HomeMy WebLinkAboutRegular Agenda - 3/20/2024 Clay County Utility Authority
Regular Meeting-Board Room
March 20,2024—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Starnieri
2. Invocation and Pledge of Allegiance—Taylor
3. Roll Call—Loudermilk
4. Employee Recognition—Johnston
a. Tony Jefferson—20 years
5. Approval of Minutes—Starnieri
a. Board of Supervisors Regular Meeting,March 5, 2024
6. Approval of Consent Agenda Items—Starnieri
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$6,852,145.47
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Detailed Descriptive Warrant Report
g. Statement from Grady H. Williams,Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals—None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 2 to Master Contract RFP No. 2021/2022-A05 for
TankRehab.com,LLC to provide Ground Storage Tanks Inspection, Cleaning and Repair ITB
No. 2021/2022-A28
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) Florida Sheriffs Association Contract No. FSA23-EQU21.0: Equipment for Heavy-Duty
Commercial Equipment
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement CU23/24-10 — Plantation Crossing Building "D" — 1545 Branan Field
Road, Tenant A&B (GG Plantation Crossing,LLC)— 14 ERC's water, 14 ERC's wastewater, 14
ERC's AWS, 14 ERC's SJRWMD, 14 ERC's environmental impact, 14 ERC's debt service -
$95,976.05
(2) Developer Agreement KU23/24-24 — Wastewater Service to 907 Floyd Street (Thanh & Hang
Ngo)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $12,814.68
(3) Developer Agreement KU23/24-26 — Wastewater Service to 762 Floyd Street (Susan Bush) —
1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service- $11,947.23
Clay County Utility Authority Board of Supervisors
Agenda—March 20,2024
Page Two
6. Approval of Consent Items—Starnieri(continued)
e. Approval of Developer Agreements, Warranty Deeds&Easements (continued)
(4) Developer Agreement KU23/24-27 — Water and Wastewater Service to 113 Suzanne Ave (Jax
Freedom Home Buyers, LLC & Colin Ann Holdings, LLC) — 1 ERC water, 1 ERC wastewater,
1 ERC AWS, 1 ERC SJRWMD, 1 ERC environmental impact, 1 ERC debt service- $10,257.48
(5) Developer Agreement MU23/24-5 — Water Service to 595 Branscomb Road (Whitney & Jacob
Rapp)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $4,638.94
(6) Developer Agreement MU23/24-6 — Water Service to 1239 Lake Asbury Drive (Tammy &
Randy Englund) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$ 3,668.24
(7) Developer Agreement SS23/24-2 —Pizza Hut Restaurant— 3460 Royal Pines Drive, Suite 104—
Settlement Agreement #2 (Royal Pines Shopping Center Bldg A) — 1.45700 ERC's water,
1.45700 ERC's wastewater, 1.45700 ERC's AWS, 1.45700 ERC's SJRWMD, 1.45700 ERC's
environmental impact, 1.45700 ERC's debt service- $7,855.73
(8) Developer Agreement SS23/24-3 — Kid City Daycare — 3480 Royal Pines Drive — Settlement
Agreement #3 (Royal Pines Shopping Center Bldg B) — 0.862 ERC's water, 0.862 ERC's
wastewater, 0.862 ERC's AWS, 0.862 ERC's SJRWMD, 0.862 ERC's environmental impact,
0.862 ERC's debt service -$4,741.37
(9) Developer Agreement SS23/24-4 — Encore Nails — 3460 Royal Pines Drive, Suite 101 —
Settlement Agreement #1 (Royal Pines Shopping Center Bldg A) — 2.277 ERC's water, 2.277
ERC's wastewater, 2.277 ERC's AWS, 2.277 ERC's SJRWMD, 2.277 ERC's debt service -
$12,147.78
(10) Grant of Easement—770 SE 41'Street—Grantor—Cody West Construction, Inc.
7. Customer Account Adjustments—None
8. Business discussed at Committee Meetings—None
9. Executive Director's Business—Johnston
a. Water Conservation Proclamation
b. December 2023 Financial Package
c. Shift Differential Policy
d. Proposed Change Order No. 2 to the Enterprise Resource Planning Professional Service Agreement with
Collaborative Solutions Inc. and Affiliate of Cognizant Worldwide Limited
e. Approval to authorize an allocation for additional payment to Clay County following the Interlocal
Agreement No. 2020/2021-135 for the implementation of utility infrastructure relocations and
improvements associated with the Clay County's County Road Number 218 widening project
f. Ratify Emergency Purchase-Constitution Road Repair
g. Other
10. Legal Counsel Business—Williams
a. Other
11. Old Business/New Business
12. Public Comments
13. Supervisor Comments
14. Adjourn—Starnieri
15. For Informational Purposes Only
a. New Meter Installation Report
b. Non-Revenue Producing Report
All items contained in No. 4 through No. 9 are subject to Board action