HomeMy WebLinkAbout04.a Minutes 041525 MINUTES
CLAY COUNTY UTILITY AUTHORITY
April 15,2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board meeting
room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road, Middleburg,Florida, on
the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Chairman Lebesch offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch,Vice-Chairman McNees,Mr. Bourre,Mr. Hingst,Mr. McCall,and Mr. Petty
in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse, Chief
Financial Officer Karen Osbourn, General Superintendent Wastewater David McDonald, Procurement Manager Angelia
Wilson, Service Availability Manager Melisa Blaney, Communication & Public Relations Specialist Ashley Taliaferro,
Contract and Procurement Specialist Darrin Parker, Administrative Assistant Operations Alicia Ellis, Administrative
Assistant Engineering Annecia Asberry, Buyer 1 Claire Smith,and Grady H.Williams,Jr., legal counsel to the CCUA.
Item No. 4—Employee Recognition
a. Matt McMullin—25 years
Executive Director Jeremy Johnston introduced and presented a plaque to Distribution and Collection Field
Services Supervisor Matt McMullin in recognition of his twenty-five years of service.
Item No. 5 -Board Proclamation
Communication& Public Relations Specialist Ashley Taliaferro read the Water Reuse Proclamation. WateReuse Florida,
Florida Department of Environmental Protection, and the St. Johns River Water Management District are encouraging
their partners to promote water reuse and conservation. They are also requesting organizations adopt proclamations
declaring the week of May 18-24, 2025, as Florida Water Reuse Week. This designation offers the opportunity to increase
awareness about the importance of protecting water resources by practicing efficient and effective use of reclaimed water.
After discussion, Vice-Chairman McNees moved, seconded by Mr. McCall, and carried 6-0, to approve execution of the
proclamation, as presented.
Item No. 6—Approval of Minutes
a, Board of Supervisors Regular Meeting,April 1,2025
After discussion, Mr. Bourre moved, seconded by Vice-Chairman McNees, and carried 6-0, to approve the
minutes of the April 1,2025, Regular Meeting.
Item No. 7—Approval of Consent Agenda
After discussion, Vice-Chairman McNees moved, seconded by Mr. Hingst, and carried 6-0, to approve the Consent
Agenda as follows;
April 15, 2025
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling$2,869,006.13
a. Schedule of payments to Sole Sources—None
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy-None
2) Request for Asset Disposal Authorization—None
3) Sole Source Designation
a. Peerless Pump Product Lines and Service
b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Renewal of Agreement with SML, Inc. for Records Management Consulting
Services
2) Approval of Supplemental Agreements and Change Orders
a. Proposed approval of the First Amendment to the Professional Service Agreement with
Bolton Partners,Inc.
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds&Easements
1) Developer Agreement CU24/25-13 — Oakleaf Village Townhomes, Phase 3 FKA District
Townhomes, Phase 3 — 322 Units (Meritage Homes of Florida, Inc.) — 322 ERC's water, 322
ERC's wastewater,4 ERC's reclaimed, 322 ERC's AWS, 322 ERC's SJRWMD, 322 ERC's debt
service- $1,751,124.21 ($1,678,444.32 deferred)
2) Developer Agreement GC24/25-5 — Governors Park Subdivision Phase IA (Phase 2) Consisting
of 151 Lots (Richmond American Homes of Florida, LP) — 151 ERC's water, 151 ERC's
wastewater, 151 ERC's reclaimed, 151 ERC's AWS, 151 ERC's SJRWMD, 151 ERC's debt
service- $871,274.73 ($833,982.06 deferred)
3) Developer Agreement GC24/25-6 — Gustafson Park — Tennis Court Restrooms — 1755 Pearce
Blvd. (City of Green Cove Springs, Florida) — 1 ERC water, 2 ERC's wastewater, 13 ERC's
reclaimed, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service- $16,809.47
4) Developer Agreement KU24/25-24 —Wastewater Service to 760 Ebb Tide Drive (Terikazu and
Motoe Onoda) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC debt service -
$11,251.85
5) Developer Agreement RU24/25-5 — Wastewater Service to 2486 Blanding Blvd (Dreamette Ice
Cream) — 2 ERC's wastewater, 2 ERC's environmental impact, 2 ERC's debt service -
$18,140.25
6) Grant of Easement—452 and 468 SE 42nd Street—Grantor—KIR Homes,Inc.
7) Grant of Easement—476 Bentwood Lane—Grantor—Seavron Banus
8) Grant of Easement— 1185 Floyd Street—Grantor—Vuori Homes,LLC
9) Grant of Easement— 1661 Blanding Boulevard—Grantor—Middleburg SS,LLC
10) Grant of Easement— 1662 White Owl Road—Grantor—Robert and Christy Surgeoner
11) Grant of Easement—3087 Doctors Lake Drive—Grantor—James and Catherine Brown
12) Grant of Easement—4050 Everett Avenue—Grantor—Diane and David Davidson
13) Grant of Easement—4757 Raggedy Point Road—Grantor—Brad and Amanda Boyle
14) Grant of Easement—Long Bay Road—Grantor—Robert Battin
Item No. 8—Customer Account Adjustments-None
April 15, 2025
Item No. 9—Business discussed at Committee Meetings-None
Item No. 10—Executive Director's Business
a. January 2025 Financial Package
Ms. Osbourne presented the January Financial Package for consideration. She reported Operating income is
$546,439 (8%) over budget due to unfavorable revenue and a favorable expense variance. Operating revenue is
$970,178 (-4%) under budget and Operating expenses are $1,516,662 (9%) under budget. CCUA has gained 395
active water accounts and 394 active sewer accounts for the fiscal year 2024/2025 as compared to an increase of
243 active water accounts and an increase of 255 active sewer accounts for the same time in fiscal year
2023/2024. After discussion, Vice-Chairman McNees moved, seconded by Mr. Bourre, and carried 6-0, to
approve the January 2025 Financial Package, as presented.
b. Creative Springs—Branding Evolution Presentation
Mrs. Taliaferro introduced Founder and President of Creative Springs Jen Houser who reviewed their Branding
Evolution Presentation provided by her company. The members of the Board provided their feedback on the
proposals. This report was for the Board's information only; no action was requested or required at this time.
c. Other
Mr. Johnston informed the Board CCUA received a 6-million-dollar grant from FDEP for our reclaimed
infrastructure efforts and has been approved for additional funding for Project Quench in excess of 1-million-
dollars. Staff will be attending the upcoming Clay Day and will provide a legislative update at the next meeting.
He also shared staff is making progress on the preparation of the draft 2025/2026 Fiscal Year Budget which will
be presented at the second meeting in May.
Item No. 11 —Legal Business
a. Other—None
Item No. 12—Old Business/New Business-None
Item No. 13—Public Comment-None
Item No. 14—Supervisor Comments
Vice-Chairman McNees shared today's meeting was fun with lots of great discussion and wished everyone a happy
Easter.
Chairman Lebesch said she enjoyed the conversations regarding CCUA's rebranding, congratulated Mr. McMullin on his
years of service, and wished everyone and their family a happy Easter.
Item No. 15—Adjournment
Chairman Lebesch adjourned the meeting at 2:51 P.M.
Anna Lebesch, Chairman
Janice Loudermilk,Recording Secretary
April 15, 2025