HomeMy WebLinkAboutRegular Agenda - 1/7/2025 Clay County Utility Authority
Regular Meeting -Board Room
January 7, 2025—2:00 P.M.
3176 Old Jennings Road, Middleburg, Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—McCall
3. Roll Call—Loudermilk
4. Approval of Minutes—Lebesch
a. Board of Supervisors Regular Meeting, December 17, 2024
5. Approval of Consent Agenda Items—Lebesch
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $3,849,392.64
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account -None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for the Architectural and Engineering
Design and Permitting Services RFQ No. 2022/2023-A03
b. Proposed Approval of Contract Renewal for the Hydrogeological and Environmental
Professional Engineering Services RFQ No. 2022/2023-A02
c. Proposed Approval of Contract Renewal for the Outfall Inspection, Maintenance and
Repair Services RFQ No. 2023/2024-A22
(2) Approval of Supplemental Agreements and Change Orders None
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) OMNIA Partners Information Technology Solutions and Services Contract No. 2018011-
02 (Foxit PDF Tools and Services Solution Contract)
e. Approval of Developer Agreements, Warranty Deeds & Easements
(1) Developer Agreement CU24/25-5 — Exalt Health 40-Bed Rehab Hospital — 385 Taylor
Avenue (Orange Park Rehab, LP) — 24.50 ERC's water, 21.50 ERC's wastewater, 24.50
ERC's AWS, 24.50 ERC's SJRWMD, 21.50 ERC's environmental impact, 21.50 ERC's
debt service - $247,889.00
(2) Developer Agreement CU24/25-6 — Highland Park Subdivision — Consisting of 75 lots
(AMH Development, LLC) — 75 ERC's water, 75 ERC's wastewater, 75 ERC's
reclaimed, 75 ERC's AWS, 75 ERC's SJRWMD, 75 ERC's debt service - $446,237.49
($400,740.00 deferred)
Clay County Utility Authority Board of Supervisors
Agenda—January 7, 2025
Page Two
5. Approval of Consent Items—Lebesch(continued)
e. Approval of Developer Agreements, Warranty Deeds & Easements (continued)
(3) Developer Agreement CU24/25-7 —Murray Farms — 87 Single Family Lots (Pulte Home
Company, LLC) — 87 ERC's water, 87 ERC's wastewater, 87 ERC's AWS, 87 ERC's
SJRWMD, 87 ERC's environmental impact- $527.554.82 ($489,162.72 deferred)
(4) Developer Agreement KU24/25-10—Wastewater Service to 2001 Lakeshore Drive North
(Larry & Paulette Hinken) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC
debt service - $7,995.76
(5) Developer Agreement KU24/25-11 — Wastewater Service to 7714 River Avenue (Mark
& Suzanne Silver) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt
service - $12,559.59
(6) Grant of Easement—20 Sleepy Hollow Road- Grantor- Clay County
6. Customer Account Adjustments—None
7. Business discussed at committee meetings—None
8. Executive Director's Business—Johnston
a. Enterprise Resource Platform Update
b. Proposed Professional Service Agreement with Tracmac, Inc.
c. Ratification of Emergency Purchase for Fleming Island Water Reclamation Facility Gear Unit
d. State Revolving Fund Loan Resolution 2024/2025-06 - Designating the Executive Director as the
Authorized Representative to execute prospective grant funding application documents for
Project Quench
e. Proposed Supplemental Agreement No. 2 to Professional Services Agreement RFQ 2023/2024-
A01 with Jones Edmunds and Associates, Inc., to provide Augmentation Consumptive Use Permit
Renewal Services
f. Approval of Agreements with the Florida Department of Transportation and allocation of funds
from the Capital Improvement Program Management Reserves
g. FY 2024/2025 — 1st Quarter Social Media Analytics Presentation
h. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Lebesch
14. For Informational Purposes Only
a. Niagara Bottling, LLC response to the Rate Study completed by CDM Smith, Inc.
b. North Florida Regional Water Supply Plan Project Conceptualization Partnership
All items contained in No. 4 through No. 9 are subject to Board action