HomeMy WebLinkAboutRegular Agenda - 11/6/2024 Clay County Utility Authority
Regular Meeting-Board Room
November 6, 2024—2:00 P.M.
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—Lebesch
3. Roll Call—Loudermilk
4. Approval of Minutes—Lebesch
a. Board of Supervisors Regular Meeting, October 15,2024
5. Approval of Consent Agenda Items—Lebesch
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $5,484,441.39
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Amendment No.1 to Supplemental Agreement No. 6 with J. Collins &
Associates, Inc. to the Civil and Environmental Engineering Professional Services
Agreement 2018/2019 RFQ No. 3, to provide Professional Engineering Services for
the Fleming Island Regional Water Reclamation Facility 2nd BCR Plant Project
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds & Easements
(1) Developer Agreement CU24/25-2 — Oakleaf Village Townhomes, Phase 1 (Meritage Homes
of Florida, Inc.)—95 ERC's water, 95 ERC's wastewater, 1 ERC reclaimed, 95 ERC's AWS,
95 ERC's SJRWMD, 95 ERC's debt service- $502,685.43 ($479,104.00 deferred)
(2) Developer Agreement CU24/25-3 — Oakleaf Village Townhomes, Phase 2 (Meritage Homes
of Florida, Inc.) — 123 ERC's water, 123 ERC's wastewater, 2 ERC's reclaimed, 123 ERC's
AWS, 123 ERC's SJRWMD, 123 ERC's debt service- $ 648,465.95 ($620,313.60 deferred)
(3) Developer Agreement KH24/25-1 — Water Service to 456 SE 43rd Street (Noah Sliker) — 1
ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $2,657.29
(4) Developer Agreement KU24/25-1 — Wastewater Service to 274 Eventide Drive (Gustav
Schage III & Raina Schage)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt
service - $ 12,454.27
Clay County Utility Authority Board of Supervisors
Agenda—November 6, 2024
Page Two
5. Approval of Consent Items—Lebesch
e. Approval of Developer Agreements,Warranty Deeds &Easements (continued)
(5) Developer Agreement RU24/25-2—Assist 2 Build Office—4206 County Road 218 (Assist 2
Build, Inc.) — 1.5 ERC's water, 1.5 ERC's AWS, 1.5 ERC's SJRWMD, 1.5 ERC's
wastewater, 1.5 ERC's environmental impact, 1.5 ERC's debt service - $27,522.70
(6) Grant of Easement — 81 Swimming Pen Drive — Grantor — Mary Ann Dorsey and Steven
Alvin Marsh
6. Customer Account Adjustments—None
7. Business discussed at committee meetings—None
8. Executive Director's Business—Johnston
a. Enterprise Resource Platform Update
b. Proposed Change Order No. 1 to the Statement of Work for Workday Lean-on Services Support with
Collaborative Solutions Inc. an affiliate of Cognizant Worldwide Limited
c. June 2024 Financial Package
d. July 2024 Financial Package
e. Proposed Board of Supervisors Compensation Adjustment
f. Presentation for Interlocal Agreement with Clay County for the Bonded Transportation Program
Project 3B Sandridge CR-209B realignment(Roundabout) Plans
g. Ratification of a Memorandum of Understanding between the CCUA and the Town of Orange Park
to provide licensed water and wastewater operator services at facilities owned by the Town of
Orange Park on an as requested basis
h. Other
9. Legal Counsel Business—Williams
a. Amendment to Resolution No. 2024/2025-01-Annual Rate Resolution and Service Availability
Policy
b. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Lebesch
14. For Informational Purposes Only
a. FlaWARN Helene/Milton Response
b. Board of Supervisors Contact Form
c. Change Order No. 2 with Sawcross Inc. for Governors Park Wastewater Master Lift Station
All items contained in No. 4 through No. 9 are subject to Board action