HomeMy WebLinkAbout04.a Minutes 060424 MINUTES
CLAY COUNTY UTILITY AUTHORITY
June 4, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starnieri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Petty offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starnieri, Vice-Chairman Lebesch, Mr. Gardella, Mr. Hingst, Mr. McNees,
and Mr. Petty in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Engineer Paul Steinbrecher, Chief Financial Officer Jeff Wesselman, Assistant Chief Financial Officer
Karen Osbourne, Service Availability Manager Melisa Blaney, Procurement Manager Angelia Wilson,
Compliance Manager Heather Webber, Risk and Safety Manager Stan Jurewicz, Construction and Inspections
Services Manager Warrick Sams, Communication & Public Relations Specialist Kasandra Ortiz, Contract and
Procurement Specialist Darrin Parker, Administrative Assistant Operations Alicia Baker, Administrative
Assistant Engineering Annecia Asberry, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting, May 21, 2024
After discussion, Mr. Gardella moved, seconded by Vice-Chairman Lebesch, and carried 6-0, to approve
the minutes of the Regular Meeting held on May 21, 2024.
Item No. 5—Approval of Consent Agenda
After discussion, Vice-Chairman Lebesch moved, seconded by Mr. McNees, and carried 6-0, to approve
the Consent Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $4,066,504.18
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2 Request for Asset Disposal Authorization
3) Sole Source Designation—None
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b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for CLX Chlorine Analyzer and JAW
Reagent Contract ITB#20/21-A8
b. Proposed Approval of the 3rd Contract Renewal for the Sewer, Wetwell, and/or
Manhole Rehabilitation Services Contract (Parts B & C)—ITB#2018/2019-A7
2) Approval of Supplemental Agreements and Change Orders -None
3) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests
(1) Cora Mae Reynolds—Wastewater Service to 3427 Doctors Lake Drive
d. Approval of Contract Usage
(1) Sourcewell Generac Electrical Energy Power Generation Equipment and Services
Contract No. 092222-GNR. ACF Standby Systems is the State of Florida Authorized
Local Dealer/Representative for Generac Industrial and Commercial Power Generation
Equipment
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement KU23/24-35 — Water Service to 689 Creighton Road (Max
Tchuisse and Sidonie Tchatchet Tchuisse) — 1 ERC water, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC debt service - $5,502.33
2) Developer Agreement KU23/24-37 — Wastewater Service to 267 Riverwood Drive
(Ethan & Kacy Henninger and Gregory Poore) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service - $13,375.72
3) Developer Agreement RU23/24-3 —Dunkin Donuts—2591 Blanding Boulevard(Rima &
Raj, LLC) — 3 ERC's water, 1.5 ERC's wastewater, 3 ERC's AWS, 3 ERC's SJRWMD,
1.5 ERC's environmental impact, 1.5 ERC's debt service - $31,134.59
4) Grant of Easement—762 Floyd Street—Grantor— Susan Bush
5) Grant of Easement— 1735 Jeremiah Street—Grantor—DHIC—Branan Field LLC
6) Grant of Easement—2423 Ridgecrest Avenue—Grantor—Anthony and Priscilla Gainers
7) Grant of Easement—2425 Ridgecrest Avenue—Grantor—John Erickson
Item No. 6—Customer Account Adjustments—None
Item No. 7—Executive Director's Business
a. Enterprise Resource Platform Update
Executive Director Jeremy Johnston and Assistant Chief Financial Officer Karen Osbourne provided an
update on the deployment of CCUA's new Enterprise Resource Platform. This report was for the
Board's information only; no action was requested or required on this item.
b. Insurance Renewal Alternatives for 2024
Risk and Safety Manager Stan Jurewicz provided a presentation to the Board regarding CCUA's
Insurance Renewal Alternatives for 2024. The total premiums for CCUA's General Liability, Auto,
Employment Practices, Property, and Workers' Compensation policies have almost doubled since 2021.
Much of this increase has been due to a very hard property insurance market in Florida. For the
2023/2024 renewal CCUA's property values were substantially raised due to large increases in
construction costs over the last couple of years. CCUA has used the same broker, Brown and Brown
(B&B), since the 1990's. B&B has continuously provided responsive and high-quality ancillary
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insurance services. Preferred Governmental Insurance Trust (PGIT) is CCUA's current insurer for this
line. Last year B&B also marketed CCUA's insurance program to Starr Tech, but it was determined that
PGIT provided better value for CCUA's renewal. A review of publicly available forecasts for the
general insurance industry indicates minimal increases for general and employment practices liability
lines, and moderate, possibly high, increases for commercial auto insurance. Commercial property
insurance projections indicate 5% to 25%premium increases. Staff would like to create competition and
ensure a thorough vetting of the market by engaging a second broker. To properly shop CCUA's
property insurance, the second broker should have national reach and experience with commercial
property insurance in Florida. Arthur J. Gallagher's Orlando office (AJG) is prepared to provide this
service. B&B, the incumbent broker, will be assigned two markets —PGIT and Starr Tech. AJG will be
permitted to seek quotes from the entire market except PGIT and Starr Tech. The Board WITHOUT
OBJECTION approved investigating additional insurance carriers, as presented by Mr. Jurewicz.
c. Other
Mr. Johnston introduced CCUA's new Communication & Public Relations Specialist Kasandra Ortiz to
the members of the Board.
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12— Supervisor Comments
Vice-Chairman Lebesch shared it was a very informative and efficient meeting today and thanked everyone for
their efforts.
Mr. McNees said he enjoyed today's meeting and the discussions regarding the insurance renewal.
Mr. Petty said he was excited to hear CCUA is exploring options on the upcoming insurance renewals.
Mr. Gardella welcomed Ms. Ortiz and said how much he enjoyed meeting today.
Mr. Hingst welcomed Ms. Ortiz and hopes everyone has a safe summer vacation.
Chairman Starnieri also welcomed Ms. Ortiz to the organization.
Item No. 13 —Adjournment
Chairman Starnieri adjourned the meeting at 2:29 P.M.
James Starnieri, Chairman
Janice Loudermilk, Recording Secretary
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