The URL can be used to link to this page

Home My WebLink About06.b.02.c CA SA No. 5 PC WRF.GP RWPS with Ardurra EXECUTIVE SUMMARY AGENDA ITEM: Proposed Supplemental Agreement (SA) No. 5 with Ardurra Group, Inc (Ardurra) to provide engineering and technical services for the Peters Creek Water Reclamation Facility(PC WRF)and Governor's Park Reclaimed Water Pump Station(GP RWPS) Supplemental Reclaimed Water Fill Valve Project. CCUA Project No.: 2211-0042 & 1127-004 CCUA Financial Job No: 22003SP Date: May 15, 2025 BACKGROUND: CCUA staff requests approval of SA No. 5 with Ardurra to provide engineering and technical services for the design of a pressure-sustaining valve(PSV)on the potable water lines at the Peters Creek WRF Reclaimed Water Pump Station and the Governor's Park Reclaimed Water Pump Station. The purpose of these PSVs is to maintain adequate pressure in the potable water distribution system during periods of high reclaimed water demand and to improve the reliability of supplemental reclaimed water to the Peters Creek and Governors Park service areas. This supplemental agreement includes project management,coordination meetings,and site visits. Ardurra will develop construction drawings and technical documentation necessary for the installation of the fill valves at both facilities. The detailed design work encompasses civil yard piping plans, process mechanical plans and sections, electrical plans, instrumentation and control plans, conduit and cable schedules, and lighting panel schedules. The scope also covers providing electrical and instrumentation modifications, coordinating with general contractors currently mobilized at each site, and providing construction services, including shop drawing reviews, site visits, and preparation of record drawings. The attached scope and fee proposal outlines the project specifics, demonstrating Ardurra's capability to complete the design efficiently and effectively in alignment with the Authority's operational requirements. BUDGET: The existing project contingency will be utilized. The contract amount for the PC WRF and GP RWPS projects is $88,344,258.08. The project cost outlined in the scope and fee proposal is a lump sum total of$38,030.00,which covers all services described within Supplemental Agreement No. 5. The following budget summary shows a remaining contingency of$1,223,631.59. Current Contracted Budget Summary &Pre Purchased Amounts Consultants Fees Original Design and Bidding Services with Ardurra: $ 3,564,608.00 Previous Change Orders for Interim Modifications: $ 76,960.80 $ 4.409.841.80 Design and Bidding Amendment#3 with Ardurra: $ 690;013.00 Amendment 44 with Ardurra: $ 78,260.00 Prepurchase Materials & Equipment Peters Creek Pre-purchase of Equipment: $ 15,492;603.20 $ 18.038.803.00 Governor's Park Pre-Purchase Equipment: $ 609.643.08 Construction Contracts Peters Creek WRF Expansion with Wharton Smith: $ 55;088;600.00 $ 55;088;690.00 Governor's Park Site Civil with PSCC: $ 1.905;000.00 $ 1,905,000.00 Governor's Park LS and RWPS with Sawcross.Inc.: $ 7;683;000.00 $ 7.550;536.71 Change order No 4 (approved 3.4/25) $ 127;754.98 Sub-Total Design and Construction Services Contract $ 85;188,688.00 S 87,120,626.49 Total Construction Contingency Budget: S 3,155,570.00 S 1,223,631.59 Total Design and Construction Services Budget: S 88,344,258.08 Remaining Contingency CCNA: Staff previously procured this project via a competitive Request for Qualifications, in accordance with CCNA. Staff negotiated this Supplemental Agreement for the professional services at a compensation that the agency determines is fair, competitive, and reasonable in compliance with F.S. s. 287.055. RECOMMENDATION: Staff respectfully requests the Board of Supervisors' approval of Supplemental Agreement No. 5 with Ardurra Group, Inc., in the amount of$38,030.00, for the design and construction services associated with the Peters Creek WRF and Governors Park RWPS Supplemental Reclaimed Water Fill Valve Project. ATTACHMENTS: Supplemental Agreement No. 5 Scope and Fee Proposal Supplemental Agreement No. 5 to Professional Engineering Services Agreement 23/24-A01 to provide Engineering and Technical services for the Peters Creek Water Reclamation Facility(PC WRF) and Governors Park Reclaimed Water Pump Station (GP RWPS) Supplemental Reclaimed Water Fill Valve Project. CCUA Project Nos. 2211-0042 & 1127-004 Engineer: Dave Rasmussen, P.E. Owner: Clay County Ardurra Group, Inc. Utility Authority 405 Golfway W. Dr., Suite 201A St. Augustine, FL 32084 Date: May 20, 2025 Item: Description of Services: Provide professional engineering services as requested and identified in the attached scope of services and fee proposal. Task 1 Project Management and Coordination $6,755.12 Task 2 Design and Construction Services $19,724.88 Outside Professionals $11,550.00 W.D Lassetter Electrical and I&C Design Total Lump Sum Price Not to Exceed Without Prior Authorization $38,030.00 This document, along with the Scope and Fee Proposal, shall become an amendment to the Professional Engineering Services Agreement, and all provisions of the Agreement will apply hereto. Accepted by: Date: Engineer: David Rasmussen, P.E Ardurra Group, Inc. Accepted by: Date: Owner: Jeremy D. Johnston, P.E., MBA, Executive Director Clay County Utility Authority /\\/ ARDURRA GROUP,INC. 405 GOLFWAY W DR.,SUITE 201A RDURR/ \ ST.AUGPH: , 3285 904-562-2185Px: W WWW.ARDURRA.COM TASK ORDER 18 March 10,2025 THIS TASK ORDER IS PURSUANT TO THE AGREEMENT FOR CONSULTING ENGINEERING SERVICES BETWEEN CLAY COUNTY UTILITY AUTHORITY AND ARDURRA GROUP,INC.WHICH IS INCORPORATED HEREIN BY THIS REFERENCE,WITH RESPECT TO Scope of Services to provide Professional Engineering Services for the Peters Creek Water Reclamation Facility and Governors Park Reclaimed Water Pump Station Supplemental Reclaimed Water Fill Valve Article A. Purpose: The purpose of this Task Order is to authorize CONSULTANT (The Ardurra Group, Inc.) to proceed with professional engineering services for the installation of a pressure sustaining valve (PSV) on the potable water lines at the Peters Creek WRF and Governors Park Reclaimed Water Pump Station (GP RWPS) for Clay County Utility Authority (CLIENT). Potable water is used to supplement reclaimed water during high demands. The PSVs are necessary to maintain potable water distribution system pressure. The PROJECT generally includes the professional engineering activities associated with the preparation of documents suitable to install and place into operation the PSVs. The Scope of Services for this project are included in Article B. Article B. Scope of Services: The scope of services for this project includes the design and permitting services for the following improvements: • Task 1 -Project Management and Coordination • Task 2-Design and Construction Services The design work effort will generally include preparation of construction documents and related activities to allow improvements outlined above to be constructed by a qualified General Contractor. The engineering and technical tasks that are proposed for this project are as follows: TASK 1. Project Management, Coordination Meetings, and Site Visit Task 1.1:Project Management, Coordination Meetings and Site Visit A kickoff meeting will be held between OWNER and key members of the CONSULTANT's project team. The kickoff meeting will include a discussion of the project goals and objectives, scope of the project,challenges or issues, schedule,and communication protocols. 1 TASK ORDER-CLAY COUNTY UTILITY AUTHORITY PC WRF AND GP RWPS SUPPLEMENTAL RECLAIMED WATER FILL VALVE TASK 2. Design and Construction Services Task 2.1 Design Services The following drawings are to be developed for the design of the fill valves: • PC WRF Drawings o Civil Yard Piping Plan o Process Mechanical Plan and Section o ICP300 I/O Schedule o Ground Storage Tank Electrical Plan o Conduit and Cable Schedule o Lighting Panel Schedules o GST Fill Valve Electrical Plan o P&ID Reclaimed Water System • GP RWPS Drawings o Civil Yard Piping Plan o Process Mechanical Plan and Section o Lighting Panel Schedule o RTU1000 PLC Panel Details o Ground Storage Tank Electrical Plan o Conduit and Cable Schedule o GST Fill Valve Electrical Plan The drawings will be submitted as a Design Clarification to the General Contractors that are mobilized at each project site. Task 2.2 Construction Services Construction services will include the following: • Review shop drawings. • One (1) site visit to confirm proper installation of the valve,piping and appurtenances • Incorporation of the PSV modifications into the record drawings Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, CLIENT shall pay CONSULTANT in accordance with the current Agreement, based on the estimated completion of the Project. The total lump-sum fee proposed for Tasks 1 through 2 is $38,030.00,which shall not be exceeded without a revision to this Agreement. A breakdown of the proposed fee is provided as Attachment A. 2 TASK ORDER-CLAY COUNTY UTILITY AUTHORITY PC WRF AND GP RWPS SUPPLEMENTAL RECLAIMED WATER FILL VALVE Article D. Period of Service: This project will be complete within four (4) weeks from Notice to Proceed. Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For CLIENT For CONSULTANT Name: Paul Steinbrecher,P.E. Name: Dave Rasmussen,P.E. CCUA Sr. Project Manager Sr. Project Manager Address: 3176 Old Jennings Road Address: 405 Golfway West Dr. Suite 201A Middleburg,FL 32068 Saint Augustine,FL,32095 Telephone: Office: 904-213-2408 Telephone: 904-593-5607 3 Attachment A Clay County Utility Authority Peters Creek WRF and Governors Park RWPS Fill Valve Fee Estimate Sr.Project Sr.Professional Professional Senior CADD Task Manager Engineer Engineer Designer Administrative Total Hours Total Cost Rates $307.05 $245.64 $184.23 $147.38 $92.12 Task 1 Project Management,Coordination Meetings,and Site Visit 1.1-Project Management,Coordination Meetings and Site Visit 16 0 8 0 4 28 $ 6,755.12 Subtotal Task 1 16 0 8 0 4 28 $ 6,755.12 Task 2 Project Management and Coordination 2.1-Design Services 8 2 40 0 0 50 $ 10,316.88 2.2-Construction Services 16 0 16 8 4 44 $ 9,408.00 Subtotal Task 2 24 2 56 8 4 94 $ 19,724.88 LABOR SUBTOTAL 40 2 64 8 8 122 %Labor per Category 33% 2% 52% 7% 7% 100% OUTSIDE PROFESSIONALS W.D Lassetter(Electrical and I&C Design) $ 11,550.00 LUMP SUM TOTAL $ 38,030.00 TASK ORDER-CLAY COUNTY UTILITY AUTHORITY PC WRF AND GP RWPS SUPPLEMENTAL RECLAIMED WATER FILL VALVE Attachment B: W.D Lassetter Proposal (Electrical/I&C Design) 4 ENGINEERING SERVICES FEE PROPOSAL DATE: February 27, 2025 TO: Dave Rasmussen, PE Ardurra Group, Inc. 405 Golfway West Drive, Suite 201A St Augustine, FL 32095 FROM: David Lassetter WD Lassetter, PE 3837 Buckskin Trail East Jacksonville, Florida 32277 RE: Peters Creek WRF Reclaimed Water GST Fill Valve and Governor's Park Reclaimed Water PS GST Fill Valve CCUA Electrical and Instrumentation - Peters Creek WRF GST Fill Valve Hours Basis of Design Teams Meetings 2 Electrical & Instrumentation Plan Modifications and Additions (See Below) 16 Shop Drawing Reviews & RFIs 8 Services During Construction 2 Site Visits 8 Subtotal Engineering Hours 34 Subtotal Engineering Budget @ $175.00 /Hour $5,950 Proposed Lump Sum Fee Authorization $5,950 Electrical & Instrumentation Plan Modifications and Additions Hours E-24.0 ICP300 I/O Schedule 1 E-34.0 Ground Storage Tank Electrical Plan 3 ED-5 Conduit and Cable Schedule 1 ED-6 Lighting Panel Schedules 1 ED-14 GST Fill Valve Electrical Plan 8 1-15.0 P&ID Reclaimed Water System 2 Engineering Hours 16 Peters Creek WRF Reclaimed Water GST Fill Valve and February 27, 2025 Page 2 Electrical and Instrumentation - Governor's Park RWPS Fill Valve Hours Basis of Design Teams Meeting 2 Electrical & Instrumentation Plan Modifications and Additions (See Below) 14 Shop Drawing Reviews & RFIs 8 Services During Construction 2 Site Visits 8 Subtotal Engineering Hours 32 Subtotal Engineering Budget @ $175.00 /Hour $5,600 Proposed Lump Sum Fee Authorization $5,600 Electrical & Instrumentation Plan Modifications and Additions Hours E-2.0 Lighting Panel Schedule 1 E-3.0 Control Wiring Diagrams 4 E-4.0 Instrumentation Schematic Diagram 1 E-5.0 RTU1000 PLC Panel Details 2 E-9.0 Ground Storage Tank Electrical Plan 1 ED-1.0 Conduit and Cable Schedule 1 ED-6.0 GST Fill Valve Electrical Plan 4 Engineering Hours 14