HomeMy WebLinkAbout05.a Minutes 050625 MINUTES
CLAY COUNTY UTILITY AUTHORITY
May 6, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Vice-Chairman McNees called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. Bourre offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Vice-Chairman McNees, Mr. Bourre, Mr. McCall, Mr. Hingst, Mr. Petty, and Mrs.
Taylor in attendance.
Also present at the meeting were Chief Operations Officer Darryl Muse, Chief Financial Officer Karen
Osbourn, Assistant Chief Operations Officer/D&C General Superintendent David Rawlins, Environmental
Compliance Manager Heather Webber, Facility Manager James Moore, Procurement Manager Angelia Wilson,
SCADA Manager John McCleary, Communications and Public Relations Specialist Ashley Taliaferro, Contract
& Procurement Specialist Darrin Parker, Administrative Assistant Operations Alicia Ellis, Procurement Buyer
Courtney Hinson, and Grady H. Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting,April 15, 2025
After discussion, Mrs. Taylor moved, seconded by Mr. Bourre, and carried 6-0, to approve the minutes
of the Regular Meeting held on April 15, 2025.
Item No. 5 —Approval of Consent Agenda
After discussion, Mr. Petty moved, seconded by Mrs. Taylor, and carried 6-0, to approve the Consent Agenda
as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $4,301,652.33
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account -None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization
3) Sole Source Designation
a. SS#2024/2025-A08 WESCO Distribution, Inc. for a Software and Support Services
Agreement for Allen-Bradley Hardware by Rockwell Automation
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b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Auctioneer Service Provider Name Change to JJ Kane Auctioneers
2) Approval of Supplemental Agreements and Change Orders -None
c. Approval of Financing Requests—None
d. Approval of Contract Usage
1) General Services Administration Contract No. GS-35F-253CA with Environmental
System Research Institute, Inc. entitled Information Technology, Professional Services &
Miscellaneous Subcategories
e. Approval of Developer Agreements, Warranty Deeds &Easements
(1) Developer Agreement CU24/25-14 — Water Service to 220 E Jefferson Avenue —
(Edilberto Vazquez Godoy and Michele Vazquez, and Kathleen S. Kato) — 1 ERC water,
1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service - $5,630.68
(2) Developer Agreement CU24/25-15 — Water and Wastewater Service for 1690 Jeremiah
Street Suite 113 — (Clay Town Center Village, LLC) — 0.447295 ERC's water, 0.617242
ERC's wastewater, 0.447295 ERC's AWS, 0.447295 ERC's SJRWMD, 0.447295 ERC's
debt service - $3,719.36
(3) Developer Agreement CU24/25-16 — Brannan Mill Plantation Townhomes 84 Units —
(LGI Homes — Florida, LLC) — 84 ERC's water, 84 ERC's wastewater, 3 ERC's
reclaimed, 84 ERC's AWS, 84 ERC's SJRWMD, 84 ERC's debt service - $460,021.79
($437,855.04 deferred)
(4) Developer Agreement CU24/25-17 — Water and Wastewater Service for 1620 Corsair
Lane, Ste. 201 — (Clay County Town Center Office Park, LLC) — 0.324 ERC's water,
0.324 ERC's wastewater, 0.324 ERC's AWS, 0.324 ERC's SJRWMD, 0.324 ERC's debt
service - $2,164.08
(5) Developer Agreement CU24/25-18 — Additional Wastewater Capacity for 565 Atlantis
Drive (Water Bottling Production Lines) — Third Modification of Developer Agreement
(Water-Ade Properties, LLC) — 482.315113 ERC's wastewater, 482.315113 ERC's debt
service - $2,141,757.17
(6) Developer Agreement CU24/25-19 — Water and Wastewater Service to 1930 Gregory B
Clary Way — (RaceTrac, Inc.) — 6.50 ERC's water, 6.50 ERC's wastewater, 6.50 ERC's
AWS, 6.50 ERC's SJRWMD, 6.50 ERC's environmental impact, 6.50 ERC's debt
service - $45,811.40
(7) Developer Agreement KH24/25-3 — Water and Wastewater Service to 7461 State Road
21 — (SD Coffee Holdings, LLC) — 2.00 ERC's water, 2.50 ERC's wastewater, 2.00
ERC's AWS, 2.00 ERC's SJRWMD, 2.50 ERC's environmental impact, 2.00 ERC's
debt service - $16,498.67
(8) Developer Agreement KH24/25-4 — Water and Wastewater Service to 7455 State Road
21 — (BSBC Keystone Heights, LLC) — 1.50 ERC's water, 2.00 ERC's wastewater, 1.50
ERC's AWS, 1.50 ERC's SJRWMD, 2.00 ERC's environmental impact, 1.50 ERC's
debt service - $13,806.92
(9) Developer Agreement KU05/06-19M01 — Utilization of Existing Wastewater Service at
777 Creighton Road to Serve 781 Creighton Road — Modification of Developer
Agreement (Dennis Steed and DBS Consulting, LLC) — 1 ERC wastewater, 1 ERC
environmental impact, 1 ERC debt service—$202.00
(10) Developer Agreement KU24/25-25 — Water, Wastewater, and Reuse Service to 1510
Merchant Boulevard — (TVC Fleming Island Co., LLC) — 4 ERC's water, 10 ERC's
wastewater, 1.50 ERC's reclaimed, 4 ERC's AWS, 4 ERC's SJRWMD, 4 ERC's debt
service - $51,330.31
(11) Developer Agreement KU24/25-26 —Wastewater Service to 4670 Raggedy Point Road—
(Preston John Boutwell and Jessica Marie Thomas Boutwell) — 1 ERC wastewater, 1
ERC environmental impact, 1 ERC debt service - $8,176.48
(12) Grant of Easement—3779 Creek Hollow Lane—Grantor-Hunter and Carrie Chancey
(13) Grant of Easement — C-Store Tanglewood — Grantor — Suncoast Properties of
Jacksonville, Inc.
(14) Grant of Easement—North Middleburg Water Main Extension—Grantor—Jackie Carter
(15) Grant of Easement— RaceTrac Gas Station & Convenience Store — Grantor— RaceTrac,
Inc.
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Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at committee meetings -None
Item No. 8—Executive Director's Business
a. February 2025 Financial Package
Chief Financial Officer Karen Osbourne presented the Financial Statements for February and reported
operating income is $1,146,863 (14%) over budget due to an unfavorable revenue and favorable expense
variance. Operating revenue is $317,330 (-4%) under budget and operating expenses are $2,351,412
(11%)under budget. CCUA has gained 477 active water accounts and 465 active sewer accounts during
fiscal year 2024/2025. After discussion, Mrs. Taylor moved, seconded by Mr. Petty, and carried 6-0, to
accept the Financial Statements for February 2025, as presented by Ms. Osbourne.
b. Enterprise Resource Platform Update
Ms. Osbourne provided an update on the Enterprise Resource Platform deployment. This report was for
the Board's information only; no action was requested or required on this item.
c. Request for advance approval to Piggyback on the City of Gainesville Contract #2023-020-B with
Electric Machine Control, Inc. for a General Service Agreement for Instrumentation and Controls
Procurement Manager Angelia Wilson presented a request for advance approval to piggyback on City of
Gainesville Contract #2023-020-B with Electric Machine Control, Inc. (EMC) for a General Service
Agreement for Instrumentation and Controls. CCUA currently has no formal agreement with a control
panel provider capable of integrating with CCUA's Supervisory Control and Data Acquisition(SCADA)
system. Establishing this agreement will allow CCUA to upgrade its current lift station controllers to
units that are SCADA-ready and can be accessed remotely. This advancement will significantly reduce
the number of physical inspections currently required at the stations. Additionally, staff will be able to
diagnose issues remotely when alarms are received. Staff is requesting authorization to enter into a
contractual arrangement with EMC by "piggybacking" with their existing contract with the City of
Gainesville for the General Service Agreement for Instrumentation and Controls. The City of
Gainesville competitively bid and awarded this agreement to EMC. Staff reviewed the requirements of
the City of Gainesville Contract #2023-020-B and received confirmation from EMC that CCUA is
eligible to utilize this contract. EMC informed staff that they can fulfill the request promptly through the
City of Gainesville Contract for procurement. After discussion Mr. Petty moved, seconded by Mr.
Hingst, and carried 6-0, to approve a piggyback on the City of Gainesville's Contract#2023-020-B with
Electric Machine Control, Inc. for a General Service Agreement for Instrumentation and Controls, as
presented.
d. 2025 Legislative Session Update—Presentation
Communications and Public Relations Specialist Ashley Taliaferro provided an overview of the 2025
Legislative Session. She reviewed bills of interest to CCUA and the future projected budget allocations
for our projects. This report was for the Board's information only, no action was requested or required
on this item.
e. Other-None
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Item No. 9—Legal Business
a. Other-None
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
Item No. 12—Supervisor Comments
Vice-Chairman McNees thanked staff for their effort in preparing all the information and presentations for
today's meeting.
Item No. 13 —Adjournment
Vice-Chairman McNees adjourned the meeting at 2:27 P.M.
M. Chris McNees, Chairman
Janice Loudermilk, Recording Secretary
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