HomeMy WebLinkAboutRegular Agenda - 3/4/2025 Clay County Utility Authority
Regular Meeting-Board Room
March 4,2025—2:00 P.M.
3176 Old Jennings Road,Middleburg, Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—Hingst
3. Roll Call—Loudermilk
4. Approval of Minutes—Lebesch
a. Joint Committee Workshop, February 18, 2024
b. Board of Supervisors Regular Meeting,February 18, 2025
5. Approval of Consent Agenda Items—Lebesch
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$5,182,450.12
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Proposed Approval of the Fourth Chemical Supplier Contract Renewal ITB No.
2020/2021-A5
b. Proposed Approval of Continuing Contract Renewal for Ground Storage Tank
Maintenance and Rehabilitation RFP No. 2021/2022-A05
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 2 to the Continuing Services Contract RFQ
2022/2023-A02 with Kimley-Horn and Associates, Inc. for Corrosivity Water Sampling
at Ravines Water Treatment Plant and Orange Park Grid
b. Proposed Supplemental Agreement No. 4 to Master Contract RFP No. 2021/2022-A05
for TankRehab.com, LLC to provide Tank Repairs at Mid-Clay Water Reclamation
Facility ITB No. 2021/2022-A28
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds &Easements
(1) Developer Agreement CU24/25-8 — Wastewater Service to 107 Knight Boxx Road (Arthur
and Susan Ivey) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$5,152.23 ($4,850.23 financed)
(2) Developer Agreement KU24/25-18 — Water and Wastewater Service to 3087 Doctors Lake
Drive (James and Catherine Brown)— 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1 ERC
SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $17,088.52
(3) Developer Agreement KU24/25-19 — Water and Wastewater Service to 1662 White Owl
Road (Robert and Christy Surgeoner) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1
ERC SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $6,516.08
Clay County Utility Authority Board of Supervisors
Agenda—March 4, 2025
Page Two
5. Approval of Consent Items—Lebesch(continued)
e. Approval of Developer Agreements,Warranty Deeds &Easements (continued)
(4) Developer Agreement KU24/25-20 — Sunrise Cove — 10 Single Family Lots (Wiggins
Construction Company of North Florida, Inc.) — 10 ERC's water, 10 ERC's wastewater, 10
ERC's AWS, 10 ERC's SJRWMD, 10 ERC's environmental impact - $60,658.48
($56,225.60 deferred)
(5) Developer Agreement MU24/25-9 — Dunkin Donuts — 2915 Henley Road (Rima & Raj,
LLC) — 4.50 ERC's water, 2 ERC's wastewater, 4.50 ERC's AWS, 2 ERC's environmental
impact, 2 ERC's debt service - $17,042.35
(6) Developer Agreement RU24/25-4—Wastewater Service to 3779 Creek Hollow Lane (Hunter
and Carrie Chancey)— 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service
- $8,774.84
(7) Grant of Easement—821 Branscomb Road—Grantor—Madyson and Robert Kirchner
(8) Grant of Easement — Saratoga Springs LAMPA Transmission Mains (Feed Mill Road —
South)—Grantor—Saratoga Sagebrook, LLC
(9) Grant of Easement — Saratoga Springs LAMPA Transmission Mains (Feed Mill Road —
North)—Grantor—SRTG DEV Owner, LLC
(10) Temporary Grant of Easement- Saratoga Springs Offsite LAMPA Transmission Mains (Feed
Mill Road—South)—Grantor—Saratoga Sagebrook, LLC
6. Customer Account Adjustments—None
7. Business discussed at Committee meetings—None
8. Executive Director's Business—Johnston
a. Enterprise Resource Platform Update
b. November 2024 Financial Package
c. Request for advance approval to piggyback the City of Tallahassee Contract #5180 and Beck Auto
Sales, Inc. Agreement for New Municipal Vehicles, Cars, Vans, Sport Utility Vehicles, and Light
Trucks
d. Proposed Change Order No. 4 with Sawcross, Inc. for the Governor's Park Wastewater Lift Station
&Reclaimed Water Pumping Station Project
e. Proposed Manager Training Policy&Procedures
f. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Lebesch
14. For Informational Purposes Only
a. February 2025 First Coast Expressway Summit—Presentation
b. Change Order#2 2022/2023-A16 Lift Station#2 and#3 —Petticoat-Schmitt Civil Contractors, Inc.
All items contained in No. 4 through No. 9 are subject to Board action