HomeMy WebLinkAbout09.a EDB CO4 Admin Bldg Exp Ph1 with KBT EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Change Order No. 4 to New Administration Building Expansion and Site Improvements
Contract with KBT Contracting Corp.
CCUA Project No.: 4020-004
CCUA Financial Project Code: 21013AD
Date: July 11, 2024
BACKGROUND:
KBT Contracting Corporation (KBT) currently provides construction services for the New
Administration Building Expansion and Site Improvements Project. KBT submitted a delay claim on
May 30, 2024, requesting to add 159 calendar days to the contract. On June 27, 2024, KBT submitted a
Schedule of Delay Time requesting 131 days. On July 11,2024, KBT subsequently submitted via email
an updated Schedule of Delay Time, on KBT letterhead, restating 131 days of additional time needed
due to delays. KBT indicates through the two documents adverse weather conditions and unexpected
labor challenges affect KBT's project completion schedule.
CCUA staff and Bhide & Hall Architects (BHA) reviewed the project schedule and contract and
informed KBT they considered the labor and schedule challenges within contractor's control. However,
CCUA staff and BHA can reasonably recommend 31 calendar days that KBT indicated were due to
weather and muddy conditions post the rain events, which occurred between November 2023 and May
2024.
KBT requests the Board of Supervisors consider the time beyond the 31 weather days to the full 131
calendar days in their Schedule of Delay Time per the latest document received July 11, 2024.
Staff proposed Change Order No. 4 consists of adding 31 calendar days to the contract. This change
order will not affect the contract price. Staffs recommendation is consistent with the terms and
conditions of the contract. Should the Board of Supervisors approve KBT's request, Staff will update
the proposed Change Order No. 4.
RECOMMENDATION:
Staff respectfully recommends the Board of Supervisors approve Change Order No.4 to the CCUA New
Administration Building Expansion and Site Improvements Contract with KBT Contracting
Corporation.
ATTACHMENTS:
Change Order No. 4
Delay Claim Schedule from KBT Contracting Corp.
BHA's Entitlement Recommendation
1EI
... . ...._.... ..- .
CONTRACTING CORP.
CGC 1520730/C BC0586251CCC 1330401
5105 Blanding Blvd.
Jacksonville,Florida 32210
904/771-2876 Fax
904/647-9200 Office
infoCa kbtcoro.com
May 30, 2024
TO: David Shively
Bhide and Hall Architects, P.A.
FROM: Keith Timmons
KBT Contracting Corp.
RE: Clay County Utility Authority— Phase 1
Due to delays beyond our control, KBT Contracting Corp. requests an extension of time in the amount
of 159 days. That would put the Substantial Completion date of 11/5/24 and the Final Contract Date
of 11/20/24.
The justification for the delay is purely a labor shortage issue in the construction industry. One
example of a previous delay is the CMU/Bond Beam/Embeds: The original time frame was a total of
60 days. It took 89 days. The sub-contractors in all phases so far are working with fewer experienced
workers in their labor force. Which translates into extended days in each phase. Therefore, KBT is
requesting that 159 days be added to the contract.
Thank you,
SECTION 00660
Change Order Request Form
Project:New Administration Building Expansion and Site Improvements Project No.: 4020-004
Change Order No.:4
Change in Contract Times (Days) (Days)
Original Contract time: Substantial Completion: 350 Ready for Final Payment: 365
Increased from previous C.O.: Substantial Completion: 150 Ready for Final Payment: 150
Decreased from previous C.O.: Substantial Completion: 0 Ready for Final Payment: 0
Contract time prior to this C.O.: Substantial Completion: 500 Ready for Final Payment: 515
Increase in time on this C.O.: Substantial Completion: 159 Ready for Final Payment: 159
Decrease in time on this C.O.: Substantial Completion: 0 Ready for Final Payment: 0
Contract time with all approved C.O.s: Substantial Completion: 659 Ready for Final Payment: 674
Change in Contract Price
Original Contract Price: $4,600,705.00
Increased from previously approved C.O.: $112,204.99
Decreased from previously approved C.O.: $0.00
Increase in Contract price this C.O.: $0.00
Decrease in Contract price this C.O.: $0.00
Contract price with all approved C.O.s: $4,712,909.99
The undersigned Contractor certifies to the best of my knowledge and belief: (1) all items and amounts shown above are correct; (2)
all Work performed and Reimbursable Expenses fully comply with the terms and conditions of the Contract Documents; (3) all
previous progress payments received from Clay County Utility Authority(CCUA) , on account of Work done under the Contract
referred to above have been applied to discharge in full all obligations of Contractor incurred in connection with Work covered by
prior Applications for Payment; (4) title to all materials and deliverables incorporated in said Work or otherwise listed in or covered
by this Application for Payment will pass to the CCUA at the time of payment clear of all liens, claims, security interests and
encumbrances; (5)payment is due and has not been previously requested for these amounts; (6)no markup has been applied to
reimbursable expenses.
KBT Contracting Corp, Vice President
Contractor Name and Title
Cost Break Down Form: (instructions: use a separate form for each individual work item)
00660-1
CCUA Project No.4020-004 CHANGE ORDER REQUEST FORM
NEW ADMINISTRATION BUILDING EXPANSION AND SITE IMPROVEMENTS 04-01-2022
SECTION 00660
Change Order Request Form
Description Unit Quantity Unit Cost Extended Cost
Total firm fixed cost not to exceed amount: $
Note: attached supporting documentation
RFI No. initiating the change:
Description:Request for no cost change order to account lost days due to a lack of qualified workers in all aspects of this
project.
Justification for the request:
lay
was the CMU/Bond- Beam/Embeds phase. Original schedule for this phase was 60 days. This phase took 89 days to
complete. When updating the schedule, and taking these delays into consideration, KBT feel justified in asking for
additional days be added-to-this project. —
State the firm fixed cost not to exceed amount in words:
Accepted by: Date: 05/31/2024
Contractor
Accepted by:
Archtect/Engineer of Record
Accepted by:
Owner
00660-2
CCUA Project No.4020-004 CHANGE ORDER REQUEST FORM
NEW ADMINISTRATION BUILDING EXPANSION AND SITE IMPROVEMENTS 04-01-2022
QLIP
KST
CONTRACTING CORP.
CGC 1520730/CBC058625/CCC 1330401
5105 Blanding Blvd.
Jacksonville,Florida 32210
904/647-9200 Office
SCHEDULE OF DELAY TIME
8-11-23 —Final Building Permit received- Remobilization initiated.
9-5-23 —Commenced work on footers (heavy rainfall).
9-12-23 —Rebar in footer submerged (drained and restarted).
9-14-23 —Footer reconstruction with gravel and plywood to prevent cave-ins.
9-26-23 —Footers poured post extensive rainfall.
NOTE: The task, originally estimated to take 8 days, extended to 18 days due to adverse weather
conditions and labor shortages. KBT had to repeatedly pump water out of the footers, remove the
rebar, lay 12 inches of#57 stone and plywood forms, and then reinstall the rebar in the footers.
This procedure led to a 10-workday extension of our project timeline.
10-4-23 —Removed forms from footers and began stem wall construction.
We received 23 days (about 3 and a half weeks) added to the schedule for the above time frame.
This is reflected in change order#3, approved by the board on 01/05/2024.
12-07-23 — Slab poured.
12-12-23 —Block work commenced.
01-04-24— Scaffolding delivered and erected.
04-12-24—Completion of CMU, Bond Beams, and Embeds.
Note: The completion of this phase spanned five months due to the unexpected complexity and
time demands that KBT experienced using two separate crews for this phase. A CMU crew and
a concrete crew were utilized. The CMU crew handled the block and rebar uprights, while the
concrete crew constructed the two 24-inch tie beams. Following the CMU crew's initial lift of a
4.5-foot wall, operations paused for county inspection before they could pour the cells and await
a second inspection. This process repeated for subsequent lifts. The concrete crew then built the
forms eight feet above ground and inserted a rebar cage for the first 24-inch tie beam, followed
by inspection and pouring. After curing, they removed the forms and waited for the CMU crew
to add another three to four courses of block/rebar, which was then inspected and filled. The
concrete crew returned to construct the next 24-inch tie beam, now 12 feet high. Meanwhile, the
CMU crew added two to three more courses, and the concrete crew completed the two
cantilevered tie beams.
S'I'
CONTRACTING CORP.
CGC 1520730/CBC058625/CCC 1330401
5105 Blanding Blvd.
Jacksonville,Florida 32210
904/647-9200 Office
In KBT's opinion, the unexpected challenges for scheduling inspection and the multiple crews
for the masonry work have added to the overall duration for this phase of work. This has
effectively extended this phase that was scheduled form 60 days to 150 days.
These conditions led to 90-day extension of our project timeline.
04-29-24— Steel bar joists delivered.
06-03-24—Light Gauge trusses arrived.
06-19-24— Started assessment for remedial repairs.
Notes:
The total days, confirmed by daily logs on Procore and NOWData—NOAA Online Weather
Data, indicate persistent rain and wet conditions have caused multiple complications from
December to the present. KBT has lost a total of 31 workdays due to rain or muddy(un-
workable) conditions that are included in the number of days requested to be added to the
schedule.
The total workdays lost due to these conditions is 31 days.
The permit delays caused by the Clay County Building Department have led KBT to
employ subcontractors with whom we have minimal to no prior experience. This has posed
challenges that we are navigating through nearly all phases of this construction project.
The total number of days lost to rain and the aforementioned issues is 131.
Keith Timmons
Keith Timmons
Vice President
LinBhide & Hall Architects, P.A.
AR0091953
ARCHITECT AND FOR ENTITLEMENT RECOMMENDATIONS:
Change Order No. 4 to New Administration Building Expansion and Site Improvements Contract
with
KBT Contracting Group. (KBT) Job File No. 4020-004
Date: July 9, 2024
KBT (The Contractor) is providing construction services for the New Administration Building
Expansion and Site Improvements Project at the Old Jennings Road facility.
Change order 4 requests an additional 131 days added to the contract with no contract budget
change.
Bhide & Hall Architects, P.A. has reviewed the proposal and responds with the following
comments:
There are 3`Groups' of requested days reflected in KBT's timeline:
1. Rain delay days: 31 Days_- These days are due to poor site conditions due to rain.
The contractor has provided adequate documentation for this, and we do not have an
objection to their request to add these days to the contract.
2. Sub-Contractor Labor Shortages and Delays: 90 Days - There are days that KBT
claims are related to challenges with the sub-contractor labor pool. Specifically, they
have identified the masonry and concrete sub-contractor scope. KBT claims that the
masons and concrete workers that provided labor for those efforts on the exterior walls
did not provide the original teams that KBT expected when the project was bid. While
this is not something that is identified in the contract as an acceptable delay claim
(because it is a delay that should be within the contractors control to resolve), it could be
reasonable to assume this has caused them delays. We have recommended to CCUA
staff that KBT explain the masonry delays to CCUA to receive a final response on the
claim.
a. In our opinion, the labor issues that KBT has explained are an understandable
challenge. We have witnessed struggles in the labor market, especially in the
masonry field. This could explain why the process has taken KBT longer than
originally planned.
3. Additional delay days that were not previously requested: 10 Days - KBT claims
they never requested 10 days as a part of the first Change Order for Rain delays. KBT
claims these 10 days are due in part to labor shortages from the subcontractors re-
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LinBhide & Hall Architects, P.A.
AR0091953
working the footings that were washed out as a part of heavy rains back in October-
November 2023. The claim is that rain caused the formwork to wash out in some areas
and additional rock and shoring had to occur before the footings could be poured. The
labor that should have arrived to repair the problems, came in sporadically from the sub-
contractor) and was limited. KBT claims that there were 10 additional days that they did
not request in the previous change order because they were hopeful to make this up
during the remainder of the project timeline. We have recommended to CCUA staff that
KBT explain the masonry delays to CCUA to receive a final response on the claim.
Bhide & Hall Architects, P.A. recommendation is to accept the 31 days that have been
presented for rain delays and adverse conditions.
Acceptance of additional days as requested by the contractor can be determined by the Board.
BUDGET:
The project construction budget with Proposed Change Order No. 4 accepted will remain
unchanged at $4,712,909.99.
SCHEDULE:
The project schedule upon acceptance of the recommended 31 days will be as follows:
Substantial Completion: 6/30/2024
Final Completion: 7/15/2024
Sincerely,
/ .
,/ ,
David S. Shively AIA
Senior Vice President
Architect-AR0099028
Bhide & Hall Architects, P.A.
Firm: AR00091953
Tel: 904-264-1919
w
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