The URL can be used to link to this page

Home My WebLink About06.b.01.b CA ITB 19-20-A15 ES for Chemical Supplier Contract 4th Renewal FINAL EXECUTIVE SUMMARY AGENDA ITEM: Proposed Approval of the Chemical Supplier Contract Renewal No. 4 Contract ITB# 19/20-A15 Date: October 10, 2024 BACKGROUND: The Chemical Supplier contracts with Brenntag-Mid-South, Inc., Hawkins, Inc., SNF Polydyne, Inc., and Thatcher Chemical of Florida, Inc., are scheduled to expire on November 8, 2024. The terms of the contracts allow for annual renewals for a period of up to six(6)years,contingent upon the mutual agreement. Staff contacted the Suppliers to determine if there was interest to renew the contracts. All Suppliers are interested in renewing the contracts with one (1) Supplier requesting a rate increase as shown below. Per the contract, if the Suppliers agree to renew the agreement, CCUA may consider a price increase in either of the renewal years based on verifiable changes in the marketplace. Staff compared the rates to the verifiable changes and have determined the rates to be consistent with the marketplace. ITB# 19/20-A15 Chemical Supplier Description Unit Type Old Price New Price Sodium Hypochlorite(NaOCI)- 12.5 Trade Percent Non-Tanker Hawkins, Inc. Deliveries Gallon $2.00 $3.00 ITB# 19/20-A15 Chemical Supplier Description Unit Type Price Brenntag-Mid Calcium Hypochlorite or HTH South,Inc. (Granular CaOCI) Pallet $3,792 Liquid Polymer-Clarifloc 7320, Polydyne,Inc. 6242,1330 Clarifloc SE-7320 Pound $1.57 Thatcher Chemical Ferric Sulfate(Fe2(SO4)3)-50% of Florida,Inc. Aqueous Solution with 10%Iron Gallon $1.77 BUDGET IMPACT: The budget impact for the Water Treatment Department will be $310,000 and $998,000 for the Wastewater Treatment Department. This is based on the amount utilized in the last fiscal year. RECOMMENDATION: Staff respectfully requests the Board of Supervisors approve the renewal for the Chemical Supplier Contracts, ITB #19/20-A 15 to be extended for an additional one-year term with rate increase. //DP(Author) //AW, DR,AB (Reviewer) //DM(Final) ATTACHMENTS: Chemical Supplier Renewal and Rate Increase Requests //DP(Author) //AW, DR,AB (Reviewer) //DM(Final) 6,416), —g COUti Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural Telephone(904)272-5999resources,and create 11 O www.clayutility.org long-term value for Y A U our ratepayers. September 30, 2024 Mr. Ray Sibbitt Brenntag-Mid South, Inc. 1405 Hwy 136 West Henderson, KY 42420 Re: Renewal of Chemical Supplier Contract No. 19/20-A15 for Calcium Hypochlorite and Sodium Bisulfite Dear Mr. Sibbitt: The above referenced contract is scheduled to expire on November 8, 2024. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2024 through November 8,2025.If you wish to continue the contract under the current terms,please sign,date and return this letter to us by October 7,2024, and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: ® NO OTHER Brenntag-Mid South,Inc. ParriAn.G. pa-rk e r f • Darrin G. Parker NAl E: Contract&Procurement Specialist Director of Mini Bulk/ Municipal Development TITLE: /dgp 10/1/24 DATE: cc: Darryl Muse Leslie Buchanan Jason Mclain (,,, 0 cou Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural G ,�a Telephone(904)272-5999resources,and create /T OQs WWW.clayutility.org long-term value for Y gUTH our ratepayers. September 30, 2024 Mr. Brandon Rice Hawkins, Inc. 2263 Clark Street Apopka, FL 32703 Re: Renewal of Chemical Supplier Contract No. 19/20-A15 for Sodium Hypochlorite (NaOCI) Dear Mr. Rice: The above referenced contract is scheduled to expire on November 8, 2024. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2024 through November 8,2025.If you wish to continue the contract under the current terms,please sign,date and return this letter to us by October 7,2023, and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER Hawkins,Inc. e w Id like to renew at Parri, 'C,. Parkzr $3 per gallon. Darrin G. Parker ME: Bret Moyer Contract& Procurement Specialist Regional Manager TITLE: /dgp 09/30/2024 DATE: cc: Darryl Muse Leslie Buchanan Jason Mclain L�PY : :: Clay County Utility Authority Working together to 3176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural GJ, � a Telephone(904)272-5999resources,and create #�/T www.clayutility.org long-term value for UT our ratepayers. September 30, 2024 Sandy Wells SNF Polydyne, Inc. 1 Chemical Plant Road Riceboro, GA 31323 Re: Renewal of Chemical Supplier Contract No. 19/20-A15 for Liquid Polymer Dear Ms. Wells: The above referenced contract is scheduled to expire on November 8, 2024. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2024 through November 8,2025.If you wish to continue the contract under the current terms,please sign,date and return this letter to us by October 7,2022, and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER SNF Polydyne,Inc. Parri vx,Cr. Parkzr Darrin G. Parker NAME: Boy Contract& Procurement Specialist Sr. Vice-President TITLE: /dgp 10/2/24 DATE: cc: Darryl Muse Leslie Buchanan Jason Mclain 11Firkl- Clay County Utility Authority Working together to 3 176 Old Jennings Road protect public health, Middleburg,FL 32068-3907 conserve our natural Telephone(904)272-5999 resources,and create T�4Ty p� . www.clayutility.org long-term value for AUTN our ratepayers. September 30, 2024 Mr. Craig N. Thatcher Thatcher Chemical of Florida, Inc. PO Box 27407 Salt Lake City, UT 84127 Re: Renewal of Chemical Supplier Contract No. 19/20-A15 for Ferric Sulfate Dear Mr. Thatcher: The above referenced contract is scheduled to expire on November 8, 2024. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from November 9,2024 through November 8,2025.If you wish to continue the contract under the current terms,please sign,date and return this letter to us by October 7,2022, and we will consider this confirmation of acceptance of the current terms as stated above. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: 40 NO OTHER Tha c er j7Florida. nc. Da.l-ri,vt.G. Pa rtc e t- `fit - Dan-in G. Parker Contract&Procurement Specialist � { 1 TITLE: /dgp 30 . DATE: cc: Darryl Muse Leslie Buchanan Jason Mclain