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HomeMy WebLinkAbout09.b EDB Bolton Professional Service Agreement EXECUTIVE SUMMARY AGENDA ITEM: Proposed Professional Service Agreement with Bolton Partners, Inc. (Bolton) to provide Compensation Consulting Services Date: March 27,2025 BACKGROUND: As part of our ongoing efforts to attract and retain top talent, it is vital to regularly evaluate our compensation strategies.The competitive landscape for talent has evolved,and our compensation structures must reflect market trends to maintain our competitiveness and ensure equitable pay for employees. Scope of Work: 1. Project Planning and Discovery 2. Market Research 3. Market and Program Review 4. Reporting and Implementation Approval of this Professional Service Agreement with Bolton will enable management to proceed with a comprehensive compensation survey that will provide critical insights into our compensation structures. The survey will position CCUA to remain competitive in the labor market and continue fostering a fair and equitable environment for our employees. Resolution No.2024/2025-07-CCUA Procurement Policy Section 7.4.1.states: "The Authority's Board of Supervisors empowers the Executive Director to seek out and engage professional services necessary to conduct the business of the Authority outside of a competitive procurement process". BUDGET: Staff determined the rates for professional services are fair, competitive, and reasonable. Bolton will be paid an all-inclusive flat rate of $27,500. Staff budgeted $40,000 for external support in fiscal year 2024/2025. RECOMMENDATION: Staff respectfully recommends the Board of Supervisors' approval of the Professional Service Agreement with Bolton Partners,Inc.,to provide compensation consulting services ATTACHMENTS: Bolton Partners,Inc.,Professional Service Agreement //AW(Author) //KR,AE(Review) //KR(Final) PROFESSIONAL SERVICES AGREEMENT BETWEEN CLAY COUNTY UTILITY AUTHORITY AND BOLTON PARTNERS,INC. This PROFESSIONAL SERVICES AGREEMENT (the"Agreement"),made and entered into as of this day of , 2025 between CLAY COUNTY UTILITY AUTHORITY, an independent special district established and created pursuant to Chapter 94- 491, Laws of Florida, by Special Act of 1994, 3176 Old Jennings Road, Middleburg, FL 32068 (hereinafter the"CCUA" or"Authority") and BOLTON PARTNERS, INC. (hereinafter "Consultant"or"Bolton") a Corporation authorized to conduct business in Florida,whose principal business address is 3825 Edwards Road, Suite 103, Cincinnati,Ohio 45209. The CCUA and Consultant may hereinafter be individually referred to as a"Party"and collectively referred to as the"Parties". WITNESSETH WHEREAS,the Authority desires to engage a consultant to provide compensation consulting services; and; WHEREAS, Consultant has experience and success in providing such services for similar government entities; and, WHEREAS, the Authority and the Consultant desire by mutual agreement, to enter into this Agreement as set forth herein; NOW THEREFORE,for good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,the Parties do hereby agree as follows: 1. RECITALS The Parties agree that all the foregoing recitals are true and correct and are hereby incorporated by reference herein. 2. SCOPE OF WORK a. The scope of work is further defined in Exhibit 'A',and which is hereby made part of this Agreement. 3. COMPENSATION a. Compensation will be as outlined in Exhibit 'A'. Any additional expenses incurred will require pre-approval from the designated CCUA staff member. b. The Authority shall make payments to the Consultant based upon the approved invoices and supporting documentation and deliverables within thirty(30)days of the receipt by the Authority of a complete invoice. All invoices shall be sent to the attention of the Accounts Payable Office at accountspayable@clayutility.org, and shall include back- up documentation as required by the Authority. Invoice payment requirements do not start until a properly completed invoice is provided to the Authority. If an invoice is not approved, in whole or in part,the Authority will inform the Consultant of the issue and Consultant will not be paid until the issue has been resolved to the satisfaction of the Authority. 4. TERM OF AGREEMENT AND TERMINATION a. This Agreement shall be effective on the date first written above and shall be effective until all services as defined in Exhibit 'A' are completed. This Agreement may be extended at the discretion of CCUA. Any extension must be mutually agreed upon in writing. b. The Authority may terminate this Agreement, in whole or in part, by delivering to the Consultant a written Notice of Termination. The Authority may terminate the Agreement for its convenience or for failure of the Consultant to fulfill any of its obligations hereunder, including without limitation, the Consultant's failure to complete work within the required time or the Consultant's failure to diligently proceed with the work to the satisfaction of the Authority. Except in the case of a termination by the Authority for its convenience,the Consultant shall have the opportunity to affect a remedy within fifteen (15) days of the Notice of Termination. Upon the Consultant's receipt of a written Notice of Termination from the Authority,the Consultant shall: (1) immediately stop all further work unless otherwise directed in writing by the Authority as no compensation shall be paid for any work performed after receipt of such notice (provided however that expense of a nature which cannot be immediately terminated shall be reimbursed at the minimum amount which may reasonably be arranged for such termination, if the Authority concurs); and (2) deliver to the Authority's Project Manager copies of all data,drawings,specifications,reports,estimates,summaries,and other information and materials prepared while performing this Agreement, whether completed or in process, in both paper and electronic formats acceptable to the Authority. In addition, if the Consultant has possession of Authority goods, it shall immediately provide the Authority with an accounting of same and protect and preserve those goods until surrendered to the Authority or its agent(s) or otherwise disposed of as directed by the Authority. c. These termination provisions shall be made a part of all subcontracts under this Agreement. d. After the effective date of the Notice of Termination, the Authority will only pay for work/services already performed and goods already delivered and accepted in accordance with the terms of the Agreement. At the discretion of the Authority, the Authority may make an equitable adjustment to the compensation due to the Consultant,but under no circumstances shall the Consultant be entitled to payment for any anticipatory profit, for work/services not yet performed, or for goods not accepted by the Authority. 5. STATUS AND ACTIVITIES OF CONSULTANT: Consultant(and all of its employees and subconsultants) is associated with the Authority as an independent contractor and not as an employee. a. Consultants Status: It is understood that Consultant is an independent contractor and is not an employee,agent,partner,or representative of the Authority.As such,Consultant is responsible, where necessary, to obtain, at Consultant's sole cost, workers' compensation insurance, disability benefits insurance, and any other insurances that may be required by law. The Authority will not provide, nor will it be responsible to pay for, benefits for Consultant. Any such benefits, if provided for Consultant, including, but not limited to health insurance,paid vacation, paid holidays, sick leave, or disability coverage of whatever nature,must be obtained and paid for by Consultant or by other means but in no event will they be obtained and paid for by the Authority. b. Consultant Determines Manner of Work: Consultant, and not the Authority, will be responsible for the manner and scope in which Consultant performs the Scope of Work, but agrees that all manner and methods employed by it will be subject to approval by the Authority. Notwithstanding that, Consultant agrees that it will at all times conduct itself in an ethical and honest manner and in full compliance with all applicable laws and regulations. c. Use of Materials Prepared by the Authority: Consultant may use materials prepared by the Authority for purposes of carrying out its obligations under this Agreement. Consultant may use such materials only upon the terms and conditions stated by the Authority from time to time. Consultant may not modify or amend any materials that it is authorized to use without the prior written consent of the Authority. Except as expressly authorized in this Agreement,Consultant shall not have any right to use any name, trademark, copyright, or other designation of the Authority in advertising, publicity or marketing materials. In the event that Consultant desires to produce its own materials referring to the Authority's business, using the Authority's intellectual property, and suggesting any relationship, whatsoever, between it and the Authority, except as otherwise authorized in this Agreement ("Consultant Produced Materials"), Consultant shall submit the Consultant Produced Materials to and obtain advance written approval from an authorized representative of the Authority prior to printing and the dissemination of any such Consultant Produced Materials to any third party. The Authority shall have sole discretion to approve or disapprove of all Consultant Produced Materials. All materials furnished to Consultant by the Authority are the property of the Authority and shall be used only in the manner intended and for the furtherance of the Authority's business. Any materials,including Consultant Produced Materials, in Consultants possession or control at the termination of this Agreement shall be promptly returned to the Authority. d. Inapplicability of Authority Policies: Consultant shall not be subject to the provisions of any handbook or the rules and regulations applicable to employees of the Authority, since it shall fulfill her responsibilities independent of and without supervisory control by the Authority. e. Consultant Responsible for Taxes: Consultant agrees to pay all employment taxes and other applicable taxes, including sales taxes and income taxes. f. No Joint Employment: Consultant agrees that it is not a joint employer with the Authority and further agrees that neither Party possess control over the essential terms and conditions of employment the other Party's employees. 6. CONFIDENTIALITY i. Definition of Confidential Information. For purposes of this Agreement, "Confidential Information" shall include all information or material that has or could have commercial value or other utility in the business or industry in which Disclosing Party is engaged. Additionally, "Confidential Information" shall also include any and all personal,protected or otherwise sensitive information which the Receiving Party might be exposed to during the day to day operations of the Disclosing Party. ii. Exclusions from Confidential Information. Receiving Party's obligations under this Agreement do not extend to information that is: (a) publicly known at the time of disclosure or subsequently becomes publicly known through no fault of the Receiving Party; (b)discovered or created by the Receiving Party before disclosure by Disclosing Party; (c) learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party's representatives; or(d)is disclosed by Receiving Party with Disclosing Party's prior written approval. iii. Obligations of Receiving Party. Receiving Party shall hold and maintain the Confidential Information in strictest confidence for the sole and exclusive benefit of the Disclosing Party. Receiving Party shall carefully restrict access to Confidential Information to employees, contractors and third parties as is reasonably required and shall require those persons to sign nondisclosure restrictions at least as protective as those in this Agreement. Receiving Party shall not, without prior written approval of Disclosing Party, use for Receiving Party's own benefit, publish, copy, or otherwise disclose to others, or permit the use by others for their benefit or to the detriment of Disclosing Party, any Confidential Information. Receiving Party shall return to Disclosing Party any and all records, notes, and other written, printed, or tangible materials in its possession pertaining to Confidential Information immediately, if Disclosing Party requests it in writing. iv. Time Periods. The nondisclosure provisions of this Agreement shall survive the termination of this Agreement and Receiving Party's duty to hold Confidential Information in confidence shall remain in effect until the Confidential Information no longer qualifies as confidential or until Disclosing Party sends Receiving Party written notice releasing Receiving Party from this Agreement, whichever occurs first. v. Relationships. Nothing contained in this Agreement shall be deemed to constitute either Party a partner,joint venture or employee of the other Party for any purpose. vi. Severability. If a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as best to effect the intent of the parties. vii. Integration. This Agreement expresses the complete understanding of the Parties with respect to the subject matter and supersedes all prior proposals, agreements, representations and understandings. This Agreement may not be amended except in a writing signed by both Parties. viii. Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights. 7. PUBLIC RECORDS AND RELATED INQUIRIES a. Notwithstanding anything contained in this Agreement to the contrary, the Consultant acknowledges that the Authority is subject to the Florida Public Records Law, and that in compliance therewith, at the sole discretion of the Authority, the Authority may disseminate or make available to any person, without the consent of the Consultant, information regarding this Agreement, including but not limited to information in the: responses; requirements; specifications; drawings; sketches; schematics; models; samples;tools;computer or other apparatus programs;or technical information or data, whether electronic,written, or oral, furnished by the Consultant to the Authority under this Agreement, and that copies of work products and related materials prepared or received by the Consultant under this Agreement are public records. b. Nothwithstanding anything contained in this Agreement to the contrary,the Consultant shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, made or received by the Consultant in conjunction with this Agreement. Specifically, if the Consultant is acting on behalf of the Authority, the Consultant shall: i. Keep and maintain public records that ordinarily and necessarily would be required by the Authority in order to perform the services being performed by the Consultant; ii. Provide the public with access to public records on the same terms and conditions that the Authority would provide the records and at a cost that does not exceed the cost provided in chapter 119 Florida Statutes, or as otherwise provided by law; iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and iv. Meet all requirements for retaining public records; transfer, at no cost to the Authority,all public records in possession of the Consultant upon termination of this Agreement; and, destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Authority in a format that is compatible with the information technology systems of the Authority. c. The Consultant shall immediately provide the Authority with a copy of any Request to Inspect or Copy Public Records in possession of the Consultant and the Consultant shall also promptly provide the Authority with a copy of the proposed response to each such request. No release of any such records by the Consultant shall be made without approval of the Authority. The Consultant's failure to grant approved public access will be grounds for immediate termination of this Agreement by the Authority. d. Media and Other Inquiries. All media and other inquiries concerning the Agreement and/or the Consultant's Scope of Work shall be directed to the Authority's Executive Officer. The Consultant shall not make any statements, press releases, or publicity releases concerning this Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the data or other information obtained or furnished in compliance with this Agreement,or any particulars thereof,without the Authority's written consent. However, the Consultant may communicate directly with public agencies when required to do so as part of the Scope of Work to be performed hereunder. 8. CONFLICT OF INTEREST a. The Consultant shall not promise any employee of the Authority,whose duties include matters relating to or affecting the subject matter of this Agreement, compensation of any kind or nature from the Consultant, while such employee is employed by the Authority, or for one (1)year thereafter. b. The Consultant affirms that it will not take part in any activities that will be a conflict of interest with the Authority or that would appear to compromise the integrity of the Authority. The Consultant shall provide written notice to the Authority immediately upon occurrence or first identification of any potential conflict-of-interest situation. c. Upon request by the Authority, the Consultant shall execute any Conflict-of-Interest Certification that may be required. 9. INDEMNIFICATION To the fullest extent permitted by law, the Consultant shall indemnify and hold harmless the Authority and its Board of Supervisors, officers, and employees, from liabilities,damages,losses,and costs,including but not limited to reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons or entities employed or utilized by Consultant in the performance of this Agreement. The provisions of this Paragraph shall survive the termination of this Agreement. The indemnification obligation hereunder shall not be limited in any way by amount or type of damages,compensation or benefits payable under workers' compensation acts, disability benefits acts, or other employee benefit acts. 10. PUBLIC ENTITY CRIMES The Authority reserves the right to terminate this Agreement effective immediately upon written notice in the event that the Consultant or any of its affiliate(s)are placed on the State of Florida convicted vendor list pursuant to Section 287.133, Florida Statutes. For purposes hereof, "affiliate" shall have the meaning set forth in Section 287.133(1)(a), Florida Statutes. The Consultant shall advise the Authority promptly after conviction of any "public entity crime" as defined in Section 287.133(1)(g), Florida Statutes,applicable to the Consultant or any of its affiliate(s). 11. EQUAL EMPLOYMENT OPPORTUNITY AND NONDISCRIMINATION a. The Consultant on its own behalf, and on behalf of any subconsultants, agrees that it, and they, will comply with all federal, state and local laws and ordinances as well as any and all rules, regulations and executive orders promulgated to ensure that it will not unlawfully discriminate against anyone based on race, color, religion, national origin, sex(including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class in the performance of work or any other activity under this Agreement. This provision binds the Consultant and any subconsultants from the effective date of the Agreement through the completion of the Agreement. Consultant agrees to include the language in this paragraph in any Agreement between it and its subconsultants and to provide evidence to the Authority that such language has, in fact,been included in the Agreement. b. The Consultant shall permit access to its books, records, accounts, other sources of information, and its facilities, as may be determined by the Authority to be pertinent to ascertain compliance with this Section. 12. DISPUTES.DEFAULTS AND REMEDIES a. Disputes arising in the performance of this Agreement shall be decided in writing by the Authority's Executive Director, and the decision rendered shall be final and conclusive for the Authority. b. Consent to Jurisdiction. The Consultant and the Authority agree that any suit, action, or other legal proceeding arising out of or relating to this Agreement shall be brought in the Circuit Court of Clay County,and each Party hereby consents to the jurisdiction of each such court over any such suit, action, or proceeding, and waives any objection which it or they may have to the laying of venue of any such suit,action,or proceeding, and any of such courts. This provision is a material inducement for the Authority and the Consultant entering into the transactions contemplated hereby. c. Prevailing Party Attorneys' Fees. In the event one Party shall prevail in any action (including appellate proceedings)at law or in equity arising hereunder,the losing Party will pay all costs, expenses, reasonable attorneys' fees, and all other actual and reasonable expenses incurred in the defense and/or prosecution of any legal proceeding, including, but not limited to, those for paralegal, investigative, and legal support services, and actual fees charged by expert witnesses for testimony and analysis incurred by the prevailing Party referable thereto. 13. INSURANCE Consultant will provide the CCUA with a copy of Consultant's certificate of insurance prior to beginning any services. 14. MISCELLANEOUS a. Consultant is not Authority's Agent. The Consultant is not authorized to act as the Authority's agent and shall have no authority, expressed or implied, to act for or bind the Authority,unless otherwise expressly set forth for a particular purpose in a separate writing by the Authority. b. Governing Laws. This Agreement and the rights of all Parties hereunder shall be construed and enforced in accordance with the laws of the State of Florida. c. Member Protection. No recourse under or upon any obligation,covenant,or agreement contained in this Agreement or any other agreements or documents pertaining to the work, as such may from time to time be altered or amended in accordance with the provisions hereof, or under any judgment obtained against the Authority or by the enforcement of any assessment or by any legal or equitable proceeding by virtue of any statute or otherwise, whether under or independent of this Agreement, shall be had against any Board Member, officer,employee or agent, as such,past,present or future, of the Authority either directly or indirectly, for any claim arising out of this Agreement, or for any sum that may be due and unpaid by the Authority. Any and all personal liability of every nature, whether at common law, in equity, by statute, by constitution or otherwise, of any Authority member, officer, employee, or agent as such, to respond by reason of any act or omission on his or her part or otherwise for any claim arising out of this Agreement, or for the payment for or to the Authority, or any receiver therefore or otherwise, of any sum that may remain due and unpaid by the Authority, is hereby expressly waived and released as a condition of and as consideration for the execution of this Agreement. d. Advertising. Consultant will not use the name of the Authority or quote the opinion of any employees of the Authority or refer to the Authority directly or indirectly in any promotional literature or correspondence, news release, advertisement, or release to any professional or trade publications without receiving specific written approval for such use or release from the Authority. However, this Paragraph will in no way limit the Consultant's ability to satisfy any governmental required disclosure of its relationship with the Authority. e. Assignments. This Agreement is binding upon the Parties hereto and their respective successors and assigns. The Consultant shall not assign, sell, or transfer its interest in this Agreement without the Authority's express written consent. Any such assignment by the Consultant must contain a provision allowing the Authority to assert against any assignee,any and all defenses, setoffs,or counterclaims which the Authority would be entitled to assert against the Consultant. f. Modifications. This Agreement may be modified or amended only by a writing signed by each of the Parties hereto. Neither electronic mail nor instant messaging shall be considered a "writing" for purposes of amending, supplementing, or modifying this Agreement. No additional services shall be performed until such additional services are provided for in an Amendment executed by both Parties. g. Standard of Care and Quality of Goods. The Consultant shall perform (and cause all subconsultants to perform) the Scope of Work in a manner that is consistent with the level of reasonable care, skill, judgment and ability provided by others providing a similar scope of work in the same geographic area. The standard of care shall not be altered by the application, interpretation, or construction of any other provision of this Agreement or any document incorporated or referenced herein, including the Solicitation. Unless otherwise expressly allowed by the specifications, all items furnished by the Consultant in connection with the work performed hereunder must be completely new and free from defects. h. Personnel. All of the personnel assigned by the Consultant and all subconsultants shall be qualified and authorized under state and local laws to perform the services described in the Scope of Work, whether by appropriate license, registration, certification, or other authorization. i. Ownership of Documents and Inspection of Work. When the Agreement requires services, all correspondence, documents, drafts, data compilations and tabulations, research, analysis, plans, reports, and work product of any kind, in any medium, submitted to or prepared by or for the Consultant in connection with this Agreement, are the sole property of the Authority and shall be scanned into electronic format and provided to the Authority in an indexed, logical, searchable format on computer Compact Disks (CDs) or other format acceptable to the Authority. Such correspondence must be provided to the Authority within thirty(30)days of the close- out of the Agreement and must be received before the Authority will release final payment to the Consultant. The original documents shall be maintained by the Consultant for a period of five (5) years after the completion of final payment by the Authority. Thereafter, or upon termination of this Agreement for any reason, such records shall immediately be delivered to the Authority. j. This Agreement, when executed by the Parties, shall be effective as of the date stated above. This Agreement fully and completely expresses the agreement of the Parties with respect to the matters contained herein and shall not be modified or further amended except by written agreement executed by each of the Parties hereto. The Consultant understands and agrees that no representations of any kind whatsoever have been made to it other than as appear in this Agreement, that it has not relied on any such representations and that no claim that it has so relied on may be made at any time and for any purpose. k. This Agreement may be executed in any number of counterparts, each of which shall be deemed original;however,all of which when taken together shall constitute one and the same instrument. 1. Electronic Signatures. This Agreement and all Ancillary Documents may be executed and delivered by email or other electronic signature method in accordance with Chapter 668, Florida Statutes, and will have the same force and effect as a written signature. (signatures on following page) IN WITNESS WHEREOF, the Parties have executed this Professional Services Agreement, effective as of the date indicated above. BOLTON RTNERS, IhTC By: Printed Name: Dan Ripberger Title: President, Bolton Rewards CLAY COUNTY UTILITY AUTHORITY: By: Printed Name:Jeremy Johnston, MBA, P.E. Title: Executive Director APPROVED AS TO FORM: By: Angelia Wilson, MPA,Procurement Manager Execute in Triplicate Distribution (electronic): 1. Consultant 2. CCUA Contract Repository 3. CCUA Project Manager—User Department EXHIBIT 'A' SCOPE OF SERVICES Bolton Market Study i � Y A UTN For Bolton: Proposed Consulting Services Dan Ripberger President, Bolton Rewards February 13, 2025 3825 Edwards Road, Suite 103 Cincinnati, OH 45209 (513) 290-1770 djripberger@boltonusa.com Table of Contents I. Introduction 1 II. About Bolton 2 III.Team Organization, Qualifications, and Experience 7 IV.Project Approach and Preliminary Workplan 16 V. Timing and Fees 18 Appendix: Bolton Public Sector Clients Bolton I. Introduction Background Objectives Created as an independent special district by Florida Legislation in The primary engagement objective is to review the market 1994, Clay County Utility Authority (CCUA) is a water, wastewater, competitiveness of the Agency's compensation program and, if and reclaimed water utility company servicing Clay County areas. needed, recommend changed to improve its positioning. Based on CCUA offers a full complement of total compensation programs our current understanding and expertise in market analysis and designed to attract, retain and engage the type and caliber of staff total compensation, meeting this objective will require the review required to provide services and meet the expectations of the of specific elements: community. Its human resources staff actively manage the total • Compensation philosophy; compensation program to ensure its alignment with Agency needs. • Job analysis and matching; CCUA is currently seeking proposals from qualified consultants to • Original Market research; conduct a market compensation study. As experts with specialized knowledge of public sector compensation systems across the • Published survey analysis; United States, Bolton submits this proposal describing our • Base pay structure(s) with grade and ranges; and approach, planned team, and expected timing and fees to complete the desired study. • Market-based job grading. Bolton II. About Bolton Bolton Partners, Inc., or Bolton, is a national full-service consulting firm with over 40 years of experience providing consulting services to clients in the public and corporate sectors, nonprofit organizations, as well as for the Federal Government. The firm was founded in 1981 by Mr. Robert G. Bolton, FSA, EA, MAAA, FCA, as o an independent actuarial and employee benefits firm. II II Headquartered in Baltimore, Maryland, we also have offices in BOD GROUP,INC. Colorado, New Jersey, Virginia, Georgia, Ohio, Pennsylvania, and Virginia. Our project with CCUA will be managed out of our Ohio office in Cincinnati. The person authorized to bind the firm and answer questions, as well as manage the engagement when selected, is specified below. BOLTON PARTNERS BOLTON p INVESTMENT BOLTON PARTNERS D.C., BOLTON HEALTH CONSULTING PARTNERS,INC. INC. ACTUARIAL,INC. Dan Ripberger GROUP,INC. President, Bolton Rewards Bolton Partners, Inc. 3825 Edwards Road, Suite 103 Cincinnati, OH 45209 BOLTON PARTNERS NORTHEAST,INC. 8 Q * .or � BOLTON BOLTON BOLTON BOLTON BOLTON INVESTMENT RETIREMENT HEALTH REWARDS TALENT Bolton 2 II. About Bolton Bolton remains committed to helping our local and state government clients succeed for their communities. A full listing of our over 250 public sector clients is provided in the Appendix. We also have a long history working with Florida clients across our practices. - Broward County, FL - City of Port St. Lucie, FL - Fort Myers Shore Fire, FL - Agency of Boca Raton, FL - City of Miramar, FL - Highlands County, FL - City of Cape Coral, FL - City of New Smyrna Beach, FL - Jacksonville, FL Transportation Authority - City of Cocoa, FL - City of North Fort Myers, FL - Lake Worth, FL Drainage District - City of Doral, FL - City of Orlando, FL - Manatee County, FL - City of Dunedin, FL - City of Palm Beach Gardens, FL - Monroe County, FL - City of Flagler Beach, FL - City of Pompano Beach, FL - North Fort Myers, FL Fire District - City of Fort Myers, FL - City of Port St. Lucie - Orange County Sheriff's Office, FL - City of Fort Myers Shores, FL - City of Riviera Beach, FL - Palm Harbor, FL Fire Rescue - City of Hallandale Beach, FL - City of Sanford, FL - Santa Rosa County, FL - City of Hialeah Gardens, FL - City of Sarasota, FL - Town of Cutler Bay, FL - City of Hollywood, FL - City of West Palm Beach, FL - Town of Davie, FL - City of Lake Mary, FL - City of Winter Park, FL - Town of Juno Beach, FL - City of Lakeland, FL - Clay County Government, FL - Village of Royal Palm Beach, FL - City of Miami, FL - Clay County Sheriff's Office, FL - Washington County, FL - City of Melbourne, FL - Emerald Coast, FL Utilities - City of PSL Gardens, FL Bolton 3 II. About Bolton More About Bolton Rewards A Bit More on Selected Rewards Services Bolton Rewards is the reward strategy and compensation Organizational and Employee Performance consulting and services practice of Bolton. Our team of reward • We help agencies improve service delivery in a number of experts has provided reward strategy and compensation consulting areas, including finance and purchasing, human resources, risk services for over 30 years and maintains specific expertise and management, and records management. experience in: • Our services include organizational assessments, staffing • Total Reward Strategy; analysis, engagement surveys, performance management, • Organization Performance and Design; compliance audits, process improvement, and strategic • Classification and Compensation Programs; planning. • Performance Management; and Top Executive Pay and Performance • Market Surveys and Research. • We provide board members and elected officials with a logical and straightforward path to making objective decisions and achieving results. We help our clients build and optimize their people. Pay Program Management Co-Sourcing • Organizational and staffing assessments; • Tailored to the needs of individual organizations, our services • Climate studies and engagement surveys; meet a variety of needs our clients encounter each year. We help with regular and ad hoc market benchmarking and • Employment value proposition definition and communication; competitive assessments, pay program management— • Performance management systems and training; structure adjustments and job evaluation/grading changes, and • Top executive performance management and pay budget preparation. administration services; Value Definition and Communication • Goal-setting training and communication; and • We help clients create, communicate and socialize their value • Co-sourcing services. proposition to current and potential employees so they can recruit top talent and build true engagement. • Our reward strategy process identifies value-added factors, helps prioritizes human resource investment, explains different components of the employment relationship, and helps align rewards and organization performance. Bolton 4 II. 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Network Administrator II e mcicvees Active Information Technology Specialist[ Network Administrator developed organically over the years because compensation -Semi IT Senior Systems Engineer employees Active Information Technology Specialist Systems Engineer l 11 program components work together and their design, analysis, and l -Sew IT Services Technician) emolovees Active Information Technology TKhnICIanD l°vtes Active Information Technology Technician[ Information Tee„°°'og "5<ry IT Services Technician ll m Information Technolog Lead Cr Lead Crafsworker mlovees o Active Facilities Maintenance Trades/Ops/Labor E Facilities Maintenance costing are best managed through a relational framework. - Lead IT lead IT Services Technician employees Active Information Technology TechnicianE Information Technolog Lead M Lead Mechanic mo pvee Active Fleet/Automotive Trades/Ops/Labor E Fleet/Automotive Assoc Our system is not commercially available for purchase—it is a Lead&Lead Solid Waste Driver/loader eniejoyees Active Sanitation Trades/Ops/LaborE Sanitation Associate Le Lead W Lead Water Plant Operator employees Active Water Treatment Trades/Ops/LaborE Water Plant Operator) modular tool that we tailor while working with clients during Lead W Lead WW Plant Operator emoloveesActive Wastewater Treatment Trades/Ops/LnborE Wastewater Treatment L.brari Librarian employees Active Library SpecialistB program review and redesign engagements. The client has access `''bran Librarian(PartTime) emOlovee Active LibrarySpecialistB {libra" Dbrari°" L bran,Library Aide(Part Time) molov Activ! Library Support •Library Associate to the system on an intermittent basis during a project—it is not Library Library Assistant enrol°veNee Active Library Support Library Associate ll G always available to ensure data security and control —and full Record:N 1 of 212 e al E l)2' Search access at the completion of our engagement. This tool serves as an Form View Num Lock o M m important component of our handoff to the client so that they can File Home Create External Data Database Tools Help Q Tell me what you want to do continue to administer the new program and serves as a cost- 3 Market Data X I g Market Match Data X 1.7 Classrlication Data X 113 lob Data X 11 Employee Data X I X effective and time-efficient means for the client to work with us in eeld .1 firstname. lastnar-1 servicedat. deptid .1 emp.11 emptypeid .f FTE- jobdate .I ;obid E 2419 Victoria Asher 6/14/2022 Parks-Rec youth Services A Variable On Demand/Temporary 25% 6/14/2022 Recreation leader the future. 2428 Jesus _Balderas_ 10/17/2022.Wastewater Collections_A General Full Time Non Exempt 100% 10/17/2022 WW Plant Operator Trai 2426 Suzan' 3 Reports • 95 9/21/2022 Dir of Public Works 2067 Willi % 8/10/2022 Solid Waste Driver/Load 2414 Gen I VFW AP A lob Analysis % 6/22/2022 Library Assistant AP B:Client lob Family and Level Assignment 2422 Victo 1 % 7/13/2022 Public Services Maim W mow AP C2:Developed Market Rates:Government 2416 Nath I AP C3:Developed Market Rates:Combined Markets % 6/4/2022 Lifeguard I 2424 Kaili I 0161611 Client lob List 16 8/29/2022 LifeguardI 2415 Ingri Comparison:Range Comparison by Dept-Combined Markets % 6/5/2022 Lifeguard DOME Comparison:Range Comparison by Dept-Public Sector 2430 Rand I Comparison:RangeComparison byDe W71V % 10/17/2022 Marina Attendant parison Dept 2432 Vanes sumo NEW 1 Developed Market Rates:Peers % 10/24/2022 Recreation Leader 2412 Math IX IC Comparison:Range Comparison by Job-All Markets % 6/13/2022 Solid Waste Driver/Loa 3 — IX241 Comparison:Actual Pay Comparison-Peers — 2418 Camd Final:lob Listing by Classification % 6/9/2022 Lifeguard I 2425 Erin Gap:EN SAComparison:Range Comparison byJob-Peers % 8/29/2022 Recreation Leader 2 —2427 Andre Gap:IX18 Comparison:Range Comparison by lob-Govemment 10/11/2022 Mechanic — — Gap:IX 26:Comparison:Actual Pay Comparison-Government 2431 Tyler Gap:IXMarkets 2C:Comparison:Actual Pay Comparison-Combined Marke 10/24/2022 Mechanic 2434 Stever lmplementation:Reviewer Class Worksheet I 11/2/2022 Water Service Worke: 2435 Fenix Participant Career Levels l6 11/7/2022 Recreation Leader s ,2401 Michelle Wells 6/13/2022 City Clerk A Manager 100% 6/13/2022 Deputy City Clerk 769 William McCaskill 5/24/2021 City Clerk A General Part Time 50% 5/24/2021 Mail Clerk(Part Time) 2404 Alexa Adrian 5/13/2022 Nature Center A Variable On Demand/temporary 25%I 5/13/2022,Recreation Leader L, Record:it •1 of 340 k H k I S3 unfia<red Seared II e( I FM Record:la •1 of 1 • ci, V:.• Search ^n Form View Sum lock 0 I L31 Bolton 5 II. About Bolton — Key Work Tools Total Rewards Data Exchange Bolton `".t.`°m"ensnWoruhp" Bolton's Total Rewards Data Exchange or TRDx is a cloud-based Da[atollec[ioWrksheet reciprocal exchange of total rewards and human resource data among invited organizations. The interface and tools allow for Ph.pM I Your Orpaniaation Job Title I Job Family Cale Level Corte ErltrylMln I Tweet/Ma I Max efficient participation while the back-end systems ensure user and uniqueiaenbner code for Marched code formatoned entry orstarting target rate for maximum rate for that fea to the job family-example reer level- rare for each job each job.often each Job same job in the enter HRt'for example:enter EC' mrdpo t In salary survey data security. The administration and reporting procedures Individual Human Resources for an Exempt ranges Employee Data Specialist C level ensure data confidentiality and compliance with FTC and DOL anti- tab EXAMPLE collusion regulations. RRMt Ham Resources Manager I - I $J800000 I S60.00000 I S72.00000 The job content for our TRDx comes from our Career Stream roles and streams. It currently contains almost 200 career families that get combined with our career levels to survey over 3,000 different jobs. 1 Custom Compensation Survey Bolton Data Collection Worksheet Bolton TRDx:Custom Compensation Survey Data Collection Worksheet Health Benefits Oroan:zaten Data Plan 1: Submission Date: I tame. I List Carrier B Plan Names Organization Name: :3217 Lee For Top S favored Medical Plena Streets: I I Phone. I I eytooereae her 1.1 Street L 05101 I Employee Only Employee•Spouse I I I J I I CaylStete2q: I I I I YDilM1rerRlron Mein Orpanizehon I I I I I I ES Eauivaant Employees:I I Street 1: I I Employee•Cbldlrenl Annual Budget(Ulm) I I Street, Family I I I I I I Population Served: City/State/Zip: I I I I 1 JI Medkel Plan Employee Cost Sharing Notes: Notes: Annual Deductible(3) I I'I I I I'I 1 I I r I I Annual out-of-Pocket(OOP)M. I I'I I I I I I I I I I I I Name: I I Tar. In-Network Copsy lfl I I I I=I I= =I I=I I I= I=I=I I I= Phone: I I out-ot.Network Copsy IS) I III II= I=II=I= =I=I= eM.il: In-Network Coinsurance lkt I III III I I III III I I III 1'1 I Out.ot-Network Coinsurance Ikt I I I I Ill 1 0'='I I I 11 I I r I I emmrmt from Mani domination — Street t: Prescription Drug IRO Employee Cost Sharing Street. 1 1 Number of00 Tiers Offer. a.l.pt I I ISalcr J I I P J I I CiblState29: I I I II CapoelC«nshrTierha-"P Suppbl I 110'1=1'1 1'1=10'0'I I'I I'0 0'1=1'0'I I'0 Bolton 6 III. Team Organization, Qualifications, and Experience Our People Resources We envision an interactive relationship with CCUA ���y CO(INT management and project teams-working together, ...... - we deliver more creative and thorough solutions and work products. — 0110.1 Our team is built on a legacy of true expertise in total G rewards stemming from some of the world's largest id'e 0�� consultancies and technical experts. Y A UT1� CCUA will be the ultimate owner of our engagement I and we have assembled an engagement team of highly experienced consultants that understand . CCUA, the type of talent it needs, and the markets in Dan Ripberger v 1 President, Bolton which it competes. Rewards Assurance of Capacity Our planned project team members have the resources available to fully meet the requirements of E. Sarah Clark this project. As further assurance, Bolton Rewards Practice maintains additional compensation consulting team Coordinator members beyond the named project team and Bolton maintains a total staff compliment of over 135. 11 Scott SchreiberA dill_ Jennifer Durham .4, iir Sandra Bruce Principal Consultant Senior Consultant . Consultant a Bolton III. Team Organization, Qualifications, and Experience Dan Ripberger, Engagement Manager With 30 years of experience, Dan has a long history of maintaining successful client relationships and providing sound and effective compensation advice. Along with his expertise in job architecture, classification, and compensation, Dan is particularly adept in: • Change management counsel and direction— Dan is an astute advisor regarding the change management implications of organization-wide compensation projects and helps clients predict and prepare for the financial and employee relations effects of process decisions and plan change decisions. • Integrating total rewards—an early contributor to the concept of total rewards, Dan helps clients rationalize the value of their total compensation programs (health benefits, paid time off, retirement, etc.) to help guide the design of pay programs and communicate the value proposition to employees and managers. • Securing the support of elected and employee leadership— by demonstrating an understanding of the viewpoints of various stakeholders, Dan effectively communicates the purpose of plan changes and the benefit of changes to the organization. Over his career, Dan has advised clients of most types and sizes and has developed specialized knowledge of the mission-focused and public sector markets. Dan began his consulting career with Towers Perrin and Aon/Radford Associates. He went on to help found PRM Consulting and managed the consulting practices for MIDI Consulting. Dan joined Bolton as a result of their acquisition of RSC Advisory Group, a niche compensation and total rewards consulting he helped found in Washington, D.C., and the Midwest. He earned a bachelor's degree with concentrations in Economics and Human Resources from Xavier University. He maintains professional certifications from both WorldatWork and the Society for Human Resource Management. Bolton 8 Ill. Team Organization, Qualifications, and Experience Scott Schreiber, Principal Consultant Jennifer Durham, Senior Consultant Scott will serves as a consultant and technical advisor. With 40 Jennifer Durham will serve as a consultant and project manager on years of experience, Scott Schreiber has a long history of our engagement. She is a seasoned professional with 25 years of maintaining successful client relationships and providing sound and collective corporate and consulting total rewards and human effective compensation advice. Along with his expertise in job resources management experience. architecture, classification, and compensation, Scott specializes in: Her most recent experience includes market pricing and analysis, • Job Evaluation systems across a wide variety of organizations. job classification,job evaluation, custom surveys, and structure • Developing alternative approaches to Classification Systems, development. Jennifer is the lead administrator for Bolton's market Point Factor plans, Scored Questionnaires, as well as Market- surveys, such as our TRDx client-specific surveys. Based Job Evaluation. Jennifer's public sector client assignments have been in a number • Tailoring Bolton's job evaluation system to each client's needs. of specific markets, including airports, counties, public safety agencies, municipalities, schools, social service agencies, and Scott's public sector client assignments have been in a number of utilities. specific markets, including airports, counties, community colleges, municipalities, social service agencies, and utilities. Prior to joining Bolton, Jennifer was a senior analyst with RSC Advisory Group with a focus on market pricing and analysis, custom Previously, Scott served as the Midwest Compensation Practice survey administration, and executive compensation. Prior to Leader for Watson Wyatt out of their Cleveland office. Prior to that, consulting, she served as Director, Human Resources for Sekisui Scott was a Principal and Practice Leader for William M. Mercer's XenoTech. Inc.'s Reward and Talent Management practice, President of a small industrial manufacturer, Senior Vice President of Human Resources She has a Bachelor's degrees in both Accounting and Marketing of a large insurance company, and several other corporate and from Kansas State University and holds senior professional consulting roles. certification through HRCI (SPHR). Scott earned an MBA from Xavier University and a Bachelor of Arts from the University of Cincinnati. Bolton 9 Ill. Team Organization, Qualifications, and Experience Sandra Bruce, Consultant Sarah Clark, Practice Coordinator Sandra will serve as a consultant and classification specialist. With Sarah Clark is the Rewards Practice Coordinator where she works over 30 years of experience in consulting and publics sector human with project leaders and clients to meet project demands and resources, Sandra Bruce is a Consultant with Bolton specializing in complete important supportive projects and tasks. public sector job analysis and classification. Prior to joining Bolton, Sarah served as a Corporate Recruiter for a Prior to her role at Bolton, Sandra served as a Senior Human Logistics and Transportation Company where she sourced, selected Resources Consultant for the Georgia Department of Labor, and developed talent nationally. She also spent time as a Recruiter focusing on classification and compensation reviews, COVID and Quality Assurance Specialist at a Candy and Gifting company. protocols, and strategic recruitment efforts. Prior to that, Sandra She has a Bachelor's degree in Urban Studies within the College of was the Human Resources Director for the Georgia Department of Design, Art, Architecture, and Planning at the University of Defense, the state agency responsible for oversight and support of Cincinnati. the Georgia Army and Air National Guard. Sandra earned a Master of Public Administration and Bachelors of Arts degrees in Political Science and English. She has held her PHR certification since 2000. Bolton 10 III. Team Organization, Qualifications, and Experience Recent Client Examples • Baltimore County, Maryland • City of Fredericksburg,Virginia - Researched, analyzed and advised on total compensation - Reviewed and redesigned the City's job description,job and compensation and practices of eight collective evaluation, and classification plans. Conducted original bargaining units across 7 counties and the State of Maryland market research of selected counties and municipalities and over a six-month period. established new pay ranges, classification grading and • City of Ada, Oklahoma effective pay management policies. - Reviewed and redesigned the City's job description,job • City of Lakeland, Florida evaluation, and classification plans. Conducted original - Reviewed and redesigned job descriptions,job evaluation, market research of selected counties and municipalities and and classification plans. Conducted original market research established new pay ranges, classification grading and of selected counties and municipalities and establishing new effective pay management policies. Reviewed and pay ranges, classification grading and effective pay redesigned the City's performance system. management policies. • City of Albany, Georgia • City of Laramie, Wyoming - Reviewed and redesigned the City's job description,job - Reviewed and redesigned the City's job description,job evaluation, and classification plans. Conducted original evaluation, and classification plans. Conducted original market research of selected counties and municipalities and market research of selected counties and municipalities and established new pay ranges, classification grading and established new pay ranges, classification grading and effective pay management policies. effective pay management policies. • City of Dunedin, Florida • City of Maitland, Florida - Reviewed and redesigned the City's job description,job - Reviewed and redesigned Maitland's job description,job evaluation, and classification plans. Conducted original evaluation, classification, and performance management market research of selected counties and municipalities and plans. Conducted original market research of selected established new pay ranges, classification grading and counties and municipalities and established new pay ranges, effective pay management policies. classification grading and effective pay management policies. Bolton 11 III. Team Organization, Qualifications, and Experience • City of Middletown, Ohio • Clay County Government, Florida - Reviewed the City's job description,job evaluation, and - Reviewed and redesigned this 600-employee County's job classification plans. Conducted original market research of description,job evaluation, and classification plans. selected Cities and established new pay ranges to achieve Conducting original market research of selected cities and desired external competitiveness. municipalities and establishing new pay ranges, • City of Port St. Lucie, Florida classification grading and effective pay policies. - Supported the City's contract negotiations with sworn public • Clay County Sheriff's Office, Florida safety unions by conducting independent original market - Reviewed and redesigned this 600-employee Sheriff's Office research of peer organizations. job description,job evaluation, and classification plans. • City of Suwanee, Georgia Conducting original market research of selected cities and municipalities and establishing new pay ranges, - Reviewed and redesigned the City's job description,job classification grading and effective pay management evaluation, and classification plans. Conducted original policies. market research of selected counties and municipalities and established new pay ranges, classification grading and • Fond Du Lac County, Wisconsin effective pay management policies. - Reviewed and redesigned the County's job description,job • City of Winter Park, Florida evaluation, and classification plans. Conducted original market research of selected counties and established new - Reviewed and redesigned the City's job description,job pay ranges, classification grading and effective pay evaluation, and classification plans. Conducted original management policies. market research of selected counties and municipalities and established new pay ranges, classification grading and • James City County,Virginia effective pay management policies. - Reviewed and redesigned the County's job description,job • City of Tacoma Park, Maryland evaluation, and classification plans. Conducted original market research of selected counties and established new - Conducted original market research of selected counties pay ranges, classification grading and effective pay and municipalities and reviewed the market alignment of management policies. classifications, pay ranges and actual employee pay over a 5- month period. Bolton 12 III. Team Organization, Qualifications, and Experience • Kenton County Airport/CVG, Kentucky • Regional Income Tax Agency, Ohio - Reviewed KCAB/CVG's job description,job evaluation, and - Reviewed and redesigned the Agency's job description,job classification plans. Conducted original market research and evaluation, and classification plans. Conducted original established new pay ranges, classification grading and market research of selected peer organizations and effective pay management policies. Reviewed and established new pay ranges, classification grading and redesigned Police and ARFF roles into new Step pay effective pay management policies. structures. • Riverside Board of DD, Ohio • Northampton County, Pennsylvania - Conducted original market research of peer organizations as - Reviewed and redesigned the County's job description,job well as geographic companies to update base pay structure evaluation, and classification plans. Conducting original for desired market alignment. market research of selected counties and municipalities and • State of Maryland, Department of Legislative Services establishing new pay ranges, classification grading and effective pay management policies. - Reviewed the Agency's job description,job evaluation, and classification plans. Conducted original market research of • Orange County Sheriff's Office, Florida selected agencies and established new pay ranges to - Reviewed and redesigned the Agency's job description,job achieve desired external competitiveness evaluation, and classification plans for non-sworn personnel. • State of Maryland, Maryland Environmental Services Conducted original market research of selected peer organizations and established new pay ranges, classification - Reviewed and redesigned the Agency's job description,job grading and effective pay management policies. evaluation, and classification plans. Conducted original market research of selected agencies and counties and • Prince George's Community College, Maryland established new pay ranges, classification grading and - Reviewed the college's job description,job evaluation, and effective pay management policies. classification plans. Conduct market research of selected • State of Maryland, Department of Legislative Services peer organizations to update pay ranges to achieve desired external competitiveness. - Reviewed the Agency's job description,job evaluation, and classification plans. Conducted original market research of selected agencies and established new pay ranges to achieve desired external competitiveness. Bolton 13 III. Team Organization, Qualifications, and Experience • State of North Carolina Current/Ongoing Projects - Conducted an extensive 6 month total compensation survey • Charlotte Douglas International Airport and market assessment of the State's LME/Managed Care • Charlotte Water, North Carolina organizations. Analyzed findings and prepared and presented recommendations to the state legislature. • City of Fort Myers, Florida • City of Riverdale Park, Maryland • City of Newark, Delaware - Reviewed the City's job description,job evaluation, and • City of Rockville, Maryland classification plans. Conducted original market research of • City of Westminster, Colorado selected Cities and established new pay ranges to achieve desired external competitiveness. • Community College of Allegheny County, Pennsylvania • City of Wytheville, Virginia • Delaware County, Pennsylvania - Reviewed and redesigned the City's job description,job • Delaware Municipal Electric Corporation evaluation, and classification plans. Conducted original • Gloucester County, Virginia market research of selected counties and municipalities and • Santa Fe Community College, New Mexico established new pay ranges, classification grading and effective pay management policies. • Schoharie County, New York • Wicomico County, Maryland • St. Joseph County, Michigan - Reviewed and redesigned the County's job description,job • Stafford County, VA Public Schools evaluation, and classification plans over a 9-month period. • State of Georgia, SRTA Conducted original market research of selected counties and municipalities and established new pay ranges, • Wicomico County, Maryland classification grading and effective pay management • Williamsburg-James City County Schools policies. • Wor-Wic Community College, Maryland - Reviewed the College's job description,job evaluation, and classification plans. Conducted original market research of selected colleges and communities and established new pay ranges to achieve desired competitive philosophy. Bolton 14 Ill. Team Organization, Qualifications, and Experience Selected References Client Project City of Port St. Lucie, Florida Natalie Cabrera Supported the City's contract negotiations with sworn public safety unions by Director Human Resources Direr 344-4369 conducting independent original market research of peer organizations. (772)NCabrera@cityofpsl.com Clay County Government, Florida Reviewed and redesigned this 600-employee County's job description,job Troy Nagle evaluation, and classification plans. Conducting original market research of Assistant County Manager (904) 278-3771 selected cities and municipalities and establishing new pay ranges, classification Troy.Nagle@claycountygov.com grading and effective pay management policies. Clay County Sheriff's Office, Florida Reviewed and redesigned this 600-employee Sheriff's Office job description,job Vicki Adams evaluation, and classification plans. Conducting original market research of Chief Financial Officer (904) 529-6069 selected cities and municipalities and establishing new pay ranges, classification vadams@claysheriff.com grading and effective pay management policies. Bolton 15 IV. Project Approach and Preliminary Workplan Phase 1: Project Planning and Discovery Step 2: Market Strategy Step 1: Project Planning • Collaborate with the CCUA to finalize its market strategy and • We will kick off the project with a meeting among the CCUA competitive labor market(s). and Bolton project teams to finalize engagement goals and • The market strategy will identify sectors— public sector scope and establish data needs, time milestones, and employers as well as private sector employers—with whom deliverables. Bolton will prepare data requests and assist with the CCUA wants to compete for talent. data collection, as needed, and will prepare a working project Step 3: Custom Survey/Original Research plan. • Using our TRDx platform, we will conduct a custom survey of Step 2: Current Program Review total compensation levels and practices survey of identified • Bolton will collect and internally review the organizational plan peers. and policy documents, as well as previous assessments and • The custom survey will require the completion of several analyses that describe the current compensation and benefits distinct tasks: programs and their administration. - Prepare survey package for review and approval; • We will meet with the HR team to ensure our full understanding of the current program. - Make initial contact with potential participants to generate interest; Step 3: Leadership Briefing - Electronically distribute the questionnaire to the invitee list • Bolton will work with the CCUA to brief leadership - elected and monitor survey returns and follow-up; officials, executives, and department heads on the project and desired outcomes. - Collect and review returned surveys, following up with questions or verification of reported data; Phase 2: Market Research - Aggregate and summarize reported data for use in our Step 1: Job Description Review and Analysis analyses; and • We plan to work with the CCUA to collect existing job - Produce and distribute a summary report for participants. descriptions and review job content data (duties, responsibilities, and requirements) on all covered jobs. Bolton 16 IV. Project Approach and Preliminary Workplan Step 3: Published Survey Analysis Phase 4: Reporting and Implementation • In addition, Bolton maintains an extensive library of published Step 1: Draft Reporting, Costing and Planning surveys and research that covers a wide array of market • We will prepare a comprehensive draft report of our sectors, geographies, and job types. methodology, review findings, and recommendations for • Our CompManager database has over 500,000 records of base discussion with CCUA Administration and Human Resources. and total cash compensation data. • We will work with the CCUA to determine appropriate • We will incorporate these data into our analyses, if needed, to implementation approaches, including strategies for fixing any represent desired labor markets. pay inequities that arise from the study,the new structures, • The results of our survey and supplemental market research and how jobs are graded. will be summarized and presented as part of our subsequent Step 2: Final Reporting, Approval, and Policy Updates gap analysis. • Based on discussions with the CCUA, we will incorporate Phase 3: Market and Program Review agreed-upon changes and prepare a final report targeted for public disclosure. Step 1: Structure Recommendations • Should it be desired by the CCUA, Bolton will present the study • Bolton will employ the market data to develop base pay report or a summarized version to leadership and/or elected structures and ranges which are market competitive and officials. aligned with the CCUA's compensation philosophy. Step 3: Implementation and Communication Step 2: Market Job Grading • We will also work with the CCUA to determine appropriate • We will also review the market-based grading of the Agency's implementation approaches, including strategies for fixing any jobs and recommended changes as needed. pay inequities that arise from the study, the new structures, Step 3: Employee Pay Equity and Delivery Analysis and how jobs are graded. • Once the revised structure(s) is/are in place and jobs have been classified and assigned to grades, Bolton will assess the competitiveness and equity of actual employee pay. • We will use compa-ratios, range penetration, or other market alignment measures to assess the overall competitive alignment of employees' actual pay. Bolton 17 V. Timing and Fees Projected Timing We estimate it will take 12 to 16 weeks from the project initiation meeting to review the market alignment of CCUA compensation and recommend enhancement to improve its positioning. This assumes that the CCUA will provide us with the requested background materials in a timely manner, schedule meetings reasonably, and make approval decisions within the timing of the engagement. Fees and Billing We will charge an all-inclusive flat fee of$27,500 to complete all objectives outlined in our proposal. These fees includes all labor, materials, travel-related expenses, and all related costs based on the defined project scope. Major pricing assumptions: • The study will cover up to 100 unique job titles. • We plan to work with leadership and HR to define a market strategy and develop and list of survey peers. • We will utilize existing job descriptions to gather required job content data. • The market survey will cover pay levels and practices using Bolton's TRDx from up to 20 survey invitees. We will also develop rates at the 25th, 50t", and 75th percentiles from our library of published data sources on as many jobs as possible. • We typical bill monthly as work tasks are completed but are open to working with the CCUA to conform to their billing policies and procedures. • Our pricing is good for 120 days from the date of the proposal. Bolton 18 Bolton Market Study ammo Y A UTN Proposed Consulting Services Appendix February 13, 2025 Appendix: Bolton Public Sector Clients Anne Arundel Community College,MD City of El Paso,TX City of Westminster,MD Anne Arundel County,MD Government City of Flagler Beach,FL City of Wilmington,DE Anne Arundel County,MD Public Library City of Fond du Lac,WI City of Winchester,VA Baltimore County,MD Government City of Fort Myers Shores,FL City of Winter Park,FL Baltimore County,MD Public Schools City of Frederick,MD Clay County Board of Commissioners,FL Baltimore County,MD Revenue Authority City of Fredericksburg,VA Clay County Sheriff's Office,FL Bedford County,VA City of Gaithersburg,MD Clay County,TX Bedford County,VA Public Schools City of Greenbelt,MD Columbia County,FL Bedford Regional Water Authority City of Griffin,GA College of Southern Maryland Broward County,FL City of Hialeah Gardens,FL Colorado Department of Health Care Buffalo,NY Public Schools City of Hollywood,FL Community College of Baltimore County Calvert County,MD City of Hyattsville,MD County of Albemarle,VA Calvert County,MD Public Schools City of Lake Mary,FL County of Culpeper,VA Caroline County,MD Board of Education City of Lakeland,FL County of Hawaii,HI Caroline County,MD Government City of Laramie,WY County of Lancaster,PA Caroline County,MD Public Schools City of Laurel,MD Coweta County,GA Carroll County Community College,MD City of Lexington,VA Culpeper County,VA Schools Carroll County,MD City of Maitland,FL Dawson County,GA School System Carroll County,MD Public Schools City of Manassas,VA Delaware River&Bay Authority Cattaraugus County,NY City of Manassas,VA Public Schools Delaware Transit Corporation Cecil County,MD Commissioners City of Melbourne,FL Department of Justice Cecil County,MD Government City of Miami Gardens,FL Dinwiddie County,VA Cecil County,MD Public Schools City of Middletown,OH Dinwiddie County,VA School Board Charles County,MD Government City of Miramar,FL District of Columbia Retirement Board Charles County,MD Public Schools City of New Smyrna Beach,FL Dorchester County,MD Charles County,MD Sheriff's Office City of New York,NY Dorchester County,MD Board of Education Charlotte-Mecklenburg,NC Schools City of Newark,DE Eastern Iowa Airport(CID) Chatham County,GA City of North Fort Myers,FL Eastern Shore of Maryland Cherokee County,GA City of Norwich,CT Emerald Coast,FL Utilities Chesapeake,VA Public Schools City of Orlando,FL Employees Retirement System of Texas Chicago Regional Transportation Authority City of Palm Beach Gardens,FL Fauquier County,VA City of Ada,OK City of Pittsburgh,PA Florida Department of Financial Services City of Austin,TX City of Plainfield,NJ Fond du Lac County,WI City of Albany,GA City of Pocomoke,MD Fort Myers Shore Fire,FL City of Baltimore,MD City of Pompano Beach,FL Frederick Community College,MD City of Boca Raton,FL City of Providence,RI Frederick County,MD Government City of Bowie,MD City of Reading,PA Frederick County,MD Public Schools City of Cambridge,MD City of Riviera Beach,FL Frederick County,VA Government City of Cape Coral,FL City of Rockville,MD Frederick County,VA Public Schools City of Chesapeake,VA City of Salisbury,MD Garrett County,MD Government City of Cocoa,FL City of Sanford,FL Garrett County,MD Public Schools City of Doral,FL City of Sarasota,FL Gloucester County,VA City of Dover,DE City of Takoma Park,MD Hallandale Beach,FL City of Dunedin,FL City of West Palm Beach,FL Hampton Roads,VA Sanitation Bolton Appendix: Bolton Public Sector Clients Hanover County,VA Government New Kent County,VA Public Schools St.Mary's County,MD Public Schools Harford Community College,MD New York Power Authority St.Mary's County,MD Sheriff's Office Harford County,MD New York State Thruway Stafford County,VA Government Harford County,MD Public Library Newport News,VA Public Schools Stafford County,VA Public Schools Harford County,MD Public Schools Niagara Frontier Transportation Authority State of Alaska Harford County Sheriff's Office,MD Northampton County,PA State of Maine Hazleton City,PA Pension Board North Fort Myers,FL Fire District State of Maryland Higher Ground Education Ocean County,NJ Utilities Authority State of Montana Highlands County,FL Oneida County,NY State of Oregon Housing Authority of Baltimore City,MD Orange County,VA State of West Virginia Howard Community College Oswego City,NY School District State of Wisconsin Howard County,MD Government Palm Harbor,FL Fire Rescue Stevenson University Howard County,MD Library Pennsylvania State Education Suffolk County Community College,NY Howard County,MD Public School System Philadelphia,PA Parking Authority Talbot County,MD Indian Trail Improvement District Port LaBelle,FL Talbot County,MD Board of Education Inter-University Council of Ohio Postal Regulatory Commission Thomas County,GA School District Ithaca City,NY School District Prince George's Community College MD Town of Centreville,MD Jacksonville,FL Transportation Authority Prince George's County,MD Government Town of Chestertown,MD James City County,VA Prince George's County,MD Schools Town of Colmar Manor,MD Kent County,MD Government Prince William County,VA Schools Town of Cutler Bay,FL Kent County,MD Levy Court Prince William County,VA Town of Davie,FL Kent County,MD Public Schools Queen Anne's County,MD Board of Education Town of Edison,NJ Kenton County Airport Board(CVG) Queen Anne's County,MD Government Town of Elkton,MD King George County&Schools,VA Queen Anne's County,MD Public Schools Town of Juno Beach,FL King William County,VA Rappahannock County,VA Town of Kilmarnock,VA Lake Worth,FL Drainage District Rappahannock County,VA Public Schools Town of Leesburg,VA Lehigh Acres,FL Fire Control Regional Income Tax Agency Town of Mount Airy,MD Loudoun County,VA Public Schools Roanoke County,VA Town of Ocean City,MD Loudoun County,VA Sanitation Authority Roanoke County,VA Public Schools Town of Orange,VA Lower Merion Township,PA Rockingham County,VA Government Town of Riverdale Park,MD Macon-Bibb County,GA Rockingham County,VA Public Schools Town of Sykesville,MD Manassas Park,VA City Schools San Jose Police Officers Association,CA Town of Thurmont,MD Manatee County,FL San Luis Obispo County,CA Pension Trust Town of University Park,MD Maryland Dept of Legislative Services Santa Rosa County,FL Town of Wytheville,VA Maryland State Retirement Agency School District of Philadelphia,PA Upper Occoquan Service Authority Metropolitan Water Reclamation Shenandoah Valley Juvenile Center Vernon-Verona Sherrill Central Schools,NY Milwaukee County,WI Somerset County,NJ Board of Education Village of Oak Park,IL Monroe County,FL South Central Wastewater Village of Royal Palm Beach,FL Montgomery County,MD Council South Florida Conservancy District Washington County,FL Montgomery County,MD Government Spotsylvania County,VA Government Washington County,MD Montgomery County,MD Public Schools Spotsylvania County,VA Public Schools Washington County,MD Public Schools New Hampshire Public Employees St.Lucie County,FL Fire District Washington Suburban Sanitary Comm New Horizons Regional Education Center St.Mary's County,MD Government West Virginia Municipal Pension Oversight Board New Jersey Transit Corporation St.Mary's County,MD Library West Virginia State Police Bolton Appendix: Bolton Public Sector Clients Wicomico County,MD Board of Education Wicomico County,MD Government Williamsburg-James City,VA Schools Worcester County,MD Board of Education Wor-Wic Community College,MD Bolton Bolton Market Study i � Y A UTN For Bolton: Proposed Consulting Services Dan Ripberger President, Bolton Rewards February 13, 2025 3825 Edwards Road, Suite 103 Cincinnati, OH 45209 (513) 290-1770 djripberger@boltonusa.com Table of Contents I. Introduction 1 II. About Bolton 2 III.Team Organization, Qualifications, and Experience 7 IV.Project Approach and Preliminary Workplan 16 V. Timing and Fees 18 Appendix: Bolton Public Sector Clients Bolton I. Introduction Background Objectives Created as an independent special district by Florida Legislation in The primary engagement objective is to review the market 1994, Clay County Utility Authority (CCUA) is a water, wastewater, competitiveness of the Agency's compensation program and, if and reclaimed water utility company servicing Clay County areas. needed, recommend changed to improve its positioning. Based on CCUA offers a full complement of total compensation programs our current understanding and expertise in market analysis and designed to attract, retain and engage the type and caliber of staff total compensation, meeting this objective will require the review required to provide services and meet the expectations of the of specific elements: community. Its human resources staff actively manage the total • Compensation philosophy; compensation program to ensure its alignment with Agency needs. • Job analysis and matching; CCUA is currently seeking proposals from qualified consultants to • Original Market research; conduct a market compensation study. As experts with specialized knowledge of public sector compensation systems across the • Published survey analysis; United States, Bolton submits this proposal describing our • Base pay structure(s) with grade and ranges; and approach, planned team, and expected timing and fees to complete the desired study. • Market-based job grading. Bolton II. About Bolton Bolton Partners, Inc., or Bolton, is a national full-service consulting firm with over 40 years of experience providing consulting services to clients in the public and corporate sectors, nonprofit organizations, as well as for the Federal Government. The firm was founded in 1981 by Mr. Robert G. Bolton, FSA, EA, MAAA, FCA, as o an independent actuarial and employee benefits firm. II II Headquartered in Baltimore, Maryland, we also have offices in BOD GROUP,INC. Colorado, New Jersey, Virginia, Georgia, Ohio, Pennsylvania, and Virginia. Our project with CCUA will be managed out of our Ohio office in Cincinnati. The person authorized to bind the firm and answer questions, as well as manage the engagement when selected, is specified below. BOLTON PARTNERS BOLTON p INVESTMENT BOLTON PARTNERS D.C., BOLTON HEALTH CONSULTING PARTNERS,INC. INC. ACTUARIAL,INC. Dan Ripberger GROUP,INC. President, Bolton Rewards Bolton Partners, Inc. 3825 Edwards Road, Suite 103 Cincinnati, OH 45209 BOLTON PARTNERS NORTHEAST,INC. 8 Q * .or � BOLTON BOLTON BOLTON BOLTON BOLTON INVESTMENT RETIREMENT HEALTH REWARDS TALENT Bolton 2 II. About Bolton Bolton remains committed to helping our local and state government clients succeed for their communities. A full listing of our over 250 public sector clients is provided in the Appendix. We also have a long history working with Florida clients across our practices. - Broward County, FL - City of Port St. Lucie, FL - Fort Myers Shore Fire, FL - Agency of Boca Raton, FL - City of Miramar, FL - Highlands County, FL - City of Cape Coral, FL - City of New Smyrna Beach, FL - Jacksonville, FL Transportation Authority - City of Cocoa, FL - City of North Fort Myers, FL - Lake Worth, FL Drainage District - City of Doral, FL - City of Orlando, FL - Manatee County, FL - City of Dunedin, FL - City of Palm Beach Gardens, FL - Monroe County, FL - City of Flagler Beach, FL - City of Pompano Beach, FL - North Fort Myers, FL Fire District - City of Fort Myers, FL - City of Port St. Lucie - Orange County Sheriff's Office, FL - City of Fort Myers Shores, FL - City of Riviera Beach, FL - Palm Harbor, FL Fire Rescue - City of Hallandale Beach, FL - City of Sanford, FL - Santa Rosa County, FL - City of Hialeah Gardens, FL - City of Sarasota, FL - Town of Cutler Bay, FL - City of Hollywood, FL - City of West Palm Beach, FL - Town of Davie, FL - City of Lake Mary, FL - City of Winter Park, FL - Town of Juno Beach, FL - City of Lakeland, FL - Clay County Government, FL - Village of Royal Palm Beach, FL - City of Miami, FL - Clay County Sheriff's Office, FL - Washington County, FL - City of Melbourne, FL - Emerald Coast, FL Utilities - City of PSL Gardens, FL Bolton 3 II. About Bolton More About Bolton Rewards A Bit More on Selected Rewards Services Bolton Rewards is the reward strategy and compensation Organizational and Employee Performance consulting and services practice of Bolton. Our team of reward • We help agencies improve service delivery in a number of experts has provided reward strategy and compensation consulting areas, including finance and purchasing, human resources, risk services for over 30 years and maintains specific expertise and management, and records management. experience in: • Our services include organizational assessments, staffing • Total Reward Strategy; analysis, engagement surveys, performance management, • Organization Performance and Design; compliance audits, process improvement, and strategic • Classification and Compensation Programs; planning. • Performance Management; and Top Executive Pay and Performance • Market Surveys and Research. • We provide board members and elected officials with a logical and straightforward path to making objective decisions and achieving results. We help our clients build and optimize their people. Pay Program Management Co-Sourcing • Organizational and staffing assessments; • Tailored to the needs of individual organizations, our services • Climate studies and engagement surveys; meet a variety of needs our clients encounter each year. We help with regular and ad hoc market benchmarking and • Employment value proposition definition and communication; competitive assessments, pay program management— • Performance management systems and training; structure adjustments and job evaluation/grading changes, and • Top executive performance management and pay budget preparation. administration services; Value Definition and Communication • Goal-setting training and communication; and • We help clients create, communicate and socialize their value • Co-sourcing services. proposition to current and potential employees so they can recruit top talent and build true engagement. • Our reward strategy process identifies value-added factors, helps prioritizes human resource investment, explains different components of the employment relationship, and helps align rewards and organization performance. Bolton 4 II. About Bolton - Key Work Tools ® 19- Bolton Co,npMan.,q'- — 0 X CompManager Platform File Home Create External Data Database Tools Help Form Datasheet f) Tell me what you want to do I g Market Data X I©Market Match Data X 151 Classification Data X I Q Job Data X I Employee Data X Our engagement will be data-intensive and require secure handling °„ i jobtitle ,i employees .II status. olaEafamilyld A desscareerleyelld w, obt,._ of relational data that integrates across multiple sources. Our ,arbor Harbormasteraremployees s Active Parks anddo Recreation People nvhni Management A Harbormaster ar lead L Head Lifeguard molov Active Recreation Technician[ Head Lifeguard HP&R HR&Risk Manager employees Active Human Resources People Management B Manager,Human Resoc CompManager platform allows for this secure data management 1R/Ris HR/Risk Management Assistant employees Active Human Resources SupportC Human Resources Asso and allows us to develop house and manage almost all our -1R/Ris HR/Risk Management Coordinator employees Active Human Resources Specialist B — HR/Risk Management S J I 'lvdrog Hydrogeologist env lovtts Active Water and Wastewater Adr Specialist Hydrogeologist 1 professional content and deliverables in one system. It has IOW Irrigation Technician employees Active Parks and Grounds Meinte Trades/Ops/Labor C Irrigation Associate "NeM IT Network Administrator) mglgvees Active Information Technology Specialist Network Administrator -Net. Network Administrator II e mcicvees Active Information Technology Specialist[ Network Administrator developed organically over the years because compensation -Semi IT Senior Systems Engineer employees Active Information Technology Specialist Systems Engineer l 11 program components work together and their design, analysis, and l -Sew IT Services Technician) emolovees Active Information Technology TKhnICIanD l°vtes Active Information Technology Technician[ Information Tee„°°'og "5<ry IT Services Technician ll m Information Technolog Lead Cr Lead Crafsworker mlovees o Active Facilities Maintenance Trades/Ops/Labor E Facilities Maintenance costing are best managed through a relational framework. - Lead IT lead IT Services Technician employees Active Information Technology TechnicianE Information Technolog Lead M Lead Mechanic mo pvee Active Fleet/Automotive Trades/Ops/Labor E Fleet/Automotive Assoc Our system is not commercially available for purchase—it is a Lead&Lead Solid Waste Driver/loader eniejoyees Active Sanitation Trades/Ops/LaborE Sanitation Associate Le Lead W Lead Water Plant Operator employees Active Water Treatment Trades/Ops/LaborE Water Plant Operator) modular tool that we tailor while working with clients during Lead W Lead WW Plant Operator emoloveesActive Wastewater Treatment Trades/Ops/LnborE Wastewater Treatment L.brari Librarian employees Active Library SpecialistB program review and redesign engagements. The client has access `''bran Librarian(PartTime) emOlovee Active LibrarySpecialistB {libra" Dbrari°" L bran,Library Aide(Part Time) molov Activ! Library Support •Library Associate to the system on an intermittent basis during a project—it is not Library Library Assistant enrol°veNee Active Library Support Library Associate ll G always available to ensure data security and control —and full Record:N 1 of 212 e al E l)2' Search access at the completion of our engagement. This tool serves as an Form View Num Lock o M m important component of our handoff to the client so that they can File Home Create External Data Database Tools Help Q Tell me what you want to do continue to administer the new program and serves as a cost- 3 Market Data X I g Market Match Data X 1.7 Classrlication Data X 113 lob Data X 11 Employee Data X I X effective and time-efficient means for the client to work with us in eeld .1 firstname. lastnar-1 servicedat. deptid .1 emp.11 emptypeid .f FTE- jobdate .I ;obid E 2419 Victoria Asher 6/14/2022 Parks-Rec youth Services A Variable On Demand/Temporary 25% 6/14/2022 Recreation leader the future. 2428 Jesus _Balderas_ 10/17/2022.Wastewater Collections_A General Full Time Non Exempt 100% 10/17/2022 WW Plant Operator Trai 2426 Suzan' 3 Reports • 95 9/21/2022 Dir of Public Works 2067 Willi % 8/10/2022 Solid Waste Driver/Load 2414 Gen I VFW AP A lob Analysis % 6/22/2022 Library Assistant AP B:Client lob Family and Level Assignment 2422 Victo 1 % 7/13/2022 Public Services Maim W mow AP C2:Developed Market Rates:Government 2416 Nath I AP C3:Developed Market Rates:Combined Markets % 6/4/2022 Lifeguard I 2424 Kaili I 0161611 Client lob List 16 8/29/2022 LifeguardI 2415 Ingri Comparison:Range Comparison by Dept-Combined Markets % 6/5/2022 Lifeguard DOME Comparison:Range Comparison by Dept-Public Sector 2430 Rand I Comparison:RangeComparison byDe W71V % 10/17/2022 Marina Attendant parison Dept 2432 Vanes sumo NEW 1 Developed Market Rates:Peers % 10/24/2022 Recreation Leader 2412 Math IX IC Comparison:Range Comparison by Job-All Markets % 6/13/2022 Solid Waste Driver/Loa 3 — IX241 Comparison:Actual Pay Comparison-Peers — 2418 Camd Final:lob Listing by Classification % 6/9/2022 Lifeguard I 2425 Erin Gap:EN SAComparison:Range Comparison byJob-Peers % 8/29/2022 Recreation Leader 2 —2427 Andre Gap:IX18 Comparison:Range Comparison by lob-Govemment 10/11/2022 Mechanic — — Gap:IX 26:Comparison:Actual Pay Comparison-Government 2431 Tyler Gap:IXMarkets 2C:Comparison:Actual Pay Comparison-Combined Marke 10/24/2022 Mechanic 2434 Stever lmplementation:Reviewer Class Worksheet I 11/2/2022 Water Service Worke: 2435 Fenix Participant Career Levels l6 11/7/2022 Recreation Leader s ,2401 Michelle Wells 6/13/2022 City Clerk A Manager 100% 6/13/2022 Deputy City Clerk 769 William McCaskill 5/24/2021 City Clerk A General Part Time 50% 5/24/2021 Mail Clerk(Part Time) 2404 Alexa Adrian 5/13/2022 Nature Center A Variable On Demand/temporary 25%I 5/13/2022,Recreation Leader L, Record:it •1 of 340 k H k I S3 unfia<red Seared II e( I FM Record:la •1 of 1 • ci, V:.• Search ^n Form View Sum lock 0 I L31 Bolton 5 II. About Bolton — Key Work Tools Total Rewards Data Exchange Bolton `".t.`°m"ensnWoruhp" Bolton's Total Rewards Data Exchange or TRDx is a cloud-based Da[atollec[ioWrksheet reciprocal exchange of total rewards and human resource data among invited organizations. The interface and tools allow for Ph.pM I Your Orpaniaation Job Title I Job Family Cale Level Corte ErltrylMln I Tweet/Ma I Max efficient participation while the back-end systems ensure user and uniqueiaenbner code for Marched code formatoned entry orstarting target rate for maximum rate for that fea to the job family-example reer level- rare for each job each job.often each Job same job in the enter HRt'for example:enter EC' mrdpo t In salary survey data security. The administration and reporting procedures Individual Human Resources for an Exempt ranges Employee Data Specialist C level ensure data confidentiality and compliance with FTC and DOL anti- tab EXAMPLE collusion regulations. RRMt Ham Resources Manager I - I $J800000 I S60.00000 I S72.00000 The job content for our TRDx comes from our Career Stream roles and streams. It currently contains almost 200 career families that get combined with our career levels to survey over 3,000 different jobs. 1 Custom Compensation Survey Bolton Data Collection Worksheet Bolton TRDx:Custom Compensation Survey Data Collection Worksheet Health Benefits Oroan:zaten Data Plan 1: Submission Date: I tame. I List Carrier B Plan Names Organization Name: :3217 Lee For Top S favored Medical Plena Streets: I I Phone. I I eytooereae her 1.1 Street L 05101 I Employee Only Employee•Spouse I I I J I I CaylStete2q: I I I I YDilM1rerRlron Mein Orpanizehon I I I I I I ES Eauivaant Employees:I I Street 1: I I Employee•Cbldlrenl Annual Budget(Ulm) I I Street, Family I I I I I I Population Served: City/State/Zip: I I I I 1 JI Medkel Plan Employee Cost Sharing Notes: Notes: Annual Deductible(3) I I'I I I I'I 1 I I r I I Annual out-of-Pocket(OOP)M. I I'I I I I I I I I I I I I Name: I I Tar. In-Network Copsy lfl I I I I=I I= =I I=I I I= I=I=I I I= Phone: I I out-ot.Network Copsy IS) I III II= I=II=I= =I=I= eM.il: In-Network Coinsurance lkt I III III I I III III I I III 1'1 I Out.ot-Network Coinsurance Ikt I I I I Ill 1 0'='I I I 11 I I r I I emmrmt from Mani domination — Street t: Prescription Drug IRO Employee Cost Sharing Street. 1 1 Number of00 Tiers Offer. a.l.pt I I ISalcr J I I P J I I CiblState29: I I I II CapoelC«nshrTierha-"P Suppbl I 110'1=1'1 1'1=10'0'I I'I I'0 0'1=1'0'I I'0 Bolton 6 III. Team Organization, Qualifications, and Experience Our People Resources We envision an interactive relationship with CCUA ���y CO(INT management and project teams-working together, ...... - we deliver more creative and thorough solutions and work products. — 0110.1 Our team is built on a legacy of true expertise in total G rewards stemming from some of the world's largest id'e 0�� consultancies and technical experts. Y A UT1� CCUA will be the ultimate owner of our engagement I and we have assembled an engagement team of highly experienced consultants that understand . CCUA, the type of talent it needs, and the markets in Dan Ripberger v 1 President, Bolton which it competes. Rewards Assurance of Capacity Our planned project team members have the resources available to fully meet the requirements of E. Sarah Clark this project. As further assurance, Bolton Rewards Practice maintains additional compensation consulting team Coordinator members beyond the named project team and Bolton maintains a total staff compliment of over 135. 11 Scott SchreiberA dill_ Jennifer Durham .4, iir Sandra Bruce Principal Consultant Senior Consultant . Consultant a Bolton III. Team Organization, Qualifications, and Experience Dan Ripberger, Engagement Manager With 30 years of experience, Dan has a long history of maintaining successful client relationships and providing sound and effective compensation advice. Along with his expertise in job architecture, classification, and compensation, Dan is particularly adept in: • Change management counsel and direction— Dan is an astute advisor regarding the change management implications of organization-wide compensation projects and helps clients predict and prepare for the financial and employee relations effects of process decisions and plan change decisions. • Integrating total rewards—an early contributor to the concept of total rewards, Dan helps clients rationalize the value of their total compensation programs (health benefits, paid time off, retirement, etc.) to help guide the design of pay programs and communicate the value proposition to employees and managers. • Securing the support of elected and employee leadership— by demonstrating an understanding of the viewpoints of various stakeholders, Dan effectively communicates the purpose of plan changes and the benefit of changes to the organization. Over his career, Dan has advised clients of most types and sizes and has developed specialized knowledge of the mission-focused and public sector markets. Dan began his consulting career with Towers Perrin and Aon/Radford Associates. He went on to help found PRM Consulting and managed the consulting practices for MIDI Consulting. Dan joined Bolton as a result of their acquisition of RSC Advisory Group, a niche compensation and total rewards consulting he helped found in Washington, D.C., and the Midwest. He earned a bachelor's degree with concentrations in Economics and Human Resources from Xavier University. He maintains professional certifications from both WorldatWork and the Society for Human Resource Management. Bolton 8 Ill. Team Organization, Qualifications, and Experience Scott Schreiber, Principal Consultant Jennifer Durham, Senior Consultant Scott will serves as a consultant and technical advisor. With 40 Jennifer Durham will serve as a consultant and project manager on years of experience, Scott Schreiber has a long history of our engagement. She is a seasoned professional with 25 years of maintaining successful client relationships and providing sound and collective corporate and consulting total rewards and human effective compensation advice. Along with his expertise in job resources management experience. architecture, classification, and compensation, Scott specializes in: Her most recent experience includes market pricing and analysis, • Job Evaluation systems across a wide variety of organizations. job classification,job evaluation, custom surveys, and structure • Developing alternative approaches to Classification Systems, development. Jennifer is the lead administrator for Bolton's market Point Factor plans, Scored Questionnaires, as well as Market- surveys, such as our TRDx client-specific surveys. Based Job Evaluation. Jennifer's public sector client assignments have been in a number • Tailoring Bolton's job evaluation system to each client's needs. of specific markets, including airports, counties, public safety agencies, municipalities, schools, social service agencies, and Scott's public sector client assignments have been in a number of utilities. specific markets, including airports, counties, community colleges, municipalities, social service agencies, and utilities. Prior to joining Bolton, Jennifer was a senior analyst with RSC Advisory Group with a focus on market pricing and analysis, custom Previously, Scott served as the Midwest Compensation Practice survey administration, and executive compensation. Prior to Leader for Watson Wyatt out of their Cleveland office. Prior to that, consulting, she served as Director, Human Resources for Sekisui Scott was a Principal and Practice Leader for William M. Mercer's XenoTech. Inc.'s Reward and Talent Management practice, President of a small industrial manufacturer, Senior Vice President of Human Resources She has a Bachelor's degrees in both Accounting and Marketing of a large insurance company, and several other corporate and from Kansas State University and holds senior professional consulting roles. certification through HRCI (SPHR). Scott earned an MBA from Xavier University and a Bachelor of Arts from the University of Cincinnati. Bolton 9 Ill. Team Organization, Qualifications, and Experience Sandra Bruce, Consultant Sarah Clark, Practice Coordinator Sandra will serve as a consultant and classification specialist. With Sarah Clark is the Rewards Practice Coordinator where she works over 30 years of experience in consulting and publics sector human with project leaders and clients to meet project demands and resources, Sandra Bruce is a Consultant with Bolton specializing in complete important supportive projects and tasks. public sector job analysis and classification. Prior to joining Bolton, Sarah served as a Corporate Recruiter for a Prior to her role at Bolton, Sandra served as a Senior Human Logistics and Transportation Company where she sourced, selected Resources Consultant for the Georgia Department of Labor, and developed talent nationally. She also spent time as a Recruiter focusing on classification and compensation reviews, COVID and Quality Assurance Specialist at a Candy and Gifting company. protocols, and strategic recruitment efforts. Prior to that, Sandra She has a Bachelor's degree in Urban Studies within the College of was the Human Resources Director for the Georgia Department of Design, Art, Architecture, and Planning at the University of Defense, the state agency responsible for oversight and support of Cincinnati. the Georgia Army and Air National Guard. Sandra earned a Master of Public Administration and Bachelors of Arts degrees in Political Science and English. She has held her PHR certification since 2000. Bolton 10 III. Team Organization, Qualifications, and Experience Recent Client Examples • Baltimore County, Maryland • City of Fredericksburg,Virginia - Researched, analyzed and advised on total compensation - Reviewed and redesigned the City's job description,job and compensation and practices of eight collective evaluation, and classification plans. Conducted original bargaining units across 7 counties and the State of Maryland market research of selected counties and municipalities and over a six-month period. established new pay ranges, classification grading and • City of Ada, Oklahoma effective pay management policies. - Reviewed and redesigned the City's job description,job • City of Lakeland, Florida evaluation, and classification plans. Conducted original - Reviewed and redesigned job descriptions,job evaluation, market research of selected counties and municipalities and and classification plans. Conducted original market research established new pay ranges, classification grading and of selected counties and municipalities and establishing new effective pay management policies. Reviewed and pay ranges, classification grading and effective pay redesigned the City's performance system. management policies. • City of Albany, Georgia • City of Laramie, Wyoming - Reviewed and redesigned the City's job description,job - Reviewed and redesigned the City's job description,job evaluation, and classification plans. Conducted original evaluation, and classification plans. Conducted original market research of selected counties and municipalities and market research of selected counties and municipalities and established new pay ranges, classification grading and established new pay ranges, classification grading and effective pay management policies. effective pay management policies. • City of Dunedin, Florida • City of Maitland, Florida - Reviewed and redesigned the City's job description,job - Reviewed and redesigned Maitland's job description,job evaluation, and classification plans. Conducted original evaluation, classification, and performance management market research of selected counties and municipalities and plans. Conducted original market research of selected established new pay ranges, classification grading and counties and municipalities and established new pay ranges, effective pay management policies. classification grading and effective pay management policies. Bolton 11 III. Team Organization, Qualifications, and Experience • City of Middletown, Ohio • Clay County Government, Florida - Reviewed the City's job description,job evaluation, and - Reviewed and redesigned this 600-employee County's job classification plans. Conducted original market research of description,job evaluation, and classification plans. selected Cities and established new pay ranges to achieve Conducting original market research of selected cities and desired external competitiveness. municipalities and establishing new pay ranges, • City of Port St. Lucie, Florida classification grading and effective pay policies. - Supported the City's contract negotiations with sworn public • Clay County Sheriff's Office, Florida safety unions by conducting independent original market - Reviewed and redesigned this 600-employee Sheriff's Office research of peer organizations. job description,job evaluation, and classification plans. • City of Suwanee, Georgia Conducting original market research of selected cities and municipalities and establishing new pay ranges, - Reviewed and redesigned the City's job description,job classification grading and effective pay management evaluation, and classification plans. Conducted original policies. market research of selected counties and municipalities and established new pay ranges, classification grading and • Fond Du Lac County, Wisconsin effective pay management policies. - Reviewed and redesigned the County's job description,job • City of Winter Park, Florida evaluation, and classification plans. Conducted original market research of selected counties and established new - Reviewed and redesigned the City's job description,job pay ranges, classification grading and effective pay evaluation, and classification plans. Conducted original management policies. market research of selected counties and municipalities and established new pay ranges, classification grading and • James City County,Virginia effective pay management policies. - Reviewed and redesigned the County's job description,job • City of Tacoma Park, Maryland evaluation, and classification plans. Conducted original market research of selected counties and established new - Conducted original market research of selected counties pay ranges, classification grading and effective pay and municipalities and reviewed the market alignment of management policies. classifications, pay ranges and actual employee pay over a 5- month period. Bolton 12 III. Team Organization, Qualifications, and Experience • Kenton County Airport/CVG, Kentucky • Regional Income Tax Agency, Ohio - Reviewed KCAB/CVG's job description,job evaluation, and - Reviewed and redesigned the Agency's job description,job classification plans. Conducted original market research and evaluation, and classification plans. Conducted original established new pay ranges, classification grading and market research of selected peer organizations and effective pay management policies. Reviewed and established new pay ranges, classification grading and redesigned Police and ARFF roles into new Step pay effective pay management policies. structures. • Riverside Board of DD, Ohio • Northampton County, Pennsylvania - Conducted original market research of peer organizations as - Reviewed and redesigned the County's job description,job well as geographic companies to update base pay structure evaluation, and classification plans. Conducting original for desired market alignment. market research of selected counties and municipalities and • State of Maryland, Department of Legislative Services establishing new pay ranges, classification grading and effective pay management policies. - Reviewed the Agency's job description,job evaluation, and classification plans. Conducted original market research of • Orange County Sheriff's Office, Florida selected agencies and established new pay ranges to - Reviewed and redesigned the Agency's job description,job achieve desired external competitiveness evaluation, and classification plans for non-sworn personnel. • State of Maryland, Maryland Environmental Services Conducted original market research of selected peer organizations and established new pay ranges, classification - Reviewed and redesigned the Agency's job description,job grading and effective pay management policies. evaluation, and classification plans. Conducted original market research of selected agencies and counties and • Prince George's Community College, Maryland established new pay ranges, classification grading and - Reviewed the college's job description,job evaluation, and effective pay management policies. classification plans. Conduct market research of selected • State of Maryland, Department of Legislative Services peer organizations to update pay ranges to achieve desired external competitiveness. - Reviewed the Agency's job description,job evaluation, and classification plans. Conducted original market research of selected agencies and established new pay ranges to achieve desired external competitiveness. Bolton 13 III. Team Organization, Qualifications, and Experience • State of North Carolina Current/Ongoing Projects - Conducted an extensive 6 month total compensation survey • Charlotte Douglas International Airport and market assessment of the State's LME/Managed Care • Charlotte Water, North Carolina organizations. Analyzed findings and prepared and presented recommendations to the state legislature. • City of Fort Myers, Florida • City of Riverdale Park, Maryland • City of Newark, Delaware - Reviewed the City's job description,job evaluation, and • City of Rockville, Maryland classification plans. Conducted original market research of • City of Westminster, Colorado selected Cities and established new pay ranges to achieve desired external competitiveness. • Community College of Allegheny County, Pennsylvania • City of Wytheville, Virginia • Delaware County, Pennsylvania - Reviewed and redesigned the City's job description,job • Delaware Municipal Electric Corporation evaluation, and classification plans. Conducted original • Gloucester County, Virginia market research of selected counties and municipalities and • Santa Fe Community College, New Mexico established new pay ranges, classification grading and effective pay management policies. • Schoharie County, New York • Wicomico County, Maryland • St. Joseph County, Michigan - Reviewed and redesigned the County's job description,job • Stafford County, VA Public Schools evaluation, and classification plans over a 9-month period. • State of Georgia, SRTA Conducted original market research of selected counties and municipalities and established new pay ranges, • Wicomico County, Maryland classification grading and effective pay management • Williamsburg-James City County Schools policies. • Wor-Wic Community College, Maryland - Reviewed the College's job description,job evaluation, and classification plans. Conducted original market research of selected colleges and communities and established new pay ranges to achieve desired competitive philosophy. Bolton 14 Ill. Team Organization, Qualifications, and Experience Selected References Client Project City of Port St. Lucie, Florida Natalie Cabrera Supported the City's contract negotiations with sworn public safety unions by Director Human Resources Direr 344-4369 conducting independent original market research of peer organizations. (772)NCabrera@cityofpsl.com Clay County Government, Florida Reviewed and redesigned this 600-employee County's job description,job Troy Nagle evaluation, and classification plans. Conducting original market research of Assistant County Manager (904) 278-3771 selected cities and municipalities and establishing new pay ranges, classification Troy.Nagle@claycountygov.com grading and effective pay management policies. Clay County Sheriff's Office, Florida Reviewed and redesigned this 600-employee Sheriff's Office job description,job Vicki Adams evaluation, and classification plans. Conducting original market research of Chief Financial Officer (904) 529-6069 selected cities and municipalities and establishing new pay ranges, classification vadams@claysheriff.com grading and effective pay management policies. Bolton 15 IV. Project Approach and Preliminary Workplan Phase 1: Project Planning and Discovery Step 2: Market Strategy Step 1: Project Planning • Collaborate with the CCUA to finalize its market strategy and • We will kick off the project with a meeting among the CCUA competitive labor market(s). and Bolton project teams to finalize engagement goals and • The market strategy will identify sectors— public sector scope and establish data needs, time milestones, and employers as well as private sector employers—with whom deliverables. Bolton will prepare data requests and assist with the CCUA wants to compete for talent. data collection, as needed, and will prepare a working project Step 3: Custom Survey/Original Research plan. • Using our TRDx platform, we will conduct a custom survey of Step 2: Current Program Review total compensation levels and practices survey of identified • Bolton will collect and internally review the organizational plan peers. and policy documents, as well as previous assessments and • The custom survey will require the completion of several analyses that describe the current compensation and benefits distinct tasks: programs and their administration. - Prepare survey package for review and approval; • We will meet with the HR team to ensure our full understanding of the current program. - Make initial contact with potential participants to generate interest; Step 3: Leadership Briefing - Electronically distribute the questionnaire to the invitee list • Bolton will work with the CCUA to brief leadership - elected and monitor survey returns and follow-up; officials, executives, and department heads on the project and desired outcomes. - Collect and review returned surveys, following up with questions or verification of reported data; Phase 2: Market Research - Aggregate and summarize reported data for use in our Step 1: Job Description Review and Analysis analyses; and • We plan to work with the CCUA to collect existing job - Produce and distribute a summary report for participants. descriptions and review job content data (duties, responsibilities, and requirements) on all covered jobs. Bolton 16 IV. Project Approach and Preliminary Workplan Step 3: Published Survey Analysis Phase 4: Reporting and Implementation • In addition, Bolton maintains an extensive library of published Step 1: Draft Reporting, Costing and Planning surveys and research that covers a wide array of market • We will prepare a comprehensive draft report of our sectors, geographies, and job types. methodology, review findings, and recommendations for • Our CompManager database has over 500,000 records of base discussion with CCUA Administration and Human Resources. and total cash compensation data. • We will work with the CCUA to determine appropriate • We will incorporate these data into our analyses, if needed, to implementation approaches, including strategies for fixing any represent desired labor markets. pay inequities that arise from the study,the new structures, • The results of our survey and supplemental market research and how jobs are graded. will be summarized and presented as part of our subsequent Step 2: Final Reporting, Approval, and Policy Updates gap analysis. • Based on discussions with the CCUA, we will incorporate Phase 3: Market and Program Review agreed-upon changes and prepare a final report targeted for public disclosure. Step 1: Structure Recommendations • Should it be desired by the CCUA, Bolton will present the study • Bolton will employ the market data to develop base pay report or a summarized version to leadership and/or elected structures and ranges which are market competitive and officials. aligned with the CCUA's compensation philosophy. Step 3: Implementation and Communication Step 2: Market Job Grading • We will also work with the CCUA to determine appropriate • We will also review the market-based grading of the Agency's implementation approaches, including strategies for fixing any jobs and recommended changes as needed. pay inequities that arise from the study, the new structures, Step 3: Employee Pay Equity and Delivery Analysis and how jobs are graded. • Once the revised structure(s) is/are in place and jobs have been classified and assigned to grades, Bolton will assess the competitiveness and equity of actual employee pay. • We will use compa-ratios, range penetration, or other market alignment measures to assess the overall competitive alignment of employees' actual pay. Bolton 17 V. Timing and Fees Projected Timing We estimate it will take 12 to 16 weeks from the project initiation meeting to review the market alignment of CCUA compensation and recommend enhancement to improve its positioning. This assumes that the CCUA will provide us with the requested background materials in a timely manner, schedule meetings reasonably, and make approval decisions within the timing of the engagement. Fees and Billing We will charge an all-inclusive flat fee of$27,500 to complete all objectives outlined in our proposal. These fees includes all labor, materials, travel-related expenses, and all related costs based on the defined project scope. Major pricing assumptions: • The study will cover up to 100 unique job titles. • We plan to work with leadership and HR to define a market strategy and develop and list of survey peers. • We will utilize existing job descriptions to gather required job content data. • The market survey will cover pay levels and practices using Bolton's TRDx from up to 20 survey invitees. We will also develop rates at the 25th, 50t", and 75th percentiles from our library of published data sources on as many jobs as possible. • We typical bill monthly as work tasks are completed but are open to working with the CCUA to conform to their billing policies and procedures. • Our pricing is good for 120 days from the date of the proposal. Bolton 18 Bolton Market Study ammo Y A UTN Proposed Consulting Services Appendix February 13, 2025 Appendix: Bolton Public Sector Clients Anne Arundel Community College,MD City of El Paso,TX City of Westminster,MD Anne Arundel County,MD Government City of Flagler Beach,FL City of Wilmington,DE Anne Arundel County,MD Public Library City of Fond du Lac,WI City of Winchester,VA Baltimore County,MD Government City of Fort Myers Shores,FL City of Winter Park,FL Baltimore County,MD Public Schools City of Frederick,MD Clay County Board of Commissioners,FL Baltimore County,MD Revenue Authority City of Fredericksburg,VA Clay County Sheriff's Office,FL Bedford County,VA City of Gaithersburg,MD Clay County,TX Bedford County,VA Public Schools City of Greenbelt,MD Columbia County,FL Bedford Regional Water Authority City of Griffin,GA College of Southern Maryland Broward County,FL City of Hialeah Gardens,FL Colorado Department of Health Care Buffalo,NY Public Schools City of Hollywood,FL Community College of Baltimore County Calvert County,MD City of Hyattsville,MD County of Albemarle,VA Calvert County,MD Public Schools City of Lake Mary,FL County of Culpeper,VA Caroline County,MD Board of Education City of Lakeland,FL County of Hawaii,HI Caroline County,MD Government City of Laramie,WY County of Lancaster,PA Caroline County,MD Public Schools City of Laurel,MD Coweta County,GA Carroll County Community College,MD City of Lexington,VA Culpeper County,VA Schools Carroll County,MD City of Maitland,FL Dawson County,GA School System Carroll County,MD Public Schools City of Manassas,VA Delaware River&Bay Authority Cattaraugus County,NY City of Manassas,VA Public Schools Delaware Transit Corporation Cecil County,MD Commissioners City of Melbourne,FL Department of Justice Cecil County,MD Government City of Miami Gardens,FL Dinwiddie County,VA Cecil County,MD Public Schools City of Middletown,OH Dinwiddie County,VA School Board Charles County,MD Government City of Miramar,FL District of Columbia Retirement Board Charles County,MD Public Schools City of New Smyrna Beach,FL Dorchester County,MD Charles County,MD Sheriff's Office City of New York,NY Dorchester County,MD Board of Education Charlotte-Mecklenburg,NC Schools City of Newark,DE Eastern Iowa Airport(CID) Chatham County,GA City of North Fort Myers,FL Eastern Shore of Maryland Cherokee County,GA City of Norwich,CT Emerald Coast,FL Utilities Chesapeake,VA Public Schools City of Orlando,FL Employees Retirement System of Texas Chicago Regional Transportation Authority City of Palm Beach Gardens,FL Fauquier County,VA City of Ada,OK City of Pittsburgh,PA Florida Department of Financial Services City of Austin,TX City of Plainfield,NJ Fond du Lac County,WI City of Albany,GA City of Pocomoke,MD Fort Myers Shore Fire,FL City of Baltimore,MD City of Pompano Beach,FL Frederick Community College,MD City of Boca Raton,FL City of Providence,RI Frederick County,MD Government City of Bowie,MD City of Reading,PA Frederick County,MD Public Schools City of Cambridge,MD City of Riviera Beach,FL Frederick County,VA Government City of Cape Coral,FL City of Rockville,MD Frederick County,VA Public Schools City of Chesapeake,VA City of Salisbury,MD Garrett County,MD Government City of Cocoa,FL City of Sanford,FL Garrett County,MD Public Schools City of Doral,FL City of Sarasota,FL Gloucester County,VA City of Dover,DE City of Takoma Park,MD Hallandale Beach,FL City of Dunedin,FL City of West Palm Beach,FL Hampton Roads,VA Sanitation Bolton Appendix: Bolton Public Sector Clients Hanover County,VA Government New Kent County,VA Public Schools St.Mary's County,MD Public Schools Harford Community College,MD New York Power Authority St.Mary's County,MD Sheriff's Office Harford County,MD New York State Thruway Stafford County,VA Government Harford County,MD Public Library Newport News,VA Public Schools Stafford County,VA Public Schools Harford County,MD Public Schools Niagara Frontier Transportation Authority State of Alaska Harford County Sheriff's Office,MD Northampton County,PA State of Maine Hazleton City,PA Pension Board North Fort Myers,FL Fire District State of Maryland Higher Ground Education Ocean County,NJ Utilities Authority State of Montana Highlands County,FL Oneida County,NY State of Oregon Housing Authority of Baltimore City,MD Orange County,VA State of West Virginia Howard Community College Oswego City,NY School District State of Wisconsin Howard County,MD Government Palm Harbor,FL Fire Rescue Stevenson University Howard County,MD Library Pennsylvania State Education Suffolk County Community College,NY Howard County,MD Public School System Philadelphia,PA Parking Authority Talbot County,MD Indian Trail Improvement District Port LaBelle,FL Talbot County,MD Board of Education Inter-University Council of Ohio Postal Regulatory Commission Thomas County,GA School District Ithaca City,NY School District Prince George's Community College MD Town of Centreville,MD Jacksonville,FL Transportation Authority Prince George's County,MD Government Town of Chestertown,MD James City County,VA Prince George's County,MD Schools Town of Colmar Manor,MD Kent County,MD Government Prince William County,VA Schools Town of Cutler Bay,FL Kent County,MD Levy Court Prince William County,VA Town of Davie,FL Kent County,MD Public Schools Queen Anne's County,MD Board of Education Town of Edison,NJ Kenton County Airport Board(CVG) Queen Anne's County,MD Government Town of Elkton,MD King George County&Schools,VA Queen Anne's County,MD Public Schools Town of Juno Beach,FL King William County,VA Rappahannock County,VA Town of Kilmarnock,VA Lake Worth,FL Drainage District Rappahannock County,VA Public Schools Town of Leesburg,VA Lehigh Acres,FL Fire Control Regional Income Tax Agency Town of Mount Airy,MD Loudoun County,VA Public Schools Roanoke County,VA Town of Ocean City,MD Loudoun County,VA Sanitation Authority Roanoke County,VA Public Schools Town of Orange,VA Lower Merion Township,PA Rockingham County,VA Government Town of Riverdale Park,MD Macon-Bibb County,GA Rockingham County,VA Public Schools Town of Sykesville,MD Manassas Park,VA City Schools San Jose Police Officers Association,CA Town of Thurmont,MD Manatee County,FL San Luis Obispo County,CA Pension Trust Town of University Park,MD Maryland Dept of Legislative Services Santa Rosa County,FL Town of Wytheville,VA Maryland State Retirement Agency School District of Philadelphia,PA Upper Occoquan Service Authority Metropolitan Water Reclamation Shenandoah Valley Juvenile Center Vernon-Verona Sherrill Central Schools,NY Milwaukee County,WI Somerset County,NJ Board of Education Village of Oak Park,IL Monroe County,FL South Central Wastewater Village of Royal Palm Beach,FL Montgomery County,MD Council South Florida Conservancy District Washington County,FL Montgomery County,MD Government Spotsylvania County,VA Government Washington County,MD Montgomery County,MD Public Schools Spotsylvania County,VA Public Schools Washington County,MD Public Schools New Hampshire Public Employees St.Lucie County,FL Fire District Washington Suburban Sanitary Comm New Horizons Regional Education Center St.Mary's County,MD Government West Virginia Municipal Pension Oversight Board New Jersey Transit Corporation St.Mary's County,MD Library West Virginia State Police Bolton Appendix: Bolton Public Sector Clients Wicomico County,MD Board of Education Wicomico County,MD Government Williamsburg-James City,VA Schools Worcester County,MD Board of Education Wor-Wic Community College,MD Bolton EXHIBIT `B' GENERAL INFORMATION AND INSURANCE REQUIREMENTS COMMERCIAL GENERAL LIABILITY INSURANCE The Contractor/Vendor shall purchase and maintain at the ContractorNendor's expense Commercial General Liability insurance coverage (ISO or comparable Occurrence Form) for the life of this Contract. Modified Occurrence or Claims Made forms are not acceptable. The Limits of this insurance shall not be less than the following limits: Each Occurrence Limit $1,000,000 Personal&Advertising Injury Limit $1,000,000 Fire Damage Limit(any one fire) $ 300,000 Medical Expense Limit(any one person) $ 10,000 Products&Completed Operations Aggregate Limit $2,000,000 General Aggregate Limit(other than Products& Completed Operations)Applies Per Project $2,000,000 General liability coverage shall continue to apply to"bodily injury"and to"property damage"occurring after all work on the Site of the covered operations to be performed by or on behalf of the additional insureds has been completed and shall continue after that portion of"your work" out of which the injury or damage arises has been put to its intended use. WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE The ContractorNendor shall purchase and maintain at the Contractor/Vendor's expense Workers'Compensation and Employer's Liability insurance coverage for the life of this Contract. The Limits of this insurance shall not be less than the following limits: Part One—Workers' Compensation Insurance—Unlimited Statutory Benefits as provided in the Florida Statutes and Part Two—Employer's Liability Insurance Bodily Injury By Accident $500,000 Each Accident Bodily Injury By Disease $500,000 Policy Limit Bodily Injury By Disease $500,000 Each Employee *If leased employees are used,policy must include an Alternate Employer's Endorsement. EXCESS LIABILITY INSURANCE The ContractorNendor shall purchase and maintain at the ContractorNendor's expense Excess Liability(Umbrella Form)insurance coverage for the life of this Contract. The Limits of this insurance shall not be less than the following limits: Each Occurrence Limit $2,000,000 Aggregate Limit $2,000,000 PROFESSIONAL LIABILITY(ERRORS & OMISSIONS) This additional coverage will be required for all projects involving consultants,engineering services,architectural or design/build projects,independent testing firms and similar exposures. The ContractorNendor shall purchase and maintain at the Contractor/Vendor's expense Professional Liability insurance coverage for the life of this Contract. If the contract includes a requirement for Professional Liability or Errors and Omissions insurance, the minimum amount of such insurance shall be as follows: Each Occurrence/Annual Aggregate $2,000,000 Project Specific Design Professional Liability coverage will be provided on an Occurrence Form or a Claims Made Form with a retroactive date to at least the first date of this Agreement. If provided on a Claims Made Form, the coverages must respond to all claims reported within three years following the period for which coverage is required and which would have been covered had the coverage been on an occurrence basis. CYBER AND DATA SECURITY LIABILITY This additional coverage will be required for all projects involving information technology services, software providers,programmers and similar exposures. The ContractorNendor shall purchase and maintain at the Contractor/Vendor's expense Cyber and Data Security Liability insurance coverage for the life of this Contract. If the contract includes a requirement for Cyber and Data Security Liability insurance,the minimum amount of such insurance shall be as follows: Technology Errors and Omissions Liability coverage $5,000,000 Media $2,000,000 Network and Data(Information)Security $2,000,000 Policy coverage must include Third Party Liability coverage. ContractorNendor shall require each of his Sub-ContractorNendors to likewise purchase and maintain at their expense Commercial General Liability insurance, Workers' Compensation and Employer's Liability coverage, Automobile Liability insurance and Excess Liability insurance coverage meeting the same limit and requirements as the ContractorNendors insurance. Certificates of Insurance acceptable to Clay County Utility Authority Clay County Utility Authority for the Contractor/Vendor's insurance must be received within five(5)days of Notification of Selection and at time of signing Agreement. Certificates of Insurance and the insurance policies required for this Agreement shall contain an endorsement that coverage afforded under the policies will not be cancelled or allowed to expire until at least thirty (30) days prior written notice has been given to Clay County Utility Authority. Certificates of Insurance and the insurance policies required for this Agreement will include a provision that policies, except Workers' Compensation, are primary and noncontributory to any insurance maintained by the ContractorNendor. Clay County Utility Authority must be named as an Additional Insured and endorsed onto the Commercial General Liability(CGL),Auto Liability and Excess Liability policy(ies). A copy of the endorsement(s)must be supplied to Clay County Utility Authority ten (10) days following the execution of the agreement or prior to the first date of services,whichever comes first. CGL policy Additional Insured Endorsement must include Ongoing and Completed Operations(Form CG2010 11 84 OR Form CG2010 04 13 and GC2037 04 13 edition or equivalent). Other Additional Insured forms might be acceptable but only if modified to delete the word"ongoing"and insert the sentence"Operations include ongoing and completed operations". CGL policy shall not be endorsed with Exclusion-Damage to Work performed by SubContractorNendors on Your Behalf(CG2294 or CG2295) CGL policy shall not be endorsed with Contractual Liability Limitation Endorsement(CG2139)or Amendment of Insured Contract Definition(CG 2426) CGL policy shall not be endorsed with Exclusion-Damage to Premises Rented to you(CG 2145) CGL policy shall include broad form contractual liability coverage for the ContractorNendors covenants to and indemnification of the Authority under this Contract Certificates of Insurance and the insurance policies required for this Agreement shall contain a provision under General Liability,Auto Liability and Workers' Compensation to include a Waiver of Subrogation clause in favor of Clay County Utility Authority. All Certificates of Insurance shall be dated and shall show the name of the insured ContractorNendor, the specific job by name and job number,the name of the insurer,the policy number assigned its effective date and its termination date and a list of any exclusionary endorsements. All Insurers must be authorized to transact insurance business in the State of Florida as provided by Florida Statute 624.09(1)and the most recent Rating Classification/Financial Category of the insurer as published in the latest edition of"Best's Key Rating Guide'(Property-Casualty)must be at least A-or above. All of the above referenced Insurance coverage is required to remain in force for the duration of this Agreement and for the duration of the warranty period. Accordingly, at the time of submission of fmal application for payment, ContractorNendor shall submit an additional Certificate of Insurance evidencing continuation of such coverage. If the ContractorNendor fails to procure,maintain or pay for the required insurance, Clay County Utility Authority shall have the right(but not the obligation)to secure same in the name of and for the account of ContractorNendor, in which event,ContractorNendor shall pay the cost thereof and shall furnish upon demand,all information that may be required to procure such insurance. Clay County Utility Authority shall have the right to back-charge ContractorNendor for the cost of procuring such insurance. The failure of Clay County Utility Authority to demand certificates of insurance and endorsements evidencing the required insurance or to identify any deficiency in ContractorNendors coverage based on the evidence of insurance provided by the ContractorNendor shall not be construed as a waiver by Clay County Utility Authority of ContractorNendor's obligation to procure,maintain and pay for required insurance. The insurance requirements set forth herein shall in no way limit ContractorNendors liability arising out of the work performed under the Agreement or related activities. The inclusions,coverage and limits set forth herein are minimum inclusion,coverage and limits. The required minimum policy limits set forth shall not be construed as a limitation of ContractorNendor's right under any policy with higher limits, and no policy maintained by the ContractorNendor shall be construed as limiting the type, quality or quantity of insurance coverage that ContractorNendor should maintain. ContractorNendor shall be responsible for determining appropriate inclusions,coverage and limits,which may be in excess of the minimum requirements set forth herein. If the insurance of any ContractorNendor or any Sub-ContractorNendor contains deductible(s),penalty(ies)or self- insured retention(s), the ContractorNendor or Sub-ContractorNendor whose insurance contains such provision(s) shall be solely responsible for payment of such deductible(s),penalty(ies)or self-insured retention(s). The failure of ContractorNendor to fully and strictly comply at all times with the insurance requirements set forth herein shall be deemed a material breach of the Agreement.