HomeMy WebLinkAboutRegular Agenda - 8/5/2025 Clay County Utility Authority
Regular Meeting-Board Room
August 5,2025—2:00 P.M.
3176 Old Jennings Road,Middleburg,Florida
1. Call to Order—Lebesch
2. Invocation and Pledge of Allegiance—Bouree
3. Roll Call—Loudermilk
4. Approval of Minutes—Lebesch
a. Board of Supervisors Regular Meeting,July 15,2025
5. Approval of Consent Agenda Items—Lebesch
a. Approval of Financial and Operational Activities
(1) Approval of Payment of Warrants
Warrants totaling$6,003,176.74
a. Schedule of payments to Sole Sources
b. Schedule of Emergency Repairs/Purchases—None
c. Schedule of items initiated under Emergency Contract-None
d. Schedule of payments from the Emergency Account-None
e. Schedule of claims paid under the Sewage Backup Response Policy—None
f. Statement from Grady H.Williams,Jr.LL.M.
(2) Request for Asset Disposal Authorization
(3) Sole Source Designation—None
b. Approval of Capital Budget Activities
(1) Requests for Award of Procurement Contracts and/or Ratification of Procurement/Construction
Contracts or Contract Renewals
a. Proposed Contract Assignment of Mittauer&Associates,Inc. to CPH Consulting,LLC,RFQ No.
23/24-A01 Civil and Environmental Engineering Professional Services
(2) Approval of Supplemental Agreements and Change Orders
a. Request Approval for Change Order to Sawcross,Inc.for the Governor's Park Wastewater Lift
Station and Reclaimed Pump Station Project
c. Approval of Financing Requests
(1) John Kennelly—923 Washington Avenue
d. Approval of Contract Usage—None
e. Approval of Developer Agreements,Warranty Deeds&Easements
(1) Developer Agreement CU24/25-23—Heartland Dental—2524 County Road 220 (WMG Acquisitions,
LLC) — 4 ERC's water, 2 ERC's wastewater, 4 ERC's AWS, 4 ERC's SJRWMD, 2 ERC's
environmental impact,2 ERC's debt service-$17,384.90
(2) Developer Agreement CU24/25-24 — Middleburg Convenience Store and Car Wash— 2736 & 2366
Blanding Blvd(Aileron Middleburg,LLC)— 19 ERC's water, 15 ERC's wastewater, 19 ERC's AWS,
19 ERC's SJRWMD, 15 ERC's environmental impact, 15 ERC's debt service-$107,668.45
(3) Developer Agreement CU24/25-25—Anejo Cocina Mexicana— 1660 Jeremiah Street, Suite 201 (Clay
Town Center Village LLC) — 21.254 ERC's water, 21.254 ERC's wastewater, 21.254 ERC's AWS,
21.254 ERC's SJRWMD,21.254 ERC's debt service- $115,195.82
(4) Developer Agreement CU24/25-26 — Verde Vida All Day Cafe — 1660 Jeremiah Street, Suite 202
(Clay Town Center Village LLC)—6.578 ERC's water, 6.578 ERC's wastewater, 6.578 ERC's AWS,
6.578 ERC's SJRWMD,6.578 ERC's debt service-$35,809.08
(5) Developer Agreement GC24/25-7 — Governors Park Subdivision Phase 1A (Phase 3) - Consisting of
250 Lots (CND-VP Laurelton, LLC) — 250 ERC's water, 250 ERC's wastewater, 250 ERC's
reclaimed, 250 ERC's AWS, 250 ERC's SJRWMD, 250 ERC's debt service - $49,182.50
(Connection Fee Credits$595,010.00,Payment Received 5/7/25 $61,641.91)
Clay County Utility Authority Board of Supervisors
Agenda—August 5,2025
Page Two
5. Approval of Consent Items—Lebesch(continued)
e. Approval of Developer Agreements,Warranty Deeds&Easements
(6) Developer Agreement KH24/25-5—Water Service to 6376& 6372 Swarthmore Drive (Vuori Homes,
LLC)—2 ERC's water,2 ERC's AWS,2 ERC's SJRWMD,2 ERC's debt service- $7,501.92
(7) Developer Agreement KU24/25-35 — Water and Wastewater Service to 729 & 743 Florida Street
(FNC Homes Inc) — 2 ERC's water, 2 ERC's wastewater, 2 ERC's AWS, 2 ERC's SJRWMD, 2
ERC's environmental impact,2 ERC's debt service- $23,712.81
(8) Developer Agreement MU24/25-18 —Water Service to 2178 Winchester Road (Nicholas and Kristen
Kafka)— 1 ERC water, 1 ERC AWS, 1 ERC SJRWMD, 1 ERC debt service-$5,405.68
(9) Subordination Agreement—Clay County Utility Authority to Florida Department of Transportation—
(Keystone Heights RV Resort—State Road 100)
(10) Grant of Easement—Wilford Preserve—Grantor—DFC Wilford,LLC
6. Customer Account Adjustments—None
7. Business discussed at Committee meetings—None
8. Executive Director's Business—Johnston
a. 2025 Legislative Briefing by Christopher Dawson with GrayRobinson
b. 2025/2026 Tentative Budget
c. 2025/2026 Employee Benefits Renewal Summary—Brown&Brown
d. Employee Handbook and Policy Revisions
e. Request for approval of a Public Records Management Policy and a Public Records Request Policy
f. Hazard Identification and Risk Assessment 2025
g. High School Intern Presentation
h. Professional Development and Training Program Presentation
i. Proposed award of contract to EZ Contracting LLC for the Doctors Lake Drive Forcemain
Improvements
j. Executive Director Evaluation—Proposed Personnel Committee Meeting Date
k. Other
9. Legal Counsel Business—Williams
a. Other
10. Old Business/New Business
11. Public Comments
12. Supervisor Comments
13. Adjourn—Lebesch
14. For Informational Purposes Only
a. First Amendment to Agreement between Bachara Constructions Law Group, P/A. and CCUA for FY
2024/2025
b. Customer Compliment
All items contained in No. 4 through No. 9 are subject to Board action