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Home My WebLink About08.d EDB ES Amend. 1 to SA 5 Dewberry LAMPA EXECUTIVE SUMMARY AGENDA ITEM: Proposed Amendment 1 to Supplemental Agreement No. 5 with Dewberry Engineers, Inc. for Civil and Environmental Engineering Professional Services Agreement 2018/2019 RFQ No. 3 to provide Professional Engineering Services for Lake Asbury Master Plan Program Management. CCUA Project No.: 2022-069 CCUA Financial Job No.: 22012WL, 22013SL, 22014WL, 22016WL, 22017SL, 22018WL, 22019SL, 25002WL Date: January 30,2025 BACKGROUND: CCUA staff requests approval from the Board of Supervisors to execute Amendment No. 1 to Supplemental Agreement No. 5(SA5)with Dewberry Engineers,Inc. (Dewberry)to provide professional services for the continued management of the Master Plan for pipeline mains in CCUA's Lake Asbury Master Plan Area (LAMPA). These services include project management, hydraulic modeling, plan review, and bidding services.No further amendments to this agreement are anticipated. Having received requests to provide utility services in LAMPA, CCUA worked with Dewberry under SA5 to develop a Master Plan and Cost Recovery Policy for the area. The resulting LAMPA Policy, including the Master Plan,adopted by CCUA's Board of Supervisors on September 9,2023,enabled CCUA to cover and recover the costs of extending master trunk mains in conjunction with the construction of the First Coast Expressway. The Master Plan divided the trunk main extensions into five (5) projects. One of the projects, with water, sewer, and reclaimed trunk mains in the West Cathedral Oaks Parkway is nearing completion. To align with the progression of development, Dewberry is managing, analyzing, and reviewing the revision, design, and bidding of three (3) of the remaining projects. CCUA entered an Interlocal Agreement with the Feed Mill CDD to have those designed and constructed. Amendment No. 1 to SA5 will fund the continued need for Dewberry's services through the next ninety (90) days at which point the LAMPA Program Management services will conclude. The cost for these services is$57,760.08. The final remaining project will be designed,bid,and inspected by a CCUA continuing engineering services provider. BUDGET: Services performed will be paid for with funds from the existing project budgets which total $27,954,836. CCNA: CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The anticipated cost of development and management of the Master Plan do not exceed$500,000.00. Staff negotiated the Supplemental Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee for the professional services at a compensation which CCUA determines is fair, competitive, and reasonable. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors' approval of the attached Amendment No. 1 to Supplemental Agreement No.5 with Dewberry for professional services for management of the Authority's Lake Asbury Master Plan(LAMPA)program in the amount of$57,760.08. ATTACHMENTS: Amendment No. 1 to Supplemental Agreement No. 5 Scope&Fee Proposal Amendment No.1 to Supplemental Agreement No. 5 to Professional Engineering Services Agreement 18/19 No. 3 with Dewberry to provide Professional Services for the Lake Asbury Master Plan Area (LAMPA) Program Management CCUA Project No. 2022-069 Engineer: Robert Beltran, PE Owner: Clay County Dewberry Engineers, Inc. Utility Authority 1479 Town Center Dr., Ste. D214 Lakeland, FL 33803 Date: February 4, 2025 Item: Description of Services: Provide professional engineering services as requested and identified in the attached scope of services and fee proposal. Phase 100 Project Management $2,526.45 Phase 200 Data Collection and Hydraulic Modeling $23,550.30 Phase 300 Design Review Services $30,798.80 Phase 400 Bidding Services $884.53 Total Lump Sum Price Not to Exceed Without Prior Authorization $57,760.08 The Contract time shall commence on February 5, 2025, and the scope of services is to be completed by May 5, 2025. This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement and all provisions of the Agreement will apply hereto. Accepted by: Date: Engineer: Robert Beltran, PE Vice President Dewberry Engineers, Inc. Accepted by: Date: Owner: Jeremy D. Johnston, P.E., MBA, Executive Director Clay County Utility Authority Dewberry Engineers Inc. 904.332.8601 Dewberryo 200 West Forsyth Street, Suite 1100 www.dewberry.com Jacksonville, FL 32202-4308 SCOPE OF SERVCES LAKE ASBURY MASTER PLAN AREA(LAMPA) Supplemental Agreement No. 5— Professional Engineering Services Agreement 18/19 No. 3 CONTINUATION OF PROGRAM MANAGEMENT SERVICES January 23, 2025 A. Project Background and Description The Clay County Utility Authority (AUTHORITY) engaged Dewberry Engineers Inc. (CONSULTANT) under Professional Services Agreement 18/19 Supplemental Agreement No. 5 to assist the AUTHORITY in the development of a program to pioneer trunk main infrastructure within the Lake Asbury Master Plan Area (LAMPA). The CONSULTANT prepared a comprehensive Trunk Main Engineering Report that provided a broad analysis of future demands for potable water, wastewater, and reclaimed water to support the complete LAMPA build-out with recommendations for main sizing and installation corridors. This report served as the basis for the LAMPA Trunk Main Capital Cost Recovery Policy, which the AUTHORITY's Board of Supervisors approved in September 2023. This scope of services will extend existing tasks established in the original authorization to support the LAMPA. B. Scope of Services Upon authorization to proceed from the AUTHORITY, the CONSULTANT will continue to provide the following identified services. This authorization shall be in effect until the CONSULTANT completes all services as described in the CONSULTANT Supplemental Agreement and any subsequent modifications hereto or the AUTHORITY elects to cancel for any reason. PHASE 100— PROJECT MANAGEMENT& COMMUNICATIONS Task 101 — Project Management This task consists of overall management of the Project including contract administration, budget management, invoicing, monthly status reports, project scheduling, and coordination with the AUTHORITY and CONSULTANT's sub-consultants. PHASE 200— DATA COLLECTION & HYDRAULIC MODELING Task 202— Hydraulic Evaluation (Water, Wastewater and Reclaimed Water) The CONSULTANT will review water, wastewater, and reclaimed water demand projections of proposed new developments to hydraulically evaluate the infrastructure needs for all three systems. The CONSULTANT will coordinate with the AUTHORITY and developers as needed to provide a conceptual- level system phasing plan for construction of pipeline infrastructure. Page 1 of 2 SCOPE OF SERVICES Continuation of LAM PA Program Management January 23,2025 PHASE 300- DESIGN REVIEW SERVICES Task 301 - Plan Review The CONSULTANT shall continue to review plans as directed by the AUTHORITY for consistency with the hydraulic modeling of Task 200 and the AUTHORITY's standards. Task 302—Developer Cost Allocation The CONSULTANT shall continue to independently estimate construction costs for the pipelines, as well as evaluate estimates provided by others as needed, to support future adjustments to the Trunk Main Capital Cost Recovery Policy and/or the AUTHORITY's capital improvement plan. PHASE 400- BIDDING SERVICES Task 401 - Developer Plan Bidding Services These services were authorized under the original Supplemental Agreement; however, that scope is hereby amended to include review of bid documents for pipelines to be constructed by developers. C. Schedule The CONSULTANT will proceed with the services identified herein immediately upon receipt of a change order from the AUTHORITY and assumes a continuation of program management services for a period of 3 months. D. Compensation This AGREEMENT establishes a cost not-to-exceed amount of$57,760.08. Compensation for the services performed under this Agreement shall include all personnel services, any reimbursable expenses, which may include, but are not necessarily limited to, such items as reproduction, travel, communication expenses, and postage and shipping. Exhibit A shows the breakdown by task. E. Services Not Included The following services are not included in this scope: • Engineering design for any potable water, reclaimed water, or wastewater trunk mains. • Acquisition of property or easements, whether permanent or temporary. • Wetland mitigation. • Hydrant flow testing. • Any other services not explicitly stated in Part B. Dewberry- Page:•:•; Y� Pa 2 of 2 Exhibit-A Fee Breakdown EXHIBIT A 1/23/2025 IPDewberry® Clay County Utility Authority Lake Asbury Master Plan Area (LAMPA) Continuation of Program Management Services DEWBERRY STAFF Principal En XI En VIII En VII En VI En II CADD Tech Admin I p 9 9 9 9 9 I Total Hours TOTAL DIRECT COSTS GEOTECH ENVIRONMENTAL SURVEY GRAND TOTAL DEWBERRY Phase/Task Task Description $307.40 $311.36 $283.52 $252.05 $221.21 $117.32 $71.97 $67.55 Phase 100 Project Management 1 0 0 8 0 0 0 26 35 $2,526.45 $0.00 $0.00 $0.00 $0.00 $2,526.45 Task 101 Project Management 1 0 0 8 0 0 0 3 12 $2,526.45 $0.00 $0.00 $0.00 $0.00 $2,526.45 Phase 200 Data Collection & Hydraulic Modeling 0 0 0 32 70 0 0 0 102 $23,550.30 $0.00 $0.00 $0.00 $0.00 $23,550.30 Task 202 Hydraulic Modeling 0 0 0 32 70 0 0 0 102 $23,550.30 $0.00 $0.00 $0.00 $0.00 $23,550.30 Phase 300 Design Review Services 1 0 39 32 10 56 35 1 174 $30,798.80 $0.00 $0.00 $0.00 $0.00 I $30,798.80 Task 301 Plan Review 0 0 25 13 0 56 35 1 130 $19,521.07 $0.00 $0.00 $0.00 $0.00 $19,521.07 Task 302 Developer Cost Allocation 1 0 14 19 10 0 0 0 44 $11,277.73 i $0.00 $0.00 $0.00 $0.00 $11,277.73 Phase 400 Bidding Services 0 1 0 0 1 3 0 0 5 $884.53 $0.00 $0.00 $0.00 $0.00 $884.53 Task 401 Developer Plan Bidding Svcs 0 1 0 0 1 3 0 0 5 $884.53 $0.00 $0.00 $0.00 $0.00 $884.53 r GRAND TOTALS 2 1 39 72 81 59 35 27 316 $57,760.08 $0.00 $0.00 $0.00 $0.00 $57,760.08