HomeMy WebLinkAbout05.a Minutes 050724 MINUTES
CLAY COUNTY UTILITY AUTHORITY
May 7, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starnieri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Vice-Chairman Lebesch offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starnieri, Vice-Chairman Lebesch, Mr. Gardella, Mr. Hingst, Mr. McNees,
and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Engineer Paul Steinbrecher, Assistant Chief Financial Officer Karen Osbourne, Service Availability
Manager Melisa Blaney, Senior Service Availability Engineer Darrell Damrow, Procurement Manager Angelia
Wilson, SCADA Manager John McCleary, Compliance Manager Heather Webber, Customer Service & Billing
Manager Diana Strickland, Contract and Procurement Specialist Darrin Parker, Administrative Assistant
Operations Alicia Baker, Administrative Assistant Engineering Annecia Asberry, and Grady H. Williams, Jr.,
legal counsel to the CCUA.
Item No. 4—Proclamation naming May 19th- 25th, 2024 as Water Reuse Week
Executive Director Jeremy Johnston informed the Board WateReuse Florida, Florida Department of
Environmental Protection, and the St. Johns River Water Management District are encouraging their partners to
promote water reuse and conservation. They are also requesting organizations adopt proclamations declaring the
week of May 19-25, 2024, as Florida Water Reuse Week. This designation offers the opportunity to increase
awareness about the importance of protecting water resources by practicing efficient and effective use of
reclaimed water. After discussion, Vice-Chairman Lebesch moved, seconded by Mr. Gardella, and carried 6-0,
to approve execution of the proclamation, as presented.
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting,April l 6, 2024
After discussion, Mr. Hingst moved, seconded by Mrs. Taylor, and carried 6-0, to approve the minutes
of the Regular Meeting held on April 16, 2024.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. McNees moved, seconded by Mr. Gardella, and carried 6-0, to approve the
Consent Agenda as follows;
1) Approval of Payment of Warrants
May 7, 2024 1
Warrants totaling $4,753,923.46
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation
a. Moss Kelley, Inc./MKI Services for the purchase of Water and Wastewater Treatment
Equipment, Maintenance and Repair Services
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for Benefits Administrative Services
2) Approval of Supplemental Agreements and Change Orders-None
3) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests
1) Maegan Blumberg—Wastewater Service to 350 Oriole Street
d. Approval of Contract Usage
1) OMNIA Partners Public Sector IDIQ Contract No. R190902 (DLT Solutions, LLC)
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement CU23/24-11 — Water Service to 457 Madison Avenue (Arcadio
Saez Mercado & Carmen S. Saez) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC debt service - $5,862.79
2) Developer Agreement CU23/24-12 — Water and Wastewater Service to 1613 Blanding
Blvd (DAN-CIN Properties, LLC) — 1.5 ERC's water, 1.5 ERC's wastewater, 1.5 ERC's
AWS, 1.5 ERC's SJRWMD, 1.5 ERC's environmental impact, 1.5 ERC's debt service -
$20,183.72
3) Developer Agreement KH23/24-11 — Water Service to 701 SE 44th Street (Lake Area
Homes, LLC) — 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service -
$2,893.23
4) Developer Agreement KH23/24-12 — Water and Wastewater Service to 7429 Hallman
Road (Clay Electric Cooperative, Inc.) - 0.50 ERC's water, 0.50 ERC's wastewater, 0.50
ERC's AWS, 0.50 ERC's SJRWMD, 0.50 ERC's environmental impact, 0.50 ERC's
debt service - $5,544.51
5) Grant of Easement—907 Floyd Street—Grantor—Thanh N. Ngo &Hang Ngo
6) Grant of Easement — 1239 Lake Asbury Drive — Grantor — Tammy Englund & Scott
Englund
Item No. 7—Customer Account Adjustments—None
Item No. 8—Executive Director's Business
a. Enterprise Resource Platform Update
Mr. Johnston provided an update on the transition from the legacy systems to Workday, SpryPoint, and
Invoice Cloud. He reviewed the challenges our customers and staff have encountered during this process
and explained how we are working with the individual customers and vendors to overcome them. The
Board approved the suspension of disconnections for non-payment from March to May 2024 at the
December 19, 2023, meeting as a risk mitigation measure. As we work through the technical issues, he
requested authorization to extend the suspension through June to mitigate issues related to customer
payments and reconciliation issues. Staff would resume disconnections for non-payment in the month of
July. For customers who are behind in payments, we will use the procedures which were successful
May 7, 2024 2
during COVID to work with delinquent customers in establishing a payment plan (not to exceed six
months) to bring their accounts current. After discussion, Vice-Chairman Lebesch moved, seconded by
Mr. McNees, and carried 6-0, to approve the suspension extension, as requested by Mr. Johnston.
b. Presentation of Reclaimed Water Operating Protocols Project Objectives, Analysis, and
Recommendations
Chief Engineer Paul Steinbrecher introduced Jaynelle Pemberton PE and Marcel Dulay, PhD, PE of
Jacob Engineering Group, Inc. who provided a report on Reclaimed Water Operating Protocols, Project
Objectives, Analysis, and Recommendations. Staff considers the efficient operation of the reclaimed
water system central to CCUA's strategy to eliminate surface water discharges by 2032 and to continue
to serve as an alternative water resource to preserve the Floridan Aquifer. Currently, CCUA customers
use 65-70% of reclaimed water for beneficial irrigation uses. We forecast that all reclaimed water will
be beneficially used by CCUA customers by the end of the decade. To deliver reclaimed water services
effectively and efficiently to our customers, we must have the capabilities to shift reclaimed water
supplies from one service area to another. Working collaboratively, the Jacobs and CCUA teams
reviewed existing plant configurations, drawings, and operational protocols. Using this input data,
Jacobs performed detailed hydraulic modeling and analysis of the data. Following this complex data
analysis, Jacobs prepared recommended operational and capital improvements to provide a roadmap for
100%reclaimed water use in the furure. This report was for the Board's information only; no action was
requested or required on these items at this time.
c. Other
Mr. Johnston informed the Board at next the next meeting the draft 2024/2025 Fiscal Year Budget will
be presented and shared there will be a regulatory presentation which will include an update on the new
Lead and Copper Rule.
Item No. 9—Business discussed at Committee Meetings -None
Item No. 10—Legal Business
a. Other
Mr. Williams reminded the members their Form 1 - Statement of Financial Interests is due to the Florida
Commission on Ethics no later than July 1, 2024. The forms are submitted electronically online directly
to the State this year, they are not sent to the local Supervisor of Elections Office as has been required in
the past.
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13 —Supervisor Comments
Mr. Hingst shared he received the email regarding the optional ethics training and commended CCUA for being
ahead of the regulations.
Mrs. Taylor thanked staff and the team from Jacobs for their presentation and congratulated everyone on the
rollout.
Mr. Gardella congratulated staff on the enterprise system rollout and shared he enjoyed the presentation
regarding the reuse planning.
Vice-Chairman Lebesch expressed her appreciation for staff and their hard work on the ERP.
Mr. McNees said he appreciated the update on the reclaimed system and thanked Karen and her team for the
successful rollout.
Chairman Starnieri felt staff has done an outstanding job on the transition and thanked the team from Jacobs for
their presentation.
May 7, 2024 3
Item No. 14—Adjournment
Chairman Starnieri adjourned the meeting at 3:01 P.M.
James Starnieri, Chairman
Janice Loudermilk, Recording Secretary