HomeMy WebLinkAbout04.a Minutes 040125 MINUTES
CLAY COUNTY UTILITY AUTHORITY
April 1, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mrs. Taylor offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chaiman Lebesch, Vice-Chairman McNees, Mr. Bourre, Mr. McCall, Mr. Hingst, Mr.
Petty, and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Financial Officer Karen Osbourne,
Chief Engineer Paul Steinbrecher, Chief Human Resources Officer Kim Richardson, Assistant Chief Operations
Officer/General Superintendent David Rawlins, Service Availability Manager Melisa Blaney, Procurement Manager
Angelia Wilson, Senior Service Availability Engineer Darrell Damrow, Communications and Public Relations
Specialist Ashley Taliaferro, Contract & Procurement Specialist Darrin Parker, Administrative Assistant Operations
Alicia Ellis, Buyer Claire Smith, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4 - Clay Electric Cooperative, Inc. Capital Credits Refund Check
Clay Electric Cooperative's Orange Park District Member Relations Representative Steve Hollingsworth presented
Capital Credits refund checks totaling$53,953.21, to Executive Director Jeremy Johnston.
Item No. 5—Approval of Minutes
a. Board of Supervisors Regular Meeting,March 18, 2025
After discussion, Vice-Chairman McNees moved, seconded by Mr. McCall, and carried 7-0, to approve the
minutes of the Regular Meeting held on March 18,2025.
Item No. 6—Approval of Consent Agenda
After discussion, Mr. Petty moved, seconded by Mrs. Taylor, and carried 7-0, to approve the Consent Agenda as
follows;
1) Approval of Payment of Warrants
Warrants totaling$2,170,303.14
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
April 1, 2025 1
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation
a. Hudson Pump and Equipment Division of Tencarva
b. IDEXX Distribution, Inc.
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals -None
2) Approval of Supplemental Agreements and Change Orders-None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds & Easements
1) Developer Agreement KU24/25-21 — Individual Metering of 473 Bentwood Lane (Seavron
Banus) - $5,702.32
2) Developer Agreement KU24/25-22 — Individual Metering of 476 Bentwood Lane (Seavron
Banus) - $4,552.63
3) Developer Agreement KU24/25-23 — Water and Wastewater Service to 3371 Doctors Lake
Drive (Henry and Leticia Patalinghug) — 1 ERC water, 1 ERC wastewater, 1 ERC AWS, 1
ERC SJRWMD, 1 ERC environmental impact, 1 ERC debt service - $14,478.53
4) Grant of Easement— 1132 Fleming Street—Grantor—PBP Homes Inc.
Item No. 7—Customer Account Adjustments -None
Item No. 8—Business discussed at committee meetings-None
Item No. 9—Executive Director's Business
a. Enterprise Resource Platform Update
Mr. Johnston provided an update on the Enterprise Resource Platform deployment. This report was for the
Board's information only;no action was requested or required on this item.
b. Proposed Professional Service Agreement with Bolton Partners, Inc. to provide Compensation Consulting
Services
Procurement Manager Angelia Wilson presented a proposed Professional Service Agreement with Bolton
Partners, Inc. (Bolton) to provide compensation consulting services. As part of our ongoing efforts to attract
and retain top talent, it is vital to regularly evaluate our compensation strategies. The competitive landscape
for talent has evolved, and our compensation structures must reflect market trends to maintain our
competitiveness and ensure equitable pay for employees. Approval of this Professional Service Agreement
with Bolton will enable management to proceed with a comprehensive compensation survey that will provide
critical insights into our compensation structures. The survey will position CCUA to remain competitive in
the labor market and continue fostering a fair and equitable environment for our employees. After discussion,
Mr. Bourre moved, seconded by Mr. Petty, and carried 7-0, to approve the Professional Services Agreement
in the all-inclusive flat rate of$27,500, as presented.
c. Proposed Supplemental Agreement No. 2 with Ardurra Group, Inc to provide engineering and technical
services for the Keystone Heights Water Reclamation Facility Expansion Project
Senior Service Availability Engineer Darrell Damrow presented a proposed Supplemental Agreement No. 2
with Ardurra Group, Inc. to provide engineering and technical services for the Keystone Heights Water
Reclamation Facility (KH WRF) Expansion Project. CCUA operates and maintains the KH WRF that serves
predominately commercial portions of the Keystone Heights service area. The KH WRF has a permitted
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annual average daily flow(AADF) treatment capacity of 0.074 million gallons per day(mgd) and discharges
treated water to rapid infiltration basins that have a permitted AADF capacity of 0.200 mgd. The Keystone
Heights area is a prominent recharge area, so this water is beneficially reused through recharge. The plant
headworks, clarifier, and electrical components need rehabilitation. In addition, CCUA's KH WRF Capacity
Analysis Report identified the need for expansion of this facility within the next 24 months to serve
requested service needs in the area. The Keyston Heights Airport Authority has also expressed interest in
developing capacity in the area. Ardurra recently completed the Conceptual Evaluation and Basis of Design
Report to increase the capacity of the KH WRF which included evaluating the range of growth potential in
the area, conducting a regulatory analysis, evaluating condition and rehabilitation needs of existing unit
processes and equipment at the KH WRF, and developing and evaluating improvement and expansion
alternatives. Based on this analysis, the KH WRF capacity will be expanded to 0.200 mgd AADF and
converted to a 4-stage nutrient removal process. The design will include provisions to meet high level
disinfection in the future, if required by the Florida Department of Environmental Protection. The scope and
fee proposal provides the details of the work required to complete the design of the expansion and bid the
project to the contracting community. The proposal also includes funds to identify and assist with acquisition
of potential grant funding if available. After discussion, Mrs. Taylor moved, seconded by Mr. Bourre, and
carried 7-0,to approve Supplemental Agreement No. 2, in the amount of$498,776.66, as presented.
d. Update to Notice of Severance Dreamette Ice Cream Middleburg
Mr. Johnston reported Dreamette Ice Cream located at 2620 Blanding Boulevard in Middleburg has
officially closed and the Notice of Severance to the shopping center has been withdrawn.
e. Other
Mr. Johnston shared the North Florida Regional Water Supply Partnership leadership has a meeting this
Friday and informed the Board Clay Day in Tallahassee has been scheduled for April 23-24, 2025. CCUA's
CUP renewal is still in process and staff is currently working on the 2025/2026 Fiscal Year proposed budget.
Item No. 10—Legal Business
a. Other-None
Item No. 11 —Old Business/New Business -None
Item No. 12—Public Comment
SJRWMD's Intergovernmental Coordinator Doug Conkey thanked the Board for their approval of the Water
Conservation Proclamation at the last meeting.
Item No. 13 —Supervisor Comments
Chairman Lebesch shared she attended a meeting with members of CCUA staff last week in Putnam County
regarding how their County will deal with the upcoming planned growth in their area.
Item No. 14—Adjournment
Chairman Lebesch adjourned the meeting at 2:18 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
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