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HomeMy WebLinkAbout11.c EDB RFQ 23-24-A07 Fencing Supplies and Installation Services Final EXECUTIVE SUMMARY AGENDA ITEM: Recommended Selection for the Fencing Supplies and Installation Services RFQ#2023/2024-A07 Date: April 11, 2024 BACKGROUND: Staff requests approval for RFQ# 2023/2024-A07 Fencing Supplies and Installation Services continuing contract. The implementation of a continuing contract for fencing services will ensure the ongoing maintenance and upkeep of CCUA's infrastructure. All of CCUA's systems are a critical component in maintaining the integrity of our operations and protecting CCUA's assets. After careful consideration and evaluation of various options, establishing a continuing contract with reputable service providers is the most prudent course of action. This approach will not only streamline the procurement process but also guarantee a timely and professional installation, maintenance, and repair services when necessary. The scope and fees for each project shall be mutually negotiated with the Contractor and CCUA and executed through Board of Supervisors approved Supplemental Agreements. Staff advertised the project on CCUA's Bonfire Procurement Platform and the Florida Times- Union on January 3, 2024 and January 6, 2024, for firms interested in providing a variety of Fencing Supplies and Installation Services on an as-needed basis. EVALUATION: On February 23,2024, staff received one(1)response to the RFQ,which was evaluated and scored by the project evaluation committee. Listed below is the average score accessed by the project evaluation committee. Scoring Summary Armstrong Fence Company 76.25 BUDGET: The Operations Department budgeted $55,000 for Fencing Supplies and Installation Services projects in FY 2023/2024. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors approve and authorize the negotiation and execution of a contract with Armstrong Fence Company. In addition, staff respectfully requests approval of the attached Bid Opening Minutes. ATTACHMENTS: Florida Times-Union Advertisement Pre-Submission Meeting Attendance List Submission Closing Attendance List Project Scoring Summary //AW(Author) //AW,AB,JM(Review) //DM(Final) LOCALiQ FLORIDA PO Box 631244 Cincinnati,OH 45263-1244 REUEST FOR PROOF OF PUBLICATION QUALIFICATIONS NOTICE IS HEREBY GIVEN THAT Darrin Parker Clay County Utility Authority (CCUA), Clay County, Florida, will Accounts Payable be accepting sealed Statements of Clay County Utility Auth Qualifications (SOQs) for RFQ# 23/24-A07 Fencing Supplies and 3176 Old Jennings RD Installation Services which will be Middleburg FL 32068-3907 received until 2:00 P.M. (EST), February 1,2024. The complete Solicitation package can be obtained by visiting: STATE OF WISCONSIN, COUNTY OF BROWN https://clayutility.bonfirehub.com/po rtal/?tab=openOpportunities. Submissions must be posted to the CCUA Bonfire Procurement Portal h Before the undersigned authoritypersonallyappeared, located at hard-copies willt not g who ub.com. Hard-copies not be says that he or she is the Legal Coordinator of The accepted. on oath CCUA is seeking letters of interest Florida Times-Union, published in Duval and Clay Counties, and statements of qualifications (SOQ) from consultants interested Florida;that the attached copy of advertisement, being a in providing Fencing Supplies and Installation Services. Govt Bids& Proposals, was published on the publicly An Onsite Pre-Submission Meeting accessible website of Duval and ClayCounties, Florida, r in will 20242 held10:00on A.M.Wedne (EST)ay,Januaryt th 31, at A.M. at the a newspaper by print in the issues of,on: following location: Clay County Utility Authority Board of Supervisors Room (Board- room) 01/06/2024 3176 Old Jennings Road Middleburg, Florida 32065-3907 All questions or concerns regarding Affiant further says that the website or newspaper complies this Solicitation must be submitted on the CCUA Bonfire Procurement with all legal requirements for publication in chapter 50, portal https://clayutility.bonfirehub. Florida Statutes. corn prior to 5:00 P.M. (EST) on Wednesday, February 7, 2024. Late Subscribed and sworn to before me, by the legal clerk, who questions may be answered at the discretion of CCUA. All responses to is personally k ow to me, on 01/06/2024 questions will be uploaded to the Portal and issued in an Addendum on Wednesday, February 14, 2024. CCUA reserves the right to change the time and date of the Pre-Submis- sion Meeting, the Submittal Due Legal erk 11111\j , ' + Date and Time, to waive formalities //`/Av�'/�` in any solicitation, to reject any or all submittals with or without cause, Notary,State of WI,County of Brown and/or to accept the submittal or Zc. 1/ any portion thereof that, in CCUA's bsole and absolute judgment, will be in the best interest CCUA. My commision expires 1/6/2024 Publication Cost: $99.12 Order No: 9704389 #of Copies: Customer No: 759750 1 PO#: THIS IS NOT AN INVOICE! Please do not use this form for payment remittance. MARIAH VERHAGEN Notary Public State of Wisconsin Page 1 of 1 PRE-SUBMISSION MEETING SIGN-IN SHEET FENCING SUPPLIES AND INSTALLATION SERVICES CCUA RFQ No. 2023/2024-A07 Date: January 31, 2024 Name Company Email/Phone Number Darrin G. Parker Clay County Utility Authority dgparker(&,clayutility.orct Darryl Muse Clay County Utility Authority dmuse(@,cI ayufility.orq pAvre, C Caq ef/q 4i/ f c v. -vfer O / o CC Cv (le- 4 SociS Ync Ce r 7-11 „ ekjadol )ol°f. G©» PSs $LAt.)O CCu1A NANO& CLAytcIiLiti..cge e \ ; 0 n C C /4 \s @.c\c���r��;{ , o(4--°\ U v RFQ# 2023/2024-A07 - Fencing Supplies and Installation Services Scoring Summary Active Submissions Project Approach, Drug Free Qualifications and Work Plan,and Past Performance Acknowledgement Litigation Disclosure Non-Collusion Public Entities Public Records Total Experience Value-Added and References of Addenda Conflict of Interest Workplace Form Affidavit Crime Statement Compliance Services Compliance Supplier /100 pts /45 pts /30 pts /25 pts Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Pass/Fail Armstrong Fence Co 76.25 35 21.25 20 Pass Pass Pass Pass Pass Pass Pass Generated on Mar 27,2024 8:38 AM EDT-Darrin Parker Page 1 of 1