HomeMy WebLinkAbout04.a Minutes 061824 MINUTES
CLAY COUNTY UTILITY AUTHORITY
June 18, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starnieri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Hingst offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starnieri, Mr. Gardella, Mr. Hingst, Mr. McNees, and Mr. Petty in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Engineer Paul Steinbrecher, Chief Financial Officer Karen Osbourne, Chief Human Resources Officer
Kim Richardson, Assistant Chief Engineer Joe Paterniti, Service Availability Manager Melisa Blaney,
Environmental Compliance Manager Heather Webber, Contract & Procurement Specialist Darrin Parker,
Communications and Public Relations Specialist Kassandra Ortiz, Administrative Assistant Operations Alicia
Baker, Administrative Assistant Engineering Annecia Asberry, and Grady H. Williams, Jr., legal counsel to the
CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting, June 4, 2024
After discussion, Mr. McNees moved, seconded by Mr. Gardella, and carried 5-0, to approve the
minutes of the Regular Meeting held on June 4, 2024.
Item No. 5—Approval of Consent Agenda
After discussion, Mr. McNees moved, seconded by Mr. Petty, and carried 5-0, to approve the Consent
Agenda as follows;
1) Approval of Payment of Warrants
Warrants totaling $7,752,114.60
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy - None
2) Request for Asset Disposal Authorization
3) Sole Source Designation—None
June 18, 2024
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) General Services Administration (GSA) Contract No. 47QTCA19DOOG5 (Morgan Birge
and Associates) entitled General Purpose Commercial Information Technology
Equipment, Software and Services
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement CU23/24-14 —Water-Ade Properties, LLC — 565 Atlantis Drive —
Second Modification of Developer Agreement (Water-Ade Properties, LLC) —
321.543408 ERC's wastewater, 321.543408 ERC's debt service - $1,379,916.76
2) Developer Agreement GC23/24-2 — The Rookery Phase 2A, 2B & 2C — Consisting of
248 Single Family &292 Townhomes (Rookery Investors, LLC)—540 ERC's water, 540
ERC's wastewater, 540 ERC's AWS, 540 ERC's SJRWMD, 248 ERC's reclaimed, 540
ERC's debt service - $2,915,372.99 (deferred $2,797,728.00)
3) Developer Agreement KU23/24-39 — Wastewater Service to 81 Swimming Pen Drive
(Carolyn Marsh) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service
- $10,916.27
4) Developer Agreement MU23/24-18 — Bella Lago Amenity Center — 3055 Lago Vista
Drive (Mattamy Jacksonville, LLC) 4.50 ERC's water, 2.50 ERC's wastewater, 6.00
ERC's reclaimed, 4.50 ERC's AWS, 4.50 ERC's SJRWMD, 2.50 ERC's debt service -
$23,025.03
5) Developer Agreement MU23/24-19 — Parcel 61, Phase IA — 86 Single Family Lots
(Parcel 61 Ventures, LLC) — 86 ERC's water, 86 ERC's wastewater, 86 ERC's
reclaimed, 86 ERC's AWS, 86 ERC's SJRWMD, 86 ERC's debt service - $722,292.72
(deferred$459,515.20)
Item No. 6—Customer Account Adjustments—None
Item No. 7—Executive Director's Business
a. Update on the Enterprise Resource Platform(ERP) deployment
Executive Director Jeremy Johnston and Assistant Chief Financial Officer Karen Osbourne provided an
update on the deployment of CCUA's new Enterprise Resource Platform. Mr. Johnston requested
suspension of disconnections be extended through July and resume in August. After discussion, Mr.
McNees moved, seconded by Mr. Petty, and carried 5-0, extend the suspension of disconnections
through July, as requested.
b. Legislative Session Update—GrayRobinson
Mr. Johnston introduced Mr. Chris Dawson of GrayRobinson, P.A. who provided an overview of the
2024 Legislative Session, overall state budget, and future projected budget allocations. He also provided
a preview of the upcoming 2025 legislative session. This report was for the Board's information only, no
action was requested or required on this item.
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c. Recommended Selection of the Civil and Environmental Engineering Professional Services RFQ NO.
2023/2024-A01
Contract & Procurement Specialist Darrin Parker presented a recommendation selection of the Civil and
Environmental Engineering Professional Services RFQ NO. 2023/2024-A01. Staff requested approval
the ranking of firms that submitted proposals to provide continuing professional Civil and
Environmental Engineering Professional Services. The contracts will allow the consultant to provide
CCUA with specialty services related to planning studies, evaluations, and implementation of the
Capital Improvement Program on an as needed basis. The previous Civil and Environmental
Engineering Professional Services continuing contracts expired on May 27, 2024. Staff advertised the
project on CCUA's Bonfire Procurement Platform and in the Florida Times Union on April 17, 2024,
for consultants interested in providing a variety of civil and environmental services on an as needed
basis. On May 17, 2024, staff received twenty-one (21) responses to the RFQ, which were subsequently
evaluated and scored by the project evaluation committee. Listed below is the ranked list of the overall
proposals.
Ardurra Group, Inc. 86.25
Jones Edmunds &Associates, Inc. 80.50
CDM Smith, Inc. 80.00
Dewberry Engineers, Inc. 79.25
Carollo Engineers, Inc. 76.00
Kimley-Horn and Associates, Inc. 74.75
Jacobs Engineering Group, Inc. 74.75
Tetra Tech, Inc. 73.00
Mittauer&Associates, Inc. 71.75
Wright-Pierce, Inc. 71.25
J. Collins Engineering Associates, LLC. 70.50
McKim& Creed, Inc. 68.25
Halff Associates, Inc. 68.25
CHA Consulting, Inc. 68.00
Black&Veatch Corporation 67.00
Four Waters Engineering, Inc. 66.00
G-A-I Consults, Inc. 65.00
Weston& Sampson Engineers, Inc. 64.50
Woodard& Curran, Inc. 60.00
Clymer Farmer Barley, Inc. 58.75
Florida Technical Consultants, LLC. 24.75
Staff recommended approval of the ten (10) top ranked firms and requested authorization for the
negotiation and execution of a contract with Ardurra Group Inc., Jones Edmunds and Associates, Inc.,
CDM Smith, Inc., Dewberry Engineers Inc., Carollo Engineers Inc., Kimley-Horn and Associates Inc.,
Jacobs Engineering Group, Inc., Tetra Tech Inc, Mittauer & Associates Inc., and Wright-Pierce Inc. In
addition, staff respectfully requested approval of the Bid Opening Minutes. After discussion, Mr.
Gardella moved, seconded by Mr. Hingst, and carried 5-0, to approve the Bid Opening Minutes and
approved the ten (10) top ranked firms and authorized negotiations and execution of the contracts, as
presented by Mr. Parker
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d. Alternative Water Supply 2024 Update
Assistant Chief Engineer Joe Paterniti provided an update on the Alternative Water Supply (AWS)
surcharge and the increases to the potable water connection charges which were authorized and
implemented under CCUA Rate Resolution Number 2015-2016-01. Section 4.(7) of the Resolution
requires staff to report to the Board each year regarding the adequacy of the current AWS surcharge and
connection charges. He also reviewed the progress of the project during the Fiscal Year and
recommended a 3% increase to AWS surcharge and connection charge, consistent with the proposed
plan. After discussion, Mr. McNees moved, seconded by Mr. Petty, and carried 5-0, to as a part of the
AWS Financial Management Plan, approve a 3% increase to the AWS surcharge from $1.18 to $1.22
and connection fee from $388.01 to $399.65 which will be included as a part of the proposed 2024/2025
Fiscal Year Budget, as presented by Mr. Paterniti.
e. Hazard Identification and Risk Assessment(HIRA)Update
Risk & Safety Manger Stan Jurewicz provided a Hazard Identification and Risk Assessment (HIRA)
Update. This report was for the Board's information only, no action was requested or required on this
item.
f. Other
Mr. Johnston informed the Board of Chief Financial Officer Jeff Wesselman's resignation which will be
effective on July 5, 2024, and shared Assistant Chief Financial Officer Karen Osbourne has been
promoted to Chief Financial Officer. He also shared the 2024/2025 Fiscal Year Budget presentation
books will be provided at the meeting on July 2, 2024, and the Joint Committee meeting to review and
discuss the budget will be held on July 16, 2024, at noon.
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9 Legal Business
a. Other
Mr. Willaims shared how much he appreciates CCUA's Environmental Compliance Manager Heather
Webber who will be making a presentation to the North Florida Utility Group.
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment
Mr. David W. Kiebler of 2571 Quail Run Lane, Orange Park addressed the Board regarding his concerns
regarding new system rollout and the $1.50 electronic check fee. Mr. Johnston responded to his concerns.
Item No. 12— Supervisor Comments
Mr. Hingst shared risk mitigation is quite a lot of work, and he appreciates the effort which went into the report.
He also informed everyone he will miss the first meeting in July.
Mr. Gardella warned everyone to be careful in the heat, shared he enjoyed the AWS update, and thanked Mr.
Kiebler for attending today's meeting.
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Mr. McNees and Mr. Petty both thanked Mr. Keibler for attending today and also thanked Ms. Osbourne and
her team for their efforts.
Chairman Starnieri also thanked Mr. Kiebler for attending the meeting today. He mentioned the positive
Customer Comment regarding Ms. Berndt and shared heat safety both at work and at home is very important.
He also thanked Mr. Jurewicz for his report.
Item No. 13 —Adjournment
Chairman Starnieri adjourned the meeting at 3:20 P.M.
James Starnieri, Chairman
Janice Loudermilk, Recording Secretary
June 18, 2024 5