HomeMy WebLinkAbout06.b.01.a CA US Motors Fourth Contract Renewal EXECUTIVE SUMMARY
AGENDA ITEM:
Proposed Approval of the Fourth (4th) Contract Renewal for US Motors, ITB# 2020/2021-A7
Date: May 15, 2025
BACKGROUND:
The US Motors contract with Tom Evans Environmental, Inc. (Tom Evans) is scheduled to expire
on June 1, 2025. However,the terms of this contract allow for the renewal of an additional one (1)
year term, contingent upon mutual agreement of both parties. Tom Evans expressed their interest
in renewing the contract with a requested rate increase of seven percent(7%). Per the Contract, if
both parties agree to renew the agreement, CCUA may consider a price increase in either of the
renewal years based on verifiable changes in the marketplace. Staff compared the rates and
determined that they are consistent with the marketplace.
BUDGET IMPACT:
Based on purchases under the existing contract, CCUA's expected cost is projected to increase by
$5,330.28 annually. Staff calculated the increase based on expenditures in the Water Department
in the past fiscal year.
RECOMMENDATION:
Staff respectfully requests the Board of Supervisors approve the Fourth(4th) Contract Renewal for
US Motors, ITB #2020/2021-A7, to be extended for an additional one (1) year term with the rate
increase.
ATTACHMENTS:
Tom Evans Environmental, Inc. Renewal Letter w/Rate Increase Request
Tom Evans Environmental, Inc. Current and Proposed Rates Comparison
//DP(Author)
//AW,AE(Review)
//DM(Final)
Clay County Utility Authority Working together to
3176 Old Jennings Rd. protect public health,
Middleburg,Florida 32068-3907 conserve our natural
��. Telephone(904)213-2413 resources,and create
LiPY Mlle/ Facsimile(904)213-2436 lon -term value our ratepayers for
April 23, 2025
Mr. Dennis Szczepanek
Tom Evans Environmental, Inc.
3200 Flightline Drive
Lakeland, Florida 33811
RE: Fourth Renewal of Contract No. 20/21-A7 US Motors
Dear Mr. Szczepanek:
The above referenced contract is scheduled to expire on June 1,2025. However,the terms of this contract
allow for the renewal of an additional year,contingent upon the mutual agreement of both parties.The new
contract period will continue from June 2,2025-June 1,2026.If you wish to continue the contract under
the current terms,please sign,date, and return this letter to us by April 2,2025,and we will consider this
confirmation of acceptance of the current terms as stated above.
We appreciate your operation and look forward to continuing doing business with you in the coming year.
Sincerely,
CLAY COUNTY UTILITY AUTHORITY ACCEPTANCE: YES NO OTHER
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Darrin .::
ParkeruMo
Danin G. Parker N
Contract&Procurement Specialist - 1�c�nr c SZctZ.tQw AS ftecmcLtri)-
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cc: Jeremy D. Johnston
Darryl Muse
EXHIBIT A
**Pricing Effective June 2, 2025 thru June 1, 2026**
Motor Model Price
H075V2SLG • $7,715.52
H060V2SLG $6,597.55
H0100V2SLG $9,954.60
1-10125V2SLG $11,598.97
H0150V25LG $15,893.52
CHT100V2CLG $15,116.45
CHT125V2CLG $21,054.75
CHT150V2CLG $24,850.47
CHT75V2CLG $11,227.99 '.
' H015V2BLE $3,274.96
I=f020V2BLF $3,589.55 : :
H030V2BLF $4,401.71
H040V2BLG $4,874.84
EXHIBIT 'A'
Current Pricing Proposed Pricing % Increase
H075V2SLG $7,233.30 $7,715.52 7%
H060V2SLG $6,185.20 $6,597.55 7%
H0100V2SLG $9,332.44 $9,954.60 7%
H0125V2SLG $10,874.04 $11,598.97 7%
H0150V2SLG $14,900.18 $15,893.52 7%
CHT100V2CLG $14,171.68 $15,116.15 7%
CHT125V2CLG $19,738.83 $21,054.75 7%
CHT150V2CLG $23,297.31 $24,850.47 7%
CHT75V2CLG $10,526.24 $11,227.99 7%
H015V2BLE $3,070.28 $3,274.96 7%
H020V2BLF $3,365.20 $3,589.55 7%
HO30V2BLF $4,126.60 $4,401.71 7%
HO40V2BLG $4,570.16 $4,874.84 7%