HomeMy WebLinkAboutRegular Agenda - 5/20/2025 Clay County Utility Authority
Regular Meeting -Board Room
May 20, 2025—2:00 P.M.
3176 Old Jennings Road, Middleburg,Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—Petty
3. Roll Call—Loudermilk
4. Employee Recognition and Awards —Johnston
a. Larry May—20 years
b. Summer Berndt— 10 years
c. David McDonald—Water Environment Federation William D. Hatfield Award
d. Mid-Clay Water Reclamation Facility—Outstanding Performance in the Water Environment Industry
5. Approval of Minutes—Lebesch
a. Board of Supervisors Regular Meeting, May 6, 2025
6. Approval of Consent Agenda Items—Lebesch
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling $4,456,320.24
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract -None
d. Schedule of payments from the Emergency Account—None
e. Schedule of claims paid under the Sewage Backup Response Policy -None
(2) Request for Asset Disposal Authorization—None
(3) Sole Source Designation—Approval of Sole Source Provider Name Change from ArchiveSocial,
Inc. to CivicPlus, LLC
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Approval of the Fourth US Motors Contract Renewal ITB No. 2020/2021-A7
b. Proposed Contract Assignment of Thatcher Chemical of Florida, Inc. to Kemira Water
Solutions, Inc. for ITB No. 2019/2020-A15 Chemical Supplier Contract
(2) Approval of Supplemental Agreements and Change Orders
a. Proposed Supplemental Agreement No. 5 to Master Contract RFP No. 2021/2022-A05 for
TankRehab.com LLC to provide Tank Repairs at the Keystone Heights Water Treatment
Plants Peach St&Postmaster Village ITB No. 2021/2022-A28
b. Proposed Supplemental Agreement No. 1 with Kimley-Horn and Associates, Inc.to RFQ No.
2023/2024-A01 Civil and Environmental Professional Engineering Services Agreement for
the Ridgecrest Water Treatment Plant Sodium Hypochlorite Building Repairs Assessment
c. Proposed Supplemental Agreement No. 5 with Ardurra for supplemental reclaimed water fill
valves at the Peters Creek Water Reclamation Facility & Governors Park Reclaimed Water
Pump Station
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
Clay County Utility Authority Board of Supervisors
Agenda—May 20, 2025
Page Two
6. Approval of Consent Items—Lebesch(continued)
e. Approval of Developer Agreements, Warranty Deeds&Easements
(1) Grant of Easement—473 Bentwood Lane—Grantor—Seavron Banus
(2) Grant of Easement—3371 Doctors Lake Drive—Grantor—Henry and Leticia Patalinghug
(3) Grant of Easement—7455 State Road 21 —Grantor— SD Coffee Holdings, LLC.
(4) Grant of Easement—7455 State Road 21 —Grantor—BSBC Keystone Heights, LLC
(5) Grant of Easement—North Middleburg Water Main Extension— Grantor— The Law Offices
of Michael C. Quimby,P.A.
(6) Grant of Easement — Temporary Construction Easement - North Middleburg Water Main
Extension—Grantor—The Law Offices of Michael C. Quimby,P.A.
7. Customer Account Adjustments—None
8. Business discussed at committee meetings—None
9. Executive Director's Business—Johnston
a. March 2025 Financial Package
b. Proposed FY2025/2026 Budget and Timeline
c. Updated Branding Concept and Website Redesign
d. Employee Appreciation Day Policy
e. Request for Proprietary Service Procurement with W.W. Gay Mechanical Contractor for Upgrading the
HVAC System in the Clay County Utility Authority's Administration Building
f. Other
10. Legal Counsel Business—Williams
a. Other
11. Old Business/New Business
12. Public Comments
13. Supervisor Comments
14. Adjourn—Lebesch
15. For Informational Purposes Only
a. Customer Compliment—Jonanthan Dillon
b. Hurricane Manual 2025
c. Out of Office Memorandum May 21'—26th—Jeremy Johnston
d. Quarterly Claim and Liabilities Report- 2nd Quarter FY2024/2025
e. The Pipeline Newsletter—May 2025
f. SJRWMD Consumptive Use Permit Number 416-52 Renewal
g. Thank You Letters—CUP Renewal
h. Contract Allowance Usage Authorization - 2022/2023-A05 to Peters Creek WRF Expansion and Pipeline
Project with Wharton-Smith, Inc.
i. Proposed Change Order No. 1 with TB Landmark Construction to reconcile final construction contract
price for changes to the Swimming Pen Water Main Extension project
j. BoS Contact Form
All items contained in No. 5 through No. 11 are subject to Board action