HomeMy WebLinkAboutRegular Agenda - 2/4/2025 Clay County Utility Authority
Regular Meeting-Board Room
February 4,2025—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—Bourre
3. Roll Call—Loudermilk
4. Approval of Minutes—Lebesch
a. Board of Supervisors Regular Meeting,January 21,2025
5. Approval of Consent Agenda Items—Lebesch
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$3,519,210.26
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams,Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Approval of Contract Renewal for the Water/Wastewater Infrastructure General
Construction Services RFP No. 2021/2022-A03
b. Proposed Renewal for the Professional Service Agreement with Proof+Geist, LLC for
Ongoing Technology Support and Consulting Services
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 2 to Continuing Services Contract RFQ 2023/2024-
A07 with Armstrong Fence Company for Fencing Supplies and Installation at Tanglewood
Water Treatment Plant
c. Approval of Financing Requests—None
d. Approval of Contract Usage
(1) OMNIA Partners Copiers, Printers, Managed Print Services & IT Solutions Contract No.
R191104
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement KU24/25-15 —Modification to Developer Agreement—Fire Protection for
the Fleming Island Surgery Center— 1711 Eagle Harbor Pkwy(AG Fleming Island RE Holdings,
LLC) - $17,399.75
(2) Developer Agreement MU24/25-8 — Asbury Hammock — 170 Single Family Lots (Richmond
American Homes of Florida, LP) — 170 ERC's water, 170 ERC's wastewater, 170 ERC's AWS,
170 ERC's SJRWMD, 170 ERC's environmental impact- $1,069,719.29(deferred$955,835.20)
(3) Developer Agreement RU24/25-3 — Water and Wastewater Service to 4050 Everett Avenue
(Diane & David Davison)— 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC SJRWMD, 1
ERC environmental impact, 1 ERC debt service- $27,238.89 (financed$26,936.89)
Clay County Utility Authority Board of Supervisors
Agenda—February 4,2025
Page Two
5. Approval of Consent Items—Lebesch(continued)
e. Approval of Developer Agreements,Warranty Deeds&Easements(continued)
(4) Grant of Easement—2001 Lakeshore Drive North—Grantor—Larry&Paulette Hinken
(5) Grant of Easement—7714 River Avenue—Grantor—Mark& Suzanne Silver
(6) Grant of Easement—Clay County Town Center—Lot 16— 1625 Jeremiah Street—Grantor—Clay
Town Center Hospitality,LLC
(7) Grant of Easement—29 Blanding Boulevard—Grantor—Bank of America National Association
(8) Temporary Construction Easement — 29 Blanding Boulevard — Grantor — Bank of America
National Association
6. Customer Account Adjustments—Strickland
a. Mary Marcus—2711 Woodsdale Drive,Middleburg,Florida
7. Business discussed at Committee meetings—McNees
a. Report on Audit/Finance Committee Meeting — 1:00 P.M. and request for acceptance of the 2023/2024
Fiscal Year Audited Financial Statements
8. Executive Director's Business—Johnston
a. Enterprise Resource Platform Update
b. September 2024 Financial Package
c. Action on proposed Resolution No. 2024/2025-07—Procurement Policy
d. Proposed Amendment No. 1 to Supplemental Agreement No. 5 with Dewberry Engineers Inc. for Civil
and Environmental Services Agreement 2019/2019 RFQ No 3 to provide Professional Engineering
Services for Lake Asbury Master Plan Program Management
e. Supplemental Agreement No. 1 with Dewberry Engineers Inc. for Civil and Environmental Engineering
Professional Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering Services for
Water and Reclaimed Main Extensions in Lake Asbury Master Plan Area
f. Requested Ratification of Limited Emergency Declaration Operations Winter Weather
g. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Lebesch
14. For Informational Purposes Only
a. SJRWMD Request for Additional Information #3, Consumptive Use Permit 416-56 Response Letter
dated January 22, 2025
b. The Pipeline Newsletter January 2025
c. Customer Compliment
All items contained in No. 4 through No. 9 are subject to Board action