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Home My WebLink About11.b LB 2024-2025 Budget Resolution Final CLAY COUNTY UTILITY AUTHORITY RESOLUTION NO. 2024/2025-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CLAY COUNTY UTILITY AUTHORITY ADOPTING FISCAL YEAR 2024/2025 ANNUAL BUDGET; PROVIDING AN EFFECTIVE DATE. WHEREAS, the annual budget for the Clay County Utility Authority(the "Authority") for Fiscal Year 2024/2025, beginning October 1, 2024, and continuing through September 30, 2025, incorporates anticipated revenues and expenditures for all systems to be operated by the Authority for such period; and WHEREAS, Chapter 94-491, Laws of Florida, Special Acts of 1994, which created the Authority as a multicounty,independent special district of the State of Florida, directs and requires that the Authority annually adopt its budget for the then current fiscal year, following the same procedure as followed by Clay County, Florida, for budget adoption and approval; and WHEREAS, the Authority has duly submitted to the Board of County Commissioners for Clay County,Florida,its proposed annual budget for Fiscal Year 2024/2025,and has duly published notice of its public hearing to consider the final adoption of its annual budget for Fiscal Year 2024/2025, together with a budget summary describing the contents of the entire budget; and WHEREAS, the Authority has previously published its proposed budget for Fiscal Year 2024/2025, the final version of which is attached hereto as Exhibit "A" and herein incorporated by reference, following a duly noticed public rate hearing on September 10, 2024, at which time the Board received staff comments and public comments on the then proposed budget and the proposed rates for Fiscal Year 2024/2025, upon which the proposed budget was based; and WHEREAS, the Authority finds that it is in its best interest, and in the best interest of its ratepayers as a whole,to adopt its annual budget for Fiscal Year 2024/2025 in the form as attached as Exhibit "A" hereto, being the same budget as published by the Board in advance of the Public Rate Hearing. NOW THEREFORE,BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CLAY COUNTY UTILITY AUTHORITY, an independent special district created and existing under Chapter 94-491, Laws of Florida, Special Acts of 1994, as follows: 1 Resolution No. 2024/2025-02 Section 1. The Board does hereby formally adopt and approve the Authority's annual budget for Fiscal Year 2024/2025 in the form as attached hereto as Exhibit "A". Section 2. This Resolution shall become effective as of October 1, 2024. DULY ADOPTED, by the Board of Supervisors of the Clay County Utility Authority, and effective as of October 1, 2024. CLAY COUNTY UTILITY AUTHORITY, BY ITS BOARD OF SUPERVISORS By: , Chairman ATTEST: By: Janice Loudermilk, Secretary Clay County Utility Authority (Seal) 2 Resolution No. 2024/2025-02 Exhibit "A" NOTICE OF PUBLIC HEARING The Clay County Utility Authority has tentatively adopted a budget for Fiscal Year 2024/2025. A public hearing will be held on Tuesday, September 10, 2024 at 7:00 p.m. in the Clay County Utility Authority Board Room, 3176 Old Jennings Road, Middleburg, Florida. BUDGET SUMMARY CLAY COUNTY UTILITY AUTHORITY PROPOSED BUDGET FOR 2024/2025 Operating Capital Self Insurance Total Fund Fund Fund Fund Budget Revenues: Projected Cash at October 1, 2024 $ 2,000,000 $ 88,451,262 $ 525,000 $ 90,976,262 Water&Sewer Revenue 79,482,385 79,482,385 Miscellaneous Revenue/Borrowing 3,992,694 3,992,694 Fund Transfers 20,040,264 20,040,264 Total Revenues $ 85,475,079 $ 108,491,526 $ 525,000 $ 194,491,605 Expenditures: Debt Service $ 12,839,079 $ - $ - $ 12,839,079 Fund Transfers 20,040,264 20,040,264 Operation Expenses 47,508,257 47,508,257 Due in Lieu of Taxes 3,087,479 3,087,479 Capital Projects 66,291,688 66,291,688 Projected Cash at September 30, 2025 2,000,000 42,199,838 525,000 44,724,838 Total Expenditures $ 85,475,079 $ 108,491,526 $ 525,000 $ 194,491,605 Additional information on the proposed budget is available at www.clayutility.org/rates or you can come to the office of the Clay County Utility Authority at 3176 Old Jennings Road, Middleburg, Florida, Monday through Friday 8:00 a.m. to 5:00 p.m. except legal holidays. Following the public hearing, which may be adjourned from time to time, The Board of Supervisors may adopt or modify the proposed budget. In accordance with the Americans with Disabilities Act, any person needing a special accommodation to participate in this matter, should contact the Clay County Utility Authority by mail at 3176 Old Jennings Road, Middleburg, Florida 32068 or by telephone at (904)272-5999 x 2464, no later than 7 days prior to the hearing or proceeding for which this notice has been given. Those requiring auditory assistance can access the foregoing telephone number by contacting the Florida Relay service at 1-800-955-8770 (Voice) or 1-800-955-8771 (TDD). If any person intends to appeal any decision related to this action, such person will need to provide a court reporter at such person's own expense, for a transcript of the proceedings. All interested persons are invited to attend. CLAY COUNTY UTILITY AUTHORITY Jeremy Johnston, Executive Director Exhibit"A"-Page 1 of 5 CLAY COUNTY UTILITY AUTHORITY 2024/2025 PROPOSED OPERATING BUDGET Revenues: Water Revenue $23,017,279 Sewer Revenue 37,713,633 Reclaimed Revenue 7,560,897 Connection Fees,AWS&DEP Grants 10,871,738 Miscellaneous Revenue 2,068,233 Capital Fund-Const.Dept.Labor,OH,&Equipment 493,695 Interest-Restricted 392,222 Interest-Non Restricted 1,038,544 Total Revenues $83,156,241 Expenditures: Budget Carryforward $0 Debt Service-Interest 5,549,875 Debt Service-Principal 7,314,437 Debt Service-Stabilization Restricted Interest Income 392,222 Renewal&Replacement Fund 3,105,946 Environmental Reuse Capital Fund 1,497,529 Connection Fee Fund,AWS&DEP Grants 9,626,738 Departmental Capital Fund 1,497,600 Capital Reserve 3,492,454 Total Debt and Capital Expenditures $32,476,801 Operation Expenses: Wages $16,271,807 Capitalized Wages (766,130) Health Insurance 3,103,411 Retirement 1,525,831 Licenses, Education, &Uniforms 436,212 Payroll Taxes 1,185,582 Workers Compensation ins. 240,062 General Liability&Property Insurance 1,515,193 Transportation Expense 778,882 Rental Space 51,038 Communication Expense 450,959 Electric&Fuel-W/P 910,750 Electric&Fuel-L/S 435,000 Electric&Fuel-STP 1,805,001 Electric&Fuel-Office 49,883 Chemicals Water 332,500 Chemicals Sewer 1,489,920 Supplies-Water 1,535,400 Supplies-Sewage 1,693,850 Supplies Office 553,023 Software 1,350,089 Engineering Expense 940,000 Legal Expense 466,500 Audit Expense 35,000 Subcontractors-Water 633,350 Subcontractors-Sewage 1,517,500 Subcontractors General 3,581,456 Sludge Removal&Treatment 3,110,000 Bad Debt Expense 30,000 Miscellaneous 431,399 Contingency 1,366,952 Board Of Directors Compensation 52,194 Due in Lieu of Taxes 3,073,131 Total Operation Expenses $50,185,745 Exhibit"A"-Page 2 of 5 CLAY COUNTY UTILITY AUTHORITY 2024/2025 PROPOSED OPERATING BUDGET Construction Department Expenses: Wages $195,014 Health Insurance 39,936 Retirement 19,501 Payroll Taxes 14,919 Workers'Compensation Insurance 5,029 Property/Liability Insurance 90,387 Equipment Fuel, Repairs&Maintenance 20,000 Field Supplies&Small Tools 10,700 Office Supplies 250 Material&Subcontractors - Miscellaneous Expenses&Employee Training 26,734 Contingency Reserve 40,000 Depreciation 31,225 Total Construction Department Costs $493,695 Total Expenditures $83,156,241 (OVER)UNDER BUDGET ($0) Exhibit"A"-Page 3 of 5 Clay County Utility Authority 2024/2025 Proposed Self Insurance Fund Budget TOTAL SELF INSURANCE FUND FUND BALANCE: Sewer Backup $ 500,000 Unemployment 25,000 Fund Balance, Estimated as of October 1, 2024 $ 525,000 EXPENDITURES: Expenditures will be Board Approved per Occurrence Total Expenditures $ - Fund Balance September 30, 2025 $ 525,000 Exhibit"A"-Page 4 of 5 Clay County Utility Authority Proposed Departmental Capital Budget FY 2024-2025 Description Total Budget Water Treatment Chevy 2500 4x4 quad cab work body $ 65,000.00 Chevy 2500 4x4 quad cab work body $ 65,000.00 55 ton press $ 7,500.00 DI water machine $ 7,750.00 suitcase welder $ 5,250.00 $ 150,500.00 Wastewater Treatment Chevy 1500 4X4 John Fuquay $ 32,500.00 Chevy 1500 4X4 Michael Chapman $ 32,500.00 Chevy 1500 4X4 Kyle Holzshuher $ 32,500.00 $ 97,500.00 Distribution&Collection Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 Chevy 2500 4X4 work body $ 65,000.00 150 KW Trailer Mounted Generator $ 185,000.00 65 KW Trailer Mounted Generator $ 115,000.00 $ 690,000.00 GIS None Customer Service Public Relations None Construction None Service Availability None IT Mult-function printer Color DX C5860i $ 12,700.00 Mult-function printer Color DX 4935i $ 7,100.00 Mult-function printer Color DX 4935i $ 7,100.00 Mult-function printer DX6860i $ 10,300.00 Mult-function printer DX6860i $ 10,300.00 Switches and support license Catalyst 9200 $ 109,600.00 $ 157,100.00 Facility Management Lightning Protection Existing Plants $ 10,000.00 Lightning Protection Warehouse $ 15,000.00 Plant Physical Security Upgrades,Fencing/Gates $ 150,000.00 Admin Vehicle(Darryl) $ 35,000.00 Building Automated System HVAC Hardware Update $ 15,000.00 $ 225,000.00 Inventory None Construction and Inspection Services None Engineering None Environmental Compliance None SCADA Cargo Van $ 50,000.00 $ 50,000.00 Master Departmental Capital Contingency $ 250,000.00 Total Department Budgets $ 1,620,100.00 Exhibit"A"-Page 5 of 5