HomeMy WebLinkAbout05.a Minutes 120324 MINUTES
CLAY COUNTY UTILITY AUTHORITY
December 3, 2024
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Hingst offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Mr. Bourre, Mr. Hingst, Mr. McCall, and Mrs. Taylor in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Engineer Paul Steinbrecher,
Service Availability Manager Melisa Blaney, Environmental Compliance Manager Heather Webber,
Procurement Manager Angelia Wilson, Customer Service & Billing Manager Diana Strickland,
Communications and Public Relations Specialist Kasandra Ortiz, Administrative Assistant Operations Alicia
Ellis, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting,November 19, 2024
After discussion, Mr. McCall moved, seconded by Mr. Bourre, and carried 5-0, to approve the minutes
of the Regular Meeting held on November 19, 2024.
Item No. 5—Approval of Consent Agenda
After discussion, Mrs. Taylor moved, seconded by Mr. Hingst, and carried 5-0, to approve the Consent Agenda
as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $2,387,328.60
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account -None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
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b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds & Easements
1) Developer Agreement KU24/25-6 — The Silo Shoppes at Heritage Farms — 2219 County
Road No. 220, Building 3, Unit 312 — Settlement Agreement #40 (George Tahan) —
0.054781 ERC's water, 0.19525 ERC's wastewater, 0.054781 ERC's AWS, 0.054781
ERC's SJRWMD, 0.19525 ERC's environmental compliance, 0.054781 ERC's debt
service - $1,717.00
Item No. 6—Customer Account Adjustments—None
Item No. 7—Business discussed at committee meetings -None
Item No. 8—Executive Director's Business
a. Enterprise Resource Platform Update
Executive Director Jeremy Johnston provided an update on the Enterprise Resource Platform deployment.
This report was for the Board's information only; no action was requested or required on this item.
b. Request for approval of policy to allow St. Lukes Catholic Church to provide needs assessments to CCUA
customers living within their service area for eligibility to use Lend a Helping Hand Funds to pay their
utility bill
Customer Service & Billing Manager Diana Strickland presented a request for approval of policy to permit
St. Lukes Catholic Church to provide needs assessments to CCUA customers living within their service area
for eligibility to use CCUA's Lend a Helping Hand Fund to pay their utility bill. After discussion, Mr.
Bourre moved, seconded by Mrs. Taylor, and carried 5-0, to grant permission for St. Lukes Catholic Church
to provide needs assessments for CCUA's customers, as needed.
c. Lead and Copper Updates Presentation
Environmental Compliance Manager Heather Webber provided a presentation on the Lead and Copper
Rule. This report was for the Board's information only; no action was requested or required on this item.
d. Other
Mr. Johnston extended an invitation to CCUA's Holiday luncheon on Thursday, December 12, 2024, and
advised those in attendance he will be out of the office attending the Florida Water Forum and the
FSAWWA Conference. He also shared CCUA will be sending teams to participate in the skills competitions
at the FSAWWA Conference in Orlando.
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Item No. 9—Legal Business
a. Action on Proposed Resolution No. 2024/2025-05 — Bid Opening and Protest
Mr. Williams presented for consideration, proposed Resolution No. 2024/2025-05 — Bid Opening and
Protest. Bonfire Interactive Ltd. (Bonfire) is currently designated as the online procurement portal for
CCUA under Resolution No. 2020/2021-06. As the contractual agreement with Bonfire is set to expire on
December 31, 2024, staff intends to transition to a different platform. Therefore, it is necessary to amend the
Resolution removing all references to Bonfire. After concluding the relationship with Bonfire, staff will
seek a contract with a suitable, accessible, and efficient online procurement portal specifically designed to
meet the ongoing needs of governmental and public entities. After discussion, Mr. Hingst moved, seconded
by Mrs. Taylor, and carried 5-0, to approve, adopt and enact with an effective date of December 3, 2024,
Resolution No. 2024/2025-05, as presented.
b. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12— Supervisor Comments
Chairman Lebesch encouraged the members to attend the holiday luncheon if their schedule permits and wished
CCUA's teams well in the competitions. She also shared how much she appreciates CCUA's community
outreach programs.
Item No. 13 —Adjournment
Chairman Lebesch adjourned the meeting at 2:24 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
December 3, 2024 3