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Home My WebLink About05.b.02.a Fleming Island WRF BCR #2 EXECUTIVE SUMMARY AGENDA ITEM: Proposed Amendment No.1 to Supplemental Agreement No. 6 with J. Collins & Associates, Inc. (JCEA) to the Civil and Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3, to provide Professional Engineering Services for the Fleming Island Regional Water Reclamation Facility (FIRWRF) 2nd BCR Plant Project. Project Number: 2203-136 Finance Number: 21010RR Date: October 31, 2024 BACKGROUND: Staff requests the Board of Supervisors approve Amendment No. 1 to Supplemental Agreement No. 6 with JCEA for additional construction services for the FIRWRF 2nd BCR Plant Project. The FIRWRF 2nd BCR Plant Project includes designing and installing a new metal building, lift station, associated piping, and BCR equipment to provide biosolids treatment for the increasing wastewater flows at the plant. The board approved the existing contract with JCEA on July 20, 2021, to provide design, permitting, and construction phase services for this project for a fee of$348,961.00. The Board also approved the construction contract on June 6, 2023, with Petticoat Schmitt for$3,331,182. While obtaining a Clay County building permit, JCEA provided out-of-scope permitting assistance services, including landscaping design, fire protection design, flood zone determination,and coordination with Clay County. JCEA also provided alternative designs for system automation and additional construction administration services. In addition, the construction period is expected to be extended by two months. JCEA's services during this anticipated extended construction period are included in this request. The total requested amount for this amendment is a not-to-exceed amount of$47,440.00 The estimated substantial completion date for the project is January 31, 2025. BUDGET: The total project budget for construction, BCR process equipment installation, and engineering is $8.88M. The following table shows the current project budget status. The table includes proposed Amendment No.1 to Supplemental Agreement(SA)No. 6 and the remaining budget amount. FIRWRF 2nd BCR Plant Project Budget Summary Total Project Budget• I $8,880,000.00 Contracted Expenditures Construction Contract $3,331,182.00 BCR $4,195,586.00 En ineerin SA#6 with JCEA $348,961.00 Amendment No. 1 to SA#6 I $47,440.00 Total Contract Ex enditures I $7,923,169.00 Remaining Project Budget $956,821.00 CCNA: CCNA, F.S. s. 287.055 does apply to the use of a consultant under a continuing contract. The estimated construction cost for each project is expected not to exceed $7.5 million. Staff negotiated this Supplemental Agreement in compliance with F.S. s. 287.055 as the original projects estimates were below the CCNA limits. Based on established contract rates, staff and the consultant negotiated the scope and fee for the professional services at compensation that CCUA determines is fair, competitive, and reasonable. RECOMMENDATION: Staff respectfully recommends that the Board of Supervisors approve the attached Amendment No. 1 to Supplemental Agreement No. 6 with JCEA for additional construction services for the Fleming Island Water Reclamation Facility (WRF) 2nd BCR Plant Project an additional not-to-exceed $47,440.00, making the total authorization $396,401.00. ATTACHMENTS: Amendment No. 1. to Supplemental Agreement No. 6 Scope and Fee Proposal //HC (Author) //JP (Review) //PS (Final) Amendment No. 1 to Supplemental Agreement No. 6 to the Civil and Environmental Engineering Professional Services RFQ 18/19 No. 3 with J. Collins Engineering Associates, LLC, for the Fleming Island Water Reclamation Facility 2''BCR Plant Project CCUA Project No. 2203-136 Consultant: John Collins, Jr., PE Owner: Clay County J. Collins Engineering Associates, LLC Utility Authority 12412 San Jose Blvd., Suite 204 Jacksonville, Florida 32223 Date: November 6, 2024 Item Description of Services Provide professional services as requested and identified in the attached scope of services and fee proposal. Task 1 Preliminary Engineering Design $47,495.00 Task 2 Permitting Services $16,540.00 Task 3 Final Design $160,955.00 Task 4 Bidding Services $12,965.00 Task 5 Post-Design Services $78,900.00 Reimbursables $12,850.00 Allowances (Environmental Service, Surveying, Utility Locates) $19,256.00 Total SA#6 $348,961.00 Amendment No. 1 to SA#6 Additional design services and construction administration $47,440.00 Total Not to Exceed Fee Without Prior Authorization $396,401.00 The Contract time commenced on July 21, 2021. This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement and all provisions of the Agreement will apply hereto. Accepted by: Date: Engineer: John E. Collins, Jr., P.E. J. Collins Engineering Associates, LLC Accepted by: Date: Owner: Jeremy D. Johnston, P.E., M.B.A. Executive Director Clay County Utility Authority ATTACHMENT A-Engineering Fee Proposal JCEA Project# 21-107 �� Project Name :Engineering Services for Fleming Island WWTF-2nd BCR Building iS Brief Description Additional Non Scope Services Due to Building Permit Requirements,Additional CEI Services&Automation BCR 1 &2 J . COLLINS ENGINEERING ASSOCIATES, LLC Man-Hours and Billable Hourly Rates for - - Proj.Mgr. Senior Structural Mech/Plumbing Electrical Staff Architect CADD Secretary Total Total Engineer Engineer Engineer Engineer Engineer Designer Eng. Eng. Task Description 165 150 175 165 165 145 170 105 65 Labor,Hrs. Labor$ 1.0 Items Required by County to Obtain Building Permit(Non Scope) a. Landscape for Project(3 submittals) 8 4 4 2 18 2,470 b. Fire Hydrant for Project(2 submittals) 8 3 8 2 21 2,740 c. Fire Truck Access Road for Project(1 submittal) 4 2 4 2 12 1,510 d. Additional Information to Accept Fire Protection Exemption Study 8 4 4 16 2,180 e. Additional Information on Fire Alarm Plan 2 1 1 4 545 f. Additional Information on Life Safety Plan 2 1 1 4 545 g. Flood Dev App,Develop Flood Elev&Flood Permit 40 18 4 2 64 9,850 h. Onsite Coordination Meeting w/County 4 4 660 Sub-total Non-Scope Building Permit Items-Hours 76 33 0 0 0 0 0 20 14 139 Sub-total Non-Scope Building Permit Items-$ 12540 4950 0 0 0 0 0 2100 910 $20,500 2.0 Convert BCR1 &BCR2 to complete automation a. Develop Concept Plan 6 6 2 4 1 19 2,705 b. Coordinate with BCR&County 4 1 5 2 1 13 1,910 c. Plans(automatic valves&fiber control to each BCR building) 4 3 4 14 1 26 3,305 Sub-total BCR1&BCR2 automation-Hours 14 10 0 0 11 0 0 20 3 58 Sub-total BCR1 &BCR2 automation-$ 2310 1500 0 0 1815 0 0 2100 195 $7,920 I 3.0 Delayed NTP -Additional CEI Services a. Site Visits/Meetings(add 5 additional meetings) 13 0 0 0 0 0 3 16 2,280 c. Interpret Contract Documents(Extend 5 months) 5 _ 30 0 0 0 0 1 36 5,390 Sub-total Construction Services Phase-Hours 18 30 0 0 _ 0 0 4 52 'Sub-total Construction Services Phase-$ 2888 4500 0 0 0 0 283 $7,670 SUMMARY,MAN-HOURS 108 73 0 0 11 0 0 40 21 249 SUMMARY,$ 14868 6480 0 0 1815 0 0 4200 1109 $36,090 Reimbursables Travel&Printing $350 Total Project(LUMP SUM AMOUNT)-$ $ 36,440 14.0 Contractor Time Extension-CEI Allowance Contractor is requesting 84 days(pending)or 2.75 months. $0 Meetings, Site Visits,RFIs,Inspections&Closeout Budget 2 months-Monthly Allowance=$5500 2.00 5500 $11,000 Total Project $ $ 47,440 9/24/2024 Page 1 of 1 Additional Services-CCUA Fleming Island WWTF BCR Building_rev2_9 24 24