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Home My WebLink About09.c EDB JE Sewer Model Conversion 2.0 EXECUTIVE SUMMARY AGENDA ITEM: Proposed Supplemental Agreement No. 1 to the Civil and Environmental Engineering Professional Services Agreement RFQ 2023/2024-A01 with Jones Edmunds and Associates, Inc., (JE) to provide Professional Engineering Services for the Conversion and Development of CCUA's Hydraulic Sewer Model. Project Number: 2023-065 Engineering Operating Budget Number: 101.511.563.311 Date: November 15, 2024 BACKGROUND: Staff requests the Board of Supervisors approve Supplemental Agreement No. 1 with JE to provide hydraulic model conversion and development services for CCUA. Staff considers the hydraulic model a valuable tool used regularly for system analysis and planning. CCUA staff included funding in the current fiscal year for model conversion and development. In the first phase of this project, under a previous agreement, JE analyzed CCUA's existing model and provided a summary and recommendation of the modeling alternatives available because the current modeling software is being discontinued. CCUA elected to convert the existing model to Innovyze's InfoWorks ICM modeling software and JE completed the conversion and truthing of the Mid-Clay WRF service area model. This supplemental agreement represents a continuation of that work. JE will convert the existing model of CCUA's Spencer's Crossing WRF service area to the new software, update the model to include all current elements, and develop a future scenario for planning. JE proposed to provide these services for a time and materials fee not to exceed $54,480.00. BUDGET: Staff budgeted $100,000 in the Fiscal Year 24/25 Operating Budget for model conversion and updating. CCNA: CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The anticipated cost of the study does not exceed $500,000.00. Staff negotiated the Supplemental Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee for the professional services at a compensation which CCUA determines is fair, competitive, and reasonable. RECOMMENDATION: Staff respectfully recommends that the Board of Supervisors approve the attached Supplemental Agreement No. 1 with JE for consulting services to provide hydraulic model conversion and development services for CCUA. ATTACHMENTS: Supplemental Agreement No. 1 Scope and Fee Proposal //DD (Author) //JP (Review) //PS (Final) Supplemental Agreement No 1 to Professional Services Agreement RFQ 2023/2024-A01 with Jones Edmunds and Associates, Inc., for Professional Services to provide Hydraulic Modeling Analysis, Summary,Recommendations, Conversion, & Development. CCUA Project No. 2023-065 Engineer: Brian Icerman, PE, ENV SP Owner: Clay County Jones Edmunds and Associates, Inc. Utility Authority 730 NE Waldo Rd. Gainesville, FL 32641 Date: November 19, 2024 Item: Description of Services: Provide professional engineering services as requested and identified in the attached scope of services and fee proposal. Task 1 Model Review, Conversion, and Development $33,840.00 Task 2 Future Conditions Model $20,640.00 Total Lump Sum Price Not to Exceed Without Prior Authorization $54,480.00 The Contract time shall commence on November 21, 2024, and all tasks are to be completed by February 28, 2025. This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement and all provisions of the Agreement will apply hereto. Accepted by: Date: Consultant: Stanley F. Ferriera, Jr., PE President& CEO Jones Edmunds and Associates, Inc. Accepted by: Date: Owner: Jeremy D. Johnston, P.E., MBA, Executive Director Clay County Utility Authority Jon esEdm un ds, Integrity • Knowledge • Service November 12, 2024 Paul Steinbrecher, PE Chief Engineer Clay County Utility Authority (CCUA) 3176 Old Jennings Road Middleburg, FL 32068 RE: Sewer Model Updates Draft Scope of Services and Fee Schedule Jones Edmunds Opportunity No.: 95696-171-24 Dear Mr. Steinbrecher: Clay County Utility Authority (CCUA) currently has portions of its wastewater collection and transmission system model in the InfoSewer modeling platform. InfoSewer will not be supported in the future, so CCUA is migrating to ICM InfoWorks. The Mid-Clay model was the first service area migrated to the new platform. The Spencer's Crossing water reclamation facility (WRF) collection and transmission system (Spencer's Crossing) is the next service area that CCUA wants to convert to ICM InfoWorks. The updated model will contain both an existing conditions and an agreed-on future conditions (e.g., 20-year or buildout) scenarios. Jones Edmunds will review the scenario results and compare them to CCUA's level-of-service (LOS) criteria to determine where alternatives may need to be evaluated in the future. The scope of services below outlines the steps that are required to meet the goals above. SCOPE OF SERVICES Jones Edmunds will provide the following services: • Review and convert the Spencer's Crossing InfoSewer model into ICM InfoWorks, ■ Evaluate existing conditions and one set of future conditions, comparing results to CCUA's LOS in the Draft Design Guide (January 2018). TASK 1 - MODEL REVIEW, CONVERSION, AND DEVELOPMENT Purpose: Convert the Spencer's Crossing InfoSewer model to ICM InfoWorks. Jones Edmunds will convert the existing Spenser's Crossing InfoSewer model into ICM InfoWorks. We anticipate including the full gravity system in the model. Two flow conditions will be modeled: dry weather and wet weather (i.e., design conditions). Dry weather conditions will be used to evaluate operational issues (e.g., odor control concerns from long pump-off conditions and non-scouring velocities). Dry weather flows will 800.237.1053 1 JONESEDMUNDS.COM Paul Steinbrecher, PE November 12, 2024 Page 2 be distributed based on monthly water meter data. Total flow and the diurnal distribution will be based on flow measured at the Spenser's Crossing WRF. Based on the experience with the Mid-Clay model conversion, we will emphasize pump curve updates that will include more robust pump curves as well as cross-checks to the latest known pump/impeller combinations for each pump station. Wet weather conditions will be used to evaluate system capacity (e.g., overflows, high alarms, high velocities, and high pressures). Wet weather flows will be based on measured peak flows at the Spenser's Crossing WRF to determine a multiplier of the diurnal curve. We will evaluate the model results using the LOS criteria in the Draft Design Guide. We will document the model review, conversion, and development in a TM and review the TM with CCUA. Deliverables: TM of model review, conversion, and development; and a copy of the model. TASK 2 - FUTURE CONDITIONS MODEL Purpose: Evaluate Spenser's Crossing under future conditions. Jones Edmunds will develop flows for a future conditions scenario agreed to by CCUA. We will run the future conditions model for wet weather only. We will summarize the future conditions flows and present our evaluation of the model results using the LOS criteria in the Draft Design Guide in a TM and review the TM with CCUA. Deliverable: TM of future conditions and a copy of the model. SCHEDULE AND COMPENSATION Jones Edmunds proposes to complete this scope of services for a time-and-materials fee not to exceed $54,480.00 and complete this assignment by February 28, 2025, assuming a Notice to Proceed in November 2024. PROPOSAL CLARIFICATIONS/EXCLUSIONS ■ Field data collection is excluded. ■ CCUA will provide review comments within 2 weeks of receiving review material. Paul Steinbrecher, PE November 12, 2024 Page 3 If you have any questions or comments, please contact me at (352) 871-7048 or via email at bcunningham@jonesedmunds.com. Sincerely, Brett Cunningham, PE, ENV SP Senior Vice President Project Name: Sewer Model Updates Prepared On: 11/05/24 i; Client: Clay County Uti Prepared By: B.Cunningham JonesEdmunds r Opportunity Number: 95696-171-24 Reviewed On: 11/05/24 Reviewed By: Ti Lillo Staffing Plan Project Officer Senior Engineer Engineer Sr.Admin Engineer Intern Assistant Second Renewal of RFP 2018/2019-#03 Billing Rate $300.00 $265.00 $160.00 $145.00 $115.00 Expenses Subconsultant Task No. Task Name Hours Labor Hours Direct Labor Costs Costs Costs Total Fee 1 MODEL REVIEW,CONVERSION,AND DEVELOPMENT Model Review, Conversion,and Development 4 12 80 110 4 210 $ 33,590.00 $ 250 $ - $ 33,840.00 2 FUTURE CONDITIONS MODEL Future Conditions Model 4 8 40 72 2 126 $ 20,390.00 $ 250 $ - $ 20,640.00 Project Total Not-to-Exceed Feel 8 20 120 182 6 336 $ 53,980.00 $ 500.00 $ - $ 54,480.00