HomeMy WebLinkAbout09.d EDB Cognizant PSA Change Order EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Change Order No. 2 to the Enterprise Resource Planning(ERP)Professional Service Agreement
with Collaborative Solutions Inc. (Collaborative) and Affiliate of Cognizant Worldwide Limited
(Cognizant)
Date: March 14,2024
BACKGROUND:
CCUA will go live with our new ERP platform, Workday, on March 25, 2024. We contracted post-
deployment services with Cognizant through May 3,2024.Workday's support model is limited to technical
issues related to the use of their software versus individual assistance with setup and ongoing usage.
Workday recommends a consultant to provide post-go-live support services.
Due to Cognizant's assistance as our implementation partner, this makes them uniquely suited to continue
as our ongoing support provider. They will have access to CCUA staff, design documentation, and
knowledge transfer sessions that can explain our design decisions and current setup. This knowledge and
access will be invaluable as we encounter obstacles and need to make design changes post-go-live.
BUDGET:
Staff determined the fee for professional services is fair, competitive, and reasonable. Collaborative
Solutions Inc.will be paid on a time and materials basis for a total estimated cost of$76,560.The estimated
$25,520 for year one(1)will be transferred from contingency of this year's operating budget. Because this
project will continue into fiscal year 2024/2025, staff will budget the remaining$51,040 within that fiscal
year.
RECOMMENDATION:
Staff respectfully recommends the Board of Supervisors' approval of Change Order No.2 to the Enterprise
Resource Planning Professional Service Agreement with Cognizant.
ATTACHMENTS:
Cognizant Statement of Work for Workday Lean-On Services Support
//AW(Author)
//AW,JW,KO,AB (Review)
//JW//JDJ(Final)