator, check for proper operation
3. secure all outside materials, hoses,barrels, drums, etc., and clear structures of
all unsecured objects
4. increase all chlorine and bisulfite feed rates
5. keep system in service
6. exercise digester blowers, drain digester
7. switch to in plant reuse pumps
Hurricane Warning
1. turn off the aeration aerators
2. turn off all reuse transfer pumps
3. lock and secure facility
4. open all valves to wetland
Bio-Chem Security
1. wind rating is 140 mph
2. secure all doors and turn power off
Peters Creek Wastewater Treatment Plant
Hurricane Watch
1. reduce digester volume by at least 3'
2. open all valves to ponds and drain field
3. secure all water hoses and remove all drums,barrels, etc.
4. fill generator fuel storage tank with fuel
5. exercise generator and check for proper operation
Hurricane Warning
1. turn off blowers to aeration tank
2. secure plant site and leave
Keystone Heights Wastewater Treatment Plant
Hurricane Watch
1. reduce digester volume by at least 3'
2. open all valves to ponds and drain field
3. secure all water hoses and remove all drums,barrels, etc.
4. fill generator fuel storage tank with fuel
5. exercise generator and check for proper operation
6. increase chlorine feed rate
Hurricane Warning
1. turn off blowers to aeration tank
2. secure plant site and leave
15
PROTECTIVE MEASURES
RECLAIMED WATER FACILITIES
The utility has six (6)reclaimed water facilities. Most of the facilities can and will be turned off during a hurricane
warning.
Miller Street Reuse Facility — This facility will remain operational during a storm, due to the need for in-plant
reuse and wash down water. This facility has its own power generator.
Fleming Island Reuse Facility—This facility will remain operational during a storm, due to the need for in-plant
reuse water. This facility does not have a power generator and will use the original in-plant reuse in the event of
power loss to the main reuse plant.
Spencer's, Oakleaf, Old Jennings Road,Tynes, and Mid-Clay Reuse Facilities —These facilities will have the
power turned off. This will prevent the loss of power during a storm that could cause damage to the operation
equipment. These facilities do not have power generators.
Miller Street Maintenance Facility
Hurricane Watch
1. secure all loose items
2. turn off power
3. secure building and leave
16
PROTECTIVE MEASURES
DISTRIBUTION & COLLECTION DEPARTMENT
A hurricane watch will invoke the following protective measures for the Distribution & Collection (D&C)
Department. Staff shall consider these measures are flexible, based on the severity and projected landfall of
the storm. The Executive Director, Chief Operations Officer, D&C General Superintendent, supporting
supervisors,and foreman may require additional steps and preparation be taken for the storm event.
1. Exercise lift station generators (fixed and portable).
2. Exercise and test all portable and lift station pumps.
3. Inspect all pipes suspended in bridges.
4. No valve changes will be made unless directed by the D&C General Superintendent,the Chief Operations
Officer, or the Executive Director.
5. Check the overflows at the lift stations to make sure they are plugged or capped.
6. Install a floodgate at Lift Station 14 (Meadowbrook,Unit 3).
7. Leave all lift stations on-line.
8. Fill all fuel tanks to 95%capacity.
9. When fueling tanks is complete, staff shall coordinate with our fuel provider to top off the fuel truck.
10. Lock and secure doors and gates at all lift stations.
11. Equipment and material are properly staged and secured to support emergency action and response
operations.
12. Secure all loose material or equipment that may be subject to heavy winds.
13. Check to ensure staff have proper Personal Protective Equipment(PPE).
14. Check to ensure batteries are fully charged and replacement batteries are ready and on stand-by.
15. Check to ensure staff has copies of the USNG maps and manual.
16. Check to make sure each truck is properly equipped and supplied.
17
PROTECTIVE MEASURES
INFORMATION TECHNOLOGY (IT) DEPARTMENT
1. Laptop Computers
a. Prior to an emergency event, IT staff will remotely push the USNG Map Book to laptops.
b. Staff must protect laptops from rain or water damage during a storm. If staff needs to move a laptop
during a storm, staff will use a heavy-duty trash bag for transport.
2. Mobile Devices
a. IT staff will ensure mobile devices have First Responder status at the start of hurricane season.
b. Prior to an emergency event IT staff will load the USNG Map Book, radio operation instructions, and
other reference documents remotely to the mobile devices AirWatch Content application. Contact the IT
Help Desk if your department needs to distribute information through this method.
c. Staff must protect mobile devices from water damage by placing the device into plastic resealable bags
when working in heavy rain or in areas where standing water is present.
3. Backups
a. IT staff will test the backup and redundancy mechanisms at the start of hurricane season when the
probability of a hurricane event is high.
4. IT Help Desk Assistance
a. IT staff will be available to assist with storm preparations and technical issues. Contact the IT Help Desk
at 904-213-2490.
18
PROTECTIVE MEASURES
ADMINISTRATIVE OFFICES
A hurricane watch will invoke the following protective measures for the administrative offices. These
measures are flexible,based on the severity and projected landfall of the storm.
We consider water damage to be a major threat in Clay County and the CCUA service area. Our experience with
lightning damage shows lightning as a concern, but to a lesser extent than flooding. CCUA will implement and
execute the same protective measures regardless of the category of hurricane strength. We recognize that the
potential for damage of CCUA equipment and facilities will increase with the strength and severity of the hurricane
impact.
Staff shall implement the protective measures itemized below in order to protect vulnerable and valuable computers,
files, as well as design and as-built drawings (computer or paper based).
1. Computer Workstations
a. Staff shall check to ensure all computer phone lines,power cords, and network cables are disconnected
and stored with the computer.
b. Staff shall place all computer equipment in heavy-duty drawstring trash bags.
c. Staff shall place prefabricated waterproof pouches over the servers and storage cabinets.
d. IT Department staff shall disconnect and cover, as necessary, all computer equipment within the
administrative office.
2. Printers and Fax Machines
a. Staff shall disconnect all power cords,network cables,and phone lines.
b. Staff shall place prefabricated pouches over the large printers.
c. Staff shall place the fax machines in heavy duty drawstring trash bags.
3. As-built and Major Projects Files
a. Staff shall tape pre-cut waterproof material across the front of the cabinets.
b. After placing the waterproof material across the front of the cabinets, staff shall wrap the entire cabinet
with heavy-duty plastic(Visqueen).
4. Other Records
a. Staff shall wrap file cabinets that store CCUA records with heavy duty plastic (Visqueen) to prevent
water damage.
5. Web Site Update
a. The Executive Director and Chief Operations Officer shall coordinate with the Public& Governmental
Affairs Liaison, regarding communications with external stakeholders through interviews, media
releases, website updates, and customer announcements.
19
PROTECTIVE MEASURES
PERSONAL
A hurricane can strengthen or change course quickly. Changes in a hurricane's strength or projected path can force
you and your family to evacuate, or even confine you to your home with little or no advance warning. We
recommend that you familiarize yourself with the identified evacuation routes now. If you plan to shelter in your
home, we recommend you plan for little or no access to food,water, or electricity for days or possibly longer.
We recommend employees plan to protect their family,pets,and property.We also recommend all employees living
in a mobile home plan to evacuate or relocate in the event of an approaching hurricane.
We suggest the checklist of the items below to assemble for an emergency kit. This kit should be kept in a place
that is readily accessible.
❑ Canned and nonperishable foods that do not require cooking.
❑ Infant care items such as formula,baby food, and disposable diapers.
❑ Drinking water in unbreakable containers (2qts/per person per day). If staying at home, also fill washing
machine and bathtubs with water.
❑ Special dietary food if required.
❑ Books,magazines, cards, toys, and games.
❑ Flashlight or lantern and extra batteries.
❑ Battery Operated radio and extra batteries.
❑ Personal hygiene items such as soap,deodorant,shampoo,toothbrush,toothpaste,aspirin,antacids,wash
cloth and towel, etc.
❑ Cash, identification, valuable papers, insurance policies and photos in a water-proof container.
❑ Change of clothing,rainwear.
❑ Utensils such as manual can opener, disposable plates,cups, forks,knives, spoons,napkins, etc.
❑ Sleeping bag or blanket, sheet, and pillow.
❑ Prescription medicine and specific medical information.
❑ Personal aids such as eyeglasses,hearing aids,prosthetic devices, etc.
❑ First aid kit which includes: Betadine solution, gauze bandages, adhesive tape, sterile pads, Band-aids,
triangular bandages, safety scissors, and non-prescription medication.
❑ Pet care items such as food and bottled water for at least three (3) days, proper
identification/immunization records, medications, pet toys, bedding, current picture, litter, litter box,
leashes, and pet carriers.
20
STORM
RECOVERY
PROCEDURES
STORM RECOVERY PROCEDURES
COORDINATION OF OUR RECOVERY EFFORTS WITH
CLAY COUNTY PUBLIC SAFETY
Howard Wanamaker, Clay County Manager, Lorin Mock, Fire Chief and Public Safety Director for Clay
County, and John Ward, Director of Clay County Division of Emergency Management, serve as the
responsible officials for directing activities within the county during times of emergency. The County
maintains a well-secured, equipped, and staffed EOC. CCUA assigns at least one (1), preferably two (2),
members of staff to serve as the Emergency Support Function(ESF) twelve (12) utilities representative.
The Clay County leadership representatives from the EOC will maintain constant contact with the National
Weather Service (NWS) and the Governor's office in order to keep up with the latest information
available. The Clay County leadership in the EOC will make the decision as to when and where the
evacuations are to occur, and at what point, all emergency services will be suspended. They will also issue
the "all clear" and notify us when it is safe to begin our damage assessment.
Our senior leadership and Clay County leadership will confer and decide what will be the best course of
action. The Executive Director will decide when to close our administrative office, dismiss employees;
decide what facilities (if any) are to be manned, and when emergency personnel are to report to work to
begin damage assessment and repairs. The Executive Director will also decide when personnel are to
report back to work and resume normal operations.
22
STORM RECOVERY PROCEDURES
POST-HURRICANE STORM EVENT, REPAIR, AND
RECOVERY PROCEDURES
The Executive Director and Chief Operations Officer shall continue to lead the post-event emergency
operations for repair and recovery efforts.
Staff shall maintain safe operations during post-event emergency operations as they move into the post-
event repair and recovery efforts.
❑ The superintendents, supervisors, and foremen shall monitor and manage the hours worked by
staff to remain in compliance with CCUA's Safety Policies and Federal Labor Law guidelines
for hours worked, rest periods between shifts, etc.
❑ All staff working during post-event emergency repair and recovery operations shall maintain
open and active lines of communication, including a check-in every hour.
❑ Individual on-site team leaders shall communicate weather and operating conditions
encountered with their respective superintendent.
❑ Individual on-site team leaders shall make determinations as to the local weather conditions and
safe operating situations.
❑ In the event communications are lost with an individual or team, the respective superintendent
shall notify the Chief Operations Officer who will in turn notify the Executive Director and the
staff at the EOC.
➢ When weather or operating conditions permit, available resources will search and find the
individual or team to re-establish communications.
❑ Staff shall photograph and continue to use proper FEMA forms(paper or electronic)to document
the damage observed and their activities, time, materials, etc.
❑ Staff shall communicate observations back to their respective superintendent and management
so any needed repairs can be prioritized and coordinated. Staff should do their best to keep a
written log of all observations being reported.
❑ Superintendents and management shall report all damaged CCUA property to the Risk& Safety
Manager.
❑ Staff shall timely and appropriately coordinate, communicate, and document the use of needed
supplies (e.g., fuel, pipe, fittings, repair bands, restrainers, bolts, tools, etc.). While keeping a
log of all requests.
The Executive Director shall notify staff when the emergency action and response operations are ending,
and normal operations are resuming.
23
Hurricane Damage Report
(For office use only)
Facility/Station Location:
Date: Page _ of
Examiner's Name:
Item Damage Description Required Maintenance Repair Cost
Estimate
Note: Photo Attached Yes No Number (if yes)
24
CCUA EMERGENCY CONTACT INFORMA .
AME DEPT. FUNCTION/JOB TITLE W. HOME
Jeremy Johnston ADM. Executive Director 237-2133 629-2042
Darryl Muse ADM. Chief Operations Officer/ 466-0803 352-207-
Assistant to the Executive Director 6989
Alicia Baker ADM. Administrative Assistant, Operations 417-3200 N/A
N/A HR Risk& Safety Manager N/A N/A
David Rawlins D&C D&C Superintendent 626-3903 625-7840
Steve Rencarge D&C Lead Field Operations Coordinator 219-4121 N/A
Gary Church D&C Chief Mechanic,Pump Stations 219-4120 N/A
Ricky DeLoach D&C Field Service&AMI Superintendent 219-2600 903-8677
Janice Loudermilk D&C D&C Administrator 219-0830 N/A
Ross Bland WTP WTP Superintendent 509-1013 N/A
Bryan Nall WTP Chief Operator—WTP 237-2015 N/A
Michael Rapp WTP Chief Operator—WTP 755-3367 N/A
N/A WWTP WWTP Superintendent 626-3889 N/A
Lyle Fulton WWTP Chief Operator—WWTP 626-3895 284-7869
Paul Steinbrecher ENG Chief Engineer 219-4127 N/A
Dennis Ragosta ADM. Public& Governmental Affairs 219-4116 N/A
Liaison
Melisa Blaney SA Service Availability Manager 219-0828 N/A
Rita Matti-Coles GIS Senior GIS Analyst 446-0171 N/A
Katie Trice IT Systems Administrator-IT 484-8864 N/A
Jim Moore Facilities Facilities &Fleet Manager 254-0133 N/A
Gate Codes P:/Forms/CSPR/Gate Codes
25
Generator Size&Fuel Storage Capacity
Total
Generator Fuel Storage Gallons/
Facility Name or Storage Location Size Qty. Capacity Pounds Type of Fuel
WASTEWATER
Fleming Island Regional WWTP 400 KW 2 2000 Gallons 4000 Off-Road Diesel
Fleming Island Regional WWTP Effluent Pump 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Peters Creek Ridaught WWTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Mid-Clay WWTP 550 KW 1 2550 Gallons 2550 Off-Road Diesel
Mid-Clay WWTP 350 KW 1 1000 Gallons 1000 Off-Road Diesel
Miller Street WWTP 600 KW 2 2000 Gallons 4000 Off-Road Diesel
Ridaught WWTP 400 KW 1 1000 Gallons 1000 Off-Road Diesel
Ridaught WWTP 600 KW 1 2000 Gallons 2000 Off-Road Diesel
Spencer's WWTP 1200 KW 1 5000 Gallons 5000 Off-Road Diesel
Keystone Heights WWTP 350 KW 1 1000 Gallons 1000 Off-Road Diesel
WATER
Fleming Oaks WTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Geneva Lake Estates 60 KW 1 170 Gallons 170 Off-Road Diesel
Peters Creek WTP 450 KW 1 1000 Gallons 1000 Off-Road Diesel
Kingsley Cove WTP 60 KW 1 170 Gallons 170 Off-Road Diesel
Keystone Club Estates 300 KW 1 200 Gallons 200 Off-Road Diesel
Keystone Heights—Well#3 54 KW 1 172 Gallons 172 Off-Road Diesel
Lucy Branch WTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Meadowbrook WTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Meadowlake WTP 350 KW 1 2000 Gallons 2000 Off-Road Diesel
Oakleaf WTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Old Jennings WTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Orange Park South WTP 300 KW 1 2000 Gallons 2000 Off-Road Diesel
Pace Island WTP 350 KW 1 2000 Gallons 2000 Off-Road Diesel
Pier Station WTP 80 KW 1 575 Gallons 575 Off-Road Diesel
Ravines WTP 350 KW 1 2000 Gallons 2000 Off-Road Diesel
Ridaught Landing WTP 250 KW 1 500 Gallons 500 Off-Road Diesel
Ridgecrest WTP 400 KW 1 2000 Gallons 2000 Off-Road Diesel
Spencer's WTP 400 KW 1 500 Gallons 500 Off-Road Diesel
Tanglewood WTP 300 KW 1 2000 Gallons 2000 Off-Road Diesel
Postmaster Village 400 KW 1 500 Gallons 500 Off-Road Diesel
Middleburg High School 200 KW 1 200 Gallons 200 Off-Road Diesel
ADMINISTRATIVE COMPLEX
Maintenance Facility 400 KW 1 1500 Gallons 1500 Off-Road Diesel
DISTRIBUTION&COLLECTION
L25 -South Hampton Auto 80 KW 1 250 Gallons 250 Off-Road Diesel
L30-Heritage Hills Auto 250 KW 1 1000 Gallons 1000 Off-Road Diesel
L40-OP Country Club Auto 100 KW 1 250 Gallons 250 Off-Road Diesel
L63 -Greenwood Auto 250 KW 1 250 Gallons 250 Off-Road Diesel
Lift Stations Auto 60&too 128 185 Gallons 23680 Off-Road Diesel
L02-Hollycrest Auto 60 KW 1 200 Gallons 200 Off-Road Diesel
L16-Admiral's Walk Auto 56 KW 1 300 Gallons 300 Off-Road Diesel
26
Generator Size & Fuel Storage Capacity
Total
Generator Fuel Storage Gallons/
Facility Name or Storage Location Size Qty. Capacity Pounds Type of Fuel
PORTABLE GENERATORS
Coleman 5000 W 1 1 Gallons 1 Off-Road Diesel
Generac (10) Plug In 50 KW 10 75 Gallons 750 Off-Road Diesel
Generac (6) 130 KW 4 101 Gallons 404 Off-Road Diesel
Honda(2) 5000 W 2 1 Gallons 2 Gasoline
Stand by Welder(Emergency Response Trailer) 3500 W 1 1 Gallons 1 Gasoline
Kohler Plug In 30 KW 1 250 Pounds 250 Propane
PORTABLE FUEL TANKS
Maintenance Facility D&C 1 250 Gallons 250 Gasoline
Tanglewood WTP Water 1 50 Gallons 50 Gasoline
Fleming Oaks WTP Water 1 500 Gallons 500 Off-Road Diesel
Ridaught WWTP Wastewater 1 500 Gallons 500 Off-Road Diesel
Mobile Fuel Tank for Trucks D&C 8 100 Gallons 800 Off-Road Diesel
Mobile Fuel Tank for Trucks Water 1 60 Gallons 60 Off-Road Diesel
Mobile Fuel Tank for Trucks Water 1 75 Gallons 75 Off-Road Diesel
Maintenance Facility D&C 1 1000 Gallons 1000 Off-Road Diesel
Lucy Branch D&C 2 500 Gallons 1000 Off-Road Diesel
Maintenance Facility D&C 4 500 Gallons 2000 Off-Road Diesel
Keystone Sewer Plant D&C 2 500 Gallons 1000 Off-Road Diesel
LS 129 - Royal Point D&C 1 500 Gallons 500 Off-Road Diesel
LS22 - Middleburg Master LS D&C 1 500 Gallons 500 Off-Road Diesel
LS30- Heritage Hills 5 D&C 1 500 Gallons 500 Off-Road Diesel
1 3500 Gallons 3500 Off-Road Diesel
Kenworth Fuel Tanker D&C
1000 Gallons 1000 Gasoline
PORTABLE PUMPS
Portable Pumps Auto Controls 20 40 Gallons 800 On-Road Diesel
Miller Street WWTP Auto Controls 1 40 Gallons 40 On-Road Diesel
Fleming Island Regional WWTP Auto Controls 1 40 Gallons 40 On-Road Diesel
Total gallons of gasoline = 1330
Total gallons of on-road diesel = 880
Total gallons of off-road diesel = 91057
Total pounds of propane= 250
Total= 93490 236 93490
*All Fuel Tanks to be filled to 95% capacity by June 1st.
27
STORM RECOVERY PROCEDURES
FREE FLOWING WELLS AT WATER TREATMENT PLANTS
1. Ridaught Landing WTP
2. Fleming Oaks WTP
3. Greenwood WTP
4. Orange Park South WTP
5. Middleburg High School WTP
6. Pace Island WTP
7. Old Jennings WTP
28
Equipment Available for Repair of Hurricane Damage
ITE ' WTP D&C WWTP
HEAVY EQUIPMENT: M
Ditch Witch trencher X X X
Mini track hoe X(5)
JD 310 backhoe, rubber tire X
Jet washer truck X
TV camera truck X(2)
Vacuum truck X(4)
7500 Transport Truck X
Skid Steer X
Trucks fully equipped for construction X(3)
Cat 420 backhoe X
JD 944-wheel loader w forks X
938G wheel loader w forks X
Cat 3D dozer X
Boom Truck X X(2) X
Dump Truck X(2)
Cat 305DCR mini excavator X
Cat 314 excavator X
Cat 323 excavator X
Ford Tractor 3930 with front loader in
Keystone X
TRAILERS:
20' enclosed trailer with safety gear and portable lights,
PVC part and tools X
17' enclosed trailer with gas detector confined space
tripod and safety gear and portable lights; G8000
Lincoln generator
welder, 20-gallon water tank and 5 hp gas blower X X
5'x 8' crescent trailer X
Ditch Witch trailer X
20' aluminum confined space trailer X
6'x 12'trailer for mower X X
6'x 10'trailer for mower X
6'x 12' crescent cargo trailer X X
8' x 25'Anderson trailer X
Dump Trailer X(7)
7' x 20' trailer for tractor X
Trailer for mini X(6) X
PORTABLE GENERATORS:
30 KW Kohler X
50 KW Caterpillar trailer mtd X
50 KW Generac trailer mtd X(10)
130 KW Generac trailer mtd X(6)
17 KW Generac trailer mtd X
350 KW Trade Wind trailer mtd X
29
Equipment Available for Repair of Hurricane Damage
ITEM ' TP D&C WWTP
PUMPS. i
6"x 15' suction hose(2 each) X
6" 16C Gorman Rupp 200 6 cyl. Ford Motor
(Greenwood L.S.) X
Mini centrifugal pump X(2)
3" mud hog pump and hose X X
3" 5 hp centrifugal pump (confined space trailer)
X X
Wacker 3" mud hog with hoses X(8)
4" and 6"Gorman Rupp (trailer mtd) X(20) X
Mud hog pump with 3 hoses X(2)
Pressure test pump 5 hp with hoses, gauges, and fittings
X(1)
Double diaphragm pump with 120' suction and discharge
hose X(3)
Godwin 6"dry-prime trailer mounted pump X(4)
MISCELLANEOUS:
Kenworth Fuel Tanker X(1)
Diesel powered light stand X(2)
30
CCUA Station Summary
Burg Oper Ref Name Address Zip Code Fax
Water Treatment Plants
FL241984 WP[1101]Meadowbrook WTP 312 Cottonwood Lane,OP 32073
Meadowbrook remote well 442-1 Parkwood Drive,OP 32073
FL241809 Ridgecrest WTP 1082 Camp Francis Johnson Rd.,OP 32065 272-9998
AWS4655 WP[1102]Ridgecrest remote well#2 1030-1 Camp Francis Johnson Rd.,OP 32065
AWS4137 Ridgecrest Maintenance Facility 1082 Camp Francis Johnson Rd.,OP 32065
FL231997 WP[1103]Lucy Branch WTP 2970 Greenridge Rd.,OP 32073
FL241939 WP[1104]Fleming Oaks WTP 6572 Bahaia Rd.,Fleming Island 32003
FL241986 WP[1105]OP South WTP 2810-1 Bailey Way,Middleburg 32068
OP South remote well 2729 Archer Rd.,Middleburg 32068
FL241663 WP[1106]Pace Island WTP 1851 Royal Fern Lane,Fleming Island 32003
FL241985 WP[1107]Greenwood WTP 181 Knight Boxx Road,Middleburg 32068
FL131001 WP[1108]Tanglewood WTP 1476 Gifford Avenue,OP 32065
FL241654 WP[1109]Ridaught Landing WTP 3020 Chief Ridaught Trail,Middleburg 32068
Ridaught remote well#2 1953 Timucua Trail,Middleburg 32068
FL230024 WP[11161]Mid-Clay WTP(taken offline) 493 Branscomb Road,GCS 32043
Meadow Lake WTP 3236 Bass Court,GCS 32043
FL241789 WP[1111]Meadow Lake remote well#2 3216 Ryans Court,GCS 32043
Meadow Lake remote well#3 2680-1 Sandridge Rd.,GCS 32043
FL241791 WP[1112]Pier Station WTP 4073 Pier Station Rd E,GCS 32043
FL131545 WP[1113]Old Jennings Road WTP 3573 Old Jennings Rd.,Middleburg 32068
FL245630 WP[1114] Spencer's WTP 4426-1 Hanging Moss Dr.,OP 32073
Spencer's backup well#3 875-1 Wilmington Lane.,OP 32073
AWS0225 WP[1115]Ravines WTP 2919 Ravines Rd.,Middleburg 32068
Ravines Remote Well#2 3174 Ravines Rd.,Middleburg 32068
FL246692 WP[1117]Keystone Heights (well 3) 275 Peach St.,Keystone Heights 32656
FL246706 WP[1118]Keystone Club Estates WTP 4425 S.E.2nd Ave. " " 32656
Postmaster Village Well#1 8835-1 Puppy Grass Cove, " " 32656
FL246479 WP[1120]Postmaster Village#3 6511 CR 214, " " 32656
FL246705 WP[1121]Geneva Lake Estates 298 S.E.27th Loop,Melrose 32666
FL249206 WP[1123]Peters Creek WTP 3630 Rosemary Hill Rd.,GCS 32043
FL249572 WP[1124]Oakleaf Plantation WTP 539 Southwood Way,OP 32065
FLAWS0207 WP [1125]Middleburg High School WTP 2103-1 Blanding Blvd.,Middleburg 32068
FLAWS2210 WP[1126]Kingsley Cove WTP 4049 Buena Vista Ave.,Starke 32091
WP [1127]Governor's Park WTP 32043
WP[1128] Saratoga Springs WTP 3002 Feed Mill Rd.,GCS 32043
24 Total
Wastewater/Reuse Treatment Plants Phone Fax
FL131938 SP[2201] Miller Street WWTP 1601 Bartlett Ave. 269-2481
Miller Street Maintenance Facility 1605 Bartlett Ave. 458-4673
Miller Street Electronics Technician 1605 Bartlett Ave. 458-4681
FL237372 FL241653 SP[2203] Fleming Island Regional WWTP 1770(WWTP)Radar Rd. 269-3079 269-3079
FL237373 FL131936 SP[2204] Ridaught Landing WWTP 2878-1 Tuscarora Trail 282-2262
SP[2205] Mid-Clay WWTP(New Plant) 2926-4 Jubilee Lane 282-8734
FL230381 SP[2205] Mid-Clay WWTP(Office) 2926-1 Jubilee Lane(BioChem) 282-8734
FL247983 SP[2206] Spencer's WWTP 3061 Wandering Oaks Dr. 527-1093
FL121075 SP[2208] Fleming Island Reuse 1770-2(WWTP)Radar Rd. Cellular BC Cellular
FL246065 SP[2209] Old Jennings Rd.Reuse 3184 Old Jennings Road 291-3769
FL248004 SP[2210] Keystone Heights WWTP 730 Nightingale St.,32656
FL249363 SP[2211] Peters Creek WWTP 3616 Rosemary Hill Rd.
FL247531 SP[2212] Spencer's Reuse 3064 Wandering Oaks Dr. aw 573-6494 aw 771-3415
FL249147 SP[2213] Mid-Clay Reuse 2926-2 Jubilee Lane 282-7571
FL249573 SP[2214] Oakleaf Plantation Reuse 537 Southwood Way 291-3649
FLAWS1091 FL237413 SP[2215] Miller Street Reuse 1603 Bartlett Ave. Cellular Cellular
(BC) 215-4708 aw 215-4711
FLAWS1723 SP[2216] Fairway 3,Pumphouse-EH Reuse Storage Pond 4567 Lakeshore Drive E (4/11/12) FLAWS1723 Cellular
FLAWS2165 SP[2217] Ridaught Landing Reuse 2878-3 Tuscarora Trail AWS2165 Cellular
SP[2218] Mid-Clay Reuse Horizontal Well 2926-3 Jubilee Lane
SP[2219] Oakleaf Diversion Valve 2994 Challenger Dr. 291-0877
SP[2220] Orange Park Country Club Reuse 2559 Country Club Blvd. N/A
SP[2221] Governor's Park WWTP
SP[2222] Tynes Elementary Reuse Plant 1536 Tynes Blvd.,Middleburg,FL
SP[2223] Saratoga Springs Reuse 3004 Feed Mill Rd.,GCSprings,32043
SP[2224] Tynes Elementary Reuse Aug Well 1530 Tynes Blvd.,Middleburg,FL
SP[2225] Brannan Field Horizontal Well(Stormwater Harvesting)735 Brannan Field Rd.,OP,FL 32065
SP[2226] Peter's Creek Reclaimed Water Plant(LTC) TBD
24 Total
31
CCUA Station Summary 1
Burg Oper Ref Name Address Zip Code Fax
Lift Stations
G/Plt FL130245 LS1 at Lucy Branch WTP 2970 Greenridge Road .
G FL241795 LS2 Hollycrest 2724 Shenandoah Drive S.
G FL130147 LS3 Foxbay 2474 Moody Road
n/a FL131363 Egrets Wallc 231 Egrets Walk
G FL130275 LS4 River Bend 1890 Suwanee River Road
G/Plt FL249506 LS5 Natures Hammock(@ Oakleaf) 4145-1 Savannah Glen Blvd. (temp address)
G FL130126 LS6 Bellair Apts. 230 Blairmore Blvd.East
G FL241778 LS7 Pine Island 1639 River Breeze Drive
Huntley Jiffy 1331 Raggedy Point Road
G/Plt FL241979 LS9 Meadowbrook 1 318 Parkwood Drive East
G FL131562 LS10 Fairway Oaks 112 Fairway Oaks Drive
G FL240065 LS11 Meadowbrook 2 110 Parkwood Drive West
G FL230351 LS12 Summerfield 1218 Summerfield Ct.
G FL245024 LS13 Pine Lakes(EH) 2286-1(LS)Trailwood Drive
G FL241991 LS14 Meadowbrook 3 417 Aquarius Concourse
G FL132211 LS15 Cutters Point 2499-1 Watermill Drive
G FL130129 LS16 Admirals Walk 2887 Admirals Walk Dr.W
Ph VII FL132167 LS17 Eventide South(across Patterson Elem) 5407 Malley Cove
G FL131169 LS18 Wells Ridge 1651 Wells Road,East
G FL241964 LS19 Fleming Oaks 395 Fleming Drive
G FL131342 LS20 Sweetbriar 396 Cheswick Oak Ave.
Ph VI FL131836 LS21 Arena Rd.(former Brookstone) 1513-1 Arena Rd.
G FL121072 LS22 Middleburg Master LS 2647-1 Blanding Blvd.,Mdlbrg
G FL241834 LS23 Pecan Cove 3570 Lawrence Road
G FL130223 LS24 The Springs 2467 Cypress Springs Road
G FL231028 LS25 Southhampton 504-1 College Dr.
G FL130154 LS26 1295&Blanding 8639 Blanding Blvd. JEA ELEC
G FL131365 LS27 Fleming Oaks 6562 Oak Drive
G FL241920 LS28 Grove Park 1796 Bartlett Avenue
G FL131364 LS29 West Shores 340 River Reach Road
G FL130408 LS30 Heritage Hills 5 616-1 Constitution Drive
G FL241805 LS31 Peters Creek 4973 U.S.Highway 17
G FL132130 LS32 OP Country Club 2898-1 Country Club Blvd.
G FL240067 LS33 Foxchase 2834 Newcastle
G/Plt FL130202 LS34 Grove Park 1076 Miller Street
G FL132100 LS35 Glenhaven 2530-1(LS)Glenfield Drive* *moved
G FL130182 LS36 Wellington Place(Target Store) 1863 Wells Road East
G FL130186 LS37 South Lakes 1800 Southlake Drive
G FL131174 LS38 84 Lumber 1989 Wells Road West
G FL130593 LS39 Orange Park South 2212 Botany Street
G FL240247 LS40 OP Country Club 790 Cherry Grove
G FL131053 LS41 River Passage 5676 Sylvan Glen Run
G FL240324 LS42 OP Country Club 636 Cherry Grove
G FL240068 LS43 Orange Park South 5 2073 Tickford Street
G FL240779 LS44 OP Country Club 2591 Country Club Blvd.
G FL240069 LS45 College Station 2549-1 CR220
G FL241685 LS46 OP Country Club 3226 Country Club Blvd.
G FL240070 LS47 Pace Island 14 1858 Pace Island Trace
G FL131142 LS48 Ashton/Pickwick 1318-1 South Shore Drive
G FL240071 LS49 Pace Island 5 2183 Salt Myrtle Lane
G FL241919 LS50 Ridaught Landing 3 2914 Tuscarora Trail
G FL240072 LS51 Drs.Inlet School 2635 CR 220(School)
G FL241873 LS52 Eagle Harbor 1930 Eagle Harbor Parkway
G FL131013 LS53 Eagle Harbor(Country Walk) 4568-1 Lakeshore Drive E.
G FL131014 LS54 Eagle Harbor(Lakeway) 1740 Lakeshore Drive N.
G FL241643 LS55 Habitat 3367 Habitat Drive
G FL241644 LS56 Coppergate 1786 Hearth Street
No FLAWS1606 LS57 Jax Liquors(Farmhouse Chicken&Donuts) 1694 Blanding Blvd.
G FL241735 LS58 Oakhill Estates 455 Old Jennings Road
G FL241639 LS59 Bear Run 3226 Bear Run Blvd.
G FL241647 LS60 Quails Hollar 1890 Hollar Place
G FL241638 LS61 Clay Plaza 1339 Blanding Blvd.
G FL241641 LS62 Jefferson Square 1274 Monticello Drive
G FL241637 LS63 Greenwood Main LS 2612 Peppermill Court
G/Plt FL241649 LS64 Ridaught Landing 3020 Chief Ridaught Trail
G FL247069 LS65 Boxwood (off Knight Boxx Rd) 3753-1(LS)Bedford Drive
G FL241676 LS66 Forest Glen 1624-1 Sandy Hollow Loop Dr
32
CCUA Station Summary
Burg Oper Ref Name Address Zip Code Fax
G FL241651 LS67 Amoco/Jefferson Square Apts 409 Jefferson Avenue
G FL241652 LS68 Maverick Trails Apartments 3021 Glen Park Lane
G FL241677 LS69 Tanglewood 8 1430-1 Pawnee Street
G FL241640 LS70 Bear Run 6 1266 Rushing Drive
G FL241642 LS71 Shannon Lakes 1772 Henley Rd.
G FL241734 LS72 Brookside 3344 Penny Lane
n/a 2781 CR 739B(Sandridge Road)
No FLAWS1607 LS74 Exxon Blanding&Knight Boxx
G FL131168 LS75 Captiva 71-1 Harmony Hall Road
G FL132101 LS76 Southern Links 2446-1 Southern Links Drive
n/a LS77 Arava,Unit 3(removed temp station) 3588 1(LS)Arava Drivc
G FL230025 LS78 Harbor Island,Unit 1 1893-1 Harbor Island Drive
No FLAWS1608 LS79 Lil'Champ Food Store 2814-1 Henley Road
G FL231850 LS80 Mayfield 3260-1 Talisman Drive
G FL231006 LS81 Maynard(E/H) 4826 Lakeshore Drive West
T FL121052 LS82 Glades 1830-1 The Glades Rd.
G FL131093 LS83 Town Center Blvd(E/H)(next to Sonic) 1873 East West Parkway
G FL131466 LS84 Eagle Watch 2358-1 Lakeshore Dr.N.
No FL231019 LS85 Quigley House 1571-1 CR315,GC Springs
G FL131965 LS86 Drs.Lake Marina 3110-1 U.S.Hwy 17 S.
G FL231005 LS87 Vineyard(Emerald Green)(Cobblestone Condos) 1717 CR220,Bldg.22-1
G FL249514 LS88 Ravines(Clubhouse) 3024-1 Ravines Rd.
G FL131942 LS89 Ravines(Near Bldg 3400) 3107-1 Ravines Rd.
G FL131941 LS90 Ravines(Creekhollow Condo) 3842-1 Creekhollow Lane
G FL131966 LS91 The Pointe Condominiums 3061-A Hwy 17
G FL132102 LS92 Woodlands II 2043-1 Thunderbolt Rd.
G FL121074 LS93 Margaret's Walk 2816-1 Grande Oaks Way gate code #2816
G FL231089 LS94 Thornhill 2007-1 Belle Grove Trace
G FL246959 LS95 The Links @ Fleming Island 2319-1(LS)Yellow Jasmine Lane
G FL131955 LS96 River Hills Reserve 1712-1 River Hills Drive
T FL131967 LS97 Sacred Heart(north) 7190-1 U.S.Highway 17
G FL131968 LS98 Winn Dixie,Middleburg 2722-1 Blanding Blvd.
G FL131980 LS99 Chatham Oaks/Baptist Clay 2338-1 Village Square Pkway
G/Plt FL248159 LS100 Behind CCUA Administrative Office 3176-1 Old Jennings Rd.
G FL245005 LS101 Brannan Mill 1531-1 Brannan Mill Blvd.
G FL240132 LS102 Baxley Hideaway 3930-1 Hideaway Lane
G FL245907 LS103 Ibis Cove 7108-1(LS)Tarpon Court
T FL245659 LS104 Sacred Heart(south) 7190-2(LS)U.S.Highway 17
T FL247692 LS105 Secret Harbor 2769-1 Secret Harbor Drive
Removed FL248180 LS106 Fall Creek(sta moved from The Oaks) 999 Oakleaf Village Pkwy
G FL247605 LS107 Romeo Point(Creighton Rd) 2013-1(LS)Castle Point Court
G FL247017 LS108 Cypress Creek @ Eagle Harbor 2638-1(LS)Country Side Drive
G FL247022 LS109 Eagle Creek @ Eagle Harbor 2452-1(LS)Country Side Drive
G FL247753 LS110 Silver Creek(Sandridge Road) 2641-1(LS)Sandridge Road
T FL247539 LS111 Summerbrook(Old Jennings) 1316-1(LS)Summerbrook Drive
G FL247574 LS112 Spencer's Plantation 2800-1(LS)Spoonbill Trail
G FL248200 LS 113 Oakleaf Parcel 14A(Oakpoint) 3150 Tower Oaks Drive
G FL247553 LS114 Barrington Estates(Sleepy Hollow) 2806-1(LS)Woodstone Drive
G FL247514 LS115 Ravines Crossing(The Retreat) 3706-1(LS)County Road 218
G FL247460 LS116 Eagle Landing @ Oakleaf Harbour Town 1069-1(LS)Green Pine Circle
G FL247461 LS117 Eagle Landing @ Oakleaf Royal Pines 3935-1(LS)Royal Pines Drive
G FL248060 LS118 Eagle Landing @ Oakleaf Oakmont 1562-1 Green Moss Lane
G FL248059 LS119 Eagle Landing @ Oakleaf Pinehurst 4176-1(LS)Eagle Landing Pkwy
G FL249781 LS120 Eagle Landing @ Oakleaf Southern Hills 1973-1(LS)Bridgewood Drive
G FLAWS0215 LS121 Eagle Landing @ Oakleaf Amenity Area 3963-1 Eagle Landing Parkway
G FL247321 LS 122 Coppergate,Unit 4B 3125 Carlotta Road
T FL247462 LS123 Middleburg(behind Wendy's) 2530-1 Blanding Boulevard
G FL247967 LS 124 Tuscany Glen(College&Jefferson) 2694 Tuscany Glen Drive
G FL247324 LS125 Middleburg Elementary School 3958-1(LS)Main Street
G FL247323 LS126 Palmetto Plaza 2475-1(LS)Blanding Boulevard
G FL247966 LS127 Cade's Cove 3379-1 Peoria Road
G FL247515 LS128 Cypress Glen @ Fleming Island 1711-1 Cypress Glen Drive
G FL249716 LS129 Royal Point(Lake Asbury area) 2571 Royal Pointe Drive
G FL248173 LS130 Keystone Heights 1 550 SW Magnolia Avenue(KSH)
G FL248169 LS131 Keystone Heights 2 30 Citrus Avenue(KSH)
G FL248999 LS132 Keystone Heights 3 390 Fox Run(KSH)
G FL248172 LS133 Keystone Heights 4 597 Holly Avenue(KSH)
33
CCUA Station Summary
Burg Oper Ref Name Address Zip Code Fax
G FL248168 LS134 Keystone Heights 5 270 Cargo Way(KSH)
LS135 Keystone Heights CEC 7420 State Road 100
n/a LS136 reserved LS number for KSH to be determined
G FL249049 LS137 Ravines Crossing,Phase III 3824-1(LS)Sand Dollar Road
n/a T S124 L le T ndi O lde f mt e n '1105 1 Quail Hollow Road
G FLAWS0133 LS139 Eagle Landing Hamilton Glen(Parcel 14B) 1111-1(LS)Oakleaf Plantation Pkwy
G FL249503 LS140 Brannan Field Walmart 1542-1(LS)Brannan Field Road
G FL240001 LS141 Magnolia West 3613 Summit Oaks Drive
G LS142 Magnolia West,Phase 3 3549 Martin Lakes Drive
G FL249628 LS143 Woodbridge 3034-1 Bent Bow Lane
T FL249902 LS 144 Asbury Preserve 2340 Open Breeze Court gate code #4616
G FL249629 LS145 Rolling Hills Phase 1A 2561-2 Sandridge Road
n/a LS146 Rolling Hills 2 3250 Forest View Lane
Ph VI FLAWS0134 LS147 Knight Boxx Road Commercial 43-1(LS)Knight Boxx Road
M FLAWS0131 LS148 Hawk's Landing 111-3(LS)Canova Road
G FLAWS1584 LS149 Pineridge 1000-1 Wetland Ridge Circle
T FL249881 LS 150 Clay County Behavioral(Knight Boxx Rd) 89 C Knight Boxx Road
G FLAWS1609 LS151 Eagle Landing @ Oaldeaf 1314-1 Autumn Pines Drive
G FLAWS1585 LS152 Two Creeks#1(Pod 3) 1126-1(LS)Tynes Boulevard
G FLAWS1587 LS153 Two Creeks#2(Pod 2) 781-2(LS)Long Bay Road
G FLAWS0832 LS154 Two Creeks#3 (Pod 1) 3732-1(LS)Trail Ridge Road
M FLAWS1039 LS155 Magnolia Heights(Everett Avenue area) 2326-1(LS)Bur Oak Place
G SC014668 LS156 Middleburg High School 2105-1 Blanding Boulevard
G FLAWS0714 LS157 Kindlewood 675-1 Sunny Stroll Lane
n/a LS 158 Town of Penney Farms For ww modeling info only Not a CCUA Station
G SC014669 LS159 Azalea Ridge I 1680-1 Azalea Ridge Blvd
G FLAWS1586 LS160 Pineridge II (off Buggy Whip Trail) 4388-1 Pineridge Pkway
G FLAWS1442 LS161 Hibernia Pavilion 6891-1 US Highway No.17
G FLAWS1270 LS162 Clay County Emergency Operations Center 2519 State Road No.16 West
G FLAWS2167 LS163 Spencer's Lake Unit 1 3003 Waters View Circle
G FL245311 LS164 Ravines Booster Station 3891-1 Green View Terrace
G SC013243 LS 165 Angora Bay 3145 Angora Bay Drive
G LS166 Eagle Perch 6550 Bahaia Road
Linda Lakes 41386 Cherry Lake Lane
LS168 Traceland(CR315 area) 1582 County Road 315
LS169 The Reserve @ Eagle Harbor 1 1825 Copper Stone Drive
LS 170 The Reserve @ Eagle Harbor 2 2129 Hawkeye Place
LS171 Greyhawk (Oakleaf area) 4175 Heatherbrook Place
G LS172 Azalea Ridge lA 1456 Allie Murray Road
LS173 Olde Pointe Plaza 2757 Blanding Blvd.
LS174 Cross Creek I 2983 Big Oak Drive
LS175 Cross Creek II 2770 Cold Stream Lane
LS176 Cross Creek III 2921 Cold Stream Lane
LS 177 Cross Creek IV(2B1) 2580 Oak Stream Drive
LS178 Wilford Preserve 702 Sycamore Way
LS179 Azalea Ridge III 4458 Warm Springs Way
LS 180 Somerset 542 Turkey Avenue
LS 181 Cameron Oaks 967 Riley Road
LS182 Village Park 3376 Village Park Drive
LS183 Willow Springs Ph 1 2298 Willow Springs Drive
LS 184 Pinewood Place 146 Knight Boxx Road
LS 185 Armstrong Commercial East 4312 Discovery Drive
LS186 Middleburg Bluff Apartments(UC) 2425 Iris Street
LS 187 The Granary(Sandridge Dairy) 2654 Hanberry Lane
LS188 Bradley Creek 2363 Glade Lane
T LS189 Niagara Water Bottling Plant 721 Atlantis Drive
LS 190 Cross Creek(Unit 2B-2) 3108 Oak Stream Drive
LS191 Goose Creek 2898 Goose Creek Lane
LS192 Sugar Leaf Farms/Wilford Ranch 3637 Cunningham Road
LS193 Anabelle Island(UC) 2721 Windsor Lakes Way
LS194-96 Reserved LS numbers for Anabelle Island
LS197 Double Branch 3388 Kindlewood Drive
183 Active Stations
231 Total Plants/Stations (UC)Under Construction
G= Generator Installed
Ph= Phase of proposed generator installation
T= Temporary pump station(no generator installation planned)
G/P11= Station uses office,water or wastewater plant generator
M= Monitor flow for generator phasing 34
35
Emergency Contact List(Outside Vendors,Governmental,Media, etc.)
Department Name I Day Phone Fax I Night Phone E-Mail Address
Government/County Officials
Clay Co Sheriffs Office(CCSO)Public Info Andrew Ford 904-529-6397 904-284-0710 904-673-1794 aford@claysheriff.com
Officer
City of Bradford County Sgt Brad Witt,Emerg Preparedness Planner 904-966-6910 None 904-966-6161/352-745-1600 brad_witt@bradfordcountyfl.gov
Clay Co Attorney Courtney Grimm 904-269-6303 904-269-6346 904-293-7456 Courtney.Grimm@claycountygov.com
Clay Co Commissioner Dist 1,Mike Cella 904-284-6394 None None mike.cella@claycountygov.com
Clay Co Commissioner Dist 2,Alexandra Compere 904-529-2791 None 904-501-2826 alexandra.compere@claycountygov.com
Clay Co Commissioner Dist 3,Jim Renninger 904-657-1594 None None jim.renninger@claycountygov.com
Clay Co Commissioner Dist 4,Betsy Condon 904-284-6394 None None betsy.condon@claycountygov.com
Clay Co Commissioner Dist 5,Kristen Burke 904-269-6385 None None kristen.burke@claycountygov.com
Clay Co Division of Emergency Management John Ward 904-657-3174 904-529-2273 904-657-3174 john.ward@claycountygov.com
Clay Co Fire Dept Emergency Op Center 904-284-7703 904-529-2273 None john.ward@claycountygov.com
Clay Co Fire/Rescue Emergency Op Center 904-284-7703 904-529-2273 None maria.haney@claycountygov.com
Clay Co Health Dept Robert Glenn-Coordinator 904-529-3786 904-529-3731 None robert_glenn@doh.state.fl.us
Clay Co Manager Howard Wanamaker 904-269-6347 None None howard.wanamaker@claycountygov.com
Clay Co Public Safety/Emerg Mngt/ Fire Chief Lorin Mock 904-269-6347 None None lorin.mock@claycountygov.com
Fire/HAZMAT/Confine Space Rescue/EMS/EOC
Clay Co School Board Maintenance Dept Phil Hans-Director of Maintenance 904-336-6827 None None phillip.hans@myoneclay.net
Clay Co Sheriffs Office Sheriff Michelle Cook 904-264-6512 904-284-0710 None mccok@claysheriff.com
Dept of Environmental Protection-DEP Greg Strong-District Director 904-256-1700 None 904-591-0243 Greg.Strong@FloridaDEP.gov
Dept of Environmental Protection-DEP Kathryn Craver-Ombudsman/Media 904-256-1549 None None Kathryn.Craver@FloridaDEP.gov
Relations/External Affairs
Eagle Harbor CDD Steve Andersen-District Manager 904-509-6445 None None Sandersen@EagleHarborCDD.com
FL Dept of Health Phyllis Barnett/EH Director 904-278-3789 904-529-3731 None phyllis_bamett@doh.state.fl.us
FL Div of Emerg Mngnt Jared Moskowitz-Director 850-815-4000 None None None
Green Cove Springs City Manager Steve Kennedy 904-297-7500 x 3320 904-284-8118 None skennedy@greencovesprings.com
Green Cove Springs Police Dept Elvis John Guzman-Chief of Police 904-297-7300 None None info@gcspd.com
Keystone Hts City Manager Lynn Rutkowski 352-473-4807 None None rutkowski@keystoneheights.us
National Response Center(NRC) Reporting of oil 24 Hour Hotline 800-424-8802 None 800-424-8802 http://www.nrc.uscg.mil
or chemical spill
National Oceanic and Atmospheric Administration NOAA 904-741-4370 None None al.sandrik@noaa.gov; scott.cordero@noaa.gov
Orange Park Fire Dept Alvin Barker-Fire Chief 904-264-3411 904-278-3040 None firechief@orangeparkfire.com
36
Emergency Contact List(Outside Vendors,Governmental,Media, etc.) MI
Department Name Dav Phone Fax Night Phone E-Mail Address
Orange Park Police Dept Gary Goble 904-264-5555 904-278-3034 904-264-5555 ggoble@townop.com
Orange Park Town Manager Sarah Campbell 904-278-3011 None None scampbell@townop.com
Public Works Department Teresa Gardner 904-284-6335 904-278-3030 None Teresa.gardner@claycountygov.com
Utility Providers
"Dig Safe"Agency Sunshine One-Call 800-432-4770 None 811 http://www.sunshine811.com
Electric Utility Co. Clay Electric Cooperative 904-276-6726 904-276-6733 904-272-2456 https://www.clayelectric.com
shollingsworth(d clayelectric.com
Gas Utility Co. TECO Peoples Gas 877-832-6747 None 904-739-1211 http://www.peoplesgas.com
Gas Utility Co. Wilford Propane Gas Co 904-264-2311 None None None
Telephone Utility Co. AT&T(formerly Bellsouth) 800-247-2020/407-351-9950 None David Robinson 904-955-3121 None
Wireless Telephone Co. Verizon Wireless 800-295-1614 None Brian Baker 904-716-9233(Govt.Account Manager) brian.baker@verizonwirelss.com
Richard Spurrier 904-710-5835
Public&Governmental Affairs Liaison Dennis Ragosta 904-213-2441 904-219-4116 dragosta@clayutility.org
Vendors -
Chemical Supplier Odyssey Chemical 813-635-0339 813-630-2589 813-335-3444 pallman@odysseymanufacturing.com
Chemical Supplier Hawkins 800-330-1369 None None customer.service@hawkinsinc.com
Chemical Supplier Brenntag 270-855-0694 None None suback@brenntag.com
Chemical Supplier Thatcher 386-490-1638 None None None
Chemical Supplier Polydyne 800-631-0072 None None None
Chlorinator Repairman Barrett Supply 904-296-1041 None None info@barrettsupplyservices.com
Ferguson Underground Dewayne Carver/Zach Laroche 904-268-2551 904-268-2053 None None
Fortiline Rob Rowley/Dana Williams 904-652-0962 904-652-0967 None None
Core&Main(Formerly HD Supply) Sam Shay 904-268-7007 904-268-4764 904-838-9568 sam.shay@hdsupply.com
Local/Regional Lab Advanced Environmental 904-363-9350 904-363-9354 None dlutzic@aellab.com
Metro-Rooter Tanker Pumping Services 904-264-1911 None 904-695-1911 donna@metrorooter.com
Specialty Fence Co. Specialty Enterprises 904-282-2104 None None None
Power Generator Rentals Ring Power 904-737-7730 None None info@ringpower.com
Power Generator Rentals Szokes 904-487-9515 None None szokepower@hotmail.com
Pump Supplier Tom Evans Environmental 863-619-3789 863-619-8098 863-602-3834 mark@tomevans.com
Radio/Telemetry Repair Sry Hasty's Communication 904-783-0130 912-264-2765 None None
Emergency Contact List(Outside Vendors,Governmental, Media, etc.) AM_
Department I Name Dav Phone I Fax I Night Phone E-Mail Address
Radio/Telemetry Repair Sry Atlantic(Westec)Security 904-743-8444 904-743-8466 904-743-8444 service@,atlanticcompanies.net
Roches(Labor) Mike Roche 904-219-9141 904-276-8480 904-276-8480 mrochesinc@comcast.net
Screamers Tractor(Labor) Harold Saunders 904-545-2520 904-269-3676 904-545-2520 screamerstractorworks@gmail.com
Tree Tech Tree Service,Inc. Mike Roe 904-269-4069 904-529-8914 None GoRoe@comcast.net
Well Driller Complete Services 904-693-8635 None 904-219-0496 justin@jaxwelldrilling.com
Well Driller Partridge Well 904-269-1333 904-269-8747 904-219-4484 russell@pwdfl.com
MEDIA(Radio Stations/Television Stations) 1=-1
Clear Channel-WAPE 95.1,WFYV Rock 105, 904-245-8500 904-245-8501 None wokv.news@cox.com
WKQL Cool 96.9 FM,WOKV News Talk 690
WAWS-Fox 30 Emily Turner 904-591-9926 904-642-5665 None etumer@actionnewsjax.com
WEJZ Lite 96.1 904-727-9696 904-721-9322 None None
WJWB-Channel 17(WB) 904-641-1700 904-642-7201 None None
WJXT-TV 4(CBS) 904-399-4000 904-393-9822 None dfox@wjxt.com
WJXX-ABC 25(ABC) 904-633-8849 None None None
Clear Channel Media 904-636-0507 904-636-7971 None None
WTEV UPN 47 904-564-1599 904-642-5665 None news@ActionNewsJax.com
WTLV-Channel 12(NBC) Rob Mennie 904-633-8808 None news@firstcoastnews.com
MEDIA(Newspaper)
Newspaper-Local My Clay Sun/FL Times Union 904-359-4648 904-359-4478 904-505-0837 prunnestrand@jacksonville.com
Newspaper-Local Bradford County Telegraph 904-964-6305 904-964-8628 None editor@bctelegraph.com
Newspaper-Local Clay Today 904-264-3200 904-264-3285 386-316-4936 farris@claytodayonline.com
Newspaper-Local Gainesville Sun-Mickie Anderson 352-338-3119 None None mickie.anderson@gainesville.com
Newspaper-Local Lake Region Monitor 352-473-2210 352-473-2210 None lnnonitor@bellsouth.net
Newspaper-Local Neighbor to Neighbor 904-278-7256 904-278-7256 None neighbortoneighbor@netzero.net
37
couNr Clay County Utility Authority Working together to
3176 Old Jennings Road protect public health,
Middleburg,Florida 32068-3907 conserve our natural
Telephone(904)272-5999 resources,and create
T� Facsimile(904)213-2498 long-term value for
} AUT� our ratepayers.
BOIL WATER ADVISORY
Public Drinking Water Advisory
Date:
Water service to has been temporarily interrupted due
to emergency repairs on the water distribution system caused by a hurricane.
Crews are working to restore service as soon as possible.
Once service is restored, CCUA staff will flush the water lines and measure disinfection
levels to ensure water quality. We suggest you use water wisely and conserve whenever possible.
As a precautionary measure and until further notice, you are advised that water used for
drinking and food preparation must be boiled for at least 3 minutes to assure its safety.
This advisory will remain in effect until further notice.
Thank you,
CLAY COUNTY UTILITY AUTHORITY
38
STAFFING
STAFFING
The Executive Director will make assignment of personnel prior to a storm,based on its anticipated
severity and projected landfall.
A survey will be taken at the beginning of the hurricane season to see which employees will be available
during a hurricane and in the immediate aftermath of the storm. Each employee has personal concerns
involving their family's safety and the protection of their personal property. Some of our employees live
in areas that will be evacuated, and their families will have to be relocated to a shelter or leave the area.
The survey will let us be aware of each employee's situation, so preliminary planning and staffing
assignments can be made.
The staffing of the CCUA emergency operations center is as follows:
1. Plans will be made to have the center staffed up through a Category 2 storm.
2. During a Category 3 and above, it will be too dangerous to have any staff at any facility.
Since our employees will be working long hours, and roads may not be open for public use, we will have
on hand, the necessary supplies for employees to use during and after the storm, such as food, cots, etc.
These items will be inventoried or purchased at the beginning of the hurricane season. These supplies will
be stored at the Tanglewood WTP and the maintenance building at the administrative office.
The terms for compensation for employees both during and after the storm are as follows:
See attached Emergency Pay Policy pages.
40
Clay County Utility Authority Working together to
3176 Old Jennings Road prated public health,
' O Middleburg,FL 32068-3907 GT Telephone(904)272-5999 consene zed rnan natural
create
6 � resources,
tiaoe Sr
/e, www.clayutility.org our ratepayers.AUTO
Emergency Pay Policy
The Clay County Utility Authority (CCUA) and its employees have an extraordinary level of
responsibility to the rate payers and the community due to the public health,safety,and general welfare
mission of utility services. During an Emergency Declaration, employees may be required to work for
extended periods of time in adverse conditions.
CCUA management prepared this Emergency Pay Policy considering impacts from a Tropical Storm,
Hurricane,or other natural disasters.Our intent with this policy focuses on appropriately compensating
employees for the risks they must mitigate and navigate when working and responding to natural
disasters and potentially malevolent acts.
This Emergency Pay Policy will stand alone, outside of CCUA's Employee Handbook(latest edition),
for extraordinary events such as Tropical Storms, Hurricanes, other natural disasters, or malevolent
acts. The Executive Director, at their sole discretion, may institute elements of the Emergency Pay
Policy to protect public health and safety from other natural disasters or malevolent acts. This policy
may only be invoked by the Executive Director, or their assigned designee, through a written
Emergency Declaration.
Section 1.Definitions
Active Event: A natural disaster or malevolent act that is currently active and on-going.
Active Storm: A tropical storm our hurricane is moving into and through the Clay County area.
FDEM: Florida's Department of Emergency Management
Emergency: An unexpected situation or sudden occurrence causing actual or potential disruption of
service to CCUA customers or substantial risk to public health, safety, or welfare requiring
extraordinary preparation and response efforts utilizing a large portion of available resources.
Emergency Declaration: The written declaration by the Executive Director, or their designee, stating
the emergency threat to public health and safety initiating emergency operations.
Emergency Operations: Activities conducted to prepare for, respond to, and recover from an event,
storm, or disaster impacting CCUA systems. Emergency Operations occur during either a System or
Limited Emergency.
Essential Employees: Employees classified as "Essential" are considered critical to CCUA's
emergency response activities. "Essential" Employees fulfill roles that significantly affect CCUA's
ability to effectively respond to a storm, natural disaster, or other emergency response. "Essential"
Employees may be engaged in all or some phases of an emergency preparation and response event—
before,during,and after a natural disaster or other emergency.
Exempt Employees: Employees paid on a salary basis.
FEMA: Federal Emergency Management Agency
FlaWarn: Florida's formalized mutual aid response network/consortium of utilities willing to provide
critical resources to member utilities during man-made or natural disasters
(https://flawarn.pwd.aa.ufl.edu/about/). CCUA is a member of FlaWarn.
Hours Worked: The actual physical hours worked by an employee during a scheduled shift.
Limited Emergency: An emergency affects one or more general areas or departments of CCUA but
41
does not affect all service areas or departments.Management considers this emergency urgent in nature
requiring immediate effort by staff to protect public health and safety by addressing, repairing, and
restoring utility infrastructure or services.
Limited Emergency Assignment: An assignment performed by an employee, which may include a
unique or modified schedule,in an effort to repair and/or restore services to CCUA customers as a result
of the declared emergency.
Non-Emergency Assignment: An assignment normally performed by an employee that is not
performed for the purpose of restoration efforts as a result of the declared emergency.
Non-Essential Employees: Employees who are either: 1) released from duty during some portion of
the period of a declared emergency, or 2)who are on duty,but not designated as "Essential".
Non-Exempt Employees: Employees paid wages on an hourly basis.
Preparation: The tasks and efforts necessary to prepare for an approaching storm event, natural
disaster, or malevolent act.
Preparation Team: "Essential" employees who work to complete tasks and activities in advance of
and preparation for an emergency, storm, or other disaster. The Emergency Preparation Team will
preform work described by FEMA as Emergency Work under Emergency Protective Measures to
eliminate or lessen threats to public health or safety (Category B).
Recovery Team: "Essential"employees who work after storm(disaster) has passed through the Clay
County area. The Emergency Recovery Team will perform work described by FEMA as Permanent
Work for the restoration of CCUA's publicly owned disaster damaged facilities (Category F).
Recovery Operations: When employees are working to repair, restore, and/or return utility systems
to full operational capabilities after an emergency, storm, or disaster have passed through the Clay
County area.
Response Team: "Essential" employees who work during a storm (disaster) approach, landfall, and
passing through the Clay County area. The Emergency Response Team will perform work described
by FEMA as Emergency Work under Emergency Protective Measures to eliminate or lessen threats to
lives,public health, or safety during a storm(disaster) event(Category F).
Response Operations: When employees are working to maintain,repair, and/or return utility system
operational capabilities as and during an emergency, storm, or disaster is occurring or moving through
the Clay County area.
Rest and Recovery: The time necessary for an employee to rest and recover between work shifts.
Ready to Respond: The time when an employee is paid to engage, ready, and prepared to deploy for
emergency(disaster)response or recovery operations.
System Emergency: All or the vast majority of CCUA customers are affected by the emergency. A
System Emergency is marked by severe adverse working conditions requiring extra ordinary care and
precautions to work safely to protect public health and safety by maintaining, repairing, and restoring
utility infrastructure or services.
System Emergency Assignment: An assignment performed by an employee, which may include a
unique or modified schedule,that requires an employee to work and/or remain at a CCUA designated
facility during an emergency.
The impact of a storm event, natural disaster, or emergency may vary for each department. All
employees are required to conform to the requirements set forth in this policy, and all managers are
expected to maintain and enforce this policy. CCUA intends for this policy to remain adaptive to
maintain the utility's mission of protecting public health and safety in emergency, adverse, changing,
and unpredictable circumstances.
42
Tropical Storm System(Tropical Storms, Hurricanes, or other adverse weather events)
torm Approach Emergency Emergency
Preparation Preparation Team
FROMIlif
System Emergency Emergency
Response Team
Limited Emergency Emergency
Recovery Team
Section 2.Emergency Declaration
Only the Executive Director, or stated designee, shall have the authority to declare and terminate an
emergency. The Executive Director shall declare the emergency in writing.
The Executive Director shall provide direction(s) regarding the current state of an emergency and
related preparation, response, and recovery operations. The Executive Director shall identify and
communicate operational phases of an emergency or disaster response for utility management to
appropriately coordinate and communicate their operations.
The Executive Director shall provide the Board of Supervisors the Emergency Declaration for
ratification including relevant facts and information supporting the Emergency Declaration and related
Emergency Preparation, Response (System), or Recovery (Limited) operations at the next regularly
scheduled meeting.
Section 3. Employee Classification(s)
An individual employee may be designated either "Non-Essential" or "Essential" for any given
emergency event, storm, disaster response. The Executive Director shall either direct or review and
approve all employee designations for emergency events and responses.An individual employee many
be designated"Non-Essential"then"Essential"at different times during the declared emergency based
upon the course of events and utility needs for effectively manage an emergency response.
The designation of "Essential" or "Non-Essential" may be applied by management to some or all
departments during an emergency event, storm, or disaster response. In Limited Emergencies, the
provisions related to the designation of "Essential" and "Non-Essential" shall apply to the areas
covered by the Limited Emergency designation, but other areas will continue to operate under"Non-
Emergency"parameters.
3.1 Non-Essential Employees
Employees, who are designated as "Non-Essential" during an emergency, as determined by CCUA's
Management, and approved by the Executive Director, or their designee, are subject to the following:
A. "Non-Essential" Employees may be released from duty and shall be granted administrative
leave with pay for the balance of their normal schedule, and any additional days (for example
43
eight (8) hours per day or forty (40) hours per declared emergency) or portion thereof when
they are not required by CCUA to report to work due to the emergency.
1) "Non-Essential" employees released from duty shall not receive both the
administrative leave and their regular compensation.
2) The intent of this policy term is to maintain a viable staff outside of the "Essential"
staff who are unable to work due to an office closure stated in an Emergency
Declaration.
B. "Non-Essential"Employees who are already on previously approved leave with pay at the time
of the emergency, or who are scheduled to take authorized leave with pay during the time of
the emergency, shall not be charged for the leave for that period of time when other "Non-
Essential" Employees are on administrative leave with pay as a result of the declared
emergency.
C. "Non-Essential" Employees who are already on previously approved leave without pay at the
time of the declared emergency, or who are scheduled to take authorized leave without pay
during the time of the declared emergency, shall not be paid for that period of time when other
"Non-Essential" Employees are on administrative leave with pay as a result of the declared
emergency.
3.2 Essential Employees
Employees, who are designated as "Essential" during an emergency, as determined by the CCUA's
Management, and approved by the Executive Director, or their designee, are subject to the following:
A. CCUA requires "Essential"Employees to work during the declared emergency.
B. CCUA Management shall communicate which "Essential" Employees shall serve on
Emergency Preparation,Response, and Recovery Teams.
C. CCUA shall allow, to the maximum extent possible, when the general population is being
required to evacuate an area in anticipation of a hurricane, tropical storm, or similar
circumstances where there is advance notice of a situation that is expected to create an
emergency, "Essential"Employees reasonable time, as determined by CCUA management, to
return to their residence, secure the residence, and make plans for the safety of their family.
"Essential" Employees will not lose time to the extent that reasonable time falls during the
employee's regular schedule. After allowing a reasonable time for such activities, as
determined by CCUA, "Essential" Employees shall be required to report back to work during
the declared emergency.
D. Compensation
1) The compensation levels described below shall not overlap or be double counted.
2) The hours worked during an emergency are outside of normal work schedules.
i. Hours worked during an emergency shall be counted toward hours normally
counted for overtime pay premiums outside of an Emergency Declaration.
a. Example: If an employee works 32 hours under an Emergency
Declarations on Monday and Tuesday, those 32 hours would count
toward the 40-hour weekly requirement of hours worked. If the same
employee worked 8 hours per day for Wednesday, Thursday, and
Friday under normal working conditions, the employee would be
compensated at their regular rate of pay for the 8 hours on Wednesday
and overtime (1.5x their normal rate of pay) for the hours worked on
Thursday and Friday.
ii. Hours counted as Rest and Recovery time shall not be counted toward hours
44
normally counted for overtime pay premiums outside of an Emergency
Declaration.
iii. Hours counted as Ready to Respond shall not be counted toward hours
normally counted for overtime pay premiums outside of an Emergency
Declaration.
3) "Essential" Employees shall not be entitled to or receive the administrative leave
described in Section 3.1.
4) At no time shall an employee, under any work assignment, be paid for more than
twenty-four(24)hours in a single workday.
5) Emergency Preparation Team: "Essential" Employees completing tasks and
activities preparing for an emergency, storm,or other potential natural disaster shall be
compensated at their regular rate of pay during their regularly scheduled shift.
i. After-hours: In the event tasks and activities preparing for an emergency must
be completed after hours (e.g.,nights,weekends)
a. "Essential" Employees shall be compensated at a rate one and a half
(1.5)times their current rate of pay.
6) Emergency Response Team (System Emergency):
i. All"Essential"Employees,including exempt employees,pay grade 30-40 shall
be paid on an hourly basis during a declared System Emergency.
ii. All"Essential"Employees will log time for the duration of the declared System
Emergency. Time logged during a System Emergency will be either time
worked or Rest and Recovery pay.
iii. All "Essential" Employees shall receive premium rate specified for hours
worked.
iv. "Essential" Employees shall be compensated at the premium rate of two and a
half(2.5) times the rate of their regular pay for time worked throughout the
System Emergency.
v. "Essential" Employees pay grade E01-E05 are exempt from receiving
additional compensation during System Emergency operations.
vi. Rest and Recovery Pay:CCUA intends to provide incentive to rest as necessary
to maintain operations as safely as possible during hazardous emergency
conditions.
a. "Essential" Employees pay grade 30-40 who remain needed and
available for emergency operations shall earn straight time(1.0).
b. CCUA intends to limit the actual time worked during an emergency to
a continuous sixteen(16)-hour shift for safety purposes.
c. If an employee has worked a continuous sixteen (16)-hour shift, they
are to be relieved as soon as reasonably possible so they may rest and
recover.
7) Emergency Recovery Team (Limited Emergency):
i. All "Essential" Employees, exempt and non-exempt, shall receive Ready to
Respond Pay (Paid to Engage) during the period of the System Emergency
while waiting to be activated for Limited Emergency operations.
a. Ready to Respond Pay: "Essential"Employees shall be compensated
for their regular scheduled shift duration the event while waiting to be
activated for either response or recovery operations.
1. "Essential" Employees shall be compensated at the premium
rate of one and a half(1.5) times the rate of their regular pay
while being ready and prepared to respond.
45
b. The maximum number of Ready to Respond Pay hours an "Essential"
Employee receives shall be equal to their regularly scheduled shift.
c. If an "Essential" Employee works a portion of a day prior to being
placed on Recovery Team Ready to Respond, the Ready to Respond
Pay shall be calculated as the Regularly Scheduled Shift Hours =
Actual Regular Hours Worked+Ready to Respond Pay.
d. "Essential" Employees shall receive four (4) hours of Ready to
Respond Pay for days they are required to be on Ready to Respond
outside their normal schedules (e.g.,weekends).
e. If CCUA activates an "Essential" Employee during a System
Emergency, the compensation described for the Emergency Response
Team shall be applied from that point of time forward until the Limited
Emergency is declared.
f. "Essential" Employees shall no longer receive the Ready to Respond
Pay once they are activated to Limited Emergency operations.
g. Ready to Respond Pay shall be used to fairly compensate "Essential"
Employees who do not receive Administrative Leave during an office
closure for an emergency response.
ii. "Essential"Employees shall be compensated at a rate one and a half(1.5)times
their base rate of pay for hours worked during Limited Emergency operations.
iii. "Essential" Employees pay grade E01-E05 are exempt from receiving
additional compensation during Limited Emergency operations.
iv. Rest and Recovery Pay: CCUA intends to incentive necessary rest to maintain
operations as safely as possible during hazardous emergency conditions.
a. "Essential"Employees who have worked sixteen(16)continuous hours
during storm Limited Emergency operations and remain needed for
recovery operations shall take eight(8)hours of rest of recovery time.
1. "Essential" Employees shall be compensated at their currently
regular pay rate (1.0).
2. The maximum amount payable under this provision is eight(8)
hours per day.
b. "Essential" Employees who work less than sixteen (16) continuous
hours during storm Limited Emergency operations and are able to rest
and recover for eight (8) or more hours in a twenty-four (24) hour
period shall not receive Rest and Recovery Pay.
c. CCUA intends to limit the actual time worked during an emergency to
a continuous sixteen(16)-hour shift for safety purposes.
d. If an employee has worked a continuous sixteen (16)-hour shift, they
are to be relieved as soon as reasonably possible so they may rest and
recover.
E. For the period(s) during which"Essential"Employees are designated, they shall be deemed to
be on a unique,stand-alone schedule,inherently unpredictable,due to the unique nature of each
declared emergency and the requirements to achieve restoration, and progress made toward it
once underway. Therefore, certain CCUA policies and provisions will not apply including rest
period(s); schedule premium nights;notice of shift change;vehicle assignment notice; standby
pay; weekly overtime thresholds.
F. During an emergency, "Essential" Employees who are required to report for work will be
provided with meals or meal allowances consistent with Chapter 112 of the Florida Statutes
regarding per diem of public officers, employees, and authorized persons.
46
Section 4.Mutual Aid
CCUA intends to support either emergency or disaster response and recovery efforts within the State
of Florida.The Executive Director may engage in either emergency or disaster response efforts through
mutual aid agreements such as through Florida Water/Wastewater Agency Response Network
(FlaWarn). When such emergency or disaster response efforts are initiated by the Executive Director
through mutual aid agreements, CCUA staff shall be compensated according to the categories stated
above as either a Response (System Emergency) or Recovery (Limited Emergency) Team. The
Executive Director and the Utility/Municipality receiving the Mutual Aid shall mutually agree the level
of hazard and support needed, either System Emergency or Limited Emergency,prior to CCUA teams
departing. The Executive Director, through CCUA's management, will communicate the anticipated
hazard level, support to be delivered, and compensation to be provided in advance of the Mutual Aid
effort.
Section 5.Alteration of Vacation or Personal Leave
CCUA reserves the right to alter the vacation or personal leave schedule of any employee prior to,
during, or after a declared emergency. This right includes the right to require employees who are on
leave at the time of the declared emergency to return to work.
Employees who alter their travel arrangement in compliance with this policy, and the alteration results
in a financial impact to the employee, may be eligible for reimbursement, subject to the discretion of
the Executive Director. If authorized leave is suspended and travel plans are impacted, employees are
required to make a good faith effort to minimize or recover cancellation fees or other cost impacts.
Section 6.Holiday Pay
If a scheduled holiday occurs during a declared emergency,all employees who would normally receive
pay for the holiday will be paid accordingly. "Essential" Employees who are required to work on the
holiday will receive holiday pay at their regular rate of pay in addition to the designated emergency
pay for time worked.
Section 7. Communications with Employees During the Emergency
Employees released from work during a declared emergency are expected to resume their regular work
schedules when directed to do so by CCUA. To assist employees in determining when they are
expected to return to work, CCUA will take reasonable steps to keep employees advised about the
status of CCUA operations, including the dates and times employees are expected to resume their
regular work schedule.For example,CCUA will release information to employees via the CCUA voice
mail or e-mail system, through use of employee mobile devices, through releases of information to
news media, and any other appropriate means of communicating with employees. To the extent an
employee relies on information released via local news media to determine when he or she is expected
to return to work, CCUA employees are to follow instructions related to CCUA. Employees are
responsible to coordinate an appropriate return date with their supervisor by whatever means necessary.
Section 8. Failure to Comply
Employees must understand CCUA's responsibility to continue to provide "Essential" services.
Therefore, all employees must be prepared to report in response to an emergency, except as provided
47
in this policy. If an employee is directed to report to work or be available to report to work during an
emergency, or in an emergency preparation and/or response situation, and the employee refuses to do
so (without just cause based on extraordinary circumstances), the employee will not be paid and will
be subject to disciplinary action,up to and including termination of employment.
Section 9. Reservation
At the conclusion of the declared emergency, and in consideration of the extent of recovery activities,
the Executive Director may deem certain response functions as remaining in System or Limited
Emergency response (i.e., ongoing shift-based operation of lift stations with power outages, main
breaks, etc.) and pay time worked for those functions consistent with the policy's provisions.
1 Approved changes May 3,2011,by the Clay County Utility Authority Board of Supervisors
X.(Emergency PlanningiHurricane Pay-Support Policy FINAL.doc
2 Approved changes January 17,2017,by the Clay County Utility Authority Board of Supervisors
X.:(Emergency Planning1Hurricane Pay-Support Policy FINAL.revised 01.17.17.doc
3. Approved changes April 20,2021,by the Clay County Utility Authority Board of Supervisors
X.:/Emergency Planning/Hurricane Pay-Support Policy FINAL revised 04.21.21.doc
4. Approved changes June 15,2021,by the Clay County Utility Authority Board of Supervisors
X.:(Emergency Planning1Humcane Pay-Support Policy FINAL.revised 06.15.21.doc
5. Approved changes May 16,2023,by the Clay County Utility Authority Board of Supervisors
X.:IEmergency PlanningWHurricane Pay-Support Policy FINALIFINAL 05.16.2023
48
L��., COUN,
Emergency Preparation - -
Office open and operating normal ) y
Non-Essential Essential Employee Essential Employee
Employee Normal Work Hours After-Hours Work
• Regular Pay Rate • 1.0x Pay Rate • 1.5x Pay Rate
49
cou,v,
Emergency Storm Response
G • �
System EmergencyDeclared
Office Closed
Essential Employee Essential Employee
Non-Essential Employee Emergency Response Emergency Recovery
Team Team
• Paid Administrative • 2.5x Pay Rate for • Ready to Respond
Leave 1.0x Pay Rate hours worked (Paid to engage)
for max. of standard • Rest & Recovery 1.0x • 1.5x Pay Rate
shift PayRate for hours
Max. of standard work
non-worked shift
• 24 Hour Operations • Max. 4 hours for
• Max. 16-hours worked outside standard shift
per shift
50
EmergencyStorm Recovery
enc
\I'
Limited Emerg y Declared AUI1-k_
Office Closed
Non-Essential m to ee Essential Employee Emergency
p y Recovery Team
• Paid Administrative Leave • 1.5x Pay Rate for hours
1.0x for max. of standard worked
shift • Max. 16-hours worked per
shift
1.111
• Rest and Recovery 1.0x Pay
Rate if 16 hours worked and
return to work in 8 hours
51
EmergencyStorm Recovery
Limited EmergencyDeclared
Office Open
on-Essential Em to ee Essential Employee Emergency
p y Recovery Team
• Regular 1.0x Pay Rate • 1.5x Pay Rate for hours
• Regularly scheduled shift worked
• Max. 16-hours worked per
shift
• Rest and Recovery 1.0x Pay
Rate if 16 hours worked and
return to work in 8 hours
52
MISCELLANEOUS
GENERAL
INFORMATION
MISCELLANEOUS GENERAL INFORMATION
DEFINITIONS
Advisory - A National Weather Service message giving storm location, intensity, movement, and
precautions to be taken.
Lyg- The roughly circular area of comparatively light winds and fair weather at the center of a hurricane.
Eyes are usually 25 — 30 miles in diameter. The area around the eye is called the wall cloud. (Do not go
outdoors while the eye is passing; the full intensity of the storm will reoccur in minutes.)
Flood Watch -Wind-forced flooding is expected in low-lying areas.
Flood Warning- Significant wind-forced flooding is imminent in low-lying areas.
Hurricane - A tropical weather system characterized by pronounced rotary circulation with a constant
minimum wind speed of 74 miles per hour (64 knots) that is usually accompanied by rain, thunder, and
lightning. Hurricanes often spawn tornadoes.
Hurricane Season - The six (6) month period from June 1st through November 30th is the hurricane
season.
Hurricane Alert-A hurricane alert will be issued by the County Manager if readiness actions are required
before a hurricane watch is issued. Action normally taken during a hurricane watch should be initiated
when a hurricane alert is declared.
Hurricane Watch-Issued by the National Hurricane Center when a hurricane threatens,the watch covers
a specified area and time period. A hurricane watch indicates hurricane conditions are possible, usually
within 24—36 hours,but it does not mean they will happen. When a watch is issued, listen for advisories,
and be prepared to act, if advised to do so.
Hurricane Warning - A warning is issued by the National Hurricane Center twenty-four (24) hours
before hurricane conditions (winds greater than 74 miles per hour) are expected. If the hurricane path
changes quickly,the warning may be issued ten(10)to eighteen(18)hours or less,before the storm makes
landfall. A warning will also identify where dangerously high water and waves are forecast, even though
winds may be less than hurricane force.
Hurricane Landfall-The point and time during which the eye of the hurricane passes over the shoreline.
After passage of the calm eye, hurricane winds begin again with the same intensity as before but the
opposite direction.
Small Craft Advisory - Winds from 20 to 30 knots (23-38 miles per hour) or sea conditions considered
potentially hazardous to small boats are expected in coastal waters.
Tornado Watch: Weather conditions are favorable for a tornado to develop.
Tornado Warning- A tornado has been sighted or indicated on radar.
Tropical Storm Watch -Tropical storm conditions pose a possible threat for a specified area.
Tropical Storm Warning-Tropical storm conditions including possible winds within the range 39 to 73
miles per hour are expected in a specified area. Secure loose objects in your yard.
54
MISCELLANEOUS GENERAL INFORMATION
GENERAL HURRICANE INFORMATION
Hurricanes are tropical cyclones in which winds reach a constant speed of at least 74 miles per hour(mph)
and may gust to 200 mph. Their spiral clouds may cover area several hundred miles in diameter. The
spirals are heavy cloud bands from which torrential rains fall and tornadoes may be generated. The eye of
the hurricane is deceptively calm and almost free of clouds with light winds and warm temperatures.
Beyond the eye, counterclockwise winds bring destruction and death to coastlines and islands in their
erratic path.
It is important to remember that the position of the storm given by the National Hurricane Center is the
eye of the storm. High winds and heavy rain may extend up to 200 miles from the eye. Hazardous
conditions may arrive six (6)to ten (10) hours before the eye makes landfall.
The Saffir/Simpson Scale is used by the National Hurricane Center to provide a continuing assessment of
the potential for wind and storm surge damage. The following is a description of the damage potential by
hurricane category.
—
CATEGORY WINDS STORM SURGE
Category 1 74—95 mph 4-5 feet above normal
Category 2 96— 110 mph 6-8 feet above normal
Category 3 111 — 129 mph 9-12 feet above normal
Category 4 130— 156 mph 13-18 feet above normal
Category 5 157 +mph Greater than 18 feet above normal
Category 1 —Winds of 74 to 95 miles per hour. Damage occurs primarily to shrubbery,trees,unanchored
mobile homes and to poorly constructed signs. Low-lying coastal roads are inundated, minor pier damage
occurs, and some small craft in exposed anchorages are torn from moorings. Some damage to poorly
constructed signs.
Category 2—Winds of 96 to 110 miles per hour. Considerable damage to shrubbery and some trees blown
down. Major damage to exposed mobile homes. Extensive damage to poorly constructed signs. Some
damage to roofing materials, windows, and doors but not major damage to buildings. Coastal roads and
low-lying escape routes inland cut by rising water two (2) to four (4) hours before arrival of hurricane
center. Considerable damage to piers. Marinas flooded. Small craft in unprotected anchorages torn from
moorings.
Category 3 — Winds of 111 to 129 miles per hour. Extensive damage to large trees. Poorly constructed
signs are blown down. Damage to roofing materials, windows, and doors. Mobile homes destroyed.
Serious flooding along coast with many smaller coastal structures destroyed and large structures damaged
by battering waves and floating debris. Low-lying escape routes further inland inundated by rising water
three (3) to five (5) hours before hurricane center arrives. Some structural damage to homes and
businesses.
55
MISCELLANEOUS GENERAL INFORMATION
GENERAL HURRICANE INFORMATION
Category 4 — Winds of 130 to 156 miles per hour. Shrubs and trees are blown down, all signs down.
Extensive damage to roofing materials, windows, and doors. Complete failure of roofs on many
residences. Complete destruction of mobile homes. Major damage to lower floors of structures near
shorelines due to flooding, battering waves and floating debris. Low-lying inland escape routes cut by
rising water three (3)to five (5)hours before hurricane center arrives. Major erosion of beaches.
Category 5—Winds greater than 157 miles per hour. Shrubs and trees blown down, considerable damage
to roofs of buildings,all signs down. Severe and extensive damage to windows and doors. Complete failure
of roofs on many residential and industrial buildings. Extensive shattering of glass in windows and doors.
Some complete building failures. Small buildings overturned or blown away. Complete destruction of
mobile homes. Low-lying escape routes inland cut by rising water three (3) to five (5) hours before
hurricane center arrives.
Clay County is vulnerable to landfalling,paralleling and exiting hurricanes and tropical storms. In the past
twenty (20) years, forecasting has not improved significantly, and the National Hurricane Center has
usually provided less than twenty-four (24) hours of warning. If response actions must be taken before a
watch is issued, the County Manager will issue a hurricane alert.
56
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57
MISCELLANEOUS GENERAL INFORMATION
CLAY COUNTY PUBLIC SHELTERS
If you plan to evacuate to an emergency shelter,keep in mind that specific shelter openings will be announced
according to the severity and circumstances of the storm. All shelters are not open during every storm. Stay
tuned to your local media or contact the Clay County Division of Emergency Management at 1-877-252-9362
to find out which shelters are open in your area.
A shelter is a refuge of last resort. The environment can be challenging. Take water, nonperishable food and
the necessary clothing, emergency supplies and medications adequate for you and your family for at least 72
hours. Do not forget blankets,bedding,books, flashlights, and quiet games for your children.
Orange Park Area
Argyle Elementary 2625 Spencer Plantation Boulevard, Orange Park
Oakleaf Junior High School 4085 Plantation Oaks Boulevard, Orange Park
Oakleaf Village Elementary 410 Oakleaf Village Parkway, Orange Park
Orange Park High School 2300 Kingsley Avenue, Orange Park
Plantation Oaks Elementary 4150 Plantation Oaks Boulevard, Orange Park
Oakleaf High School 4035 Plantation Oaks Boulevard, Orange Park
Fleming Island High School 2233 Village Square Parkway
Middleburg Area
Coppergate Elementary 2250 County Road 209 North,Middleburg
Rideout Elementary 3065 Apalachicola Boulevard,Middleburg
Tynes Elementary 1550 Tynes Boulevard,Middleburg
Green Cove Springs Area
Clay High School 2025 State Road 16 West,I Green Cove Springs
Green Cove Springs Junior High 1220 Bonaventure Avenue, Green Cove Springs
Lake Asbury Junior High 2851 Sandridge Road, Green Cove Springs
Shadowlawn Elementary 2945 County Road 218, Green Cove Springs
Lake Asbury Elementary 2901 Sandridge Road,Green Cove Springs
Clay Hill Area
Clay Hill Elementary 6345 County Road 218,Jacksonville
Keystone Heights Area
Keystone Heights High School 900 S.W. Orchid Avenue,Keystone Heights
McRae Elementary 6770 County Road 315,Keystone Heights
*There are Special Needs Shelters, all shelters are not open for every event. Annual registration is required
with the Clay County Division of Emergency Management by phone at 1-877-252-9362 to request an
application to be mailed or complete the application form online at Home Page - Special Needs Registry
(flhealthresponse.comj.
IMPORTANT TELEPHONE NUMBERS
Clay County Emergency Management Office 1-877-252-9362
Clay County Sheriff's Office 904-264-6512
Clay County Public Safety(Fire/Rescue) 1-877-252-9362
All Clay County Govt. Departments 1-877-252-9362
Orange Park Police Department 904-264-5555
American Red Cross 904-358-8091
Clay Electric Cooperative 904-272-2456
AT&T(formerly Bellsouth) 1-800-247-2020
Verizon Wireless 1-800-295-1614
Emergency(genuine emergency only) 911
58
MISCELLANEOUS GENERAL INFORMATION
PET FRIENDLY SHELTER REGISTRY
There are Pet-Friendly Shelters in Clay County, all shelters are not open for every event. Stay tuned to your
local media or contact the Clay County Division of Emergency Management at 1-877-252-9362 to fmd out
which shelters are open in your area. Use of these shelters requires annual registration with the Clay County
Animal Care and Control Department. A copy of the Pet-Friendly Shelter Registry and Agreement can be
found and submitted at the Animal Care and Control Department's website at Pet Friendly Shelter Application
J Forms Listing 1 Clay County,FL (claycountygov.com)
Please print out a copy of this completed document for your records and bring it to the shelter with you. You
will be required to have picture identification with you at the time you are admitted to the shelter. Fax
completed forms to 904-284-7812
For more information,please contact:
Animal Control at(904)269-6342
Fax(904)284-7812 or email at: animalcontrol@claycountygov.com
1. Clay County is working to meet the needs of the community by creating a Pet Friendly Public
Evacuation Shelter program. This program is in development as a coordinated project between the
various Clay County departments such as Animal Control,the Emergency Operations Center,the Clay
County Health Department,the Clay County School System, and the American Red Cross.
2. The following animals will be accepted at pet-friendly shelters:
• Dogs
• Cats
• Rodents (such as hamsters, gerbils, etc.)
• Rabbits
• Birds
NO REPTILES WILL BE ALLOWED IN THE SHELTERS
3. All pets must have proof of vaccination and CCACC registration, be properly crated/caged, and be
maintained by their owners. Animals may be housed in a separate room than their owners.
4. Owners should provide all necessary supplies to maintain their pet.
5. We are asking the public to pre-register annually. People will have the option to pre-register online at
https://www.claycountygov.com/. For further information please call(904)269-6342.
6. If people have any questions or concerns, they should call (904)269-6342.
59
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60
CLAY COUNTY UTILITY AUTHORITY
RESOLUTION NO.2023/2024-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CLAY
COUNTY UTILITY AUTHORITY (THE "AUTHORITY") RESOLUTION
AUTHORIZING ADOPTION OF STATEWIDE MUTUAL AID
AGREEMENT; AUTHORIZING EXECUTION, ATTESTATION, AND
DELIVERY OF SAME;AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the State of Florida Emergency Management Act, Chapter 252, authorizes the
State and its political subdivisions to provide emergency aid and assistance in the event of a disaster
or emergency; and
WHEREAS, the statutes also authorize the State to coordinate the provision of any
equipment, services, or facilities owned or organized by the State or it political subdivisions for use
in the affected area upon the request of the duly constituted authority of the area; and
WHEREAS, this Resolution authorizes the request, provision, and receipt of
interjurisdictional mutual assistance in accordance with the Emergency Management Act, Chapter
252, among political subdivisions within the State; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CLAY
COUNTY UTILITY AUTHORITY, an independent special district created and existing under Chapter
94-491, Laws of Florida, as follows:
Section 1. In order to maximize the prompt,full and effective use of resources of all
participating governments in the event of an emergency or disaster we hereby adopt the Statewide
Mutual Aid Agreement which is attached hereto and incorporated by reference.
Section 2. Any member of the Board of Supervisors,the Executive Director of the Authority,
his designee, or other officer of the Authority, is authorized to execute said Statewide Mutual Aid
Agreement on behalf of the Authority; the Secretary or Assistant Secretary of the Authority is
authorized to attest such execution by the authorized representative of the Authority; and any of the
foregoing are authorized to deliver the executed and attested agreement to the State or its
authorized representative.
Section 3. This Resolution No.2023/2024-05 shall be effective upon its adoption.
1 Resolution No. 2023/2024-05
DULY ADOPTED by the Board of Supervisors of the Clay County Utility Authority this 5th day
of March, 2024.
CLAY COUNTY UTILITY AUTHORITY,
BY ITS BOARD OF SUPERVISORS
By:
James Starnieri, Chairman
ATTEST:
By:
Janice Loudermilk, Secretary
Clay County Utility Authority
(Seal)
I certify that the foregoing is an accurate copy of the Resolution adopted by the Clay County
Utility Authority on March 5, 2024.
BY:
Janice Loudermilk, Secretary
Clay County Utility Authority
DATE: March 5, 2024
2 Resolution No. 2023/2024-05