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Home My WebLink About09.b EDB 24-25 Proposed Budget Package (2) `— COU^,/` Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural Telephone(904)272-5999 resources,and create /1. gUTNOS www.clayutility.org long-term value for y our ratepayers. May 21, 2024 Clay County Utility Authority Board of Supervisors Re: 2024/2025 Budget Per our enabling legislation, we are required to prepare a proposed budget for the Authority and submit it to the Board on or before June 1 for the ensuing fiscal year approval. 2024/2025 Operating Budget 2024/2025 Self Insurance Budget 2024/2025 Departmental Capital Budget (Sub budget of Capital Budget) 2024/2025 Five Year Capital Budget The following is a timetable for our 2024/2025 Budget adoption: July 16th—Budget Committee meeting on the proposed budgets August 6th—Approve Tentative Budget August 8th—Publish Rate Hearing advertisement,tentative budget and rate in the Clay Today August 15th—Publish Rate Hearing advertisement,tentative budget and rate in the Clay Today August 16th—The Authority is required to send to Clay, Bradford, and Duval County our tentative budget 30 days prior to final adoption along with our 5-year capital plan per our enabling legislation September 10th—Rate Hearing at 7pm September 17th—Final Adoption Rate payers will be notified of the upcoming Public Hearing in July through September via mailed and e-mailed statements, CCUA website, X feeds and posted signs in Customer Service lobby. The website will be updated to provide budget information once the Tentative Budget is accepted. Thank you, Jeffrey S. Wesselman, CPA Chief Financial Officer CLAY COUNTY UTILITY AUTHORITY 2024/2025 PROPOSED OPERATING BUDGET Revenues: Water Revenue $23,488,431 Sewer Revenue 38,493,019 Reclaimed Revenue 7,715,665 Connection Fees,AWS&DEP Grants 10,871,738 Miscellaneous Revenue 2,068,233 Capital Fund-Const.Dept.Labor,OH,&Equipment 566,855 Interest-Restricted 392,222 Interest-Non Restricted 1,038,544 Total Revenues $84,634,707 Expenditures: Budget Carryforward $0 Debt Service-Interest $5,596,678 Debt Service-Principal 7,314,437 Restricted Interest Income 392,222 Renewal&Replacement Fund 3,105,946 Environmental Reuse Capital Fund 1,480,075 Connection Fee Fund,AWS&DEP Grants 9,626,738 Departmental Capital Fund 2,112,600 Capital Reserve 4,317,729 Total Debt and Capital Expenditures $33,946,425 Operation Expenses: Wages $16,264,851 Capitalized Wages ($735,739) Health Insurance 2,945,381 Retirement 1,517,426 Licenses, Education, &Uniforms 394,212 Payroll Taxes 1,185,050 Workers Compensation ins. 237,630 General Liability&Property Insurance 1,715,193 Transportation Expense 778,882 Rental Space 51,038 Communication Expense 450,959 Electric&Fuel-W/P 910,750 Electric&Fuel-L/S 435,000 Electric&Fuel-STP 1,805,001 Electric&Fuel-Office 49,883 Chemicals Water 332,500 Chemicals Sewer 1,489,920 Supplies-Water 1,535,400 Supplies-Sewage 1,693,850 Supplies Office 591,923 Software 1,408,190 Engineering Expense 940,000 Legal Expense 466,500 Audit Expense 35,000 Subcontractors-Water 633,350 Subcontractors-Sewage 1,517,500 Subcontractors General 3,708,565 Sludge Removal&Treatment 3,110,000 Bad Debt Expense 30,000 Miscellaneous 431,699 Contingency 1,002,948 Board Of Directors Compensation 52,194 Due in Lieu of Taxes 3,136,370 Total Operation Expenses $50,121,427 CLAY COUNTY UTILITY AUTHORITY 2024/2025 PROPOSED OPERATING BUDGET Construction Department Expenses: Wages $195,014 Health Insurance 39,936 Retirement 19,501 Payroll Taxes 14,919 Workers'Compensation Insurance 5,029 Property/Liability Insurance 90,387 Equipment Fuel, Repairs&Maintenance 20,000 Field Supplies&Small Tools 10,700 Office Supplies 250 Miscellaneous Expenses&Employee Training 26,734 Contingency Reserve 40,000 Depreciation 104,385 Total Construction Department Costs $566,855 Total Expenditures $84,634,707 (OVER)UNDER BUDGET $0 CLAY COUNTY UTILITY AUTHORITY 2024/2025 PROPOSED OPERATING BUDGET - RECAP i% 13% REVENUES: $84,634,707 o Sewer Revenue ❑Water Revenue ❑Reclaimed Revenue ❑Connection Fees ❑Miscellaneous Revenue 0 Capital Fund ❑Interest 1% 0% EXPENDITURES: $84,634,707 26% 0 Capital Funding ❑Wages and Related ❑Debt Service & Stabilization ❑Supplies ❑Subcontractors ❑Electric & Fuel PIIP.1..-4 ❑Due in Lieu of Taxes 0 Health Insurance ❑Sludge Removal &Treatment 0 Other ❑Professional Services ❑Software 22% 0 Property& Liability Insurance 0 Transportation Expense 0 Communication Expense 15% Clay County Utility Authority 2024/2025 Proposed Self Insurance Fund Budget TOTAL SELF INSURANCE FUND FUND BALANCE: Sewer Backup $ 500,000 Unemployment 25,000 Fund Balance, Estimated as of October 1, 2024 $ 525,000 EXPENDITURES: Expenditures will be Board Approved per Occurrence Total Expenditures $ - Fund Balance September 30, 2025 $ 525,000 Clay County Utility Authority Proposed Departmental Capital Budget FY 2024-2025 Description Total Budget Water Treatment Chevy 2500 4x4 quad cab work body $ 65,000.00 Chevy 2500 4x4 quad cab work body $ 65,000.00 Chevy 2500 4x4 quad cab fleet side $ 55,000.00 55 ton press $ 7,500.00 Laser Alignment for HSP's $ 12,500.00 DI water machine $ 7,750.00 suitcase welder $ 5,250.00 $ 218,000.00 Wastewater Treatment 12X20 Storage Shed Mid-Clay $ 10,000.00 Chevy 1500 4X4 John Fuquay $ 42,500.00 Chevy 1500 4X4 Michael Chapman $ 42,500.00 Chevy 1500 4X4 Kyle Holzshuher $ 42,500.00 $ 137,500.00 Distribution&Collection Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 150 KW Trailer Mounted Generator $ 185,000.00 65 KW Trailer Mounted Generator $ 115,000.00 $ 690,000.00 GIS None Customer Service Public Relations None Construction None Service Availability None IT Mult-function printer Color DX C5860i $ 12,700.00 Mult-function printer Color DX 4935i $ 7,100.00 Mult-function printer Color DX 4935i $ 7,100.00 Mult-function printer DX6860i $ 10,300.00 Mult-function printer DX6860i $ 10,300.00 Switches and support license Catalyst 9200 $ 109,600.00 $ 157,100.00 Facility Management Lightning Protection Existing Plants $ 10,000.00 Lightning Protection Warehouse $ 15,000.00 Landscaping $ 250,000.00 Plant Physical Security Upgrades $ 100,000.00 Fencing/Gates $ 150,000.00 Admin Vehicle(Darryl) $ 35,000.00 Building Automated System HVAC Hardware Update $ 15,000.00 $ 575,000.00 Inventory None Construction and Inspection Services None Engineering None Environmental Compliance vehicle $ 35,000.00 $ 35,000.00 SCADA Cargo Van $ 50,000.00 $ 50,000.00 Master Departmental Capital Contingency $ 250,000.00 Total Department Budgets $ 2,112,600.00 Clay County Utility Authority 2024/2025 Capital Projects Expenditures Budget And Five Year Capital Projects Plan Adjusted for Prior Year Jobs Not Completed as of 3/31/2024 ADJUSTED FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 2028/2029 TOTALS REVENUES: Balance October 1,2023,to include Transfers 154,438,294 154,438,294 Funds Spent on Jobs Prior to FY 2022/2023 (107,789,629) (107,789,629) Renewal,Replacement&Betterment 2,844,521 3,105,946 3,385,481 3,724,029 4,096,432 4,506,075 21,662,485 Departmental Capital Transfer 1,275,500 2,112,600 1,250,000 1,250,000 1,250,000 1,250,000 8,388,100 Environmental Reuse Capital Fund Transfer 1,396,297 1,480,075 1,524,477 1,570,212 1,617,318 1,665,837 9,254,216 Capacity Fees Transfer 11,142,248 9,818,542 16,658,793 20,490,315 24,520,077 25,255,680 107,885,655 Grant Revenue 1,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 14,000,000 Alternative Water Supply Transfer 762,920 816,634 865,632 917,570 972,624 1,030,982 5,366,362 Debt Service Charge 240,480 286,500 286,500 476,736 573,000 666,972 2,530,188 Surplus Transfer(Operating Contingency Utility&Capital Reserve,includes add'l R&R) 7,128,251 7,212,636 7,429,015 7,651,886 8,034,480 8,436,204 45,892,471 Restricted Interest Earnings 2,285 392,222 196,111 5,000 5,000 5,000 605,618 Borrowing/Utilization of Surplus Funds if needed 132,129,253 32,914,348 (13,932,226) 17,270,688 (27,236,647) (35,378,302) 105,767,114 Balances After Transfers 205,070,420 60,639,503 20,163,784 55,856,436 16,332,285 9,938,448 368,000,874 CAPITAL EXPENDITURES: Capital Projects Departmental Capital 1,124,289.00 2,112,600.00 1,250,000.00 1,250,000.00 1,250,000.00 1,250,000.00 8,236,889.00 Construction 167,634,498.00 450,000.00 0.00 0.00 0.00 0.00 168,084,498.00 Design 6,073,739.00 20,036,754.30 1,000,000.00 6,745,649.32 1,000,000.00 1,000,000.00 35,856,142.62 Concept 1,603,540.00 23,447,641.35 7,959,396.64 34,657,067.15 4,471,670.00 0.00 72,139,315.14 Requests 3,842,000.00 6,422,043.20 6,422,043.20 6,422,043.20 6,422,043.20 29,530,172.80 Operation R&R 9,124,100.00 7,423,675.00 6,192,000.00 6,242,000.00 6,242,000.00 5,242,000.00 40,465,775.00 Operations 10,666,662.00 3,175,000.00 1,250,000.00 1,250,000.00 1,250,000.00 0.00 17,591,662.00 Service Availability 1,580,000.00 1,580,000.00 Subtotals 196,226,828.00 62,067,670.65 24,073,439.84 56,566,759.67 20,635,713.20 13,914,043.20 373,484,454.56 Management Reserve($) 19,510,254.00 5,995,507.06 2,282,343.98 5,531,675.97 1,938,571.32 1,266,404.32 36,524,756.66 TOTAL CAPITAL EXPENDITURES 215,737,082.00 68,063,177.71 26,355,783.82 62,098,435.64 22,574,284.52 15,180,447.52 410,009,211.22 Capital Expenditures Breakdown: Construction 184,301,901 493,468 - - - - 184,795,369 Design/Concept 8,440,608 47,684,827 9,808,815 45,451,497 5,985,693 1,091,016 118,462,457 All Others 22,994,573 19,884,882 16,546,969 16,646,938 16,588,592 14,089,431 106,751,385 215,737,082 68,063,178 26,355,784 62,098,436 22,574,285 15,180,448 410,009,211 CLAY COUNTY UTILITY AUTHORITY FIVE YEAR CAPITAL PROJECTS PLAN RECAP Revenues 1% y Debt Borrowing 1%0% Balance October 1,2023,to include 3% 2% Transfers ■Operating Contingency&Surplus Transfer 29% ' Grant Revenue Capacity Fees Transfer • Renewal,Replacement&Betterment - Environmental Reuse Capital Fund Transfer - Departmental Capital Transfer 1111A4IIIIIIII 13% - Alternative Water Supply Transfer Debt Stabilization 4% , 12% Restricted Interest Earnings Expenditures - Construction - Design/Concept 45% All Others 29% Clay County Utility Authority FY 2024/2025 Summary of Capital Items Fiscal Year Started Engineering 0 1 2 3 4 5 Total Approved Total Funds Spent Total Funds Project Types Project Budget($) ($) Remaining($) 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029 Totals Construction $177,083,498.46 $103,800,128.61 $73,283,369.85 $43,862,098.00 $123,772,400.46 $450,000.00 $0.00 $0.00 $0.00 $0.00 $168,084,498.46 Design $35,835,983.73 $3,312,144.58 $32,523,839.15 _ $361,558.38 $5,712,181.36 _ $20,036,754.30 $1,000,000.00 $6,745,649.32 $1,000,000.00 $1,000,000.00 $35,856,143.36 Concept $47,994,161.31 $677,355.34 $1,603,540.46 $23,447,641.35 $7,959,396.64 $34,657,067.15 $4,471,670.00 $0.00 $72,139,315.60 Requests $64,220,432.00 $3,842,000.00 $6,422,043.20 $6,422,043.20 $6,422,043.20 $6,422,043.20 $29,530,172.80 Operations Ops R&R $30,699,100.50 $3,199,100.50 $5,925,000.00 $7,423,675.00 $6,192,000.00 $6,242,000.00 $6,242,000.00 $5,242,000.00 $40,465,775.50 Ops $17,591,662.72 , $5,557,836.58 $5,108,826.14 $3,175,000.00 $1,250,000.00 $1,250,000.00 $1,250,000.00 $0.00 $17,591,662.72 Service Availability S/A $3,419,850.19 I $1,580,000.00 Totals $376,844,688.91 $107,789,628.52 $105,807,209.00 $52,980,593.46 $142,121,948.42 $59,955,070.65 $22,823,439.84 $55,316,759.67 $19,385,713.20 $12,664,043.20 $363,667,568.44 Management Reserve: 10.00% Management Reserve ($): $5,298,059.35 $14,212,194.84 $5,995,507.06 $2,282,343.98 $5,531,675.97 $1,938,571.32 $1,266,404.32 $36,524,756.84 Grand Total ($): $58,278,652.81 $156,334,143.26 $65,950,577.71 $25,105,783.82 $60,848,435.64 $21,324,284.52 $13,930,447.52 $401,772,325.28