HomeMy WebLinkAboutRegular Agenda - 5/21/2024 Clay County Utility Authority
Regular Meeting -Board Room
May 21, 2024—2:00 P.M.
3176 Old Jennings Road, Middleburg,Florida
1. Call to Order—Starnieri
2. Invocation and Pledge of Allegiance—McNees
3. Roll Call—Loudermilk
4. Employee Recognition—Johnston
a. Enterprise Resource Planning Project
(1) Karen Osborne—Project Manager
(2) Matt Pence—Technical Expert
b. Wellness Committee
5. Approval of Minutes—Starnieri
a. Board of Supervisors Regular Meeting, May 7, 2024
6. Approval of Consent Agenda Items—Starnieri
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $6,005,640.34
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account
e. Schedule of claims paid under the Sewage Backup Response Policy-None
f. Statement from Grady H. Williams,Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Approval of the 3rd Contract Renewal for US Motors, ITB#2020/2021-A7
(2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds& Easements
(1) Developer Agreement CU23/24-13 — Wastewater Service to Fellowship Bible Church — 2827
County Road No. 220 (Southeast District of the Christian and Missionary Alliance and
Fellowship Bible Church of the Christian and Missionary Alliance) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service - $9,489.85
(2) Developer Agreement KH23/24-13 — Wastewater Service to 7408 State Road 21 (Jinnfer
Stephan)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service - $4,903.00
(3) Developer Agreement MU23/24-16—Anabelle Island Amenity Center—2355 Dallas Creek Lane
(KB Home Jacksonville, LLC) — 4.5 ERC's water, 3 ERC's wastewater, 4.5 ERC's AWS, 4.5
ERC's SJRWMD, 3 ERC's debt service - $21,592.17
Clay County Utility Authority Board of Supervisors
Agenda—May 21,2024
Page Two
6. Approval of Consent Items—Starnieri (continued)
e. Approval of Developer Agreements, Warranty Deeds& Easements (continued)
(4) Developer Agreement MU23/24-17 —Water Service to 2144 Henley Road (Darla Knowles) — 1
ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $5,249.04
(5) Developer Agreement S S23/24-5 — Dollar Tree Oakleaf— 3475 Royal Pines Drive (Armstrong
Development, Inc.)— 1 ERC water, 1 ERC wastewater, 5 ERC's reclaimed. 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC debt service - $9,896.95
(6) Developer Agreement SS23/24-6 — Oakleaf Commerce Center — 3840 Integrity Way, Bldg. 1
(Merritt-Jado, LLC)—7.5 ERC's water, 7.5 ERC's wastewater, 16.5 ERC's reclaimed, 7.5 ERC's
AWS, 7.5 ERC's SJRWMD, 7.5 ERC's debt service -$66,000.10
7. Customer Account Adjustments—None
8. Business discussed at Committee Meetings—None
9. Executive Director's Business—Johnston
a. Update on the Enterprise Resource Platform(ERP)deployment
b. Proposed Fiscal Year 2024/2025 Budget
c. Regulatory and Environmental Compliance Presentation
d. Proposed Professional Service Agreement with BCS Laboratories, Inc and Charles River Laboratories
Ashland, LLC. and 1st Amendment to the Professional Service Agreement with PACE Analytical
Services, LLC. and Advanced Environmental Laboratories, Inc. for the Project Quench (Potable Reuse
Plant Project)Water Quality Sampling
e. Construction and Inspection Quarterly Update
f. Professional Services Agreement 2018/2019 RFQ No. 3 to provide Professional Engineering Services for
Development of a Basis of Design Report (BODR) for Master Improvements to the Keystone Heights
Water Distribution System
g. Other
10. Legal Counsel Business—Williams
a. Other
11. Old Business/New Business
12. Public Comments
13. Supervisor Comments
14. Adjourn—Starnieri
15. For Informational Purposes Only
a. Non-Revenue Producing Report
b. Board of Supervisors Contact Form
c. May 2024—The Pipeline
d. Change Order No 4 Meadow Lake WTP
e. Change Order No 5 Ridgecrest WTP
f. Change Order No 7 Saratoga Springs WTP
g. Wellness Committee-First Coast Worksite Wellness Council Annual Banquet
All items contained in No. 4 through No. 10 are subject to Board action