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Home My WebLink About06.b.01.a CA AEL Laboratory Services PSA 2nd Renewal Final EXECUTIVE SUMMARY AGENDA ITEM: Proposed Renewal for the Professional Service Agreement with Advanced Environmental Laboratories, Inc. (AEL) Date: November 14, 2024 BACKGROUND: The Professional Service Agreement with AEL is scheduled to expire on December 31,2024. The terms of the agreement allow for annual renewals for a period of up to five (5) years, contingent upon the mutual agreement of both parties. Both parties are interested in renewing the contract. AEL requested a 1.5% rate increase. Per the Agreement, if parties agree to renew, CCUA may consider a price increase in either renewal year based on verifiable market changes. Staff compared the rates and confirmed they are consistent with current market conditions. BUDGET IMPACT: Staff has budgeted$504,835 for Laboratory Services in FY 24/25. RECOMMENDATION: Staff respectfully requests the Board of Supervisors approve the renewal for the Professional Service Agreement with AEL to be extended for an additional one (1)year term and rate increase. ATTACHMENTS: AEL Signed Renewal Acceptance Letter AEL 2025 Laboratory Services Pricelist //AW(Author) //AW,HW,AE(Review) //DM(Final) 0,0 C•UN?, Clay County Utility Authority Working together to 3176 Old Jennings Rd. protect public health, Middleburg,Florida 32068-3907 conserve our natural Telephone(904)213-2413 resources,and create \fl/TY AUTtr+p¢ Facsimile(904)213-2436 long-term value for our ratepayers. October 24, 2024 Mr. Charles Ged Advanced Environmental Laboratories, Inc. 6681 Southpoint Parkway Jacksonville, Florida 32216 RE: Professional Service Agreement Laboratory Services Dear Mr. Ged: The above referenced contract is scheduled to expire on December 31, 2024. However, the terms of this contract allow for the renewal of an additional year, contingent upon the mutual agreement of both parties. The new contract period will continue from January 1,2025-December 31,2025. If you wish to continue the contract under the current terms, please sign, date, and return this letter to us by November 5, 2024, and we will consider this confirmation of acceptance of the current terms as stated above. AEL would like to renew with the agreed upon annual increase of 1.5%to the current rates. We appreciate your operation and look forward to continuing doing business with you in the coming year. Sincerely, CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER Advanced Environmental Laboratories,Inc. Pa,rri. ' C,. Park e r CLcA. ga-yezz Darrin G. Parker NAME: Contract& Procurement Specialist President TITLE: /dgp 10/28/2024 DATE: cc: Jeremy D. Johnston Darryl Muse Advanced Environmental Laboratories, Inc. Proposed 2025 Current Rates (2024) (w/1.5% Increase) 1 CBOD 5 Influent $18.30 $ 18.57_ Effluent $18.30 $ 18.57 2 Total Suspended Solids Influent $8.36 $ 8.49 Effluent $8.36 $ 8.49 3 Fecal Coliform $12.65 $ 12.84 4 Total Nitrogen Influent $32.42 $ 32.91 Effluent $32.42 $ 32.91 5 Total Kjeldahl Nitrogen $18.40 $ 18.68 6 Nitrate $10.35 $ 10.51_ 7 Total Phosphorus Influent $18.82 $ 19.10_ Effluent $18.82 $ 19.10 8 Non-metallic Priority Pollutants $402.59 $ 408.63_ 9 Metals Mercury $17.26 $ 17.52 Lead $7.05 $ 7.16 Cadmium $5.74 $ 5.83 Copper $7.05 $ 7.16 Zinc $5.74 $ 5.83 _ Iron $5.74 $ 5.83 Nickel $5.74 $ 5.83 Silver $7.05 $ 7.16 Arsenic $5.74 $ 5.83 Selenium $5.74 $ 5.83 Total Chromium $5.74 $ 5.83 Molybdenum $5.74 $ 5.83 10 Nutrients Hardness $9.20 $ 9.34 Nitrate & Nitrite Nitrogen $16.10 $ 16.34 Nitrate $10.35 $ 10.51 Total Nitrogen $32.42 $ 32.91 Ammonia Nitrogen $18.40 $ 18.68 Total Ammonia $18.40 $ 18.68 Ortho Phosphorus $17.26 $ 17.52 TOC $28.75 $ 29.18 Total Kjeldahl Nitrogen $18.40 $ 18.68 Average Temperature $1.16 $ 1.18 Unionized Ammonia (calc) $1.16 $ 1.18 Total Phosphorus $18.82 $ 19.10 Organic Nitrogen $32.42 $ 32.91 11 River Monitoring Dissolved Oxygen $1.16 $ 1.18 pH $1.16 $ 1.18 Temperature $1.16 $ 1.18 Conductivity $1.16 $ 1.18 Secchi Disk Depth $1.16 $ 1.18 Salinity $1.16 $ 1.18 CBOD5 $18.30 $ 18.57 Total Suspended Solids $8.06 $ 8.18 Ammonia Nitrogen $18.40 $ 18.68 Advanced Environmental Laboratories, Inc. Proposed 2025 Current Rates (2024) (w/1.5% Increase) Total Kjeldahl Nitrogen $18.40 $ 18.68 Nitrate and Nitrite $16.10 $ 16.34 Total Phosphorus $18.40 $ 18.68 Chlorine Residual $8.06 $ 8.18 _ Chlorophyll-a $46.01 $ 46.70 Total Nitrogen $32.42 $ 32.91 Organic Nitrogen $32.42 $ 32.91 Ortho Phosphorus $17.26 $ 17.52 Fecal Coliform $12.65 $ 12.84 Alkalinity $9.20 $ 9.34 Color $9.20 $ 9.34 Tide Stage (flow direction) $1.16 $ 1.18 Total Stream Depth $1.16 $ 1.18 Stream Monitoring $287.57 $ 291.88 _ 12 Benthic Monitoring $2,300.50 $ 2,335.01 13 Residuals Total Nitrogen $32.42 $ 32.91 Total Phosphorus $18.82 $ 19.10_ Total Potassium $5.74 $ 5.83 Fecal Coliform (Sludge) $69.01 $ 70.05 Total Solids $7.33 $ 7.44 Cadmium $5.74 $ 5.83 Chromium $5.74 $ 5.83 Copper $7.05 $ 7.16 Lead $7.05 $ 7.16 Mercury $17.26 $ 17.52 Nickel $5.74 $ 5.83 Molybdenum $5.74 $ 5.83 Selenium $5.74 $ 5.83 Total Volatile Solids $5.74 $ 5.83 Zinc $5.74 $ 5.83 Arsenic $5.74 $ 5.83 pH $1.16 $ 1.18 Particle Size $86.28 $ 87.57 14 TCLP on Digester Cake $632.64 $ 642.13 15 Ground Water Monitoring Water Level $1.16 $ 1.18 Nitrate and Nitrite $16.10 $ 16.34 Total Dissolved Solids $8.36 $ 8.49 Chloride $9.20 $ 9.34 Arsenic $5.74 $ 5.83 Cadmium $5.74 $ 5.83 Chromium $5.74 $ 5.83 Lead $7.05 $ 7.16 Turbidity(NTU) $5.74 $ 5.83 Chlorine $9.20 $ 9.34 Fecal Coliform $12.65 $ 12.84 pH $3.45 $ 3.50 Sulfate $11.51 $ 11.68 Sampling Per Well $40.27 $ 40.87 16 Toxicity Miller Street $1,529.83 $ 1,552.78 Fleming Island $1,150.25 $ 1,167.50 Advanced Environmental Laboratories, Inc. Proposed 2025 Current Rates (2024) (w/1.5% Increase) Ridaught Landing $1,150.25 $ 1,167.50 Fleming Oaks $1,150.25 $ 1,167.50 17 Other Primary Drinking Water Standards $143.77 $ 145.93 Secondary Drinking Water Standards $115.02 $ 116.75 Fecal Coliform on Potable Well $12.65 $ 12.84 Giardia $115.02 $ 116.75 Cryptosporidium $115.02 $ 116.75 HAA $115.02 $ 116.75 Water _ Asbestos $155.28 $ 157.61 Nitrates-nitrites $13.80 $ 14.01 Inorganics (Primary) $143.77 $ 145.93 THMs $46.01 $ 46.70_ Volatiles Org. Contaminants (Drinking Water VOCs) $74.76 $ 75.88 Pesticides and PCBs (SOCs) $690.15 $ 700.50_ Radionuclides (Gross Alpha) $46.01 $ 46.70 Secondary Contaminants $97.76 $ 99.23 (2) Group II Unregulated $74.76 $ 75.88 Group I & Ill Unregulated $690.15 $ 700.50_ Microbiological $10.35 $ 10.51 Copper& Lead $14.12 $ 14.33 _ Additional Testing Oil & Grease by 1664 $57.52 $ 58.38 _ Total Phenolics $63.26 $ 64.21 Total Cyanide $63.26 $ 64.21 BOD $17.26 $ 17.52 Bicarbonate (calculation with Alkalinity) $5.74 $ 5.83 Carbonate (calculation with Alkalinity) $5.74 $ 5.83 Anion-Cation Balance $189.78 $ 192.63 Flashpoint $32.21 $ 32.69 Radium 226/228 $212.79 $ 215.98 Total Coliform $10.35 $ 10.51 Beryllium $5.74 $ 5.83 Antimony $5.74 $ 5.83 Thallium $5.74 $ 5.83 EPA 624 $86.28 $ 87.57 EPA 625 $230.05 $ 233.50 EPA 8270SIM PAHs $115.02 $ 116.75 EPA 608 $86.28 $ 87.57 Low Level Mercury 1631 (per aliquot) $115.02 $ 116.75 Priority Pollutant Metals $92.02 $ 93.40 Nitrite $10.35 $ 10.51 2,3,7,8TCDD $767.22 $ 778.73 Radium 226 $115.02 $ 116.75 Radium 228 $115.02 $ 116.75 EPA 525.2 $138.03 $ 140.10 EPA 8260 Benzene+Napthalene $230.05 $ 233.50 Hexavalent Chromium $17.26 $ 17.52 Uranium $50.62 $ 51.38