HomeMy WebLinkAbout04.a Minutes 101524 MINUTES
CLAY COUNTY UTILITY AUTHORITY
October 15, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McCall offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Vice-Chairman McNees, Mr. Bourre, Mr. McCall, and Mr. Petty, in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief
Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Chief Human Resource Officer Kim
Richardson, Senior Utility Engineer Darrell Damrow, Environmental Compliance Manager Heather Webber,
Procurement Manager Angelia Wilson, Communications and Public Relations Specialist Kasandra Ortiz, Contract&
Procurement Specialist Darrin Parker,Administrative Assistant Operations Alicia Baker, and Grady H. Williams, Jr.,
legal counsel to the CCUA.
Item No. 4—2024/2025 Committee Appointments
Chairman Lebesch made the following Committee appointments for the 2024/2025 Fiscal Year.
Audit/Finance Committee Personnel Committee
Chris McNees, Chairman Amber Taylor, Chairman
Michael Bourre Michael Hingst
Drew Petty David McCall
Item No. 5 —Approval of Minutes
a. Board of Supervisors Regular Meeting, October 1, 2024
After discussion, Mr. McCall moved, seconded by Mr. Bourre, and carried 5-0, to approve the minutes of the
Regular Meeting held on October 1, 2024.
Item No. 6—Approval of Consent Agenda
After discussion, Vice-Chairman McNees moved, seconded by Mr. Petty, and carried 5-0, to approve the
Consent Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$8,874,431.31
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a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for the Pipes, Valves and Fittings Contract ITB
No. 2022/2023-A01
b. Proposed Approval of Contract Renewal for the Chemical Supplier Contract ITB No.
2019/2020-A15
c. Proposed Approval of the Contract Extension for the Governors Park Water Treatment
Plant Engineering Consulting Services RFQ#22/23-A17
2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 3 to Master Contract RFP No. 2021/2022-A05
for TankRehab.com, LLC to provide Ground Storage Tanks Inspection, Cleaning and
Repair ITB No. 2021/2022-A28
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds & Easements
1) Developer Agreement CU24/25-1 —Water and Wastewater Service to 3618 Trail Ridge Road
(Earl W. Porter)— 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC
environmental impact, 1 ERC debt service- $16,050.72
2) Developer Agreement GC23/24-4 — The Rookery Off-Site, Infrastructure Only (Rookery
Investors, LLC and D.R. Horton, Inc.—Jacksonville) - $4,506.69
3) Developer Agreement KU23/24-56 — Erickson Building— 2423 Ridgecrest Avenue (John L.
Erickson) — 1 ERC water, 0.50 ERC's wastewater, 1 ERC AWS, 1 ERC SJRWMD, 0.50
ERC's environmental impact, 0.50 ERC's debt service - $5,496.16
4) Developer Agreement RU24/25-1 — Wastewater Service to Black Creek Land Clearing
Commercial Building at 4272 County Road 218 (Black Creek Land Clearing, Inc.) — 1 ERC
wastewater, 1 ERC environmental impact, 1 ERC debt service - $17,558.58
Item No. 7—Customer Account Adjustments—None
Item No. 8—Business discussed at Committee Meetings-None
Item No. 9—Executive Director's Business
a. Ratify Emergency Declaration Hurricane Milton
Executive Director Jeremy Johnston reviewed staff's response to Hurricane Milton and requested ratification
of the Emergency Declaration which was issued. After discussion, Mr. Bourre moved, seconded by Mr.
McCall, and carried 5-0, to ratify the actions of the Executive Director associated with the Emergency
Response Declaration for Hurricane Milton. Mr. Bourre shared how much he appreciated the
communications from Mr. Johnston throughout the event.
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b. Introductory Rate Study Presentation and Discussion
Mr. Johnston reviewed the background and results of the Rate Study, CCUA's current rate structure,
customer classes, CCUA's key objectives with rates, and expected population growth. Key recommendations
for future consideration are to consider applying a tiered rate structure for all customer classes, move to an
industry standard high-strength surcharge for wastewater charges, and moving the reclaimed water rate from
a concessionary rate to a cost-of-service model as demand for reclaimed service increases. Mr. Johnston
requested three Workshops be scheduled to discuss these key objectives. After discussion, the consensus of
the Board was to hold the three Workshops one per month, at the second meeting in November, December,
and January. The first Workshop will be held during the meeting and upon conclusion of the first Workshop,
the members will determine if it should be held separately in the hour prior to the Regular Session in
December and January.
c. Water&Domestic Wastewater Treatment Plant Operator Licenses Hours Acquisition Policy&Procedures
Chief Human Resource Officer Kim Richardson presented and sought approval of a new policy governing
the acquisition of required operational experience for CCUA employees pursuing Water Treatment Plant and
Domestic Wastewater Treatment Plant Operator Licenses. The policy aligns with Florida Administrative
Code (FAC) 62-602.50 and establishes a clear framework for employees to gain practical experience in
CCUA-owned and operated facilities. The proposed policy emphasizes the necessity of'on-site' or'hands-on'
operational activities to accumulate the required hours for licensing. It specifies the following key points:
1. Experience Verification: All operational hours must be verified by a supervisor or licensed
operator
2. Specific Facility Requirements: Experience must be obtained in designated drinking water
and wastewater treatment plants, including compliance with solid control systems
3. Application Process: Employees not in an Operator Trainee position must formally
request approval to gain experience, detailing the objectives and scheduling
The proposed policy will facilitate the professional development of CCUA employees, enhance operational
competencies, and ensure compliance with state regulations. By investing in our workforce's training and
certification, CCUA will promote a culture of safety and operational excellence. After discussion, Vice-
Chairman McNees moved, seconded by Mr. McCall, and carried 5-0, to approve the Water & Domestic
Wastewater Treatment Plant Operator Licenses Hours Acquisition Policy&Procedures, as presented.
d. Proposed Board Tour Dates
Mr. Johnston informed the Board staff would like to offer a tour of CCUA's facilities for them and other
interested stakeholders. After reviewing the dates proposed by staff, the members in attendance WITHOUT
OBJECTION, selected January 10, 2025, as the preferred tour date. The Workshop Session tour will be
advertised as required and an invitation will also be extended to CCUA's partners and local stakeholders.
e. Other
Mr. Johnston reminded those in attendance the next meeting will be held on Wednesday,November 6, 2024,
due to the election being held on Tuesday, November 5, 2024. He also shared there is an invitation to
CCUA's upcoming Well-o-Ween event at each member's station.
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Item No. 10—Legal Business
a. Other
Mr. Williams briefly reviewed the Quarterly Claims Report which was included in the FYI section of today's
agenda package.
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment-None
Item No. 13—Supervisor Comments
Vice-Chairman McNees shared he enjoyed seeing staff's deployment video.
Mr. Petty expressed his appreciation for the text messages from Mr. Johnston during the storm event.
Chairman Lebesch conveyed how much she appreciated those members of staff who worked through the storm here
and the ones who deployed to those areas which sustained damage from the storm.
Item No. 14—Adjournment
Chairman Lebesch adjourned the meeting at 2:50 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
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