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HomeMy WebLinkAbout08.e. EDB SA No 1 - Dewberry Red LAMPA Mains EXECUTIVE SUMMARY AGENDA ITEM: Supplemental Agreement No. 1 with Dewberry Engineers, Inc. for Civil and Environmental Engineering Professional Services Agreement RFQ 2023/2024-A01 to provide Professional Engineering Services for Water and Reclaimed Main Extensions in the Lake Asbury Master Plan Area(LAMPA). CCUA Project No.: 2025-002 CCUA Financial Job No.: 25002-WL Date: January 30,2025 BACKGROUND: CCUA staff requests approval from the Board of Supervisors to execute Supplemental Agreement No. 1 (SA1)with Dewberry Engineers, Inc. (Dewberry)to provide professional services for the design,bid, and construction administration services for the installation of the"Red"LAMPA Project. Under a previous agreement, CCUA and Dewberry developed a Master Plan and Cost Recovery Policy for the LAMPA area. The resulting LAMPA Policy, including the Master Plan, adopted by CCUA's Board of Supervisors on September 9,2023,enabled CCUA to cover and recover the costs of extending master trunk mains in conjunction with the construction of the First Coast Expressway. The Master Plan divided the trunk main extensions into five(5)projects. Four(4) out of the five(5)projects are in construction or will go into construction in the next month. SA1 will authorize CCUA to have design, bid, and provide construction engineering inspection services for the final LAMPA (Red) Main Extension Project which includes approximately 5,500 feet each of water and reclaimed transmission mains. The scope of services also includes surveying, geotechnical, and environmental services. The cost for these services is $509,630.86. BUDGET: The budget for this project is $6,362,008 and the services proposed here are within the estimated cost to design and construct the project. CCNA: CCNA, F.S. s. 287.055, does apply to the use of a consultant under continuing contract. The anticipated cost of construction does not exceed $7,500,000.00. Staff negotiated the Supplemental Agreement in compliance with F.S. s. 287.055. Staff and the consultant negotiated the scope and fee for the professional services at a compensation which CCUA determines is fair, competitive, and reasonable. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors'approval of the attached Supplemental Agreement No. 1 with Dewberry to provide Professional Engineering Services for Water and Reclaimed Main Extensions in the Lake Asbury Master Plan Area(LAMPA) in the amount of$509,630.08. ATTACHMENTS: Supplemental Agreement No. 1 Scope&Fee Proposal Supplemental Agreement No. 1 to Professional Engineering Services Agreement 23/24-A01 with Dewberry to provide Professional Services for the Design, Bid, and Construction Services of the LAMPA Red Main Extension Project CCUA Project No. 2025-002 Engineer: Robert Beltran, PE Owner: Clay County Dewberry Engineers, Inc. Utility Authority 1479 Town Center Dr., Ste. D214 Lakeland, FL 33803 Date: February 4, 2025 Item: Description of Services: Provide professional engineering services as requested and identified in the attached scope of services and fee proposal. Phase 100 Project Management $9,319.24 Phase 200 Data Collection $5,710.88 Phase 300 Design Services $267,827.45 Phase 400 Permitting $11,740.62 Phase 500 Bidding Services $15,164.10 Phase 600 Construction Phase Services $199,868.57 Total Price Not to Exceed Without Prior Authorization $509,630.86 The Contract time shall commence on February 5, 2025, and the scope of services is estimated to be completed in twenty(20)months. This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement and all provisions of the Agreement will apply hereto. Accepted by: Date: Engineer: Robert Beltran, PE Vice President Dewberry Engineers, Inc. Accepted by: Date: Owner: Jeremy D. Johnston, P.E., MBA, Executive Director Clay County Utility Authority w�;+ Dewberry Engineers Inc. 904.332.8601 Dewberry( 200 West Forsyth Street, Suite 1100 www.dewberry.com Jacksonville, FL 32202-4308 SCOPE OF SERVCES LAKE ASBURY MASTER PLAN AREA(LAMPA) Red Segment Water and Reclaimed Water Mains Supplemental Agreement No. 1 — Professional Engineering Services Agreement 23/24 A01 January 29, 2025 A. Project Background and Description The Clay County Utility Authority (AUTHORITY) engaged Dewberry Engineers Inc. (CONSULTANT) under Professional Services Agreement 23/24-A01to assist the AUTHORITY in the design, permitting and construction administration services of trunk main infrastructure within the Lake Asbury Master Plan Area (LAMPA). Under previous assignments the CONSULTANT prepared a comprehensive Trunk Main Engineering Report that provided a broad analysis of future demands for potable water, wastewater, and reclaimed water to support the complete LAMPA build-out with recommendations for main sizing and installation corridors. This report served as the basis for the LAMPA Trunk Main Capital Cost Recovery Policy, which the AUTHORITY's Board of Supervisors approved in September 2023. Since the Policy's approval, the AUTHORITY entered into Interlocal Agreements with Community Development Districts (CDD)to construct the majority of the trunk mains contemplated in the Trunk Main Engineering Report. There are potable water and reclaimed water trunk mains that are not included in the CDD scopes, which are referred to in the Trunk Main Engineering Report as the"red segment." Given CONSULTANT's familiarity with the planning for the red segment, AUTHORITY staff agree that it is in the AUTHORITY's best interest to execute this Supplemental Agreement for CONSULTANT to provide design, permitting, and construction administration services for the project. See attachment A-1 that depicts and describes the proposed corridor this proposal is based upon. B. Scope of Services Upon authorization to proceed from the AUTHORITY, the CONSULTANT will continue to provide the following identified services. This authorization shall be in effect until the CONSULTANT completes all services as described in the CONSULTANT Supplemental Agreement and any subsequent modifications hereto or the AUTHORITY elects to cancel for any reason. PHASE 100— PROJECT MANAGEMENT& COMMUNICATIONS Task 101 — Project Management This task consists of overall management of the Project including contract administration, budget management, invoicing, monthly status reports, project scheduling, and coordination with the AUTHORITY and CONSULTANT's sub-consultants. Page 1 of 8 SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 PHASE 200—DATA COLLECTION Task 201 — Data Collection The CONSULTANT will review CDD and developers conceptual and as-built documents and coordinate with AUTHORITY for connection points for both the water and reclaimed water pipelines at four locations along the pipeline corridor. The CONSULTANT will also request conceptual and planning level documents for the area west of the First Coast Expressway in efforts to coordinate R/W and required easement locations for the AUTHORITY's proposed facilities. The CONSULTANT will coordinate with the AUTHORITY and developers as needed to provide a design for the construction of pipeline infrastructure. PHASE 300— ENGINEERING DESIGN SERVICES Task 301 — Preliminary Design &Supplemental Services CONSULTANT will prepare and submit preliminary design documents, equivalent to approximately 30% complete, consisting of the following: • Preliminary alignment drawings in plan view, consisting of one electronic copy in PDF format. The drawing set will include a cover sheet, general note sheet, index and key sheet, and plan view sheets for pipelines showing the alignment of the pipeline route, which will be at a full-size scale of 1" = 20'. Sheets will be sized 22"x 34"with 11" x 17" half size scalable format for all drawing submittals. o It is anticipated that up to two (2) meetings are to be held with two (2)separate developers to establish final pipeline corridor and coordinate CCUA easement locations. o It is anticipated that up to two (2) meetings will be held with private or HOA landowners to discuss easement locations. • One copy of a preliminary Engineer's Opinion of Probable Construction Cost (EOPCC). The EOPCC will be a Class 3 level estimate for project definition between 10% and 40% and have an expected accuracy range of-20%to +30%, in accordance with the Association for the Advancement of Cost Engineering (AACE) Cost Estimate Classification System. • Supplemental Service: Topographic Survey of pipeline corridor as described in the proposal attached by DRMP, dated January 23, 2025. See attachment A-2. • Supplemental Service: Environmental Services, including wetlands delineation, gopher tortoise survey and permitting of the project corridor as described in the proposal attached by SES Environmental Resources Solutions LLC, dated January 29, 2024. See attachment A-3 • Supplemental Service: Geotechnical Services of proposed pipeline corridor at location of anticipated HDD under wetlands and spot locations throughout the corridor as described in the proposal attached by Meskel Engineering, dated December 03, 2024. See attachment A-4 Task 302—60% Design Documents '' Dewberry' Page SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 CONSULTANT will prepare and submit 60% design documents, consisting of the following: • Design drawings, consisting of one electronic copy in pdf format. Drawing set will include plan and profile views, general sheets, and standard detail sheets. • Technical specifications, consisting of one (1) bound copy and of one electronic copy in PDF format. CONSULTANT will rely upon the AUTHORITY's Utilities Standards, details, and approved material list for development of the technical specifications for the project but anticipates providing supplemental specifications to be used in addition to the AUTHORITY's standards. • One (1) copy of an opinion of probable construction cost (EOPCC). The 60% drawings will identify and quantify the area of all permanent and temporary easements that will be required to support construction, operation and maintenance of the improvements. CONSULTANT will attend a 60% design review meeting to receive comments on the 60% submittal for incorporation into the 90% design submittal. Task 303—90% Design Documents CONSULTANT will prepare and submit 90% design documents, consisting of the following: • One (1) copy of a tabular summary of CONSULTANT's responses to comments provided by the AUTHORITY for the 60% design submittal. • Design drawings, consisting of one electronic copy in pdf format. Drawing set will include plan and profile views, general sheets, and standard detail sheets. • Technical specifications, consisting of one (1) bound copy and of one electronic copy in PDF format. CONSULTANT will rely upon the AUTHORITY's Utilities Standards, details, and approved material list for development of the technical specifications for the project but anticipates providing supplemental specifications to be used in addition to the AUTHORITY's standards. • One (1) copy of an EOPCC. If the EOPCC varies by more than 25% from the 60% design EOPCC, CONSULTANT shall provide the rationale for the difference in cost. CONSULTANT shall clearly list any variations from the approved standards and materials and documentation that the variations have been accepted by the AUTHORITY. CONSULTANT will attend a 90% design review meeting to receive comments on the 90% submittal for incorporation into the 100% design submittal. Task 304— 100% Design Documents CONSULTANT will prepare and submit 100% design documents, consisting of the following: Y•••r Dewberry ,;;;,• Page 3 of 8 SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 • One (1) copy of a tabular summary of CONSULTANT's responses to comments provided by the AUTHORITY for the 90% design submittal. • Design drawings, consisting of one (1)full-size set, one (1) half sized sets of drawings to scale, and one electronic copy in pdf format. • Technical specifications, consisting three bound copies and of one electronic copy in PDF format. CONSULTANT will rely upon the AUTHORITY's Utilities Standards, details, and approved material list for development of the technical specifications for the project but anticipates providing supplemental specifications to be used in addition to the AUTHORITY's standards. • One (1) copy of a final EOPCC. If the EOPCC varies by more than 25%from the 90% design EOPCC, CONSULTANT shall provide the rationale for the difference in cost. CONSULTANT shall clearly list any variations from the approved standards and materials and documentation that the variations have been accepted by the AUTHORITY. PHASE 400— PERMITTING This phase consists of the preparation and submittal of the forms and documents that are required for obtaining regulatory and construction permits/approvals for the Project. In each task below, response to agency questions and comments is limited to two (2)sets of review questions and comments from each agency for each permit. This limit does not include responses to agency questions/comments resulting from errors and /or omissions of the CONSULTANT in preparing and submitting requisite application documents. Permit applicant fees are to be paid by the AUTHORITY. Task 401 — FDEP and County Permit Submittal This task includes the preparation and submittal of documents required for obtaining a permit for the below activities. • Specific Permit to Construct Public Water System Components (Clay County Health Department/ Florida Department of Health or delegated agency) Task 402— FDOT Permit Submittal This task includes the preparation and submittal of documents required for obtaining a permit for the below activities. • FDOT Permit: Complete and submit permit for crossing of SR 23 (First Coast Expressway) utilizing existing casing pipes installed as part of a separate project. PHASE 500—BID PHASE SERVICES '' Dewberry' Page SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 This phase will be performed during the bid phase of the Project. For the purpose of this Agreement, it is assumed that the AUTHORITY will enter into one (1) contract for construction of the Project. The AUTHORITY shall be responsible for preparation of Division 0 (Procurement and Contracting Requirements), advertisement of the Project, and distribution of the Project documents, including all costs associated therewith. Task 501 — Bid Documents CONSULTANT shall prepare and submit the following bid documents to the AUTHORITY: • Electronic Copy of Bid Documents in PDF format, digitally signed and sealed. • One (1) half-size set of construction plans, and one (1) signed and sealed full-size set. • One (1) copy of technical specifications, and one (1)signed and sealed. • Schedule of Values and Bid Sheet(electronic only). • Scope of Work (separated out for advertisement). • Supplementary conditions (electronic only). • Engineer's Opinion of Probable Construction Cost. Task 502— Pre-bid Meeting CONSULTANT shall attend one (1) pre-bid meeting, prepare agenda and attend a pre-bid site visit (if required). Task 503— Bid Addenda CONSULTANT shall prepare bid addenda as required to address/respond to questions and comments submitted to the AUTHORITY by prospective bidders. For purposes of this Agreement, it is assumed no more than five (5) addenda will be required. Task 504— Bid Recommendation CONSULTANT shall evaluate the bid results and provide an opinion of the reasonableness of the pricing. PHASE 600—CONSTRUCTION SERVICES CONSULTANT shall perform these services during construction of the project. This scope assumes installation of approximately 5,500 linear feet of both potable and reclaimed water mains (11,000 total linear feet), to include approximately 2,800 total LF of HDD HDPE, over a duration of 14 months. Task 601 — Pre-Construction Meeting The CONSULTANT shall attend one (1) pre-construction meeting and prepare a meeting agenda and meeting summary. Y•••r Dewberry ,;;;,• Page 5 of 8 SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 Task 602— Preliminary Matters and Contract Documents The Engineer of Record (EOR) shall provide the AUTHORITY with one (1)signed and sealed set of conformed construction drawings (1 full size set, one half size set and one electronic copy, in pdf format, of conformed construction drawings) and technical specifications (1 hard copy and one (1)electronic copy, in pdf format). The conformed construction drawings and technical specifications shall incorporate all changes and clarifications to the documents during the bid and pre-award phases. Task 603—Shop Drawing Review Review contractor's shop drawings and other submittals for general conformance with the Contract Documents. CONSULTANT shall conduct up to twenty-five (25) reviews of shop drawing, including of initial and re-reviews. Task 604—Construction Progress Meetings The FOR and/or designated construction representative shall attend up to sixteen (16) construction progress meetings, to be held twice per month for the estimated eight (8) months of active construction. The CONSULTANT shall prepare a meeting agenda and meeting summary (unless meeting agenda and minutes are included in the Contractor's scope). Task 605—Construction Observation and Inspection CONSULTANT's designated inspector will visit the site at intervals deemed appropriate by CONSULTANT, in consultation with the EOR, to observe and review the construction of the Project for general conformance with Contract Documents. This scope assumes 30 hours per week inspection and reporting during the eight (8) month active construction period. Consultant will provide summary reports of work witnessed and submit to the AUTHORITY at an agreed upon basis, or at a minimum weekly. Task 606—Applications for Payment CONSULTANT will review Applications for Payment submitted by the contractor, including updated progress schedules, and will indicate in writing to the AUTHORITY a recommendation of payment or return the application to the contractor specifying in writing the reasons for not recommending payment. CONSULTANT's recommendation of payment will constitute a representation by CONSULTANT to the AUTHORITY that: • The work has progressed to the point indicated; • The quality of the work, as observed by CONSULTANT and/or reported to CONSULTANT by the AUTHORITY staff in direct observation of the work, is generally in accordance with the Contract Documents; and • The conditions precedent to the contractor's being entitled to such payment appear to have been fulfilled based on CONSULTANT'S site observations. In the event that the work has not progressed in accordance with the approved construction schedule, CONSULTANT will request that the contractor submit a schedule recovery plan indicating corrective actions necessary to put the work back on schedule. CONSULTANT shall submit the contractor's Dewberry. '`•r 6of8 SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 Application for Payment to the AUTHORITY within five (5)working days of receipt of the same. CONSULTANT will review up to twelve (12) pay applications. Task 607— Requests for Information (RFIs) Review RFIs submitted by the contractor and provide written responses to the contractor. CONSULTANT shall maintain an RFI log for the PROJECT. It is anticipated that CONSULTANT will review up to twelve (12) RFIs. If a RFI is required due to an error or omission on the part of the CONSULTANT, the RFI will be issued at the CONSULTANT's cost. Task 608—Change Orders/Contingency Releases/Allowance Authorization Releases (AARs) CONSULTANT will review requests from the contractor for changes in Contract Price or Contract Time and provide written comments to the contractor and the AUTHORITY. If acceptable, CONSULTANT will prepare a written Change Order to be signed by CONSULTANT and the contractor and submitted to the AUTHORITY for approval. This task includes the review of Allowance Authorization Releases (AAR's) and contingency releases. CONSULTANT shall review up to two (2) change orders or contingency/AAR. If a Change Order, Contingency Release and/or AAR is required due to an error or omission on the part of the CONSULTANT, the cost of reviewing the request and preparing the paperwork for the Change Order, Contingency Release and/or AAR will be at the CONSULTANT's cost. Task 609—Substantial Completion Upon written notification and receipt of a list of items to be completed/corrected from the contractor, CONSULTANT will visit the site to determine if the work or a designated portion thereof is substantially complete. For the purpose of this task, CONSULTANT assumes that one (1)substantial completion site visits will be required. When the work is deemed to be substantially complete, CONSULTANT will prepare a Certificate of Substantial Completion that establishes the date of Substantial Completion. The Certificate of Substantial Completion shall be accompanied by a list of items to be completed/corrected. Task 610— Project Close-Out Upon written notification from the contractor that the entire work is complete, CONSULTANT will visit the site to determine if the work is complete as required by the Contract Documents. For the purpose of this task, CONSULTANT assumes that one (1)final completion site visit will be required. When the work is deemed to be complete by CONSULTANT and the AUTHORITY, CONSULTANT will review the contractor's final Application for Payment and accompanying documentation and provide a written recommendation of payment to the AUTHORITY. CONSULTANT will also give written notice to the AUTHORITY and the contractor that the work is acceptable subject to the provisions of the AUTHORITY's General Conditions. CONSULTANT will review contractor's as-built drawings as pertaining to the newly constructed potable water main and reclaimed water main for completeness and compliance with AUTHORITY requirements. This effort shall include the preparation of written comments for submission to the contractor based on CONSULTANT's review of the as-built drawings. CONSULTANT will prepare record drawings based on the contractor's as-built data. One (1) complete 22"x 34" set of draft record drawings shall be submitted to the AUTHORITY. CONSULTANT will incorporate all comments from the draft review, then submit Y��Y 2' Dewberry• Page 7 of 8 SCOPE OF SERVICES Continuation of LAMPA Program Management December 16,2024 signed and sealed electronic sets (PDF and AutoCAD) and one (1) signed and sealed 22"x 34" hard copy set of the record drawings to the AUTHORITY within 30 days of the receipt of the contractor's final as-built drawings and comments from the AUTHORITY. C. Schedule The CONSULTANT will proceed with the services identified herein immediately upon receipt of an executed Supplemental Agreement from the AUTHORITY. CONSULTANT shall provide a project schedule to the AUTHORITY within two (2)weeks of project notice to proceed (NTP). D. Compensation This AGREEMENT establishes a cost not-to-exceed amount of$509,630.86. Compensation for the services performed under this Agreement shall include all personnel services, any reimbursable expenses, which may include, but are not necessarily limited to, such items as reproduction, travel, communication expenses, and postage and shipping. Exhibit A shows the breakdown by task. E. Services Not Included The following services are not included in this scope: • Wetland mitigation. • Reclaimed water pipeline extension permitting - FDEP (assumption is not required) • Hydrant flow testing. • Any other services not explicitly stated in Part B. ig Dewberry g ,;;;,• Page A- I Project Corridor t Clay County Property Appraiser's Office al 04..-zi.U. ' : <1 1.•1F71•,s•'i[.t ,7 _ _I` �����;,,;;1aw Overview --=—=—a, COL== 1i= 'r •aqi, , ni _ / 1/4 �= •# �' \—...., 14 /�J -: oio• ``- Not Part of Project Scope, offnuu0 Constructed by Developers 1::} / ��(�f= `/// /� (Currently) //hh1lZ Easement required throug, �i/ �/i Holstein Commercial LLC ►A� ',� Not Part of Project Scope, 'i„tiii� (L. . Constructed by Developers vIAL �illllltllll (Currently) 0 �IIIII I IIIIIll111I11[LlRllllllllfll i }. Parcels Roads Easement required through HDD Under Conservation Reinhold Corp(Approximate Wetlands Alignment,too be coordinated w/ Easements CCUA&developer prior to -... survey) Pipeline to make tie-in with existing by others four(4)Locations _-----.',7'-'.. .% _ 11f - 4iiiiiimairili.- Parcel ID 34-05-25-010145-000- Physical 5700 COUNTY ROAD Land Value $10,545,100 Last 2 Sales 00 Address 218 Ag Land Value $84,030 Date Price Reason Qual Acres 297.68 Green Cove Springs Building Value $0 n/a 0 n/a n/a Property Class TIMB70/79 Mailing Address Reinhold Corp Misc Value $0 n/a 0 n/a n/a Taxing District 001 PO Box 515 Just Value $10,545,100 Penney Farms,FL 32079 Assessed $85,229 Value Exempt Value $0 Taxable Value $85,229 Date created:1/6/2025 Last Data Uploaded:1/6/2025 4:35:30 AM Developed b p yrJ SCHNEIDER GEGSPATIAL n lnf uowoa uoy40N :AN'WO S£-0l-4Z0Z'l isnbntl ,031101d 6mP'9b0-bZ-311SW0\slold\u6isa0\naOPuo�\gb0-4Z\bZOZ\a 36806 :UNNWfN Nd 000Z 15000V 31O0 z0000 e 01 slE0000- bs -vo ( �311IW'8 SWIHl-4Md1ON3 S3WOH 3�J 3d'ANSWtlO tlNNVH /\;I lJ n �� 2 aOJ w 0H :AB 03NO3HO R Q w°��wla OJ`dl 6ul;ea�� E 3SdHd d� 38� OH :A903N01S30 � 6LES-9ES(Lob) 'SJosinpyWi3 z M UN :neNmtlaO OOZ'alg'auQealema6p3ulLtl pa;sn.il NV�d 31IS ZI31SdW �1b213AO g :d0 NO11032110 3H1 830Nn 033Vd3Hd SNVId ,SNOISIA38 940-K ON W13 it o k$ bil� $f/� 8 f3 E v KK • j 1 F Un '' m 0 W • •!81 V b a M! �� Q�g yy� Q$ =8tg q <� «U P' • • Z o g i� +x n z LL os aN 998 % 8 8 io ♦ gnu �Z LL s mho K a 5 z SANDRIDGERD. gs fEiI. wlh.�=�$ "—e ""wNAro - —,eps.6a reg�yn .b oa• ` I' Lg Val* ■ ■ ■ ■ ■ IIIIAMAIR°■ ■ . .■ O • 'a E EbgE _ §6-0 82C 5. o- a> orm-s.. °� t✓ \ w x.-s-aQ s,.i $-"agogkagivE<E4oc2RlhoR.R5-I mgVoae gGh -� ni5 � P�Sai Xi .� .H�i . rr2."32'�a g/�cmi a'&' H rig m cY5 n Z:5 \ Zo` ■ Ar64a!S$E _ ..H"""i''.ivi '�.d n "". „ - - - - - "M<ui sari 2J w e mdow ° E�_ s y i 1 — m �R ` � if a $ 1 wa ■ BELLA LUNA TRACE po Lg < w gaE yWW ■ ns Z i o N w _. /1 EN F O m S • LLI U_ o IR ° • ' U -- ♦ z /' -J C I4 i \ + ♦ - - --- ♦ 4 4• 4 • 4 4::. ,1; • - _V- ■ -- -- ash Z , t: m=� Cry ORP II w rW ° ♦ I _ s E _. • 8. ♦ ? oo 0 .� j ♦" .�� `� • IWW 1 • CCUA AaLm '! Saratoga . P. 5 ■ Springs WTP / le :4 ... :: ; &RWP ° s R ■C , '• )I III I I ( i ■n iw°■ ■ --- r■ ■I�I i I I if. ,9., V . ,g—... \ € ° 1 I,I I \ a� J \ xm \ _ _ ■ 3 o Not part of this project scope H i Pi' ,NN • xaa -I frlid \ a' 72 �,_ Red dashed is by others,we will \A1 it t (6 make connection at each end of this id W° W 10 1 segement -_ = W 11 Sw r tW bW a ° m m a^ \�, u TK\\ �'\ �H ■ 1 pia 12 �//� ■ ■ ■ ■ , � , ems ` 16"from here to west �v l,� et s ��� -I rr j * Blue dashed is by others,we will 7\ make co--"-----------—,__ .._-'''' it/114 I f',/ --- -- - - - nnection at this location .:,,---- 1- . 4111Illt --.,1- / '- i 788'414411 -' t%,ii; 1111111 1dm \♦ \, /. .:5, I. S.1 \ ' \ 41 ..*�'" III = ` W - � d • \ o` u III • 1171'4 '-II 7 II—+-;'" N LA \ i �� ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ -,\� 1 il 16" Existing/Under Construction • • • T •■ r?` 1s7o'-1 v4° I I (� ■ 12" Existing/Under Construction • • • • I ■ EH i a 1 i 1 1k. • o z ■ 16" Proposed (LAMPA Black) W o aW ■ F s O 2 • 12" Proposed (LAMPA Red) a s° d a ■ ■ 16" HDPE (LAMPA Red) ■ A-2 Topographic Survey t,* DRMP 8001 Belfort Parkway,Suite 200,Jacksonville, Florida 32256 ��� Phone:904.641.0123 I Fax:904.641.8858 1.833.811.3767 I www.DRMP.com November 19, 2024 December 16, 2024, Revised January 23, 2025, Revised Colson Marsh, PE Project Manager Dewberry sent via Email: cmarsh@dewberry.com RE: Professional Surveying Services for CCUA Lake Asbury Pipeline, Clay County, Florida Dear Mr. Marsh, DRMP is pleased to be working with you on this project. Below is our proposed Scope of Work and our Fees to complete the project. Scope of Work Limits of the Project — the project limits is show on the provided document "Lake Asbury Exhibit B-1 - Potable Water_cm1 .pdf" and received Friday, November 15, 2024. And additional documentation "Easement_Locations.pdf" and "Bella Lago WM Diagram 2024_CM Comments.pdf" Topographic Survey — A topographic survey will be performed on the site. Topographic data will be collected on a 100' grid or cross sections and will include, but not limited to: roads, sidewalks, drainage structures, swales/ditches, above ground indicators of utilities, mailboxes, street signs, endangered species habitats (as designated by others), etc. The Vertical Datum NAVD88 will be used. Wetlands and Borings, if flagged or performed before we commence our survey, will be collected in coordination with DRMP field work schedule, at no additional fee. DRMP will establish a minimum of 8 Survey Control Points. SUE — Designation DRMP will provide Subsurface Utility Engineering (Utility Designation), Level "B" for the above referenced site. 811 Design Ticket has been created. DRMP will designate the underground utilities within the project limits and perform GPR scans at several locations along the route to determine if there are any additional underground ::: DRMP utilities within the project limits. Designation flags will contain detailed information on utilities such as type of facility, size, material, if know. This information will be included in the information collected during the survey process. Efforts will be performed in accordance with Section 472.027, Florida Statutes Underground Facility Damage Prevention and Safety Act, Chapter 556, Florida Statutes. All work shall conform to ASCE C-1 38 -02 utilizing quality level B. Designation flags/marks will contain discernable information on utilities such as type of facility, size, material, and owner identification that will need to be attributed to the survey data collected. Efforts will be performed in accordance with Section 472.027, Florida Statutes Underground Facility Damage Prevention and Safety Act, Chapter 556, Florida Statutes. All work shall conform to ASCE 38 -02 utilizing quality level B. Please note, Ground Penetrating Radar is effective in identifying subsurface disturbances, however there are limitations. The depth, range and thus clarity of the returned image are limited by the electrical conductivity of the ground. Optimal penetration is achieved in drier, sandier soils. Adversely, with wetter, clay laden soils with higher electrical conductivity, penetration is reduced, sometimes to only a few centimeters. Depending on the nature of the soil for the areas shown on the Exhibits, there could be varying results. SUE — Vacuum Test Holes DRMP will perform Vacuum Test Holes (Soft Dig Holes or VVHs), to determine the horizontal and vertical location of any existing underground utility lines at the locations determined by Dewberry. Our staff will coordinate this effort with the engineering Project Manager before the commencement of this work effort, if needed. During the process of the field work DRMP will prepare a detailed report utilizing a subsurface utility form to describe the utilities and provide detailed information as to the size, type, material, owner (if known) and the depth from an iron pin marking the utility location at the surface. All efforts will be performed in accordance with the Underground Facility Damage Prevention and Safety Act, Chapter 556, Florida Statutes. All work shall conform to Cl/ASCE 38-02 utilizing quality level A. For the purposes of budgeting, an estimated 10 VVHs at $600 each is used. The MOT line item listed in the Fee Section below is for Temporary Traffic Control as needed when a proposed Vacuum Test Hole falls in an area that will require a lane closure or lane shift to move traffic away from the digging operations. Deliverables — The survey will be delivered in electronic AutoCAD Civil 3D. The Survey will conform to the Florida Standards of Practice for Surveying. Schedule — Delivery to be 8 weeks from Notice to Proceed. DRMP Fees The fee to complete the Topographic Survey is: $ 48,860.00 The fee to complete the Utility Designation (SUE QL-B) is: $ 13,975.00 The fee to complete the Vacuum Test Holes (SUE QL-A) are: 10 at $600 each (billed as used) $ 6,000.00 Easement Creation — 4 at $1500 each $ 6,000.00 ' Maintenance of Traffic (MOT) — 2 days at $1800 per day $ 3,600.00 DRMP Fee — (if all options are exercised) $ 78,435.00 Please note the fees are based on DRMP's Contract (22-23-A22) with CCUA. The fees for the Topographic Survey and Utility Designation are Lump Sum. The fees for Vacuum Test Holes billed per each, with a minimum of 5 being performed. The fees for Maintenance of Traffic are billed if needed. We sincerely appreciate this opportunity to provide professional services for this project. Sincerely, DRMP, Inc. Randy Tompkins, PSM, PLS, PS Senior Project Manager A-3 Environmental Services 4.r., `�� SES Environmental `' Resource Solutions LLC le ' 29 January 2025 Mr. Colson Marsh Dewberry 800 Magnolia Avenue Orlando, FL 32803 RE: CCUA: Lake Asbury Saratoga Springs (Revised) Clay County, Florida ERS Proposal No. P250217 R1 Dear Mr. Marsh: SES Environmental Resource Solutions LLC is pleased to provide you with this proposal/contract to provide environmental consulting services for the CCUA: Lake Asbury Saratoga Springs project located in Clay County, Florida. We look forward to working with you on this project. Please feel free to contact me with any questions. Sincerely, SES ENVIRONMENTAL RESOURCE SOLUTIONS LLC )0e.A4,... ..2- Patrick Pierce Senior Project Manager Attachment: Proposal/Contract for Services PCP/250217 CCUA Lake Asbury Saratoga Springs R1 SES Environmental Resource Solutions LLC 3550 St.Johns Bluff Road South,Jacksonville, Florida 32224 T:(904)285-1397, F:(904)285-1929 Email: mail@ersenvironmental.com CCUA: Lake Asbury Saratoga Springs ERS Proposal No. P250217 R1 Page 1 PROPOSAL/CONTRACT Prepared for: Mr. Colson Marsh Dewberry 800 Magnolia Avenue Orlando, FL 32803 29 January 2025 RE: CCUA: Lake Asbury Saratoga Springs R1 Clay County, Florida ERS Proposal No. P250217 Scope of Services Task 1 — Wetland Delineation. SES Environmental Resource Solutions (ERS) will delineate jurisdictional wetlands in the vicinity of the proposed utility corridor in areas outside of the existing Saratoga Springs project area pursuant to the current regulations and guidance of St.Johns River Water Management District(SJRWMD), Florida Department of Environmental Protection (FDEP), and U.S. Army Corps of Engineers (USACE). Wetland limits will be delineated in the field with sequentially numbered survey tape, and the approximate position of each point will be located with a handheld Global Positioning System(GPS)device. Upon completion of the delineation, ERS will send a map depicting the approximate location of the flagged line to the Client. Task 1 —Fixed Price $2,500.00 Task 2 — State Environmental Resource Permitting, Chapter 62-330, F.A.C. ERS will assist the project engineer in preparing all necessary documentation and graphics required for submittal of a permit application to SJRWMD. This task includes assisting the project engineer and the client with permit application preparation, responses to agency Requests for Additional Information, and ERS attendance at meetings with the regulatory agency as needed. Task 2—Time/Materials, Not to Exceed $6,500.00 Task 3— Federal Clean Water Act Section 404 No Permit Required Verification, Section 10 Authorization. ERS will prepare all necessary documentation and graphics required for submittal of a federal Clean Water Act Section 404 No Permit Required (NPR)application and potential USACE Section 10 Authorization for the portion of the project extending under Bradley Creek. This task includes assisting the project engineer and the client with permit application preparation, responses to agency Requests for Additional Information, and ERS attendance at meetings with the regulatory agency as needed. ERS will require final plans in AutoCAD format prior to initiating NPR application preparation.The Section 404/Section 10 permit for this project will be processed through USACE. Task 3—Time/Materials, Not to Exceed $5,500.00 Task 4 — Gopher Tortoise Survey and Permitting. ERS will conduct a gopher tortoise burrow survey of all known and potential gopher tortoise habitat within the defined project corridor. All gopher tortoise burrows found will be flagged in the field and located utilizing a hand-held GPS. SES Environmental Resource Solutions LLC 3550 St.Johns Bluff Road South,Jacksonville, Florida 32224 T:(904)285-1397, F:(904)285-1929 Email: mail@ersenvironmental.com CCUA: Lake Asbury Saratoga Springs ERS Proposal No. P250217 R1 Page 2 Task 4— Fixed Fee $4,000.00* *The cost for this task does not include the mitigation fee charged by the Florida Fish and Wildlife Conservation Commission (FWC) or recipient site acceptance fees. The FWC mitigation fee is dependent on the number of burrows identified. Task 5— Gopher Tortoise Re-Survey (if necessary). Pursuant to FWC guidelines, the initial gopher tortoise survey(Task 4)will be valid for a period of 90 days. If excavation and relocation of all gopher tortoises within the project corridor is not completed within 90 days of the initial survey, the project area will need to be re-surveyed for gopher tortoises prior to initiating exaction, capture, and relocation. ERS will conduct a gopher tortoise burrow survey of all known and potential gopher tortoise habitat within the defined project corridor. All gopher tortoise burrows found will be flagged in the field and located utilizing a hand-held GPS. Task 5— Fixed Fee $3,600.00* Task 6—Gopher Tortoise Excavation and Capture. Upon receipt of the FWC Gopher Tortoise Conservation Permit, ERS will commence the excavation and relocation of the on-site gopher tortoises. All potentially occupied burrows will be excavated utilizing appropriate mechanical equipment or, in the case of hatchling burrows, hand excavated. As required by FWC, an ERS Gopher Tortoise Authorized Agent will assist and guide the equipment operator during the excavation of each burrow. ERS will provide a weekly summary of burrows excavated, tortoises captured and relocated, and work effort. ERS will also provide a summary with each monthly invoice. Task 6— Fixed Fee $8,600.00*,** *Fee amount based on anticipated effort of two days for excavation of up to 20 burrows (10 burrows per day at the daily rate of$4,300 per day). If, upon completion of Tasks 4 and 5 above, the total number of burrows within the project area exceeds 20 burrows, additional scope and budget may be required to complete excavation and relocation of all gopher tortoises within the project area. ERS will provide an updated fee proposal for this task if more than 20 burrows are identified in the project corridor upon completion of Task 4. **ERS will coordinate with a FWC authorized gopher tortoise recipient site during permitting efforts Current gopher tortoise recipient site rates are approximately$4,500 to 5,000.00 per adult gopher tortoise depending on the total number of tortoises to be relocated. If acceptable to the recipient site, the Client/Applicant will be asked to contract directly with the recipient site and pay any deposits and the final recipient site fees as necessary. Meetings/Consultation. Any requested meetings or consultation that are beyond the scope of services as described above will be invoiced on a time and materials basis at standard hourly rates. Invoicing and Budget Tracking. Invoicing will be on a monthly basis. ERS will provide a summary with each monthly invoice to include percent complete, effort, and budget remaining status for each individual task. SES Environmental Resource Solutions LLC 3550 St.Johns Bluff Road South,Jacksonville, Florida 32224 T:(904)285-1397, F:(904)285-1929 Email: mail@ersenvironmental.com CCUA: Lake Asbury Saratoga Springs ERS Proposal No. P250217 R1 Page 3 If this proposal meets with your approval, please sign below and return a copy to our office as your authorization to proceed. We look forward to working with you. TERMS ACCEPTED: For: For: SES Environmental Resource Solutions LLC Date: Date: 29 January 2025� �� By: By: V 14- 2 (Signature) (Signature) Kim Allerton (Printed/Typed) (Printed/Typed) PCP/250217 CCUA Lake Asbury Saratoga Springs R1 SES Environmental Resource Solutions LLC 3550 St.Johns Bluff Road South,Jacksonville,Florida 32224 T:(904)285-1397,F:(904)285-1929 Email: mail@ersenvironmental.com A-4 Geotechnical NIAE Revised: December 3, 2024 Meskel (S.Associates Engineering Geotechnical r Environmental r Inspection r Testing Mr. Colson Marsh, P.E. Dewberry 200 W Forsyth Street, Suite 1100 Jacksonville, Florida 32202 Subject: Revised Proposal for Geotechnical Exploration CCUA Lake Asbury Trunk Line— 16-inch PW and RWM Pipeline Clay County, Florida MAE Proposal No. 240478 Dear Mr. Marsh: MESKEL & ASSOCIATES ENGINEERING, PLLC (MAE) is pleased to present this proposal to provide the geotechnical exploration and engineering services for the subject project. We understand that the Clay County Utility Authority (CCUA) has proposed to construct a Potable Water (PW) and Reclaimed Water Main (RWM) pipelines near the First Coast Expressway (SR 23) alignment in Clay County, Florida.The PW and RWM pipelines are planned to be approximately 7,200 LF with installation methods consisting of traditional cut-and-cover and trenchless (Horizontal Directional Drilling, HDD). It is likely that up to five HDD segments are planned through wetlands and the SR 23 alignment. Based on the concept plans provided, coordination with the Contractor leading the SR 23 construction will be required to access the pipeline location. Based on a site visit on November 21, 2024, clearing will be required to access multiple boring locations east of the SR 23 alignment. GEOTECHNICAL EXPLORATION AND ENGINEERING The objective of the geotechnical exploration is to provide sufficient information to evaluate the subsurface conditions at the site for the proposed construction. For the open cut portion of the alignment, we plan to locate soil borings along the PW and RWM pipeline routes spaced approximately every 1,000 feet between borings. Each boring will be advanced to a depth of 10 feet below existing grade. For the HDD portion of the alignment, two borings advanced to a depth of 50 feet will be performed at each of the five HDD areas based on information provided by Dewberry. The field services are summarized in the table below. DEPTH OF BORINGS DESCRIPTION NUMBER AND TYPE OF BORINGS BELOW EXISTING GRADE (FEET) Open Cut Segment(1 per 1,000 LF) 8 Standard Penetration Test(SPT) Borings 10 HDD Segments 10 SPT Borings 50 (5 Segments,2 Borings per Segment) In accordance with Florida law,we will attempt to locate existing underground utilities along the pipeline route by utilizing the Sunshine State One-Call (SSOC) system. In addition, we may need to contact FDOT 3728 Philips Highway,Suite 208,Jacksonville,Florida 32207 p.904.519.6990 www.MeskelEngineering.com for utilities within their ROW that may not be registered with the SSOC.Coordination with the Contractor on the SR 23 project will be required in order to access the pipeline corridor. We plan to mobilize track-mounted or ATV-mounted drill rig. Clearing has been included in our estimate for the open-cut and trenchless (HDD) borings east of SR 23. All borings will be performed in general accordance with ATM D1586 and sampled continuously to a depth of 10 feet, then sampled at 2.5-foot intervals to the termination depth. Once the SPT borings are completed, they will be backfilled with a lean cement grout. The recovered soil samples will be classified in the field by the field crew. The field logs will be returned to our office where subsurface soil profiles will be prepared for submittal to the design team for review. The samples will be delivered to our laboratory for soil classification and index property tests to be performed by a geotechnical engineer as necessary to confirm the soil classification and provide engineering characteristics to estimate compressibility. No soil corrosion tests will be run on samples from the borings as we understand that PVC and HDPE pipe materials will be used. A geotechnical engineer, licensed in the State of Florida, will direct the geotechnical exploration and provide an engineering evaluation of the subsurface conditions encountered at the boring locations. The results of the exploration and engineering evaluation will be documented in a report that will include: • Our understanding of the planned construction; • The observed site conditions, such as topography, surface vegetation, etc. as it relates to the anticipated construction; • The field and laboratory test procedures used, and the results obtained; • The encountered subsurface conditions, including subsurface profiles, measured groundwater levels, and estimated geotechnical engineering properties, as necessary; • A geotechnical engineering evaluation of the site and subsurface conditions with respect to the anticipated construction; • Recommendations for pipe bedding and backfilling; and • Recommendations for testing required during site preparation and earthwork construction. COMPENSATION Based on the scope of the services outlined above, we propose to complete our services for a not-to- exceed fee of$ 16,200(Open-Cut Segments) and $ 35,700(HDD Segments)for a total of$51,900.00. These fees include submittal of draft reports for each portion for your review, and a digitally signed PDF copy of each final report. We will contact you immediately if we encounter subsurface conditions that could require the borings to be advanced to deeper depths, and/or if additional engineering analysis/evaluation outside the scope of this proposal is necessary. CLOSURE A returned copy of the attached authorization sheet will authorize our work. Our work will be performed in accordance with our General Conditions,a copy of which is attached to and made a part of this proposal. _ Page 12 Meskel&Associates Engineering We anticipate mobilizing drilling and clearing equipment within 15 days of NTP, pending FDOT permitting approval for work within FDOT right-of-way. A utility locate request will be submitted prior to mobilization, which is contingent on all utilities at the site being located and marked. We anticipate that the fieldwork will take approximately 4 to 6 rig days to complete,weather permitting. Laboratory testing will be ongoing during the field-testing program and is expected to be complete one week following completion of the field work. We anticipate that preparation of the draft geotechnical report for the pipelines will take about 2 weeks following completion of the field and lab testing programs. A final report would be provided one week following receipt of all comments to the draft reports. We appreciate this opportunity to provide this proposal for your project. If you have any questions concerning this proposal, or if we can serve you in any other way, please contact us. Sincerely, MESKEL&ASSOCIATES ENGINEERING, PLLC '614,151,2-#. Brett Harbison, P.E. Director, Geotechnical Services Distribution: Mr. Colson Marsh, P.E.-Dewberry One (1) e-mail copy Page 13 Meskel&Associates Engineering PROPOSAL AUTHORIZATION For Geotechnical Exploration CCUA Lake Asbury Trunk Line— 16-inch PW and RWM Pipelines Clay County, Florida MAE Proposal No. 240478 Billing Information: Company Name: Attention: Company Address: Phone No.: Email: Project Contact Name: (if different than above) Additional Reports: Please List Below Any Additional Parties To Receive Reports. 1. No. of Reports Required: 2. No. of Reports Required: NOTE: Our fee includes submittal of an electronic copy for each report. If bound paper copies are requested, the client will be charged $50 for each additional copy. MAE invoices should be received by you by the of each month (date required for your processing) Page 14 Meskel&Associates Engineering Exhibit-A Fee Breakdown —I -1 -1 -1 -1 -1 -1 -1 -1 - 1:3 -1 -1 -1 - v H H 0 I H H H v H H 0 v n) o) o) C)o) N o) o) N o) o) ? m CU CU co . 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