HomeMy WebLinkAbout09.d EDB. Supp 1.ETM.EDA. PSA 22.23.A22 EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Supplemental Agreement (SA) to the Professional Surveying and Mapping Services
Agreement 2022/2023 RFQ No. A22 Supplemental Agreement No. 1 with EDA Consultants, Inc.
and Supplemental Agreement No. 1 with ETM Surveying and Mapping, Inc. for preparing legal
descriptions and maps of easement for Clay County Utility Authority's (CCUA) Service Availability
Department.
Date: July 11, 2024
BACKGROUND:
CCUA staff request approval of SA No. 1 with EDA Consultants, Inc. (EDA) and SA No. 1 with
ETM Surveying and Mapping, Inc. (ETM),both professional land surveying firms contracted within
CCUA's professional service agreement, to provide land surveying support services for preparing
legal descriptions and maps for CCUA. EDA and ETM will support our internal surveyor in handling
high workload periods due to the time sensitivity of easement requests.
Staff previously used Southeastern Surveying and Mapping Corp. for these requests until September
2023, when their contract with CCUA expired.
To continue to meet the overflow needs for this work and to increase reliability using the continuing
services vehicle. CCUA requests to engage EDA and ETM within CCUA's Surveying and Mapping
Professional Services Continuing Contract Agreement 2022/2023 RFQ A22 to provide professional
land surveying support services.
CCUA staff will issue specific assignments to the Consultants through a purchase order billed against
the total authorized not-to-exceed amount of $16,500. The approved purchase orders for each
assignment will include the number of hours for each assignment, which will be billed at the agreed-
upon rate provided in the Surveying and Mapping Professional agreement. These services typically
vary based on the parcel size and easement being requested.
BUDGET:
CCUA staff budgeted $50,000 in the FY 23/24 operating budget for professional land surveying
support services to prepare legal descriptions and maps of easements and have sufficient funds to
complete these services.
RECOMMENDATION:
Staff respectfully recommends approval of the attached Supplemental Agreement No. 1 with EDA
Consultants, Inc., and Supplemental Agreement No. 1 with ETM Surveying &Mapping, Inc. with a
not-to-exceed amount of$8,250 each for surveying services to prepare legal descriptions and maps
of easements for CCUA.
ATTACHMENTS:
Supplemental Agreement No. 1-EDA Consultants, Inc.
Supplemental Agreement No. 1-ETM Surveying &Mapping, Inc.
//MB (Author)
//PS (Final)
Supplemental Agreement No. 3 to Professional Surveying Services Agreement
22/23 No. A22 for Professional Surveying Services for Legal Descriptions and Maps
of Easements for the Service Availability Department.
Surveyor: Scott A. Graham, PSM. Owner: Clay County
ETM Surveying &Mapping, Inc. Utility
14775 Old St. Augustine Road Authority
Jacksonville, Florida 32258 ("CCUA")
Date: June 11, 2024
Item: Description of Services:
Provide professional land surveying support services
for preparing legal descriptions and maps of
easements for CCUA's Service Availability
Department. CCUA staff will issue specific
assignments to ETM Surveying &Mapping, Inc.
through approved purchase orders billed against the
authorized not-to-exceed amount of this
Supplemental Agreement. The approved purchase
order of each assignment will include the number of
hours for each assignment, which will be billed at
ETM Surveying & Mapping, Inc.'s agreed-upon
rates provided in the Surveying and Mapping
Professional Services Continuing Contract between
CCUA and ETM Surveying & Mapping, Inc..
effective date December 1, 2023
Total Cumulative Cost Not-To-Exceed — $8,250.00
The Contract period shall commence on June 18, 2024, and shall terminate when the contracted funds
herein have been exhausted. This document shall become an amendment to the Agreement, and all
provisions of the Agreeme t will apply hereto.
Accepted by: Date: -Sit c7 /t, 2 a z y
ce-President
Scott A. Graham, PSM
ETM Surveying &Mapping, Inc.
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
SURVEY OFFICE WORK ESTIMATION CHART
CONSULTANT: ETM Surveying & Mapping Inc.
CONTRACT NO: RFQ 22-23-A22 AUTHORIZATION NO.:
SITE LOCATION: Small parcel easements LENGTH: N/A
LIMITS: as needed sketch & descriptions COUNTY: Clay & Bradford
ESTIMATOR: JOSEPH LEK DATE: 6-18-24
CHIEF CHIEF PROJECT PROJECT PROJECT PROJECT CLERICAL CLERICAL
SURVEYOR SURVEYOR SURVEYOR SURVEYOR MANAGER MANAGER TOTAL
HOURS RATE HOURS RATE HOURS RATE HOURS RATE
DESIGN SURVEY
•
•
•
RIGHT OF WAY MAP
MAINTENANCE MAP
•
•
•
ROADWAY CORRIDOR MAP
RIGHT OF WAY SURVEY
LEGAL DESCRIPTIONS
TITLE SEARCH REPORTS
EFB/CAiCE PROCESSING
CERTIFIED SKETCHES 1 $223.07 1 $159.91 4 $111.02 0.5 $69.22
TOTAL (HOUR X RATE) 1 $223.07 1 $159.91 4 $444.08 0.5 $34.61 $861.67
TOTAL ACTIVITY SALARY COSTS $861.67
A) DIRECT REIMBURSABLE $0.00
B) SUBCONTRACT ITEMS $0.00
C) LUMP SUM SURVEY $0.00
D) OTHER LUMP SUM COSTS $0.00
TOTAL LUMP SUM FEE $861.67
Supplemental Agreement No. 2 to Professional Surveying Services Agreement
22/23 No. A22 for Professional Surveying Services for Legal Descriptions and Maps
of Easements for the Service Availability Department.
President: Sergio Reyes, P.E. Owner: Clay County
EDA Consultants, Inc. Utility
720 SW 2nd Avenue, South Tower, Suite 300 Authority
Gainesville, Florida 32601 ("CCUA")
Date: June 11, 2024
Item: Description of Services:
Provide professional land surveying support services
for preparing legal descriptions and maps of
easements for CCUA's Service Availability
Department. CCUA staff will issue specific
assignments to EDA Consultants, Inc. through
approved purchase orders billed against the
authorized not-to-exceed amount of this
Supplemental Agreement. The approved purchase
order of each assignment will include the number of
hours for each assignment, which will be billed at
EDA Consultants, Inc's agreed-upon rates provided
in the Surveying and Mapping Professional Services
Continuing Contract between CCUA and EDA
Consultants, Inc. effective date December 1, 2023
Total Cumulative Cost Not-To-Exceed $8,250.00
The Contract period shall commence on June 18, 2024, and shall terminate when the contracted funds
herein have been exhausted. This document shall become an amendment to the Agreement, and all
provisions of the cemcmtwill hereto.
(i.
Accepted by: > (J f- Date: 6 1Z f Z7t
President
Sergio Reyes, P.E.
EDA Consultants, Inc.
Accepted by: Date:
Owner:
Jeremy D. Johnston, P.E., MBA,
Executive Director
Clay County Utility Authority
0e/a
June 14, 2024 consultants • inc.
Clay County Utility Authority
Attn: Melisa Blaney
3176 Old Jennings Road
Middleburg, Florida 32068
(904) 213-2420
Via Email: mblaney@clayutility.org
RE: CCUE Easement IDs #2010, #2011, and #2035
Dear Ms. Blaney:
We appreciate the opportunity to submit a proposal to provide professional surveying services
for the above referenced property. The following outlines our scope of services and fees.
Proposed Easements
CCUA Easement ID #2010
Being a 10-foot strip of land on:
Clay County Tax Parcel No. 38-05-25-009414-001-00
Owner(s) of Record: Mathis, Barton Leland
235 Cokesbury Court, Green Cove Springs, Florida 32043
Lot 65— Lake Asbury Replat No. 2 (Plat Book 7, Pages 36 & 37)
CCUA Easement ID #2011
Being a 10-foot strip of land on:
Tax Parcel No. 30-08-23-022386-003-00
Owner(s) of Record: Hubner, Jackie D.
Being a portion of Block 33 of Lakeview Highlands (Plat Book 2, Pages 69 & 70)
CCUA Easement ID #2035
Being a 10-foot strip of land on:
Tax Parcel No. 44-04-26-014041-001-00
Owner(s) of Record: Walker, Donnie
Being a portion of Lot 15 of Creighton Forest Unit 2 (Plat Book 4, Pages 35 & 36)
Surveying Services
• Prepare a Legal Description & Sketch of the proposed easements listed above.
o All office calculations will be conducted under the direct supervision of a Florida
Professional Surveyor and Mapper.
720 SW 2"d Ave, Suite 300, Gainesville, FL 32601 • Phone: (352) 373-3541 • www.edafl.com
June 14, 2024
Page 2 of 2
o An AutoCAD DWG of the easement will be provided and the coordinates will be
state plane coordinates suitable for transferring to a GIS.
• State plane coordinates will be determined using the County Parcel Map,
and/or the aerial photographs.
o This scope of services does not include a site visit to stake the easement or
determine survey grade state plane coordinates.
o A signed and sealed paper copy or a digitally signed PDF of the Sketch and
Legal Description will be provided.
o This proposal does not include a Boundary Survey.
Fees
• Sketch & Description — CCUA Easement ID #2010 $820.00
(Not to exceed at eda's CCUA rates)
• Sketch & Description — CCUA Easement ID #2011 $820.00
(Not to exceed at eda's CCUA rates)
• Sketch & Description — CCUA Easement ID#2035 $820.00
((Not to exceed at eda's CCUA rates)
Hourly Estimate—
Professional Survey & Mapper III 4 hours each easement ($140/hour)
Sr. CADD Technician 4 hours each easement ($65/hour)
Invoicing will be done monthly or upon completion of task per the agreement with Clay County
Utility Authority.
Schedule
Based on our current schedule we can complete the surveying services similar to the scope
described above for easements within one week of receipt of authorization to proceed. Should
a particular easement require additional coordination with utility staff or a site visit for staking,
the timeline will likely be longer and can be estimated on a project by project basis.
If this proposal meets with your approval, please authorize eda consultants, inc. to proceed with
the work outlined above. If you have any questions, please feel free to contact our office.
Sin erely,
ared Rogers, P.S.M.
irector of Surveying