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Home My WebLink About09.b EDB BCR Change Order 12 EXECUTIVE SUMMARY AGENDA ITEM: Proposed Change Order No. 12 to the BCR Environmental Corporation(BCR)Contract to provide upgrades to the Biosolids Treatment System Project#2024-115 BCR Upgrades Job#24019RR Date: December 12, 2024 BACKGROUND: BCR handles the hauling and disposal of all biosolids generated by CCUA's wastewater treatment plants. Staff and BCR negotiated contractual modifications to address upgrades to four Wastewater Treatment Plants currently operating out of date equipment as well as software which is no longer supported. These upgrades result in less downtime, more efficient operations, reduced costs and standardization of equipment and operational protocols. The contract modifications include: • BCR will retrofit the top of the Process Tanks with Vent Gas Blower to eliminate visible emissions of the process tank Nitrogen Dioxide (NO2) and improve safety to operators. • BCR will retrofit the chemical skids with mag drive gear pumps from the existing diaphragm dosing pumps and upgrade the current Powerflex 40 Variable Frequency Drives (VFDs) to the Powerflex 525 VFDs. These pumps are quieter, provide more accurate flowrates, and reduce impact to ancillary equipment within the process room. • BCR will replace the existing peristaltic type polymer pump skids with progressive cavity pump skids. The progressive cavity pumps can supply a steadier flow of polymer and are able to target a specific flowrate more effectively with little maintenance. • BCR will replace the existing Process Logic Controller (PLC) program to the new PLC program. The newer PLC program uses a ladder logic structure which makes for simple sequencing of devices and easier troubleshooting. BUDGET: Staff determined the fee of $412,900.00 is fair, competitive, and reasonable. Staff budgeted $426,400.00 for upgrades to the Biosolids Treatment System in the Capital Improvement Program (CIP). RECOMMENDATION: Staff respectfully recommends the Board of Supervisors' approval of the Proposed Change Order No. 12 with BCR Environmental Corporation. //AW,DR(Author) //AB (Review) //DM(Final) ATTACHMENTS: BCR Environmental Corporation Change Order#12 //AW,DR(Author) //AB (Review) //DM(Final) CHANGE ORDER#12 This Change Order#12 ("Change Order"),dated as of ,2024, is by and between BCR Environmental Corporation, a Delaware corporation whose address is 100 N. Laura Street, Jacksonville, Florida 32202("BCR"),and Clay County Utility Authority, a local governmental body, corporate and politic,with its principal office at 3176 Old Jennings Road,Middleburg,Florida 32068-3907 (the "Authority"). RECITALS WHEREAS,BCR has provided the Authority with certain design, equipment, and operational services for BCR Neutralizer systems and CleanB systems (each a"System"and collectively,the"Systems") at its wastewater treatment plants under the"Bio-solid Treatment Agreement"dated June 6,2006. WHEREAS,the Authority desires to exercise an Operational improvement per Section 7 of Change Order#7 to upgrade CCUA legacy sites, and BCR desires to provide the Authority with services in accordance with the conditions,provisions, and terms of this Change Order; and, WHEREAS,Authority desires to exercise it direct purchase procedures to purchase equipment and services from BCR. NOW THEREFORE,in consideration of the mutual agreements, covenants,representations and warranties contained in this Change Order, and for other good and valuable consideration,the receipt and sufficiency of which the Parties acknowledge,the Parties agree as follows: 1. BCR and Authority have reached agreement whereby BCR will provide a turn-key upgrade at the Fleming Island WWTP,Miller Street WWTP, and Ridaught WWTP as outlines in Appendix A- BCR Proposal to Upgrade CCUA Legacy Sites as set forth therein. [The remainder of this page was left blank intentionally.] IN WITNESS WHEREOF,the parties hereto have executed this Change Order#12 as of the Effective Date. CLAY COUNTY UTILITY AUTHORITY By: Print Name: Print Title: Date: State of Florida County of Clay On this day , .Who is personally known to me, signed and acknowledged this contract agreement. Signature of Notary Printed Name od Notary My Commission Expires BCR ENVIRONMENTAL CORPORATION By: Print Name: Print Title: Date: State of County On this day , .Who is personally known to me, signed and acknowledged this contract agreement. Signature of Notary Printed Name od Notary My Commission Expires BCR Solid Solutions Appendix A- BCR Proposal to Upgrade CCUA Legacy Sites Summary: BCRs goal is to keep CCUA WWTPs producing quality Class AA biosolids as efficiently as possible. We strive to make our systems as close to a "push the button and walk away" product as we can with minimal operator checks and inputs. Through years of further engineering, we believe we have got very close to that model with the Mid-Clay BCR facility and soon to be Fleming II BCR facility. BCR is proposing several changes and upgrades to the four other CCUA WWTP sites to bring them up to a similar standard as the Mid-Clay site. This will lead to less downtime, but also more standardized replacement parts between the sites. 1. Process Tank Vent Gas Blowers: BCR is proposing to retrofit the top of the Process Tanks with Vent Gas Blowers. This change would eliminate visible emissions of the process tank nitrogen Dioxide NO2 and improve safety to operators. a. Locations included are Fleming Island WWTP, Miller St. WWTP, and Ridaught WWTP b. Removal of existing tank venting hardware c. Installation of new orifice plate and MOV 3-way valve d. Installation of blowers and hardware/plumbing e. Configure MOV 3-way valve *This proposal will require programming changes IMINr 100 N Laura Street, Suite 601,Jacksonville, FL 32202 1866.724.9145 I bcrinc.com - - - I 1 BCR lit i Solid Solutions al 1111( lii :IL lisp' +oleic It' ` I 1 0k 0I I 1I 3 \ 4' ® _ id ;' Q o 772-285- ''ter T � _ — — 100 N Laura Street, Suite 601,Jacksonville, FL 32202 1866.724.9145 I bcrinc.com Page 12 BCR 3 Solid Solutions 2. Chemical Pumps Et VFDs: BCR is proposing the retrofit of the chemical skids with mag drive gear pumps from the existing diaphragm dosing pumps. These pumps are much quieter, easier to dial in a specific flowrate, and do not cause any shock to the chemical skid. Also, in this proposal is to upgrade all the current Poweflex 40 VFDs to the Powerflex 525 VFDs at the same time. The Powerflex 40 VFDs have been discontinued and there have been several issues with them in the past especially with their separate communication cards. In the Powerflex 525 VFDs, they are more compact, and the communication card is built into it. a. Locations included are Fleming Island WWTP, Spencer WWTP (Original VFD wires were removed, so new VFD wires will have to be ran from electrical room to the pumps), Miller St.WWTP, and Ridaught WWTP b. Removal of existing diaphragm pumps c. Removal of Powerflex 40 VFD's d. Installation of new mag drive gear pumps e. Installation of Powerflex 525 VFD's f. Installation of plumbing to existing setup g. Configure MOV to adapt double Acid pump setup to single *This proposal will require programming changes 3. Polymer Skids: BCR is proposing to replace the existing peristaltic type of polymer pump skids with progressive cavity pump skids. There have been many issues with the peristaltic pumps at the current sites and some are having to be run manually outside of the program. One other issue with the peristaltic pumps is that the internal tubing becomes brittle, eventually resulting in cracks and/or collapses causing a polymer restriction and/or leak. The progressive cavity pumps can supply a steadier flow of polymer and are able to target a specific flowrate more effectively with little maintenance. a. Locations included are Fleming Island WWTP and Ridaught WWTP b. Removal of existing peristaltic type polymer skid c. Fabrication of skid riser legs d. Installation of progressive cavity type polymer skid e. Installation of plumbing for polymer and water *This proposal will require programming changes 4. Program and HMI: BCR is proposing to replace the existing PLC logic program to the new PLC program. The existing PLC logic uses a structured text language which can be good for complicated equations but falls short when used in sequencing unless being very specific. Many times the program will look at a piece of data and then move on from it without being able to look back at it causing things to come out of sequence at times or get hung up. The newer PLC logic utilizes a ladder logic structure which makes for better for simple sequencing of devices and easier troubleshooting. This proposal also includes updating the HMI at all the CCUA sites from Allen Bradley Factory Talk View to Inductive Automation Ignition. This would include 100 N Laura Street, Suite 601,Jacksonville, FL 32202 1866.724.9145 I bcrinc.com Page 13 BCR , Solid Solutions replacement of the exiting HMI pedestal and software at three of the legacy sites and only just the software change at the other two sites. Mostly all the proposals in the above sections will require program changes to some extent. BCR is proposing to make all the changes/upgrades at one time and have the all the programming done at that time. Each site still has some slight differences, and the program will be tailored to them. f. Locations for programming and HMI replacement are Fleming Island WWTP, Miller St. WWTP, and Ridaught WWTP g. Locations for just HMI software is Spencer WWTP and Mid-Clay WWTP h. In depth review of drawings and on-site verifications to ensure proper input/output configurations i. Removal of existing HMI pedestal j. Installation of new HMI pedestal and software k. Installation of new PLC logic 100 N Laura Street, Suite 601,Jacksonville, FL 32202 1866.724.9145 I bcrinc.com Page 14 CCUA Schedule of Values - Legacy Site Upgrade package 2024-2025 Activity Total Value Milestone Milestone Value Estimated Completion Date Milestone 1 Upon PO Issuance 50% $57,350 12/30/2024 Update Programming and HMI to BCR $114,700 standard Milestone 2 Completion of Programming 50% $57,350 4/30/2025 Milestone 1 Upon Equipment Purchase 50% $101,700 12/30/2024 Milestone 2 Upon Installation at Spencer 12.5% $25,425 4/30/2025 Replace Five Chemical Skid Pumps, Milestone 3 Upon Installation at Ridaught 12.5% $25,425 5/30/2025 Motors and VFDs $203,400 Milestone 4 Upon Installation at Miller 12.5% $25,425 6/30/2025 Milestone 5 Upon Installation at Flemming 12.5% $25,425 7/30/205 Milestone 1 Upon Installation at Ridaught 33.3% $18,900 4/30/2025 Milestone 2 Upon Installation at Miller 33.3% $18,900 5/30/2025 Add Vent Gas Assembly $56,700 Milestone 3 Upon Installation at Flemming 33.3% $18,900 6/30/2025 Milestone 1 Upon Installation at Ridaught 50% $19,050 4/30/2025 Replace Polymer Skid $38,100 Milestone 2 Upon Installation at Flemming 50% $19,050 6/30/2025 Total $412,900