HomeMy WebLinkAbout06.b Minutes 070125 MINUTES
CLAY COUNTY UTILITY AUTHORITY
July 1, 2025
The Board of Supervisors of the Clay County Utility Authority (CCUA) met in Regular Session in the Board
meeting room at the Administrative Office of the Clay County Utility Authority, 3176 Old Jennings Road,
Middleburg, Florida, on the above-stated date.
Item No. 1 —Call to Order
Chairman Lebesch called the meeting to order at 2:00 P.M.
Item No. 2—Invocation/Pledge of Allegiance
Mr. McCall offered the Invocation and led those in attendance in the Pledge of Allegiance.
Item No. 3—Roll Call
Roll Call was taken with Chairman Lebesch, Vice-Chairman McNees, Mr. Bourre, Mr. McCall, Mr. Hingst, Mr.
Petty, and Mrs. Taylor in attendance.
Also present at the meeting were Executive Director Jeremy Johnston, Chief Operations Officer Darryl Muse,
Chief Financial Officer Karen Osbourne, Chief Engineer Paul Steinbrecher, Assistant Chief Operations
Officer/General Superintendent David Rawlins, Assistant Chief Engineer Joe Paterniti, Service Availability
Manager Melisa Blaney, Customer Service and Billing Manager Diana Strickland, Communications and Public
Relations Specialist Ashley Taliaferro, Contract & Procurement Specialist Darrin Parker, Administrative
Assistant Operations Alicia Ellis, Administrative Assistant Engineering Annecia Asberry, and Grady H.
Williams, Jr., legal counsel to the CCUA.
Item No. 4—Approval of Minutes
a. Board of Supervisors Regular Meeting, June 17, 2025
After discussion, Mrs. Taylor moved, seconded by Mr. McCall, and carried 7-0, to approve the minutes
of the Regular Meeting held on June 17, 2025.
Item No. 5 —Approval of Consent Agenda
After discussion, Vice-Chairman McNees moved, seconded by Mrs. Taylor, and carried 7-0, to approve the
Consent Agenda as follows;
a. Approval of Financial and Operational Activities
1) Approval of Payment of Warrants
Warrants totaling $2,774,435.08
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account -None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H. Williams, Jr. LL.M.
2) Request for Asset Disposal Authorization
3) Sole Source Designation—None
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b. Approval of Capital Budget Activities
1) Requests for Award of Procurement Contracts and/or Ratification of
Procurement/Construction Contracts or Contract Renewals
a. Request for Approval of the Rate Increase for CDM Smith, Inc. for Civil and
Environmental Engineering Professional Services, RFQ No. 2023/2024-A01
2) Approval of Supplemental Agreements and Change Orders—None
c. Approval of Financing Requests—None
d. Approval of Contract Usage—None
e. Approval of Developer Agreements, Warranty Deeds &Easements
1) Developer Agreement GC24/25-6 — Gustafson Park — 1755 Pearce Boulevard (City of
Green Cove Springs, Florida) — 0.50 ERC's water, 1.50 ERC's wastewater, 13 ERC's
reclaimed, 0.50 ERC's AWS, 0.50 ERC's SJRWMD, 0.50 ERC's debt service -
$14,104.84
2) Developer Agreement KU24/25-32 — Wastewater Service to 306 Eventide Drive
(William and Karin Thomas) — 1 ERC wastewater, 1 ERC environmental impact, 1 ERC
debt service - $11,992.27
Item No. 6—Customer Account Adjustments -None
Item No. 7—Business discussed at committee meetings -Joint Committee Meeting July 1, 2025
Audit/Finance Committee Chairman McNees reported members of the Audit/Finance and Personnel
Committees met at noon prior to today's meeting to review and discuss the proposed 2025/2026 Fiscal Year
Budget. After discussion, Mrs. Taylor moved, seconded by Vice-Chairman McNees, and carried 7-0, to
tentatively approve the proposed 25/26 Fiscal Year Budget for advertisement and publication, as presented and
approved by both the Audit/Finance and Personnel Committee.
Item No. 8—Executive Director's Business
a. Financing Presentation by PFM
Chief Financial Officer Karen Osbourne introduced Senior Managing Consultant Michael Dennis of
PFM Financial Advisors LLC who addressed the Board and provided a presentation regarding the
proposed Request for Proposals (RFP) associated with the refinancing of current debt and including a
loan for additional monies for upcoming capital project needs. After discussion, Vice-Chairman McNees
moved, seconded by Mr. Hingst, and carried 7-0, to authorize staff to proceed with a bank RFP as
presented.
b. May 2025 Financial Package
Ms. Osbourne presented the Financial Statements for May 2025 and reported operating income is
$5,154,831 (38%) over budget due to a favorable revenue and favorable expense variance. Operating
revenue is $992,580 (2%) under budget and operating expenses are $4,162,252 (12%) under budget.
CCUA has gained 753 active water accounts and 744 active sewer accounts during fiscal year
2024/2025. After discussion, Mr. McCall moved, seconded by Mrs. Taylor, and carried, 7-0, to accept
the Financial Statements for May 2025, as presented by Ms. Osbourne.
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c. Enterprise Resource Platform Update
Executive Director Jeremy Johnston provided an update on the Enterprise Resource Platform (ERP)
deployment. This report was for the Board's information only; no action was requested or required on
this item. He also shared going forward, he would like to discontinue the ERP Update and transition to
Operational Reports generated from the Workday and Sprypoint systems. The Board had no objection to
this proposed change in reporting.
d. Ratification of Executive Director actions for the Emergency Repair and Related Purchases Declaration
at the Oakleaf Plantation Water Treatment Plant
Chief Operations Officer Darryl Muse presented a proposed ratification of Executive Director actions
for the Emergency Repair and Related Purchases Declaration at the Oakleaf Plantation Water Treatment
Plant. On May 16, 2025, staff at the Oakleaf WTP conducted their routine morning inspection and
identified a malfunction in the pump for Well No. 1, which had ceased operation. Upon further
investigation, it was determined that both the pump and its shaft were not functioning properly,
necessitating immediate repair or possible replacement. To address this issue, CCUA engaged Complete
Services Inc., a company with the necessary expertise, personnel, and equipment that carried out the
urgent repairs safely and effectively. After discussion, Mrs. Taylor moved, seconded by Mr. Petty, and
carried, 7-0, to ratify the Executive Director's actions as presented.
e. Other
Chairman Lebesch found good cause to add consideration of the proposed Grant of Easement and
Agreement for Use and Maintenance with Clay County which is associated with the construction of the
new fire station at the corner of Brannan Mill Boulevard and Old Jennings Road. CCUA's Legal
Counsel Mr. Williams discussed the easement terms and why the timing was important for the County to
be able to move forward with their plans and stormwater permitting for the new facility. After
discussion, Mr. Hingst moved, seconded by Mr. McCall, and carried 7-0, to authorize execution of the
agreement as requested.
Mr. Johnston reported the $750,000 funds appropriation request for CCUA's operational technology
cyber security project was not stricken from the State's proposed 2025/2026 Fiscal Year Budget. He also
shared there will be a very special service milestone recognition at the next Board meeting.
Item No. 9—Legal Business
a. Other
Mr. Williams shared the Quarterly Claims and Liabilities Report was included in the For Your
Information section of the agenda and reported the Leopard/Wilson claims associated with Hurricane
Irma are scheduled for a second mediation tomorrow.
Item No. 10—Old Business/New Business -None
Item No. 11 —Public Comment-None
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Item No. 12—Supervisor Comments
Mr. Petty shared he will be absent from the July 15, 2025, Board meeting.
Mr. Bourre apologized for not attending today's committee meeting, he just got back into town.
Chairman Lebesch thanked everyone for their efforts preparing the budget and wished everyone a safe holiday.
She also encouraged everyone to thank any veterans they may encounter this weekend for the freedom we all
enjoy.
Item No. 13 —Adjournment
Chairman Lebesch adjourned the meeting at 2:28 P.M.
Anna Lebesch, Chairman
Janice Loudermilk, Recording Secretary
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