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Home My WebLink About07.d EDB RFQ 23-24-A06 Roofing Services Revised Final EXECUTIVE SUMMARY AGENDA ITEM: Recommended Selection of the Roofing Services RFQ#2023/2024-A06 Date: March 29, 2024 BACKGROUND: Staff requests the Board of Supervisors to approve the continuing contracts for RFQ#2023/2024- A06 Roofing Services. The implementation of a continuing contract for roofing services will ensure the ongoing maintenance and upkeep of CCUA's infrastructure. All of CCUA's roofing systems are a critical component in maintaining the integrity of our operations and protecting CCUA's assets. After careful consideration and evaluation of various options, establishing a continuing contract with reputable service providers is the most prudent course of action. This approach will not only streamline the procurement process but also guarantee timely and professional maintenance and repair services when necessary. Scope and fee for each project shall be mutually negotiated with the Contractor and CCUA and executed through Board of Supervisors approved Supplemental Agreements. Staff advertised the project on CCUA's Bonfire Procurement Platform and the Florida Times- Union on December 10, 2023, and December 22, 2023, for firms interested in providing a variety of Roofing Services on an as-needed basis. EVALUATION: On February 1, 2024, staff received four (4) responses to the RFQ, which were evaluated and scored by the project evaluation committee. Listed below is the ranked shortlist of the overall proposals. Ranked List Advanced Roofing, Inc. 86.67 Mike Boucher Roofing 84 Professional Roof Systems 81 Blackstone Roofing 70 BUDGET: The Facilities Department budgeted $130,000 for Roofing Services projects in FY 2023/2024. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors approve the ranked list and authorize the negotiation and execution of a contract with Advanced Roofing, Inc., Mike Boucher Roofing, Professional Roof Systems, and Blackstone Roofing. In addition, staff respectfully requests approval of the attached Bid Opening Minutes. ATTACHMENTS: Florida Times-Union Advertisement Pre-Submission Meeting Attendance List Submission Closing Attendance List Project Scoring Summary //AW(Author) //AW,AB,JM(Review) //DM(Final) LOCALiQ FLORIDA PO Box 631244 Cincinnati, OH 45263-1244 FOR PROOF OF PUBLICATION QUALQUEST FIICATIONS NOTICE IS HEREBY GIVEN THAT Angelia Wilson Clay County Utility Authority (CCUA), Clay County, Florida, will Accounts Payable be accepting sealed Statements of Clay County UtilityAuth Qualifications (SOQs) for RFQ# 3176 Old Jennings RD 23/24-A06 Roofing Services which gwill be received until 2:00 P.M. Middleburg FL 32068-3907 (EST), February 1,2024. The complete Solicitation package can be obtained by visiting: https://clayutility.bonfirehub.com/po STATE OF WISCONSIN, COUNTY OF BROWN rtal/?tab-openOpportunities. Submissions must be posted to the CCUA Bonfire Procurement Portal located at Before the undersigned authoritypersonallyappeared,who Hord-copies willlty. be https://clayutilIty.bonfirehub.com. . g pp Hard-copies not be accepted. on oath says that he or she is the Legal Coordinator of The CCUA is seeking letters of interest and statements of qualifications Florida Times-Union, published in Duval and Clay Counties, (SOQ) from consultants interested in providing Roofing Services. Florida;that the attached copy of advertisement, being a A Pre-Submission Meeting will be Govt Bids& Proposals, was published on the publicly held on Thursday January 4, 2024, at 11:00 A.M. (EST) at the following accessible website of Duval and Clay Counties, Florida, or in location: a newspaper by print in the issues of, on: CCUA Boardroom 3176 Old Jennings Road Middleburg, Florida 32068 12/22/2023 All questions or concerns regarding this Solicitation must be submitted Affiant further says that the website or newspaper complies on the CCUA Bonfire Procurement portal with all legal requirements for publication in chapter 50, https://clayutilitv.bonfirehub.com prior to 5:00 P.M. (EST) on Thurs- Florida Statutes. day, January 11, 2024. Late ques- tionsSubscribed and sworn to before me, bythe legal clerk, who may be. All responsesered a the discre- Subscribed g Lion of CCUA. All to ques- tionsis personally kn wn to me, on 12/22/2023 will be uploaded to the Portal and issued in an Addendum on Thursday, January 18,2024. CCUA reserves the right to change the time and date of the Pre-Submis- sion Meeting, the Bid Due Date and Legs erk Time, to waive formalities in any \ 1 ,\ solicitation, to reject any or all J��/ submittals with or without cause, and/or to accept the submittal or Notary,State of WI,County of Brown zfo any portion thereof that, in CCUA's sole and absolute iudgment, will be in the best interest CCUA. My commision expires 12/22/2023 Publication Cost: $97.35 Order No: 9652059 #of Copies: Customer No: 759750 1 PO#: 24-42136 THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. MARIAH VERHAGEN Notary Public State of Wisconsin Page 1 of 1 PRE-SUBMISSION MEETING SIGN-IN SHEET Roofing Services CCUA RFQ No. 23/24-A06 Date: January 4, 2024 Name Company Email/Phone Number Angelia WilsongfP Clay County Utility Authority awilson(a�clavutility.orq Darryl Muse Clay County Utility Authority dmuse(a,clayutility.orq QLL'p dyeef-ke( 0,1ellAt T-r- 1 crn r -fV 1 i=1D Roo-Cs n 41 ,59__-Pc6L cA.A _k roo-Pell (nryi SUBMISSION CLOSING MEETING SIGN-IN SHEET Roofing Services CCUA RFQ No. 23/24-A06 Date: February 1, 2024 Company Email/Phone Number Angelia Wilson Clay County Utility Authority awilson@clayutility.org RFQ#2023/2024-A06 - Roofing Services Scoring Summary Active Submissions Drug Free Non-Disclosure Professional Staff Availability/Respons Experience and Past Acknowledgement Non-Collusion Agreement for Public Entities Public Records State of Florida Total Experience e Time Performance of Addenda Conflict of Interest Workplace Affidavit Confidential Crime Statement Compliance Business Compliance Form Materials Supplier /100 pts /30 pts /30 pts /40 pts Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Mike Boucher Roofing 86.67 26.67 25 35 Pass Pass Pass Pass Pass Pass Pass Pass Advanced Roofing, 84 25 24 35 Pass Pass Pass Pass Pass Pass Pass Pass Inc. Professional Roof 81 26.33 21.67 33 Pass Pass Pass Pass Pass Pass Pass Pass Systems • • • Blackstone Roofing 70 23.33 21.67 25 Pass Pass Pass Pass Pass Pass Pass Pass Generated on Feb 28,2024 3:33 PM EST-Angelis Wilson Page 1 of 1