HomeMy WebLinkAbout05.a Minutes 031825 MINUTES
CLAY COUNTY UTILITY AUTHORITY
March 18,2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McCall offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Vice-Chairman McNees, Mr. Bourre, Mr. McCall, and Mr. Petty in
attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief
Engineer Paul Steinbrecher, Service Availability Manager Melisa Blaney, Environmental Compliance Manager
Heather Webber, Customer Service & Billing Manager Diana Strickland, Senior Service Availability Engineer
Darrell Damrow, Communication & Public Relations Specialist Ashley Taliaferro, Contract and Procurement
Specialist Darrin Parker, Administrative Assistant Operations Alicia Ellis, Administrative Assistant Engineering
Annecia Asberry, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. David McDonald— 15 years
b. Claire Smith—5 years
Executive Director Jeremy Johnston introduced and presented a certificate to General Superintendent
Wastewater David McDonald in recognition of his fifteen years of service and presented a certificate to
Billing Clerk Claire Smith acknowledging her five years of employment at CCUA.
Item No. 5 - Board Proclamation
Communication & Public Relations Specialist Ashley Taliaferro read the Proclamation encouraging the efficient use
of water, the Florida Section of the American Water Works Association has requested its member organizations to
adopt proclamations declaring April 2025 as Water Conservation Month. This designation offers the opportunity to
increase awareness about the importance of water conservation and encourages water users to take appropriate
actions to conserve and protect our state's water resources. After discussion, Vice-Chairman McNees moved,
seconded by Mr. McCall, and carried 5-0, to adopt the Proclamation declaring the month of April 2025 - Water
Conservation Month, as read by Mrs. Taliaferro.
Item No. 6—Approval of Minutes
a, Board of Supervisors Regular Meeting,March 4, 2025
After discussion, Mr. Bourre moved, seconded by Mr. McCall, and carried 5-0, to approve the minutes of the
March 4, 2025,Regular Meeting.
March 18, 2025
Item No. 7—Approval of Consent Agenda
After discussion, Mr. Petty moved, seconded by Vice-Chairman McNees, and carried 5-0, to approve the Consent
Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$3,787,679.14
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation—None
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals—None
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds & Easements
1) Developer Agreement CU24/25-10 — The Rookery Subdivision, Phase 3A — 125 Single
Family Lots (CRE-JDG, Rookery Owner, LLC)— 125 ERC's water, 125 ERC's wastewater,
125 ERC's reclaimed, 125 ERC's AWS, 125 ERC's SJRWMD, 125 ERC's debt service -
$720,144.69 ($690,382.50 deferred)
2) Developer Agreement CU24/25-11 — The Rookery Subdivision, Phase 3B — 116 Single
Family Lots (Rookery Investors, LLC) — 116 ERC's water, 116 ERC's wastewater, 116
ERC's reclaimed, 116 ERC's AWS, 116 ERC's SJRWMD, 116 ERC's debt service -
$668,208.11 ($640,674.96 deferred)
3) Developer Agreement MU24/25-10 — Robinson Ranch Subdivision, Phase 2 — 150 Lots
(AMH Robinson Tract Development, LLC) — 150 ERC's water, 150 ERC's wastewater, 150
ERC's reclaimed, 150 ERC's AWS, 150 ERC's SJRWMD, 150 ERC's debt service -
$951,796.74 ($828,459.00 deferred)
4) Developer Agreement MU24/25-11 —Wastewater Service to 2250 Sandridge Road (Michael
and Lynn Elliott) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$9,331.33
5) Grant of Easement— 116 Brickyard Road—Grantor—Carlos Pedraza
6) Grant of Easement—959& 965 Florida Street—Grantor—Vuori Homes,LLC
Item No. 8—Customer Account Adjustments -None
Item No. 9—Business discussed at Committee Meetings -None
Item No. 10—Executive Director's Business
March 18, 2025
a. December 2024 Financial Package
Mr. Johnston presented the December Financial Package for consideration. He reported Operating
income is $155,202 (3%) over budget due to an unfavorable revenue and favorable expense variance.
Operating revenue is $743,325 (-4%) under budget and Operating expenses are $898,527 (7%) under
budget. CCUA has gained 337 active water accounts and 331 active sewer accounts for the fiscal year
2024/2025 as compared to an increase of 179 active water accounts and an increase of 187 active sewer
accounts for the same time in fiscal year 2023/2024. After discussion, Mr. Bourre moved, seconded by
Mr. Petty, and carried 5-0, to approve the December 2024 Financial Package, as presented.
b. Proposed Supplemental Agreement No. 1 with Jacobs Engineering to Professional Engineering Services
Agreement RFQ 2023/2024-A01 Civil and Engineering Services to provide Consulting Services for the
Development of Supervisory Control and Data Acquisition Standards
Chief Operations Officer Darryl Muse presented proposed Supplemental Agreement No. 1 with Jacobs
Engineering to Professional Engineering Services Agreement RFQ 2023/2024-A01 Civil and
Engineering Services to provide Consulting Services for the Development of Supervisory Control and
Data Acquisition Standards. Staff is requesting support in evaluating the reclaimed water system
facilities and performance due to the growth and size of the system. CCUA possesses a large and robust
reclaimed water system the serves over 16,000 customers. For over twenty (20) years, CCUA continued
to expand and modify the system. Due to that growth and modification, we reached a point where an
evaluation of the system performance and update to facilities and protocols is necessary. To address this
need, staff reached out to Jacobs to develop a scope and fee for this effort. Jacobs maintains
professionals with the expertise to complete this evaluation and update the operational protocols. Jacobs
and CCUA staff will evaluate the plant configurations, drawings, and models as well as the existing
equipment operation. New reclaimed equipment will be installed and programmed to demonstrate the
updated protocols. Staff considers the efficient operation of the reclaimed water system central to
CCUA's strategy as well as the requirement outlined in Senate Bill 62 which mandates the elimination
surface water discharges by 2032. Efficient operation of the system is also essential to the effective use
of the reclaimed water resource. Currently, CCUA's customers utilize approximately 70% of reclaimed
water for beneficial irrigation purposes. We project that by the end of the decade, all reclaimed water
will be used beneficially by CCUA customers. To deliver reclaimed water services effectively and
efficiently, we must be able to shift reclaimed water supplies between different service areas. The
expectation that CCUA customers will fully utilize reclaimed water by the decade's end highlights the
importance of operating the reclaimed water system efficiently and effectively. Staff requested Jacobs
develop a recommended set of operational procedures and protocols as part of the deliverables for this
scope of work. In addition to the requested protocols, the Jacobs team will advance and validate
CCUA's hydraulic model for the reclaimed water system and install updated hardware to demonstrate
the effectiveness of the design. Both the CCUA and Jacobs teams expect this work to take fourteen (14)
months to complete. After discussion, Mr. Bourre moved, seconded by Vice-Chairman McNees, and
carried 5-0, to approve Supplemental Agreement No. 1 in the amount of$679,057, as presented.
c. Notice of Severance of Water Service to be issued to 2620 Blanding LLC, tenants of the strip mall located at
2620 Blanding Boulevard, and Dreamette Ice Cream Middleburg for violations of Fats, Oils, and Grease
BMP Policy
Environmental Compliance Manager Heather Webber addressed the Board regarding the Notice of
Severance of Water Service to be issued to 2620 Blanding LLC, tenants of the strip mall located at 2620
Blanding Boulevard, and Dreamette Ice Cream Middleburg for violations of CCUA's Fats, Oils, and
Grease BMP Policy. This report was for the Board's information only; no action was requested or
required as this severance is authorized by existing Board policy.
March 18, 2025
d. Mid-Clay Wastewater Treatment Facility Alternate Driveway Update
Mr. Johnston and Senior Service Availability Engineer Darrell Damrow provided an update on a Mid-
Clay Wastewater Treatment Facility alternate driveway. They reviewed the recent construction by the
County along Sandridge Road and discussed the weight restricted bridges in the area which limit access
to the plant from other directions. Staff shared they expressed their concerns to the County regarding the
removal of the Jubilee Lane turn access off Sandridge Road during their roadway design process and
their final design did not address our concerns. They also reviewed the report by Jones Edmunds and the
proposed cost of the options provided. CCUA currently accesses three other wastewater treatment
facilities through existing subdivisions and the alternative driveways proposed in the report would upon
completion also route the plant traffic through a subdivision at a cost of$1-7.7 million dollars depending
on the route chosen. It was the determination of staff, after reviewing the proposed cost and the outcome
being the same, as a good steward of public money, they could not in good conscience recommend
proceeding with an alternative access driveway to the facility. This report was for the Board's
information only; no action was requested or required at this time.
e. Other
Mr. Johnston informed the Board staff has started preparation of the proposed 2025/2026 Fiscal Year
Budget and shared CCUA may see cost escalations and tariffs from 1-25% on material and equipment
which will be included in the upcoming budget.
Item No. 11 —Legal Business
a. Other—None
Item No. 12—Old Business/New Business -None
Item No. 13 —Public Comment-None
Item No. 14—Supervisor Comments
Mr. Bourre thanked staff for his facility tour and shared how much he appreciated everyone's time.
Chairman Lebesch shared she recently attended a Clay Economic Development Committee Board meeting at
the Project Quench Facility where she sampled the water and reported it tasted great. She also congratulated
staff on the FDEP Plant Operations Excellence Award.
Vice-Chairman McNees requested an update on the proposed severance of service at the next meeting.
Item No. 15—Adjournment
Chairman Lebesch adjourned the meeting at 2:32 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
March 18, 2025