HomeMy WebLinkAbout04.a Minutes 082124 MINUTES
CLAY COUNTY UTILITY AUTHORITY
August 21, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Starnieri called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McNees offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Starnieri, Mr. Gardella, Mr. McNees, Mr. Petty, and Mrs. Taylor in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Service Availability Manager
Melisa Blaney, SCADA Manager John McCleary, Senior Service Availability Engineer Darrell Damrow,
Communications and Public Relations Specialist Kasandra Ortiz, Contract and Procurement Specialist Darrin
Parker, Administrative Assistant Operations Alicia Baker, Administrative Assistant Engineering Annecia
Asberry, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Tommy Riley—5 years
Executive Director Jeremy Johnston presented a certificate to Wastewater Operator Tommy Riley
acknowledging his five years of service.
Item No. 5 —Approval of Minutes
a, Board of Supervisors Regular Meeting,August 6, 2024
After discussion, Mr. McNees moved, seconded by Mr. Gardella, and carried 5-0, to approve the
minutes of the August 6, 2024, Regular Meeting.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. Gardella moved, seconded by Mrs. Taylor, and carried 5-0, to approve the Consent
Agenda as follows;
1) Approval of Payment of Warrants
Warrants totaling $7,974,688.69
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract—None
August 21, 2024
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests
(1) Wastewater Service to 4971 Lakeshore Drive W. —Charles and Dawn Blankenship
d. Approval of Contract Usage
(1) Sourcewell Contract No. 080119-SPT Wireless Voice and Data Services, Equipment and
Solutions
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement CU23/24-19 — Westfield Park FNA Brananfield Park — 310 Unit
Townhomes (Forestar (USA) Real Estate Group, Inc.) — 310 ERC's water, 310 ERC's
wastewater, 110.50 ERC's reclaimed, 310 ERC's AWS, 310 ERC's SJRWMD, 310
ERC's debt service - $270,391.48 (deferred$1,563,392.00)
2) Developer Agreement KU23/24-51 —Water Service to 1013 Floyd Street—Robbin Fuller
— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $3,664.84
3) Developer Agreement MU23/24-23 — APF Road, Phases 2 & 3 — Infrastructure Only
(Creekview GP, LLC)—3,938.19
4) Developer Agreement MU23/24-24 — Bella Lago, Phase 2 — Infrastructure Only
(Mattamy Jacksonville, LLC) - $11,838.85
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at Committee Meetings -None
Item No. 9—Executive Director's Business
a. Update on the Enterprise Resource Platform(ERP) deployment
Mr. Johnston provided an update on the Enterprise Resource Platform (ERP) deployment. The Board
requested going forward, to have Mr. Johnston provide this report monthly. This report was for the
Board's information only; no action was requested or required on this item.
b. SCADA Standards Development Presentation
Chief Operations Officer Darryl Muse and team members from CDM Smith presented a report on
CCUA's SCADA Standards Development, implementation plans for the various systems, and the
benefits of the implementation of these controls. This report was for the Board's information only; no
action was requested or required on this item at this time.
August 21, 2024
c. LAMPA Trunk Main Updates
Service Availability Manager Melisa Blaney and Chief Engineer Paul Steinbrecher provided a
presentation on the LAMPA Trunk Mains reviewing the progress of the program and the plans in this
area in the future. This report was for the Board's information only; no action was requested or required
on this item at this time.
d. Rate Evaluation and Determination August 2024
Mr. Johnston provided a copy of CCUA's Rate Evaluation and Determination which was prepared by
CDM Smith. This report was for the Board's information only; no action was requested or required on
this item at this time.
e. Executive Director's Annual Report Fiscal Year 2023/2024
Mr. Johnston provided a copy of the Executive Director's Annual Report Fiscal Year 2023/2024 which
will be discussed in detail at the upcoming Personnel Committee meeting.
f. Other
2025 Participation Request and Renewal Form Florida Recovery Obligation Calculation (F-ROC)
Program
Chairman Starnieri found good cause to add consideration of this item to the agenda today due to timing
and financial considerations associated with the 2025 Participation Request and Renewal Form Florida
Recovery Obligation Calculation (F-ROC) Program. Mr. Johnston reviewed the program and requested
authorization to execute the document on behalf of the CCUA. After discussion, Mr. Petty moved,
seconded by Mr. McNees, and carried 5-0, to authorize execution of the document, as presented by Mr.
Johnston.
Mr. Johnston reminded the members about the Personnel Committee meeting on September 3, 2024, at
1:00 P.M., and the Public Rate Hearing which will be held on September 10, 2024, at 7:00P.M.
Item No. 10—Legal Business
a. Other
Mr. Williams shared he is currently working with Management and the Procurement, Finance, and
Departmental Operations staff on an update to CCUA's Procurement Policy which will be presented for
consideration at a future meeting.
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13— Supervisor Comments
Mrs. Taylor congratulated Mr. Riley on his five-year milestone and thanked the CDM Smith team and our staff
for their efforts.
Mr. Gardella echoed Mrs. Taylor's comments and said he is looking forward to reviewing the Annual Report.
Mr. McNees shared he will be absent from the meeting on September 17, 2024, but will attend the three
meetings prior to that date.
August 21, 2024
Mr. Petty thanked everyone for their efforts on the LAMPA update, the Rate Study, and the Annual Report.
Chairman Starnieri shared he enjoyed the staff recognition today, reminisced about how much the County has
grown over the last forty years, and thanked the team from CDM Smith.
Item No. 14—Adjournment
Chairman Starnieri adjourned the meeting at 3:19 P.M.
James Starnieri, Chairman
Janice Loudermilk, Recording Secretary
August 21, 2024