HomeMy WebLinkAbout07.a EDB 2024 - 2025 Tentative Budget (CONATIM-Dcl.
cot A/ Clay County Utility AuthorityWorking together to
3176 Old Jennings Road protect public health,
Middleburg,FL 32068-3907 conserve our natural
Telephone(904)272-5999 resources,and create
A inNO www.clayutility.org
long-term value for
our ratepayers.
July 29, 2024
Clay County Utility Authority
Board of Supervisors
Re: 2024/2025 Budget
I have attached the tentative budgets for fiscal year 2024/2025. The following tentative budgets for fiscal year
2024/2025, needs to be tentatively approved:
2024/2025 Operating Budget
2024/2025 Self Insurance Budget
2024/2025 Departmental Capital Budget(Sub budget of Capital Budget)
2024/2025 Capital Budget and Five-Year Plan
2024/2025 Budget and Rate Advertisements
The following is a timetable for our 2024/2025 Budget adoption:
August 6,2024—Approve Tentative Budget
August 8, 2024- Publish Rate Hearing advertisement,tentative budget and rate in the Clay Today.
August 15, 2024- Publish Rate Hearing advertisement,tentative budget and rate in the Clay Today.
August 16,2024-The Authority is required to send to Clay, Bradford, and Duval County our tentative
budget 30 days prior to final adoption along with our 5-year capital plan per our enabling legislation.
September 10, 2024—Public Rate Hearing at 7pm.
September 17, 2024—Final Adoption.
Rate payers are also being notified of the upcoming Public Hearing through paper bills, online customer page,
Facebook and X feeds and posted signs in the Customer Service windows and the lobby. The website will be updated
to provide budget information once the Tentative Budget is accepted.
Thank you,
Karen Osborne, CPA, MBA
Chief Financial Officer
CLAY COUNTY UTILITY AUTHORITY
2024/2025 PROPOSED OPERATING BUDGET
Revenues:
Water Revenue 23,125,342
Sewer Revenue 37,888,911
Reclaimed Revenue 7,596,394
Connection Fees,AWS&DEP Grants 10,871,738
Miscellaneous Revenue 2,068,233
Capital Fund-Const.Dept.Labor,OH,&Equipment 493,695
Interest-Restricted 392,222
Interest-Non Restricted 1,038,544
Total Revenues $83,475,079
Expenditures:
Budget Carryforward $0
Debt Service-Interest $5,524,642
Debt Service-Principal 7,314,437
Debt Service-Stabilization
Restricted Interest Income 392,222
Renewal&Replacement Fund 3,105,946
Environmental Reuse Capital Fund 1,497,529
Connection Fee Fund,AWS&DEP Grants 9,626,738
Departmental Capital Fund 1,620,100
Capital Reserve 3,797,729
Total Debt and Capital Expenditures $32,879,343
Operation Expenses:
Wages $16,371,807
Capitalized Wages ($762,423)
Health Insurance 2,975,084
Retirement 1,525,831
Licenses, Education, &Uniforms 436,212
Payroll Taxes 1,185,582
Workers Compensation ins. 240,062
General Liability&Property Insurance 1,515,193
Transportation Expense 778,882
Rental Space 51,038
Communication Expense 450,959
Electric&Fuel-W/P 910,750
Electric&Fuel-L/S 435,000
Electric&Fuel-STP 1,805,001
Electric&Fuel-Office 49,883
Chemicals Water 332,500
Chemicals Sewer 1,489,920
Supplies-Water 1,535,400
Supplies-Sewage 1,693,850
Supplies Office 553,023
Software 1,350,089
Engineering Expense 940,000
Legal Expense _ 466,500
Audit Expense 35,000
Subcontractors-Water 633,350
Subcontractors-Water Testing -
Subcontractors-Sewage 1,517,500
Subcontractors-Sewage Testing -
Subcontractors AWS -
Subcontractors General 3,581,456
Sludge Removal&Treatment 3,110,000
Bad Debt Expense 30,000
Miscellaneous 431,399
Contingency 1,293,519
Board Of Directors Compensation 52,194
Due in Lieu of Taxes 3,087,479
Total Operation Expenses $50,102,041
CLAY COUNTY UTILITY AUTHORITY
2024/2025 PROPOSED OPERATING BUDGET
Construction Department Expenses:
Wages $195,014
Health Insurance 39,936
Retirement 19,501
Payroll Taxes 14,919
Workers'Compensation Insurance 5,029
Property/Liability Insurance 90,387
Equipment Fuel, Repairs&Maintenance 20,000
Field Supplies&Small Tools 10,700
Office Supplies _ 250
Material&Subcontractors -
Miscellaneous Expenses&Employee Training 26,734
Contingency Reserve 40,000
Depreciation 31,225
Total Construction Department Costs $493,695
Total Expenditures $83,475,079
(OVER)UNDER BUDGET $0
CLAY COUNTY UTILITY AUTHORITY
2024/2025 PROPOSED OPERATING BUDGET - RECAP
1%
REVENUES: $83,475,079
13%
❑Sewer Revenue
❑Water Revenue
❑Reclaimed Revenue
❑Connection Fees
❑Miscellaneous Revenue
0 Capital Fund
❑Interest
1% 0%
EXPENDITURES: $83,475,079
25% ❑Capital Funding
❑Wages and Related
❑Debt Service & Stabilization
❑Supplies
❑Subcontractors
❑Electric & Fuel
❑Due in Lieu of Taxes
❑Health Insurance
❑Sludge Removal &Treatment
❑Other
❑Professional Services
❑Software
22% ❑Property& Liability Insurance
❑Transportation Expense
❑Communication Expense
15%
Clay County Utility Authority
2024/2025 Proposed Self Insurance Fund Budget
TOTAL SELF
INSURANCE
FUND
FUND BALANCE:
Sewer Backup $ 500,000
Unemployment 25,000
Fund Balance, Estimated as of October 1, 2024 $ 525,000
EXPENDITURES:
Expenditures will be Board Approved per Occurrence
Total Expenditures $ -
Fund Balance September 30, 2025 $ 525,000
Clay County Utility Authority
Proposed Departmental Capital Budget
FY 2024-2025
Description Total Budget
Water Treatment
Chevy 2500 4x4 quad cab work body $ 65,000.00
Chevy 2500 4x4 quad cab work body $ 65,000.00
55 ton press $ 7,500.00
DI water machine $ 7,750.00
suitcase welder $ 5,250.00
$ 150,500.00
Wastewater Treatment
Chevy 1500 4X4 John Fuquay $ 32,500.00
Chevy 1500 4X4 Michael Chapman $ 32,500.00
Chevy 1500 4X4 Kyle Holzshuher $ 32,500.00
$ 97,500.00
Distribution&Collection
Chevy 2500 4X4 work body $ 65,000.00
Chevy 2500 4X4 work body $ 65,000.00
Chevy 2500 4X4 work body $ 65,000.00
Chevy 2500 4X4 work body $ 65,000.00
Chevy 2500 4X4 work body $ 65,000.00
Chevy 2500 4X4 work body $ 65,000.00
150 KW Trailer Mounted Generator $ 185,000.00
65 KW Trailer Mounted Generator $ 115,000.00
$ 690,000.00
GIS None
Customer Service Public Relations None
Construction None
Service Availability None
IT
Mult-function printer Color DX C5860i $ 12,700.00
Mult-function printer Color DX 4935i $ 7,100.00
Mult-function printer Color DX 4935i $ 7,100.00
Mult-function printer DX6860i $ 10,300.00
Mult-function printer DX6860i $ 10,300.00
Switches and support license Catalyst 9200 $ 109,600.00
$ 157,100.00
Facility Management
Lightning Protection Existing Plants $ 10,000.00
Lightning Protection Warehouse $ 15,000.00
Plant Physical Security Upgrades,Fencing/Gates $ 150,000.00
Admin Vehicle(Darryl) $ 35,000.00
Building Automated System HVAC Hardware Update $ 15,000.00
$ 225,000.00
Inventory None
Construction and Inspection Services None
Engineering None
Environmental Compliance None
SCADA
Cargo Van $ 50,000.00
$ 50,000.00
Master Departmental Capital Contingency $ 250,000.00
Total Department Budgets $ 1,620,100.00
Clay County Utility Authority
2024/2025 Capital Projects Expenditures Budget
And Five Year Capital Projects Plan
Adjusted for Prior Year Jobs Not Completed as of 3/31/2024 ADJUSTED
FISCAL YEAR Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
2023/2024 2024/2025 2025/2026 2026/2027 2027/2028 2028/2029 TOTALS
REVENUES:
Balance October 1,2023,to include Transfers 154,438,294 154,438,294
Funds Spent on Jobs Prior to FY 2022/2023 (107,789,629) (107,789,629)
Renewal,Replacement&Betterment 2,844,521 3,105,946 3,385,481 3,724,029 4,096,432 4,506,075 21,662,485
Departmental Capital Transfer 1,275,500 1,620,100 1,250,000 1,250,000 1,250,000 1,250,000 7,895,600
Environmental Reuse Capital Fund Transfer 1,396,297 1,497,529 1,542,455 1,588,729 1,636,390 1,685,482 9,346,882
Capacity Fees Transfer 11,142,248 9,818,542 16,658,793 20,490,315 24,520,077 25,255,680 107,885,655
Grant Revenue 1,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 14,000,000
Alternative Water Supply Transfer 762,920 816,634 865,632 917,570 972,624 1,030,982 5,366,362
Debt Service Charge 240,480 286,500 380,472 476,736 573,000 666,972 2,624,160
Surplus Transfer(Operating Contingency Utility&Capital Reserve,includes add'l R&R) 7,128,251 8,197,194 8,443,110 8,696,403 9,131,223 9,587,784 51,183,966
Restricted Interest Earnings 2,285 392,222 196,111 5,000 5,000 5,000 605,618
Borrowing/Utilization of Surplus Funds if needed 127,785,290 38,057,021 (10,116,270) 21,199,653 (23,360,463) (31,182,528) 122,382,704
Balances After Transfers 200,726,457 66,291,688 25,105,784 60,848,436 21,324,285 15,305,448 389,602,096
CAPITAL EXPENDITURES:
Capital PtxMl
Construction 155,332,146.46 600,000.00 0.00 0.00 0.00 0.00 155,932,146.46
Design 6,073,739.74 20,346,754.30 1,000,000.00 6,745,649.32 1,000,000.00 1,000,000.00 36,166,143.36
Concept 1,603,540.46 23,447,641.35 7,959,396.64 34,657,067.15 4,471,670.00 0.00 72,139,315.60
Requests 3,842,000.00 6,422,043.20 6,422,043.20 6,422,043.20 6,422,043.20 29,530,172.80
Operation R&R 9,124,100.50 6,903,675.00 6,192,000.00 6,242,000.00 6,242,000.00 5,242,000.00 39,945,775.50
Operations 10,345,069.99 3,545,100.00 1,250,000.00 1,250,000.00 1,250,000.00 1,250,000.00 18,890,169.99
Service Availability 1,580,000.00 1,580,000.00
Subtotals 182,478,597.15 60,265,170.65 22,823,439.84 55,316,759.67 19,385,713.20 13,914,043.20 354,183,723.71
Management Reserve($) 18,247,859.71 6,026,517.06 2,282,343.98 5,531,675.97 1,938,571.32 1,391,404.32 35,418,372.36
TOTAL CAPITAL EXPENDITURES 200,726,456.86 66,291,687.71 25,105,783.82 60,848,435.64 21,324,284.52 15,305,447.52 389,602,096.07
Capital Expenditures Breakdown:
Construction 170,865,361 660,000 - - - - 171,525,361
Design/Concept 8,445,008 48,173,835 9,855,336 45,542,988 6,018,837 1,100,000 119,136,005
All Others 21,416,088 17,457,852 15,250,448 15,305,448 15,305,448 14,205,448 98,940,730
200,726,457 66,291,688 25,105,784 60,848,436 21,324,285 15,305,448 389,602,096
NOTICE OF
PUBLIC HEARING
The Clay County Utility Authority has tentatively adopted a budget for Fiscal Year 2024/2025. A public
hearing will be held on Tuesday, September 10, 2024 at 7:00 p.m. in the Clay County Utility Authority Board
Room, 3176 Old Jennings Road, Middleburg, Florida.
BUDGET SUMMARY
CLAY COUNTY UTILITY AUTHORITY
PROPOSED BUDGET FOR 2024/2025
Operating Capital Self Insurance Total Fund
Fund Fund Fund Budget
Revenues:
Projected Cash at October 1, 2024 $ 2,000,000 $ 88,451,262 $ 525,000 $ 90,976,262
Water&Sewer Revenue 79,482,385 79,482,385
Miscellaneous Revenue/Borrowing 3,992,694 3,992,694
Fund Transfers 20,040,264 20,040,264
Total Revenues $ 85,475,079 $ 108,491,526 $ 525,000 $ 194,491,605
Expenditures:
Debt Service $ 12,839,079 $ - $ - $ 12,839,079
Fund Transfers 20,040,264 20,040,264
Operation Expenses 47,508,257 47,508,257
Due in Lieu of Taxes 3,087,479 3,087,479
Capital Projects 66,291,688 66,291,688
Projected Cash at September 30, 2025 2,000,000 42,199,838 525,000 44,724,838
Total Expenditures $ 85,475,079 $ 108,491,526 $ 525,000 $ 194,491,605
Additional information on the proposed budget is available at www.clayutility.org/rates or you can come
to the office of the Clay County Utility Authority at 3176 Old Jennings Road, Middleburg, Florida, Monday
through Friday 8:00 a.m. to 5:00 p.m. except legal holidays.
Following the public hearing, which may be adjourned from time to time, The Board of Supervisors may
adopt or modify the proposed budget.
In accordance with the Americans with Disabilities Act, any person needing a special accommodation to
participate in this matter, should contact the Clay County Utility Authority by mail at 3176 Old Jennings Road,
Middleburg, Florida 32068 or by telephone at (904)272-5999 x 2464, no later than 7 days prior to the hearing or
proceeding for which this notice has been given. Those requiring auditory assistance can access the foregoing
telephone number by contacting the Florida Relay service at 1-800-955-8770(Voice) or 1-800-955-8771 (TDD).
If any person intends to appeal any decision related to this action, such person will need to provide a court
reporter at such person's own expense, for a transcript of the proceedings. All interested persons are invited to
attend.
CLAY COUNTY UTILITY AUTHORITY
Jeremy Johnston, Executive Director
LEGAL NOTICE
NOTICE OF PUBLIC HEARING TO CONSIDER THE ADOPTION OF A PROPOSED RESOLUTION AMENDING CERTAIN RATES AND CHARGES FOR THE CLAY COUNTY UTILITY AUTHORITY.
The Clay County Utility Authority("CCUA")will hold a Public Hearing on Tuesday,September 10,2024,at 7,00 PM,in the Clay County Utility Authority's Board Room,located at 3176 Old Jennings Road,Middleburg,Florida,for the
purpose of receiving public comment concerning the adoption of the 2024/2025 budgets.
Note:All service rates are stated as monthly rates.Proposed 7.0%increase to Potable&Reclaimed Water Base and Consumption charges,and 7.5%increase to all Sewer Base and Consumption charges.Al changes noted below.
SYSTEM BASE CHARGES: Water Wastewater Reuse
Meter Size
5/8"x 3/4" $13.10 $29.94* $19.88
3/4" $19.71 $41.11 $29.86
1•' $32.90 $74.88 $49.70
1&1/2" $65.81 $149.72 $99.42
2•' $105.32 $239.62 $159.05
3•' $210.61 $479.26 $318.09
4•' $329.10 $748.60 $497.02
6•' $658.18 61,497.21 $994.02
8" $1,053.10 $2,396.13 $1,590.45
10" 61,513.82 63,443.12 $2,286.27
12•' $2,827.90 $6,437.61 $4,273.30
*Residential Wastewater will be charged the same rate regardless of meter size
WATER SURCHARGES:
Alternative Water Supply Surcharge-Per Monthly Water Bill $1.22
CONSUMPTION CHARGES(based an 30 days):
Water System Consumption Rates:
Residential Service:
First 6,000 gallons $1.82
Next 6,000 gallons $5.39
Next 6,000 gallons $6.99
All usage over 18,000 gallons $8.95
Note:Consumption charge per 1,000 gallons with allowance per meter equivalent ERC
General Service:
All consumption per 1,000 gallons(Excluding Potable Irrigation Meters) $2.72
General Service:
Potable Irrigation Metered Services
Fast 10,000 gallons $1.82
Next 15,000 gallons $5.39
Next 25,000 gallons $6.99
All usage over 50,000 gallons $8.95
Note:Consumption charge per 1,000 gallons with allowance per meter equivalent ERC
Wastewater System Consumption Rates:
Residential Service:
All Meta Sizes(10,000 gallon cap) $4.47
Umnetered Hat Rate $64.33
MWri-family Urmretered per Unit $50.64
Note.Where reclaimed water is available the cap for residential wastewater usage will not apply
General Service:
Consumption charge per 1,000 gallons of metered water,no cap $5.45
Reclaimed Water Consumption Rates:
Residential and General Service:
First 15,000 gallons $0.98
Next 5,000 gallons $1.92
All usage over 20,000 gallons $2.90
Note:Comimrption charge per 1,000 gallons with allowance per meter equivalent ERC
CUSTOMER DEPOSIT:(per ERC)
Security Deposit Amount: Water Wastewater Reuse
Initial Deposit $25.00 $50.00 $25.00
Initial Deposit for Customers Without SSN $50.00 $100.00 $50.00
Annual Interest Rate of 1.99%will be paid on deposit held at least 6 months
Note:A security deposit is required for all new accounts including transfers and existing accounts that become delinquent and require a field visit.An additioml deposit will be required for accounts
that are disconnected twice in one 12 month period.
SERVICE CHARGES&MISCELLANEOUS FEES:
After Hems Prepayment for New Service $259.00
Same Day Service Charge and After Hours Premise Visit Surcharge(Normal Hours 8 AM to 5 PM,M-F) $30.00
Initial Connection,Premise Visit Charge,Normal Reconnection,Reconection due to Repair,and 2nd Trip $30.00
Special Meter Rereads,Hydrant Reading Charge and Backlow Test Final Notice $30.00
Nonpayment Charge Before 4:00 PM,Monday-Friday $30.00
Nonpayment Charge After 4,00 PM and before 9,00 PM,Monday-Friday $93.00
Nonpayment Charge on Weekends and Holidays $124.00
Nonpayment Charge Flat Rate Sewer Account $83.00
Late Notice Charge $3.42
Returned Check Charge $30.00
Hydrant Meta:Application Set Up,Relocation Charge,and Fee to Replace Cut Meta Lock $30.00
Meta Inspection Fee for New Meter Installations $30.00
Meter Testing Charge(5/8"x3/4"&3/4") (1"&Above Meters:Actual Cost) $72.00
Meter Reset Fee $135.00
Meta Tampering Charge $62.00
Replacement of Broken Curb Stop $83.00
Lien Charge(Charge dues not include any recording costs,additional collection fees or attorney fees) $135.00
Violation Reconnection $30.00
Monthly Hydrant Base Charge(plus water at metered rates) $104.00
Hydrant Meter Deposit per Hydrant Policy S570.00 to$1,250.00
Hydrant Meta One-Time Fill at CCUA Main Office(plus water at metered macs) $62.00
Waste Disposal Deposit per Septage Haulers Disposal Deposit Policy
Building Water Monthly Charge All Systems(Uo-metered used during construction) $72.00
Wholesale Reclaimed Water Usage Charge Per 1,000 Gallons $0.56
Waste Disposal From Portable Toilets,Septic Teaks,and Landfill Lechate at Sewage Treatment Plant Per two Caps $114.00
Processing fees to CCUA for Potable Water(Public win,supply)Distribution and Transmission System Pamirs S290.00
Processing fees to CCUA for Domestic Wastewater Collectionrrransmission System Permits $290.00
Processing fees to CCUA for Permit Modifications $62.00
Energy Surcharge(to be assessed based on a formula)when actual energy sensitive operating expanses exceed budgeted energy sensitive expenses
Account collection fees and/or costs incurred by CCUA in the course of collecting delinquent balances,which maybe based on a percentage at a maximum of 40%of the debt,and all costs and expenses,including reasonable attorneys'
fees,which CCUA incurs in such collection efforts,will be paid,in addition to the original balance due,by the customer responsible for the delinquent balance.
SERVICE AVAILABILITY CHARGES:
Water Capacity Charge Per ERC S465.75
Alternative Water Supply Charge Per ERC S399.65
SJRWMD Black Creek Water Resource Development Project Connection Charge Per ERC S103.66
Wastewater Capacity Charge Per ERC excluding Keystone included in FDEP Gant SG481030 and LP0512 $4,243.50
Reclaimed Water Capacity Charge Per ERC For Developments with Reclaimed Water Piping Systems S310.50
Surcharge for Development ofReclaimed Program(Applicable To All Developments That Do Not Install Reclaimed Piping Systems) $410.00
Debt Service Charge Per ERC S196.73
Fire Protection-Initial Charge(Poe Gallons Per Minute"GPM"Flow) $15.81
Inspection,Plan Review,As-built Drafting,and Recording Fees Actual Cost
Potable Water Meta,with Beckllow Device(5/8"x3/4"Meter with other sizes at cost)Includes Meta Box S494.79
Reclaimed Water Meter(5/8"x3/4"Meter with other sizes at cost)Developments with Reclaimed Water Piping Systems&Includes Meter Box S428.65
As defend in Rate Resolution:
Supplemental Developer Agreement Administrative Charge S100.00
Financed Developer Agreement Administrative Charge $100.00
Flex Space Meter Audit(2nd and subsequent trips)-$50.00,plus$75.00,per hour in excess of.75 hours per trip
Master Meter Violation Charge,where applicable $500.00
Carrying Charge for Middleburg Service Area Policy and Idyll Policy 3.08%
Finance Charge 5.34%
Middleburg Service Area Development Policy-Distribution and Collection Infrastructure Charge Per Acre
Water $5,744.00
Wastewater $11,018.00
LAMPA Infrastructure fee per ERC
Potable Water S864.30
Reclaimed Water $1,100.20
Wastewater $916.84
Additional information on the proposed rates,charges,and fees is available for inspection in the office of the Clay County Utility Authority at 3176 Old Jennings Road,Middleburg,Florida,Monday through Friday;8:00 AM to 5,00 PM,
except legal holidays.Following the Public Hearing,which may be adjourned from time to time,the Board of Supervisors may adopt or modify the proposed rates,charges,and fees.
In accordance with the Americans With Disabilities Act,any person needing special accommodation to participate in this matter,should contact the Clay County Utility Authority by mail at 3176 Old Jennings Road,Middleburg,Florida 32068.
3907,or by telephone at(904)272-5999,extension 2464,no later than 7 days prior to the hearing or proceeding for which this notice has been given.Those requiring auditory assistance can access the foregoing telephone number by
contacting the Florida Relay Service at 1-800-955-8770(Voice),or 1-800-955 8771(TDD).
If any person intends to appeal any decision related to this action,such person will need to provide a court reporter at such person's own expense,for a transcript of the proceedings.All interested persons are invited to attend.
CLAY COUNTY UTILITY AUTHORITY
Jeremy Johnston Executive Director